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Home My WebLink About2026-04-28; City Council; 01; Accept Bids and Award Contract to Southern Contracting, Inc. for the Street Lighting Replacement Program Phase IV ProjectCA Review TL Meeting Date: April 28, 2026 To: Mayor and City Council From: Geoff Patnoe, City Manager Staff Contact: Michael O’Brien, Public Works Superintendent michael.obrien@carlsbadca.gov, 442-339-2996 Subject: Accept Bids and Award Contract to Southern Contracting, Inc. for the Street Lighting Replacement Program Phase IV Project Districts: All Recommended Action Adopt a resolution accepting bids and awarding a contract to Southern Contracting, Inc. for the Street Lighting Replacement Program Phase IV Project in an amount not to exceed $603,053. Executive Summary The City Council is being asked to award a contract for the fourth phase of the city’s Street Lighting Replacement Program to Southern Contracting, Inc., which staff have determined is the lowest responsive and responsible bidder with a bid in an amount of $603,053. The City Council’s approval is required under Carlsbad Municipal Code Sections 3.28.080(C) and 3.28.080(I)(6), which require the City Council’s approval for all formally bid construction contracts when the value exceeds $220,000. Explanation and Analysis Overview The city converted all its high-pressure sodium streetlight fixtures to induction lighting fixtures in 2010. The current induction lighting fixtures are reaching the end of their useful life and are being replaced throughout the city in a phased approach under the Street Lighting Replacement Program, Capital Improvement Program Project No. 6062, which was established to fund the necessary replacements. •Phase I replaced 1,497 safety lights at all signalized intersections and the cobra-head style streetlights on all arterial streets, employment/transit connector streets, arterial connector streets and coastal streets, as identified in the city’s General Plan Mobility Element. •Phase II converted 2,172 aging induction lighting fixtures to new improved light-emitting diode, or LED, roadway lighting fixtures at locations near the Barrio and the Village and in cul-de-sacs throughout the city. April 28, 2026 Item #1 Page 1 of 7 Docusign Envelope ID: C8FD231B-A5CE-427D-A25E-F10CA61CB5F6 •Phase III converted 161 aging induction lighting fixtures in Landscape and Lighting District II to new improved LED roadway lighting fixtures. •The current phase, Phase IV, Project No. 6062-25, will upgrade the 1,085 remaining Mission Bell light fixtures citywide and the Contempo-style lights in the La Costa area to new LED lights. The streetlight location map is provided as Exhibit 2. Bidding process •The City Council adopted the plans and specifications for the project and authorized advertising for construction bids on Jan. 13, 2026, with an engineer’s estimate of $991,000. (An engineer’s estimate is used to obtain an estimate that will be as close to the actual costs as possible.) •The project was then advertised using the city’s formal bidding procedures. •Staff received 12 bids for construction of the project on Feb. 25, 2026, with the bid range of $603,053 to $899,599; all 12 bids were below the engineer’s estimate. •Staff reviewed