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Home My WebLink AboutInterfaith Community Services; 2026-07-20; PSA26-006HML City Attorney Approved 10/23/2025 Page 1 PSA26-006HML AGREEMENT FOR PREVENTION AND DIVERSION CENTER SERVICES INTERFAITH COMMUNITY SERVICES THIS AGREEMENT (“Agreement”) is made and entered into as of the ______________ day of _________________________, 2026, but effective on July 1, 2026, by and between the City of Carlsbad, California, a municipal corporation ("City") and Interfaith Community Services, a Nonprofit Public Benefit Corporation, ("Contractor"). RECITALS A. City requires the professional services of a consultant that is experienced in prevention and diversion services for people at risk of, or recently experiencing, homelessness. B. Contractor has the necessary experience in providing professional services and advice related to the provision of prevention and diversion services for people at risk of, or recently experiencing, homelessness. C. Contractor has submitted a proposal to City and has affirmed its willingness and ability to perform such work. NOW, THEREFORE, in consideration of these recitals and the mutual covenants contained in this Agreement, City and Contractor agree as follows: 1. SCOPE OF WORK City retains Contractor to perform, and Contractor agrees to render, those services ("Services") that are defined in attached Exhibit "A," which is incorporated by this reference in accordance with this Agreement’s terms and conditions. 2. STANDARD OF PERFORMANCE While performing the Services, Contractor will exercise the reasonable professional care and skill customarily exercised by reputable members of Contractor's profession practicing in the Metropolitan Southern California area and will use reasonable diligence and best judgment while exercising its professional skill and expertise. 3. TERM The term of this Agreement is for a period of one (1) year(s) from the effective date above. The City Manager may amend the Agreement to extend it for up to four (4) additional one (1) year terms or parts thereof. Extensions will be based upon a satisfactory review of Contractor's performance, City needs, and appropriation of funds by the City Council. The parties will prepare a written amendment indicating the effective date and length of the extended Agreement. Docusign Envelope ID: 1E757827-8A29-80F8-8106-68D75627A6B4 2nd July City Attorney Approved 10/23/2025 Page 2 4. TIME IS OF THE ESSENCE Time is of the essence for each and every provision of this Agreement. 5. COMPENSATION The total fee payable for the Services to be performed during the initial Agreement term shall not exceed two hundred and five thousand dollars ($205,000). No other compensation for the Services will be allowed except for items covered by subsequent amendments to this Agreement. Payment terms are Net 30 unless otherwise provided in Exhibit “A” or agreed to in writing by the parties. City reserves the right to withhold a ten percent (10%) retention until City has accepted the work and/or Services specified in Exhibit "A." Incremental payments, if applicable, should be made as outlined in attached Exhibit "A." 6. STATUS OF CONTRACTOR Contractor will perform the Services in Contractor's own way as an independent contractor and in pursuit of Contractor's independent calling, and not as an employee of City. Contractor will be under the control of City only as to the result to be accomplished, but will consult with City as necessary. The persons used by Contractor to provide services under this Agreement will not be considered employees of City for any purposes. The payment made to Contractor pursuant to this Agreement will be the full and complete compensation to which Contractor is entitled. City will not make any federal or state tax withholdings on behalf of Contractor or its agents, employees or subcontractors. City will not be required to pay any workers' compensation insurance or unemployment contributions on behalf of Contractor or its employees or subcontractors. Contractor agrees to indemnify City within thirty (30) days for any tax, retirement contribution, social security, overtime payment, unemployment payment or workers' compensation payment which City may be required to make on behalf of Contractor or any agent, employee, or subcontractor of Contractor for work done under this Agreement. At City’s election, City may deduct the indemnification amount from any balance owing to Contractor. 