HomeMy WebLinkAbout2026-05-19; Public Meeting Participation Outreach EffortsPolicy No. 103
Date Issued May 19, 2026
Resolution No. 2026-096
Subject: Public Meeting Participation Outreach Efforts
Purpose
This policy establishes the City Council’s determination of reasonable efforts to invite groups
that do not traditionally participate in public meetings to attend those meetings (Cal. Gov.
Code, § 54953.4(b)(3)(C)). The policy ensures transparency, accessibility and broad public
participation in public meetings.
Background
Senate Bill 707 (2025) amended the Ralph M. Brown Act (Cal. Gov. Code, §§ 54950-54963) to
require eligible legislative bodies to determine and make reasonable efforts to invite groups
that do not traditionally participate in public meetings to attend those meetings. Such
reasonable efforts may include outreach to media organizations serving the jurisdiction,
including those serving non-English-speaking communities, as well as civic, neighborhood,
community-based, civil rights, and good government organizations.
The City of Carlsbad currently utilizes a variety of communication methods to inform the public
of City Council meetings and opportunities to participate. The city is committed to promoting
transparency, accessibility, and broad public participation in its public meetings.
Statement of policy
This policy applies to all open and public meetings of the City Council. California Government
Code Section 54953.4(b)(3)(C)(ii) provides legislative bodies with broad discretion in
determining appropriate reasonable outreach efforts and clarifies that no action may be
commenced or maintained for failing to provide public meeting information to any specific
group.
This policy is intended to provide a flexible framework for reasonable outreach efforts and must
be implemented consistent with available resources and evolving communication practices.
Procedure
The City Council determines that the following constitute reasonable outreach efforts under
California Government Code Section 54953.4(b)(3)(C) to encourage participation in City Council
meetings:
Media outreach
Proactively include media organizations serving the city, including non-English-language
newspapers and publications, in the distribution of City Council meeting agendas.
Attachment A
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City Council Policy Statement
May 19, 2026
Page 2
Electronic Access and Agenda Subscriptions
Maintain opportunities for members of the public to subscribe to receive City Council agendas and related materials through the city’s website and include instructions for accessing and
subscribing to such materials in translated agendas, including Spanish.
Multilingual Communication
Use multilingual communication methods, including translated agendas and multilingual social
media posts (currently provided in Spanish), to increase awareness of meetings and participation opportunities, with additional languages incorporated as appropriate.
Community and Organizational Outreach
Provide meeting information through existing city communication channels and partnerships
with community-based organizations, neighborhood groups, and civic or community
organizations, including those serving non-English-speaking communities, as opportunities arise
and consistent with available resources.
Flexible and Evolving Methods Use additional reasonable methods of outreach as appropriate, including, but not limited to, the city’s website, email notifications, partnerships with community organizations, and other communication platforms that may develop over time.
May 19, 2026 Item #3 Page 73 of 73
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