the bid documents and determined that Southern Contracting, Inc. was the lowest responsive and responsible bidder to perform the specified work. Staff recommend that the City Council accept the bids and award the construction contract to Southern Contracting, Inc. for the project in an amount not to exceed $603,053. Fiscal Analysis Sufficient funds are available to complete the project, with an expected total cost of $663,053 including construction contingency. The project’s funding consists of TransNet1 and General Capital Construction funds. 1 TransNet is a countywide sales tax collected to fund regional transportation projects. Funding for Street Lighting Replacement Program Capital Improvement Program Project No. 6062 Total appropriation to date $3,644,269 Total expenditures and encumbrances to date -$2,071,405 Total available funding $1,572,864 April 28, 2026 Item #1 Page 2 of 7 Docusign Envelope ID: C8FD231B-A5CE-427D-A25E-F10CA61CB5F6 This project is anticipated to be eligible for a grant from the Federal Energy Efficiency and Conservation Block Grant Program. Staff will submit the required documentation to request reimbursement of up to $168,000 once the Phase IV project is complete. Carlsbad Municipal Code Section 3.28.040(C)(5) allows the City Manager or designee to approve change orders in an amount equal to the contingency set at the time of project award, which for this project is $60,000. Next Steps With the City Council’s approval, staff will award the construction contract to Southern Contracting, Inc. Work to replace the existing streetlights with new energy-efficient LED lights is anticipated to start this summer and be completed by November 2026. Staff anticipate the remaining LED conversion of this program will include small sections of residential streets that staff will address as needed. Environmental Evaluation The proposed action for construction of the Street Lighting Replacement Program Phase IV Project is categorically exempt from environmental review under the California Environmental Quality Act, or CEQA, Guidelines Section 15301 because it involves the maintenance, repair or minor alteration of existing facilities with negligible or no expansion of the existing or former use. No exceptions to the categorical exemption as set forth in CEQA Guidelines Section 15300.2 or Carlsbad Municipal Code Section 19.04.070(C) apply. Exhibits 1.City Council resolution 2.Location map Funding for Street Lighting Replacement Program Phase IV Capital Improvement Program Project No. 6062-25 Construction contract – Southern Contracting, Inc. Construction contingency -$603,053 Total estimated construction costs -$663,053 Remaining balance $909,811 Additional appropriation needed $0 April 28, 2026 Item #1 Page 3 of 7 Docusign Envelope ID: C8FD231B-A5CE-427D-A25E-F10CA61CB5F6 Exhibit 1 RESOLUTION NO. 2026-078 . A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARLSBAD, CALIFORNIA, ACCEPTING BIDS AND AWARDING A CONTRACT TO SOUTHERN CONTRACTING, INC. FOR THE STREET LIGHTING REPLACEMENT PROGRAM PHASE IV PROJECT IN AN AMOUNT NOT TO EXCEED $603,053 WHEREAS, the City Council of the City of Carlsbad, California, has determined it necessary, desirable and in the public interest to upgrade the citywide street lighting