7. SUBCONTRACTING Contractor will not subcontract any portion of the Services without prior written approval of City. If Contractor subcontracts any of the Services, Contractor will be fully responsible to City for the acts and omissions of Contractor's subcontractor and of the persons either directly or indirectly employed by the subcontractor, as Contractor is for the acts and omissions of persons directly employed by Contractor. Nothing contained in this Agreement will create any contractual relationship between any subcontractor of Contractor and City. Contractor will be responsible for payment of subcontractors. Contractor will bind every subcontractor and every subcontractor of a subcontractor by the terms of this Agreement applicable to Contractor's work unless specifically noted to the contrary in the subcontract and approved in writing by City. Docusign Envelope ID: 1E757827-8A29-80F8-8106-68D75627A6B4 City Attorney Approved 10/23/2025 Page 3 8. OTHER CONTRACTORS City reserves the right to employ other Contractors in connection with the Services. 9. INDEMNIFICATION Contractor agrees to defend (with counsel approved by City), indemnify, and hold harmless the City and its officers, elected and appointed officials, employees and volunteers from and against all claims, damages, losses and expenses including attorney’s fees arising out of the performance of the work described in this Agreement caused by any negligence, recklessness, or willful misconduct of Contractor, any subcontractor, anyone directly or indirectly employed by any of them or anyone for whose acts any of them may be liable. If Contractor’s obligation to defend, indemnify, and/or hold harmless arises out of Contractor’s performance as a “design professional” (as that term is defined under California Civil Code Section 2782.8), then, and only to the extent required by California Civil Code Section 2782.8, which is fully incorporated in this Agreement, Contractor’s indemnification obligation shall be limited to claims that arise out of, pertain to, or relate to the negligence, recklessness, or willful misconduct of Contractor, and, upon Contractor obtaining a final adjudication by a court of competent jurisdiction. Contractor’s liability for such claim, including the cost to defend, shall not exceed Contractor’s proportionate percentage of fault. The parties expressly agree that any payment, attorneys fee, costs or expense City incurs or makes to or on behalf of an injured employee under City’s self-administered workers’ compensation program is included as a loss, expense or cost for the purposes of this section, and that this section will survive the expiration or early termination of this Agreement. 10. INSURANCE Contractor will obtain and maintain for the duration of the Agreement and any and all amendments, insurance against claims for injuries to persons or damage to property which may arise out of or in connection with performance of the services by Contractor or Contractor’s agents, representatives, employees or subcontractors. The insurance will be obtained from an insurance carrier admitted and authorized to do business in the State of California. The insurance carrier is required to have a current Best's Key Rating of not less than "A-:VII"; OR with a surplus line insurer on the State of California’s List of Approved Surplus Line Insurers (LASLI) with a rating in the latest Best’s Key Rating Guide of at least “A:X”; OR an alien non-admitted insurer listed by the National Association of Insurance Commissioners (NAIC) latest quarterly listings report. 10.1 Coverages and Limits. Contractor will maintain the types of coverages and minimum limits indicated below, unless Risk Manager or City Manager approves a lower amount. These minimum amounts of coverage will not constitute any limitations or cap on Contractor's indemnification obligations under this Agreement. City, its officers, agents and employees make no representation that the limits of the insurance specified to be carried by Contractor pursuant to this Agreement are adequate to protect Contractor. If Contractor believes that any required insurance coverage is inadequate, Contractor will obtain such additional insurance coverage, as Docusign Envelope ID: 1E757827-8A29-80F8-8106-68D75627A6B4 City Attorney Approved 10/23/2025 Page 4 Contractor deems adequate, at Contractor's sole expense. The full limits available to the named insured shall also be available and applicable to City as an additional insured. 10.1.1 Commercial General Liability (CGL) Insurance. Insurance written on an “occurrence” basis, including personal and advertising injury, with limits no less than $2,000,000 per occurrence. If a general aggregate limit applies, either the general aggregate limit shall apply separately to this project/location or the general aggregate limit shall be twice the required occurrence limit. 