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HomeMy WebLinkAbout2026-04-22; Library Board of Trustees; Minutes; Regular SessionDue to a lack of quorum of trustees who attended the April 22, 2026 meeting, approval of the minutes is carried over to the Library Board of Trustees regular meeting scheduled for June 24, 2026. APPROVAL OF MINUTES: Minutes of the Regular Meeting held on April 22, 2026 LIBRARY BOARD OF TRUSTEES Minutes April 22, 2026, 4 p.m. CALL TO ORDER: 4 p.m. ROLL CALL: Moran, McBride, Sheffler, Laufer (Waidelich -Absent). PLEDGE OF ALLEGIANCE: Chair Moran led the Pledge of Allegiance. APPROVAL OF MINUTES: Minutes of the regular meeting held March 25, 2026 Counci l Chamber 1200 Carlsbad Vill age Drive Carlsbad, CA 92008 Motion by Trustee Laufer, seconded by Trustee McBride to approve the minutes as presented. Motion carried, 4/0/1 (Waidelich -Absent) PRESENTATIONS: None. PUBLIC COMMENT: None. CONSENT CALENDAR: None. PUBLIC HEARING: None. DEPARTMENTAL REPORTS: 1. LIBRARY REPORTS FOR MARCH 2026: Receive the Narrative Report and Statistical Report for March 2026 (Staff contact: Andrea Hilliard and Laura Stanger, Library & Cultural Arts Department) Recommended Action: Receive the reports. The Board received the reports. 2. LIBRARY TECHNOLOGY REPORT: Receive the Library Technology Report. (Staff contact: Andrea Hilliard, Library & Cultural Arts Department) Recommended Action: Receive the report. The Board received the report. April 22, 2026 Carlsbad City Council Regular Meeting Page 2 3. OVERDUE AND LOST ITEM PROCESS: Receive an overview of the library's Overdue and Lost Item process. (Staff contact: Katy Duperry and Katie Nye, Library & Cultural Arts Department) Recommended Action: Receive the report. The Board received the report. Trustee Sheffler inquired about how losing a book impacts a patron's privileges at the library. Deputy Library Director Nye responded that accounts are suspended if library fees and fines exceed $25. Patrons are asked to reduce the dollar amount to under $25 to restore library privileges. If someone has lost a book and entered the collections process, they must either return the book or pay for it, and pay the $10 fee before their account can be restored. Chair Moran inquired if librarians are able to purchase lost items prior to the 127 day period when the collections process begins. Senior Librarian Katy Duperry responded that the library monitors hold requests and uses a five-to-one ratio to guide purchasing decisions. When an item reaches five holds, the title is reviewed for purchasing additional copies. Chair Moran inquired as to how the replacement cost is determined. Deputy Library Director Katie Nye responded that the replacement cost is based on the amount the library originally paid for the item. Chair Moran suggested adding a line item in the budget for replacement costs of lost materials to increase transparency and help the community understand the associated expense. 4. BILINGUAL SERVICES: Receive a presentation on the library's Bilingual Services. (Staff contact: Christina Lorenzo, Library & Cultural Arts Department) Recommended Action: Receive the report. The Board received the report. 5. FISCAL YEAR 2026-27 BUDGET UPDATE: Receive an update from staff on the FY 2026-27 budget. (Staff contact: Fiona Everett, Library & Cultural Arts Department) Recommended Action: Receive the report. The Board received the report. Chair Moran inquired if there are any items the library would like the board to advocate for during the budget process. Senior Management Analyst Fiona Everett responded that if there was a April 22, 2026 Carlsbad City Council Regular Meeting Page 3 specific need, staff would bring those requests forward as part of the budget process. Everett added that, as community representatives, board members may bring information they hear from the community to a board meeting. Director Suzanne Smithson added that the detailed budget will be included in the agenda packet for the May 19 City Council meeting. BOARD MEMBER COMMENTARY AND REQUESTS FOR CONSIDERATION OF MATTERS: The Board Members reported on activities they attended. ANNOUNCEMENTS: This section of the Agenda is designated for announcements to advise the community regarding events that Members of the Library Board of Trustees have been invited to, and may participate in. Director Smithson announced the Library Board of Trustees have been invited to: April 23, 6 -7 p.m . Carlsbad Reads Together Author Event: Hua Hsu Carlsbad City Library on Dove Lane 1775 Dove Lane Carlsbad, CA 92011 STAFF COMMENTS: Director Suzanne Smithson shared comments. • National Library Week and National Library Workers Day • Carlsbad Reads Together author event with author Hua Hsu and his book "Stay True" • Summer Reading Adventure begins June 1 • America's 250th Anniversary themed programs • "Alchemy+ Light" exhibit in the William D. Cannon Art Gallery • Ballot drop box location at all library locations from May 5 through June 2 • Collection notices are paused while options with Unique Management are reviewed by staff and the city attorney's office • Thank the Friends of the Carlsbad Library for their support of Carlsbad Reads Together and Summer Reading Adventure • Memorial for former longtime Friend of the Library member Pat Roberts • North San Diego County Genealogical Society classes, seminars and annual trip to Salt Lake City ADJOURNMENT: 5:03 p.m.