system by replacing certain existing street lighting fixtures as part of the Street Lighting Replacement Program, Capital Improvement Program, or CIP, Project No. 6062; and WHEREAS, Phase IV of the project includes continued replacement of Mission Bell-style luminaires and Contempo-style streetlights citywide, CIP Project No. 6062-25; and WHEREAS, on Jan. 13, 2026, the City Council adopted Resolution No. 2026-003, adopting the plans and specifications and authorizing advertisement of the Street Lighting Replacement Program Phase IV project, CIP Project No. 6062-25, for construction bids; and WHEREAS, on Feb. 25, 2026, staff received 12 bids for construction of the project; and WHEREAS, Southern Contracting, Inc. submitted the lowest responsive and responsible bid in an amount not to exceed $603,053; and WHEREAS, sufficient funding consisting of TransNet and General Capital Construction funds are available in CIP Project No. 6062 to complete Phase IV; and WHEREAS, Carlsbad Municipal Code sections 3.28.080(C) and 3.28.080(I)(6), which govern purchasing in construction contracts, require the City Council to award all formally bid contracts when the value exceeds $220,000; therefore, the project is subject to this requirement. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Carlsbad, California, as follows: 1.That the above recitations are true and correct. 2.That the City Council has determined that the proposed action for construction of the Street Lighting Replacement Program Phase IV Project is categorically exempt from environmental review under the California Environmental Quality Act, or CEQA, Guidelines Section 15301 because it involves the maintenance, repair or minor alteration of existing facilities with negligible or no expansion of the existing or former April 28, 2026 Item #1 Page 4 of 7 Docusign Envelope ID: C8FD231B-A5CE-427D-A25E-F10CA61CB5F6 use. No exceptions to the categorical exemption as set forth in CEQA Guidelines Section 15300.2 or Carlsbad Municipal Code Section 19.04.070(C) apply. 3.That the bid of $603,053 submitted by Southern Contracting, Inc. for Street Lighting Replacement Program Phase IV Project is accepted, and the Mayor is hereby authorized to execute the contract for the project. 4.That the contingency amount for this project is hereby set at $60,000 and the City Manager or designee is authorized to approve construction change orders up to the contingency amount for the project. 5.That the award of this contract is contingent upon Southern Contracting, Inc. executing the required contract and submitting the required bonds and insurance policies, as described in the contract, within 20 calendar days after adoption of this Resolution. The City Manager may grant reasonable extensions of time to execute the contract and assemble the required bonds and insurance policies. PASSED, APPROVED AND ADOPTED at a Regular Meeting of the City Council of the City of Carlsbad on the 28th day of April, 2026, by the following vote, to wit: AYES: Blackburn, Bhat-Patel, Burkholder, Shin. NAYS: ABSTAIN: ABSENT: None. Acosta. None. _____________________________________ KEITH BLACKBURN, Mayor ______________________________________ SHERRY FREISINGER, City Clerk (SEAL) April 28, 2026 Item #1 Page 5 of 7 Docusign