10.1.2 Automobile Liability. (if the use of an automobile is involved for Contractor's work for City). $2,000,000 combined single-limit per accident for bodily injury and property damage. 10.1.3 Workers' Compensation and Employer's Liability. Workers' Compensation limits as required by the California Labor Code. Workers' Compensation will not be required if Contractor has no employees and provides, to City's satisfaction, a declaration stating this. 10.1.4 Professional Liability. Errors and omissions liability appropriate to Contractor’s profession with limits of not less than $1,000,000 per claim. Coverage must be maintained for a period of five years following the date of completion of the work. 10.2 Additional Provisions. Contractor will ensure that the policies of insurance required under this Agreement contain, or are endorsed to contain, the following provisions: 10.2.1 City will be named as an additional insured on Commercial General Liability which shall provide primary coverage to City. 10.2.2 Contractor will obtain occurrence coverage, excluding Professional Liability, which will be written as claims-made coverage. 10.2.3 If Contractor maintains higher limits than the minimums shown above, City requires and will be entitled to coverage for the higher limits maintained by Contractor. Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage will be available to City. 10.2.4 This insurance will be in force during the life of the Agreement and any extensions of it and will not be canceled without thirty (30) days prior written notice to City sent by certified mail pursuant to the Notice provisions of this Agreement. 10.3 Providing Certificates of Insurance and Endorsements. Prior to City's execution of this Agreement, Contractor will furnish certificates of insurance and endorsements to City. 10.4 Failure to Maintain Coverage. If Contractor fails to maintain any of these insurance coverages, then City will have the option to declare Contractor in breach, or may purchase replacement insurance or pay the premiums that are due on existing policies in order to maintain Docusign Envelope ID: 1E757827-8A29-80F8-8106-68D75627A6B4 City Attorney Approved 10/23/2025 Page 5 the required coverages. Contractor is responsible for any payments made by City to obtain or maintain insurance and City may collect these payments from Contractor or deduct the amount paid from any sums due Contractor under this Agreement. 10.5 Submission of Insurance Policies. City reserves the right to require, at any time, complete and certified copies of any or all required insurance policies and endorsements. 11. BUSINESS LICENSE Contractor will obtain and maintain a City of Carlsbad Business License for the term of the Agreement, as may be amended from time-to-time. 12. ACCOUNTING RECORDS Contractor will maintain complete and accurate records with respect to costs incurred under this Agreement. All records will be clearly identifiable. Contractor will allow a representative of City during normal business hours to examine, audit, and make transcripts or copies of records and any other documents created pursuant to this Agreement. Contractor will allow inspection of all work, data, documents, proceedings, and activities related to the Agreement for a period of four (4) years from the date of final payment under this Agreement. 13. OWNERSHIP OF DOCUMENTS All work product produced by Contractor or its agents, employees, and subcontractors pursuant to this Agreement is the property of City. In the event this Agreement is terminated, all work product produced by Contractor or its agents, employees and subcontractors pursuant to this Agreement will be delivered at once to City. Contractor will have the right to make one (1) copy of the work product for Contractor’s records. 14. COPYRIGHTS Contractor agrees that all copyrights that arise from the services will be vested in City and Contractor relinquishes all claims to the copyrights in favor of City. 15. NOTICES The name of the persons who are authorized to give written notice or to receive written notice on behalf of City and on behalf of Contractor under this Agreement are: Docusign Envelope ID: 1E757827-8A29-80F8-8106-68D75627A6B4 City Attorney Approved 10/23/2025 Page 6 Each party will notify the other immediately of any changes of address that would require any notice or delivery to be directed to another address. 