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Home My WebLink About2026-04-22; Library Board of Trustees; 05; Fiscal Year 2026-27 Budget UpdateApril 22, 2026 Item #5 Page 1 of 1 Meeting Date: April 22, 2026 To: Library Board of Trustees From: Suzanne Smithson, Library & Cultural Arts Director Staff Contact: Fiona Everett, Senior Management Analyst fiona.everett@carlsbadca.gov, 442-339-2014 Subject: Fiscal Year 2026-27 Budget Update District: All Recommended Action Receive an update from staff on the FY 2026-27 budget. Executive Summary Staff will share an update on the city’s FY 2026-27 budget with the Trustees. Explanation & Analysis None. Fiscal Analysis None. Next Steps None. Environmental Evaluation The proposed action is not a “project” as defined by CEQA Section 21065 and CEQA Guidelines Section 15378(b)(5) and does not require environment review under CEQA Guidelines Section 15060(c)(3) and 15061(b)(3), because the proposed action to report on the FY 2026-27 budget is an organizational or administrative government activity that does not involve any commitment to any specific project which may result in a potentially significant physical impact on the environment. Any subsequent action or direction stemming from the proposed action may require preparation of an environmental document in accordance with CEQA or CEQA Guidelines. Exhibits None. LIBRARY BOARD OF TRUSTEES Fiscal Year 2026-27 Budget Update Fiona Everett, Senior Management Analyst Library & Cultural Arts Department April 22, 2026 2 5-YEAR ADOPTED BUDGET HISTORY Column1 2021-22 2022-23 2023-24 2024-25 2025-26 Total % Growth Personnel $ 8,409,715 $ 8,759,917 $ 8,676,232 $ 8,872,058 $ 9,402,394 12% Operating $ 5,892,860 $ 5,860,725 $ 5,578,588 $ 6,239,689 $ 6,999,007 19% Total $14,302,575 $14,620,642 $14,254,820 $15,111,747 $16,401,401 15% Full time FTE: PY Ending 52.50 53.00 51.00 53.00 51.00 New Positions - - 2.00 (2.00)- Transfers In/Out - (2.00)- - - Adopted 52.50 51.00 53.00 51.00 51.00 -3% Mid-year changes 0.50 - - - - FY Ending 53.00 51.00 53.00 51.00 51.00 -4% Part time FTE 63.66 61.95 53.42 53.77 55.85 Total FTE 116.66 112.95 106.42 104.77 106.85 -8% ITEM 5: BUDGET UPDATE 3 SUMMARY OF BUDGET REQUEST Description Amount 2026 M&O Adopted Budget $2,937,022 Adjustments - 2027 M&O Base Budget $2,937,022 FY 27 Total Cost Ongoing Cost Budget Request: Personnel $$ Budget Request: M&O $11,713 $11,713 Total Requests $11,713 $11,713 ITEM 5: BUDGET UPDATE 4 REQUESTED PERSONNEL BUDGET Description Full Time Part Time 2026 Base Personnel 51.00 55.50 Proposed changes 0.00 0.00 2027 Requested Personnel 51.00 55.50 No personnel requests for FY 2026-27 ITEM 5: BUDGET UPDATE REQUESTED OPERATIONS BUDGET 5 •$11,713 ongoing funding •10% increase to Community Arts Grants funding •Arts & Culture Master Plan action item #6 •“annual increase of 10% to be reviewed every three years” by City Council •Last increase requested and approved in FY 2022-23 (four years ago) ITEM 5: BUDGET UPDATE 6 Fiscal Year Description Funding Level FY 1985-86 Initial funding $25,000 FY 2014-15 $25,000 increase to reach $50,000 $50,000 FY 2016-17 $30,000 increase to reach $80,000 $80,000 June 2018 Arts & Culture Master Plan approved by City Council w/ recommended annual increase for three years FY 2019-20 Year 1: 10% increase ($8,000)$88,000 FY 2020-21 Year 2: increase deferred, COVID-19 budget cuts. FY 2021-22 Year 2: 20% increase ($8,800 + $9,680) $106,480 FY 2022-23 Year 3: 10% increase ($10,648) $117,128 FY 2023-24 No additional budget request $117,128 FY 2024-25 No additional budget request $117,128 FY 2025-26 No additional budget request $117,128 COMMUNITY ARTS GRANTS BUDGET HISTORY ITEM 5: BUDGET UPDATE 7 COLLECTION EXPENDITURES Percent of Total Spent, by Collection Type Collection Description 2022 Actuals 2023 Actuals 2024 Actuals 2025 Actuals Four Yr Avg FY25-26 Budget 2026 Actuals* FY26-27 Budget DUES AND SUBSCRIPTIONS 20%12%10%6%11%14%8%11% BOOKS AND PUBLICATIONS 39%42%41%36%38%39%31%35% AUDIO-VISUAL MATERIALS 9%9%11%6%8%9%7%9% DATABASE SUBSCRIPTIONS 32%37%38%52%43%38%54%44% Percentage Change Year to Year, by Collection Type Collection Description 2022 Actuals 2023 Actuals 2024 Actuals 2025 Actuals Four Yr Avg 2026 Actuals* DUES AND SUBSCRIPTIONS -35%-21%-48%-26%47% BOOKS AND PUBLICATIONS 14%-3%-27%-14%-11% AUDIO-VISUAL MATERIALS -2%25%-55%-12%24% DATABASE SUBSCRIPTIONS 20%4%12%2%11% ITEM 5: BUDGET UPDATE 8 LOOKING FORWARD •May 19 – Budget presentation to City Council •May 21 – Community budget workshop •May 27 – Budget concurrence from Library Board at regular meeting •June 16 - Budget adoption by City Council •July 1 – Start of FY 2026-27 ITEM 5: BUDGET UPDATE