Envelope ID: C8FD231B-A5CE-427D-A25E-F10CA61CB5F6 kj kjkjkj kjkj kjkjkjkjkjkjkj kj kj kj kjkjkjkjkj kjkjkj kj kj kj kj kj kj kj kjkjkjkj kjkj kjkjkjkjkjkjkjkj kjkj kjkj kjkj kj kj kjkjkj kjkj kj kj kj kj kj kj kj kjkj kjkj kjkj kjkj kjkj kj kj kj kj kj kjkj kjkj kjkj kjkjkj kj kj kj kj kj kjkjkj kj kj kj kj kj kj kj kj kjkj kj kj kj kjkj kjkjkjkjkj kj kj kj kj kjkj kj kj kj kj kjkj kj kjkjkj kj kjkj kj kj kj kjkjkjkjkjkjkjkj kj kjkj kj kj kjkjkj kj kj kjkj kj kjkj kj kjkjkj kj kj kj kj kjkj kj kjkjkjkjkj kjkj kj kj kjkjkjkjkj kj kj kjkj kj kj kjkj kj kj kjkj kjkj kjkjkjkjkjkjkjkjkjkjkjkjkjkjkjkjkjkjkjkjkjkj kjkj kjkjkjkjkjkjkj kjkjkjkjkjkj kj kj kjkj kj kj kj kj kj kj kj kj kj kj kj kj kj kj kjkj kj kj kj kj kj kj kj kj kj kj kjkj kj kj kj kj kj kj kj kj kj kj kj kj kj GRAYWOLF RD MONAR C H G R I- 5 R A IV Y ST DAISYAV J A D E L N TERNPL JEREZ C T SYM E D R T WAINA V D I V I T A D R BR ASS PL J A M E S D R F E R M I C T OLEALN LI N M A R L N HALI T E PL ZODIAC ST ST ATE S T HOO V E R S T VA L L E Y S T DO V E L N ACUNACT C A SSIA RD TOWHEELN S A N L UIS AST O N AV AM AN T ECT GA G EDR P O NTO RD P O PPYLN NE BLINADR S E VILLA W Y B R A D Y C R CAYE N N E L N LIN D E N TR DRY D E N P L H A R D I N G S T NAVARRA DR A N C H O R W Y SO NDRA CT PINE AV MANAGU A PL ATHENSA V P O N TI A C D R PRIESTLYDR VI A MARTA KI N G S T ONST COLIBRI LN R E F UGIOAV A LTISMAWY HAV E R HIL L S T MAGNOL I A A V DOCENA R D K ESTRELDR L A R E D O S T TANZANITEDR X A NAWY AGUIL AST CO R V A L L I S S T GAL L E O N WY L E E W A R D S T T O P E K A S T J ETTYPT PRIVATERD TITA NITEPL R EPR E S ACR MIMO S A D R HILLSIDEDR ALTIVA PL D O N N A D R EUREKA PL S A LIE N T EWY O L Y M P I A D R L O N GVI EW DR PI O PICODR O W E N S A V MELAL E UCAAV CHESTN U T A V CAM I N O LINDO C O R V I D A E S T OLIVENHAINRD C A L L E A C E RVO CITRI N E DR VISTAMARIANA TIGERRUNCT S H O R EDR O RIONWY B O B C AT BLFOURPEAKSST CO VEDR KINGFISHERLN REEFCR SITI O A L G O DON WELLS P RING ST PONT O D R S U N N Y H I L L D R HEMINGWAYDR C A T A M A R A N D R SITIO O C E ANO L O K E R AVEAST SHOREBIRD L N YA R R O W D R TOLKIENWY QUAI L P L PALMER W Y ROCKROS E T R ARENAL L N BUENA VISTA WY ROBE R T S ONRD CASSIN S S T H A R W IC H D RSIMSBURYCT A V E NIDA PAN T E R A CA C A T U A ST BROW N BEARRD SITIO LIMA MILTONRD A Z A H A R ST BATIQUITO S D R T R A D E W I N D S D R TOR R E JON P L B L UEHERONPL M O N R O E S T FROSTAV KELLYDR IVORYPL RICHFI E L D DR R A N C HOPANCHO RA N CHO BRA S A D O CA D E NCIAST GALICIAWY TORRYCT EASTPOIN T EAV CARINGAWY CALLE MADRID I M P A L A DR QUE B R ADACR C AZ A DE RO D R L A N T A N A TR CELIN D A D R P R I V AT E S T CAMINOR O B LEDO OAK AV E L A R B O L D R M I C A RD PENINSULA D R B O LEROS T CA T A L I N A D R S K Y L I NE RD W I L S O N S T CORI N T I A ST C R E S T D R L O S R O B L E S D R LAPIS RD A M B R O S IALN PARKDR LAS O L A S CT AVILAA V C AT ALPARD PASEO PRIVADO RIS ING G L ENWY PASE O E S MERADO CARRILLO W Y REGENT R D ALGARD AVIAR A P Y JEFF E R S ONST ALMADENLN CAM INO D E L P A R Q U E WESTOAKSWY I-5PARSB O N R A M P I- 5 P A R S B O F F RAMP MAR RONRD MASTE R S R D ADAMS S T O B E LISCO CR I-5 C A N N O N N B O N R A M P L A P O RT ALADADR TA M A RACKAV PALOMAROAKS WY GATEWAYRD O RIO N S T M E L R O SE DR SALKAV A