16. CONFLICT OF INTEREST Contractor shall file a Conflict of Interest Statement with the City Clerk in accordance with the requirements of the City of Carlsbad Conflict of Interest Code. Contractor shall report investments or interests as required in the City of Carlsbad Conflict of Interest Code. Yes ☐ No ☒ If yes, list the contact information below for all individuals required to file: Name Email Phone Number 17. GENERAL COMPLIANCE WITH LAWS Contractor will keep fully informed of federal, state and local laws and ordinances and regulations which in any manner affect those employed by Contractor, or in any way affect the performance of the Services by Contractor. Contractor will at all times observe and comply with these laws, ordinances, and regulations and will be responsible for the compliance of Contractor's services with all applicable laws, ordinances and regulations. Contractor will be aware of the requirements of the Immigration Reform and Control Act of 1986 and will comply with those requirements, including, but not limited to, verifying the eligibility for employment of all agents, employees, subcontractors and consultants whose services are required by this Agreement. 18. SEVERABILITY If any term or portion of this Agreement is held to be invalid, illegal, or otherwise unenforceable by a court of competent jurisdiction, the remaining provisions of this Agreement shall continue in full force and effect. 19. CALIFORNIA AIR RESOURCES BOARD (CARB) ADVANCED CLEAN FLEETS REGULATIONS Contractor’s vehicles with a gross vehicle weight rating greater than 8,500 lbs. and light-duty package delivery vehicles operated in California may be subject to the California Air Resources Board (CARB) Advanced Clean Fleets regulations. Such vehicles may therefore be subject to requirements to reduce emissions of air pollutants. For more information, please visit the CARB Advanced Clean Fleets webpage at https://ww2.arb.ca.gov/our-work/programs/advanced- clean-fleets. Docusign Envelope ID: 1E757827-8A29-80F8-8106-68D75627A6B4 City Attorney Approved 10/23/2025 Page 7 20. DISCRIMINATION, HARASSMENT, AND RETALIATION PROHIBITED Contractor will comply with all applicable local, state and federal laws and regulations prohibiting discrimination, harassment, and retaliation. 21. DISPUTE RESOLUTION If a dispute should arise regarding the performance of the Services the following procedure will be used to resolve any questions of fact or interpretation not otherwise settled by agreement between the parties. Representatives of Contractor or City will reduce such questions, and their respective views, to writing. A copy of such documented dispute will be forwarded to both parties involved along with recommended methods of resolution, which would be of benefit to both parties. The representative receiving the letter will reply to the letter along with a recommended method of resolution within ten (10) business days. If the resolution thus obtained is unsatisfactory to the aggrieved party, a letter outlining the disputes will be forwarded to the City Manager. The City Manager will consider the facts and solutions recommended by each party and may then opt to direct a solution to the problem. In such cases, the action of the City Manager will be binding upon the parties involved, although nothing in this procedure will prohibit the parties from seeking remedies available to them at law. 22. TERMINATION In the event of Contractor's failure to prosecute, deliver, or perform the Services, City may terminate this Agreement for nonperformance by notifying Contractor by certified mail of the termination. If City decides to abandon or indefinitely postpone the work or services contemplated by this Agreement, City may terminate this Agreement upon written notice to Contractor. Upon notification of termination, Contractor has five (5) business days to deliver any documents owned by City and all work in progress to City address contained in this Agreement. City will make a determination of fact based upon the work product delivered to City and of the percentage of work that Contractor has performed which is usable and of worth to City in having the Agreement completed. Based upon that finding City will determine the final payment of the Agreement. City may terminate this Agreement by tendering thirty (30) days written notice to Contractor. Contractor may terminate this Agreement by tendering thirty (30) days written notice to City. In the event of termination of this Agreement by either party and upon request of City, Contractor will assemble the work product and put it in order for proper filing and closing and deliver it to City. Contractor will be paid for work performed to the termination date; however, the total will not exceed the lump sum fee payable under this Agreement. City will make the final determination as to the portions of tasks completed and the compensation to be made. 23. COVENANTS AGAINST CONTINGENT FEES Contractor warrants that Contractor has not employed or retained any company or person, other than a bona fide employee working for Contractor, to solicit or secure this Agreement, and that Contractor has not paid or agreed to pay any company or person, other than a bona fide employee, any fee, commission, percentage, brokerage fee, gift, or any other consideration contingent upon, or resulting from, the award or making of this Agreement. For breach or violation of this warranty, City will have the right to annul this Agreement without liability, or, in Docusign Envelope ID: 1E757827-8A29-80F8-8106-68D75627A6B4 City Attorney Approved 10/23/2025 Page 8 its discretion, to deduct from the Agreement price or consideration, or otherwise recover, the full amount of the fee, commission, percentage, brokerage fees, gift, or contingent fee. 24. CLAIMS AND LAWSUITS By signing this Agreement, Contractor agrees that any Agreement claim submitted to City must be asserted as part of the Agreement process as set forth in this Agreement and not in anticipation of litigation or in conjunction with litigation. Contractor acknowledges that if a false claim is submitted to City, it may be considered fraud, and Contractor may be subject to criminal prosecution. Contractor acknowledges that California Government Code Sections 12650 et seq., the False Claims Act applies to this Agreement and provides for civil penalties where a person knowingly submits a false claim to a public entity. These provisions include false claims made with deliberate ignorance of the false information or in reckless disregard of the truth or falsity of information. If City seeks to recover penalties pursuant to the False Claims Act, it is entitled to recover its litigation costs, including attorneys fees. Contractor acknowledges that the filing of a false claim may subject Contractor to an administrative debarment proceeding as the result of which Contractor may be prevented to act as a Contractor on any public work or improvement for a period of up to five (5) years. Contractor acknowledges debarment by another jurisdiction is grounds for City to terminate this Agreement. 25. JURISDICTION AND VENUE This Agreement shall be interpreted in accordance with the laws of the State of California without regard to, or application of, choice of law rules or principles. Any action at law or in equity brought by either of the parties for the purpose of enforcing a right or rights provided for by this Agreement will be tried in a court of competent jurisdiction in the County of San Diego, State of California, and the parties waive all provisions of law providing for a change of venue in these proceedings to any other county. 26. SUCCESSORS AND ASSIGNS It is mutually understood and agreed that this Agreement will be binding upon City and Contractor and their respective successors. Neither this Agreement nor any part of it nor any monies due or to become due under it may be assigned by Contractor without the prior consent of City, which shall not be unreasonably withheld. 27. THIRD PARTY RIGHTS Nothing in this Agreement should be construed to give any rights or benefits to any party other than City and Contractor. 28. ENTIRE AGREEMENT This Agreement, together with any other written document referred to or contemplated by it, along with the purchase order for this Agreement and its provisions, embody the entire Agreement and understanding between the parties relating to the subject matter of it. In case of conflict, the terms of the Agreement supersede the purchase order. Neither this Agreement nor any of its provisions may be amended, modified, waived or discharged except in a writing signed by both parties. This Agreement may be executed in counterparts. Docusign Envelope ID: 1E757827-8A29-80F8-8106-68D75627A6B4 City Attorney Approved 10/23/2025 Page 9 29. AUTHORITY The individuals executing this Agreement and the instruments referenced in it on behalf of Contractor each represent and warrant that they have the legal power, right and actual authority to bind Contractor to the terms and conditions of this Agreement. Executed by Contractor this___________ day of _______________________, 2026. corporation of the State of California California Nonprofit Public Benefit Corporation Assistant City Manager APPROVED AS TO FORM: CINDIE