I R C R A F T D Y HERONCR K E L L O G G AV VIL L A GE D R SAPPHIRE DR T RIESTEDR GLA S G O W DR F L E E T S T R A N C H O S A N TAFE RD CIRCUL O SEQUOIA H I G H L A NDDR ALI C A NTERD LAS PALMAS DR CA NNON RD BABILONIA S T A M BERLN V E N A DOS T A R M A DADR P UB L I C T R AI L P I R A G UAST HAYMAR DR P A S EODELNORTE A C C E S S RD POINSETTIA LN C A R C O U N T R Y D R P L AZA CAMIN ORE A L DY PRIVATE DY RANCHO SANTA FERD(ABANDONED) TRAILEASEM ENT LI O NSHEAD AV S I E R R A M O R E N A AV C A L L E B A R C ELONA ELFUERTEST C A R L S BADVILL A G E D R WHIPTAIL LOOP L O K ERAV W E S T A V I A R A D R LEGO L A N D DR DENNINGD R PALOMARAIRPORTRD C O L L E G E B L C A R L S B A D S T A T E B E A C H D Y ELCAMINOREAL A V E N I D A ENCINAS FARADAY A V I- 5 C A R L S B A D B L LA COSTA AV SUNNYCRE EKRD Legend LuminaireType kj Mission (283) Street(Auto) City Boundary Exhibit 2 April 28, 2026 Item #1 Page 6 of 7 Docusign Envelope ID: C8FD231B-A5CE-427D-A25E-F10CA61CB5F6 kj kjkj kj kj kj kj kj kj kj kj kj kjkj kj kj kjkjkj kjkjkjkj kjkj kj kj kj kj kjkj kj kjkjkjkj kj kj kjkjkj kjkjkjkjkj kj kj kj kj kj kjkjkj kjkj kj kj kjkjkj kj kj kjkj kj kj kjkj kj kj kjkjkjkj kj kj kjkj kj kj kj kj kjkj kjkj kj kj kjkjkj kjkj kjkj kj kjkj kjkj kj kj kj kjkjkj kj kj kjkj kjkj kjkj kj kj kjkjkjkjkjkj kj kjkj kj kjkj kjkj kj kjkj kjkjkj kj kj kj kj kj kjkj kjkj kj kj kj kj kjkj kjkj kjkj kjkj kjkj kj kjkj kjkj kj kj kj kj kjkjkjkj kj kj kjkj kj kj kj kj kj kj kj kj kj kj kjkjkj kjkjkj kj kj kj kj kj kj kj kjkjkj kjkj kjkj kj kjkj kjkj kjkj kj kj kjkj kjkjkj kjkjkj kjkj kj kj kj kj kjkjkj kj kj kjkjkj kjkj kj kjkjkj kjkj kj kj kj kj kj kj kj kjkj kj kjkjkjkj kj kj kj kjkj kj kj kj kj kj kj kjkj kjkjkjkjkj kjkj kj kjkj kj kjkj kjkjkj kj kjkjkjkj kj kjkj kjkj kj kj kj kjkj kjkj kj kj kj kj kj kjkj kj kj kjkj kj kj kj kjkjkj kjkj kj kjkjkj kj kjkjkj kjkj kjkj kj kjkj kj kj kjkjkjkjkj kj kj kj kjkjkjkj kj kj kj kj kjkj kj kj kj kjkjkj kj kj kj kj kj kj kj kj kj kj kjkj kjkjkj kjkj kj kjkj kj kj kj kj kj kj kj kjkj kjkj kj kjkj kj kj kj kj kjkjkj kj kj kjkjkjkj kjkjkjkjkjkjkjkj kj kjkjkj kjkj kj kj kjkj kj kjkj kj kjkjkj kj kjkjkj kjkj kjkj kjkj kj kjkjkjkjkj kj kj kj kj kjkjkjkj kj kjkjkj kjkj kj kj kj kjkj kjkjkj kjkjkj kjkjkjkj kjkjkj kjkjkjkjkjkj kj kjkj kj kj kj kj kj kj kj kjkjkj kjkj kjkj kj kj kjkjkj kjkj kj kj kjkj kj kj kj kj kj kjkj kj kj kjkjkjkj kj kj kj kj kj kj kj kj kj kj kjkjkj kjkj kj kjkj kj kj kj kj kjkj kj kj kj kj kj kj kjkj kj kj kj kjkj kj kj kj kjkjkj kjkj kjkjkjkj kj kj kj kjkjkjkjkjkjkjkjkjkjkjkj kj kjkj kjkjkj kjkj kj kjkj kj kj kj kj kj kj kj kj kj kj kj kj kjkj kj kj kjkjkjkj kj kjkj kj kjkj kj kj kjkj kj kj kjkjkjkj kjkj kjkj kjkj kj kjkjkj kj kjkj kj kjkj kjkjkjkj kjkj kjkjkj kj kjkj kj kjkj kjkjkj kj kj kj kj kj kj kj kj kj kjkj kj kjkjkjkj kjkj kjkj kj kjkjkj kj kjkj kj kjkj kjkj kjkj kj kj kjkjkj kjkj kjkj kjkjkjkj kjkj kj kj kj kjkjkj kj kj kj kj kj kjkj kjkj kj kjkj kj kj kj kj kj kj kjkj kjkj kj kjkjkj kj kjkj kj kj kj kj kjkjkjkj kjkj kj kj kj kj kj kj kj kj kjkj kjkj kjkj kj kjkj kj kjkj kj kj kj kj kj kj kj kj kjkj GRAYWOLF RD MONAR C H G R I- 5 R A IV Y ST DAISYAV J A D E L N TERNPL JEREZ C T SYM E D R T WAINA V D I V I T A D R BR ASS PL J A M E S D R F E R M I C T OLEALN LI N M A R L N HALI T E PL ZODIAC ST