K. McMAHON, City Attorney BY: _______________ ______________ C. Dalton Sorich, Assistant City Attorney Exhibits: Exhibit A: Scope of Services Exhibit B: Budget Docusign Envelope ID: 1E757827-8A29-80F8-8106-68D75627A6B4 30 June City Attorney Approved 10/23/2025 Page 10 EXHBIT “A” SCOPE OF SERVICES A. Services and Approach 1. Adhere to the Regional Task force on Homelessness (RTFH) Community Standards, and as they may be amended from time to time. 2. Abide by the strategies set forth in City of Carlsbad's Homelessness Action Plan and any amendments thereto, which takes a community focused and collaborative approach to addressing the needs of those experiencing or at-risk of homelessness within the City of Carlsbad. 3. Operate the Carlsbad Prevention & Diversion Center to assist individuals and families who are at-risk of or have recently become homeless. Services shall be available for client services forty (40) hours per week, including at least one evening each week. Services may be provided on-site or virtually, to accommodate client’s needs. The Prevention & Diversion Center may be closed all holidays observed by the City, if desired by Contractor and agreed upon by City. Additional program closure dates require advance approval by the City. 4. Work collaboratively with City Homeless Services staff and partners to identify Participants in need of services. Make and receive referrals from City staff and partners, prioritizing those households at highest risk of losing their housing for services. 5. Provide a range of direct services, including but not limited to, housing-focused case management services to people at risk of becoming homeless, or newly experiencing homelessness. 6. Develop personalized strengths-based plans to obtain housing, where necessary, and to retain housing. 7. Work collaboratively with community partners to connect Prevention & Diversion clients with services throughout the community to meet their individualized needs. 8. Connect clients with community resources to comprehensively meet their individual needs and circumstances which may include physical health, behavioral health, basic needs, employment assistance, social security or other benefit programs, with the primary emphasis on supportive services to assist the individual or family to sustain housing. Docusign Envelope ID: 1E757827-8A29-80F8-8106-68D75627A6B4 City Attorney Approved 10/23/2025 Page 11 9. Promote ongoing self-sufficiency among participants to assist them in maintaining housing. B. Staffing and Training 1. Provide sufficient staffing during operating hours to respond timely to requests for assistance, complete housing assessments, provide linkage to services based on the household’s needs, and follow-up with households. It is expected that at least one bilingual (English/Spanish) staff member will be available during all hours of program operation. 2. Provide peer support services to assist households in navigating access to community resources. 3. Ensure each staff person receives training in all the following areas within the first 6 months of employment and at least once every 3 years thereafter: • Homeless Prevention Strategies • Diversion • Cultural Competency • Documentation/HMIS • Motivational Interviewing • Assertive Engagement • Trauma-Informed Care • Wellness Promotion and Overdose Response • First Aid/CPR • Substance Use Disorders • Mental Health First Aid • Mental Health Recovery • Self-Care and Vicarious Trauma • Professional Boundaries • Coordinated Entry • Safety • Ethics • Effective Goal Setting • Mandated Reporting 4. On an annual basis, Contractor shall submit the annual training plan for the City’s review and approval, ensuring that all staff receive appropriate training for their role. 5. Engage in technical assistance and training activities made available by the city, including assistance provided by city-contracted organizations, such as OrgCode Consulting, Inc. Docusign Envelope ID: 1E757827-8A29-80F8-8106-68D75627A6B4 City Attorney Approved 10/23/2025 Page 12 C. Meetings and Communication 1. Maintain responsive and timely communication, both written and verbal, with City staff. Attend monthly meetings with City staff to review and discuss programmatic needs. 2. Work collaboratively with City staff to maximize partnerships with community service providers and community organizations to cultivate resources and stay connected to the changing needs of the community. D. Outcomes 1. Output measures: 1.1 100 unduplicated households will be served by the Prevention & Diversion Center annually. 1.2 60 unduplicated households will be provided with prevention services. 1.3 40 unduplicated households will be provided with diversion services. 2. Process measures: 2.1 90% of requests for services will be responded to within two business days. 2.2 80% of households requesting assistance will have an initial appointment within five business days. 2.3 75% of people receiving assistance will be connected to community resources based on their individual needs. 2.4 Flexible funds that have been approved will be paid within five business days of the staff’s original request. E. Data 1. Contractor shall provide monthly documentation of the following data points on the 15th day of each month, starting on August 15, 2026. All reports must be in a format to the satisfaction of City’s Housing & Homeless Services Department. General Data Points a. Number of unduplicated households, and individuals, served during the report month b. Average length of time from request for services to initial appointment c. Average length of time from request for financial assistance to disbursement Docusign Envelope ID: 1E757827-8A29-80F8-8106-68D75627A6B4 City Attorney Approved 10/23/2025 Page 13 d. Average amount of financial assistance from city and leveraged funds per household e. Percentage of approved requests for housing support funds, of those who completed an application for assistance during the month f. Percentage of clients connected to community resources, and types of resources Prevention Client Data Points g. Number of individuals and households assisted h. Number of unduplicated households who received financial assistance to sustain housing i. Number of contacts (touchpoints) Diversion Client Data Points j. Number of individuals and households assisted k. Number of unduplicated households who received financial assistance to move into housing from homelessness l. Number of contacts (touchpoints) m. Number of participants placed in temporary locations with HMIS ID n. Number of participants placed in permanent housing with HMIS ID 2. Complete accurate and thorough documentation in HMIS in a timely manner in accordance with HMIS standards. 3. Comply with privacy and documentation requirements as specified in the HMIS Client Data Privacy Guide. 4. Share Participant Homeless Management Information System (“HMIS”) data for Diversion clients (without personally identifiable information) as part of the City of Carlsbad By Name List. F. Budget and Expenditure Reporting 1. Provide City with billing invoices by the 15th of each month, starting on August 15, 2026. The invoices shall include accompanying documentation for funds expended, which shall include but not be limited to documentation of timecards, mileage, office supplies, bus fare expenses, and flex funds receipts. 2. Operate within the fee schedule. 3. If there is a possibility that any portion of the total fee payable for the Services under the Agreement is not expended by the date of contract termination, City and Contractor agree to mutually decide how such excess funds will be allocated in the budget. In such case, Contractor agrees to draft an amended fee schedule to reallocate the excess funds, which will require a contract amendment subject Docusign Envelope ID: 1E757827-8A29-80F8-8106-68D75627A6B4 City Attorney Approved 10/23/2025 Page 14 to approval by the city manager or designee. 4. City and Contractor further agree to discuss and mutually determine any necessary changes to the budget during the lifetime of the Agreement. In the event of a mutually agreeable budget modification, Contractor agrees to draft an amended fee schedule, which will require a contract amendment subject to approval by the city council or city manager or designee, depending on the value and type of the budget modification. G. General 1. Maintain a written grievance procedure, including a formal process for Participants to provide feedback and to resolve conflicts experienced within the program. 2. Comply with all routine monitoring and program audits as requested by City. 3. Comply with the requirements of the Drug-Free Workplace Act of 1990 (Gov. Code, Section 8350 et seq.) and have a drug-free workplace by taking the following actions: 3.1 Publish a statement notifying employees that unlawful manufacture, distribution, dispensation, possession, or use of a controlled substance is prohibited and specifying actions to be taken against employees for violations, as required by Government Code Section 8355, subdivision (a)(1). 