ST ATE S T HOO V E R S T VA L L E Y S T DO V E L N ACUNACT C A SSIA RD TOWHEELN S A N L UIS AST O N AV AM AN T ECT GA G EDR P O NTO RD P O PPYLN NE BLINADR S E VILLA W Y B R A D Y C R CAYE N N E L N LIN D E N TR DRY D E N P L H A R D I N G S T NAVARRA DR A N C H O R W Y SO NDRA CT PINE AV MANAGU A PL ATHENSA V P O N TI A C D R PRIESTLYDR VI A MARTA KI N G S T ONST COLIBRI LN R E F UGIOAV A LTISMAWY HAV E R HIL L S T MAGNOL I A A V DOCENA R D K ESTRELDR L A R E D O S T TANZANITEDR X A NAWY AGUIL AST CO R V A L L I S S T GAL L E O N WY L E E W A R D S T T O P E K A S T J ETTYPT PRIVATERD TITA NITEPL R EPR E S ACR MIMO S A D R HILLSIDEDR ALTIVA PL D O N N A D R EUREKA PL S A LIE N T EWY O L Y M P I A D R L O N GVI EW DR PI O PICODR O W E N S A V MELAL E UCAAV CHESTN U T A V CAM I N O LINDO C O R V I D A E S T OLIVENHAINRD C A L L E A C E RVO CITRI N E DR VISTAMARIANA TIGERRUNCT S H O R EDR O RIONWY B O B C AT BLFOURPEAKSST CO VEDR KINGFISHERLN REEFCR SITI O A L G O DON WELLS P RING ST PONT O D R S U N N Y H I L L D R HEMINGWAYDR C A T A M A R A N D R SITIO O C E ANO L O K E R AVEAST SHOREBIRD L N YA R R O W D R TOLKIENWY QUAI L P L PALMER W Y ROCKROS E T R ARENAL L N BUENA VISTA WY ROBE R T S ONRD CASSIN S S T H A R W IC H D RSIMSBURYCT A V E NIDA PAN T E R A CA C A T U A ST BROW N BEARRD SITIO LIMA MILTONRD A Z A H A R ST BATIQUITO S D R T R A D E W I N D S D R TOR R E JON P L B L UEHERONPL M O N R O E S T FROSTAV KELLYDR IVORYPL RICHFI E L D DR R A N C HOPANCHO RA N CHO BRA S A D O CA D E NCIAST GALICIAWY TORRYCT EASTPOIN T EAV CARINGAWY CALLE MADRID I M P A L A DR QUE B R ADACR C AZ A DE RO D R L A N T A N A TR CELIN D A D R P R I V AT E S T CAMINOR O B LEDO OAK AV E L A R B O L D R M I C A RD PENINSULA D R B O LEROS T CA T A L I N A D R S K Y L I NE RD W I L S O N S T CORI N T I A ST C R E S T D R L O S R O B L E S D R LAPIS RD A M B R O S IALN PARKDR LAS O L A S CT AVILAA V C AT ALPARD PASEO PRIVADO RIS ING G L ENWY PASE O E S MERADO CARRILLO W Y REGENT R D ALGARD AVIAR A P Y JEFF E R S ONST ALMADENLN CAM INO D E L P A R Q U E WESTOAKSWY I-5PARSB O N R A M P I- 5 P A R S B O F F RAMP MAR RONRD MASTE R S R D ADAMS S T O B E LISCO CR I-5 C A N N O N N B O N R A M P L A P O RT ALADADR TA M A RACKAV PALOMAROAKS WY GATEWAYRD O RIO N S T M E L R O SE DR SALKAV A I R C R A F T D Y HERONCR K E L L O G G AV VIL L A GE D R SAPPHIRE DR T RIESTEDR GLA S G O W DR F L E E T S T R A N C H O S A N TAFE RD CIRCUL O SEQUOIA H I G H L A NDDR ALI C A NTERD LAS PALMAS DR CA NNON RD BABILONIA S T A M BERLN V E N A DOS T A R M A DADR P UB L I C T R AI L P I R A G UAST HAYMAR DR P A S EODELNORTE A C C E S S RD POINSETTIA LN C A R C O U N T R Y D R P L AZA CAMIN ORE A L DY PRIVATE DY RANCHO SANTA FERD(ABANDONED) TRAILEASEM ENT LI O NSHEAD AV S I E R R A M O R E N A AV C A L L E B A R C ELONA ELFUERTEST C A R L S BADVILL A G E D R WHIPTAIL LOOP L O K ERAV W E S T A V I A R A D R LEGO L A N D DR DENNINGD R PALOMARAIRPORTRD C O L L E G E B L C A R L S B A D S T A T E B E A C H D Y ELCAMINOREAL A V E N I D A ENCINAS FARADAY A V I- 5 C A R L S B A D B L LA COSTA AV SUNNYCRE EKRD Legend NON-LED D1Z1 LuminaireType kj Contempo (802) Street(auto) City Boundary April 28, 2026 Item #1 Page 7 of 7 Docusign Envelope ID: C8FD231B-A5CE-427D-A25E-F10CA61CB5F6