3.2 Establish a Drug-Free Awareness Program, as required by Government Code Section 8355, subdivision (a)(2) to inform employees about all the following: a. The dangers of drug abuse in the workplace b. Contractor’s policy of maintaining a drug-free workplace c. Any available counseling, rehabilitation, and employee assistance program d. Penalties that may be imposed upon employees for drug abuse violations e. Provide, as required by Government Code Section 8355, subdivision (a)(3), that every employee that works under this Agreement: i. Will receive a copy of Contractor’s drug-free policy statement, and ii. Will agree to abide by the terms of the drug-free policy as a condition of employment. Docusign Envelope ID: 1E757827-8A29-80F8-8106-68D75627A6B4 City Attorney Approved 10/23/2025 Page 15 EXHIBIT “B” BUDGET Program Director @ 0.15 $9,213 Program Manager @ 0.75 $29,744 Case Manager@ 0.55 $15,381 Case Manager @ 0.85 $23,732 Intake Coordinator @ 0.90 $21,988 Benefits @ 28% $28,017 Total Personnel $128,075 Flex Funds/Emergency Financial Assistance $50,000 Total Program Expenses $50,000 TOTAL DIRECT COSTS $178,075 Indirect Costs @ NICRA 15.12% $26,925 TOTAL PROJECT BUDGET $205,000 Docusign Envelope ID: 1E757827-8A29-80F8-8106-68D75627A6B4 ANY PROPRIETOR/PARTNER/EXECUTIVEOFFICER/MEMBER EXCLUDED? INSR ADDL SUBRLTRINSD WVD PRODUCER CONTACTNAME: FAXPHONE(A/C, No):(A/C, No, Ext): E-MAILADDRESS: INSURER A : INSURED INSURER B : INSURER C : INSURER D : INSURER E : INSURER F : POLICY NUMBER POLICY EFF POLICY EXPTYPE OF INSURANCE LIMITS(MM/DD/YYYY) (MM/DD/YYYY) AUTOMOBILE LIABILITY UMBRELLA LIAB EXCESS LIAB WORKERS COMPENSATIONAND EMPLOYERS' LIABILITY DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required) AUTHORIZED REPRESENTATIVE EACH OCCURRENCE $ DAMAGE TO RENTEDCLAIMS-MADE OCCUR $PREMISES (Ea occurrence) MED EXP (Any one person) $ PERSONAL & ADV INJURY $ GEN'L AGGREGATE LIMIT APPLIES PER:GENERAL AGGREGATE $ PRO-POLICY LOC PRODUCTS - COMP/OP AGGJECT OTHER:$ COMBINED SINGLE LIMIT $(Ea accident) ANY AUTO BODILY INJURY (Per person) $ OWNED SCHEDULED BODILY INJURY (Per accident) $AUTOS ONLY AUTOS HIRED NON-OWNED PROPERTY DAMAGE $AUTOS ONLY AUTOS ONLY (Per accident) $ OCCUR EACH OCCURRENCE CLAIMS-MADE AGGREGATE $ DED RETENTION $ PER OTH-STATUTE ER E.L. EACH ACCIDENT E.L. DISEASE - EA EMPLOYEE $ If yes, describe under E.L. DISEASE - POLICY LIMITDESCRIPTION OF OPERATIONS below INSURER(S) AFFORDING COVERAGE NAIC # COMMERCIAL GENERAL LIABILITY Y / N N / A (Mandatory in NH) SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). COVERAGES CERTIFICATE NUMBER:REVISION NUMBER: CERTIFICATE HOLDER CANCELLATION © 1988-2015 ACORD CORPORATION. All rights reserved.ACORD 25 (2016/03) CERTIFICATE OF LIABILITY INSURANCE DATE (MM/DD/YYYY) $ $ $ $ $ The ACORD name and logo are registered marks of ACORD 8/6/2025 License # 0C32169 (619) 937-0164 18058 Interfaith Community Services, Inc. 550 W Washington Ave B Escondido, CA 92025 13269 A 1,000,000 X PHPK2586415-022 8/1/2025 8/1/2026 1,000,000 Deductible $0 20,000 1,000,000 3,000,000 3,000,000 1,000,000A PHPK2586415-022 8/1/2025 8/1/2026 10,000,000A PHUB876039-022 8/1/2025 8/1/2026 10,000,000 10,000 B X M1302806 8/1/2025 8/1/2026 1,000,000 1,000,000 1,000,000 A Errors & Omissions PHPK2586415-022 8/1/2025 Agg $3M, Occ $1M Ded 0 A Abuse & Molestation PHPK2586415-022 8/1/2025 8/1/2026 Agg $2M, Occ $1M Ded 0 RE: OPERATIONS OF THE NAMED INSURED AS CERTIFICATE HOLDERS INTEREST MAY APPEAR. CITY OF CARLSBAD IS INCLUDED AS ADDITIONAL INSURED WITH REGARDS TO THE GENERAL LIABILITY POLICY PER ATTACHED FORMS. WAIVER OF SUBROGATION APPLIES WITH REGARDS TO THE WORKERS COMPENSATION POLICIES PER THE ATTACHED FORMS. (cp) CITY OF CARLSBAD/CMWD C/O EXIGIS INSURANCE COMPLIANCE SERVICES P.O. 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an injury covered by this policy. We will not enforce our right against any person or organization with whom you have a written contract that requires you to obtain this agreement from us. The additional premium for this endorsement shall be 2.00% of the California workers compensation premium otherwise due. Minimum Premium: $0 This endorsement changes the policy to which it is attached and is effective on the date issued unless otherwise stated. (The information below is required only when this endorsement is issued subsequent to preparation of the policy.) Endorsement Effective 08/01/2025 Insured INTERFAITH COMMUNITY SERVICES Policy No. M1302806 CA Policy Period 08/01/2025 To 08/01/2026 Issued On 07/29/2025 At San Diego, CA WC-99-04-25B (Ed. 10-07) ZENITH INSURANCE COMPANY - 13145 A.AMLIF-11 CHIEF EXECUTIVE OFFIC Endorsement No. 13 Docusign Envelope ID: 9560ECB9-FB24-8170-8148-E6C56F792627Docusign Envelope ID: 1E757827-8A29-80F8-8106-68D75627A6B4