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Home My WebLink About2018-05-22; City Council; Agendas; Joint SessionCITY COUNCIL Agenda May 22, 2018 6 p.m. Welcome to Your City Council Meeting Council Chamber 1200 Carlsbad Village Drive Carlsbad, CA 92008 We welcome your interest and involvement in the city's legislative process. This agenda includes information about topics coming before the City Council and the action recommended by city staff. You can read about each topic in the staff reports, which are available on the city website and in the Office of the City Clerk. The City Clerk is also available to answer any questions you have about City Council meeting procedures. How to Watch The City of Carlsbad provides three ways to watch a City Council meeting: In Person Most City Council meetings take place at City Hall, 1200 Carlsbad Village Drive How to Participate On TV Spectrum .. AT&T U-verse Watch live and replays of meetings on Charter Spectrum channel 24 and AT&T U-verse channel 99 If you would like to provide comments to the City Council, please: •Fill out a speaker request form, located in the foyer. •Submit the form to the City Clerk before the item begins. Online Watch the livestream and replay past meetings on the city website, www.carlsbadca.gov •When it's your turn, the City Clerk will call your name and invite you to the podium. •Speakers have three minutes, unless the presiding officer (usually the mayor) changes that time. •You may not give .your time to another person, but groups can select a single speaker as long as three other members of your group are present. Group representatives have 10 minutes unless that time is changed by the presiding officer or the City Council. Reasonable Accommodations Persons with a disability may request an agenda packet in appropriate alternative formats as require by the Americans with Disabilities Act of 1990. Reasonable accommodations and auxiliary aids will be provided to effectively allow participation in the meeting. Please contact the City Manager's Office at 760-434-2821 (voice), 711 (free relay service for TTY users), 760-720-9461 (fax) or manager@carlsbadca.gov by noon on the Monday before the meeting to make arrangements. More information about City Council meeting procedures can be found at the end of this agenda and in the Carlsbad Municipal Code chapter 1.20. The City Council also sits as the Carlsbad Municipal Water District Board, Public Financing Authority Board, Community Development Commission and Successor Agency to the Redevelopment Agency. When considering items presented to the Carlsbad Municipal Water District Board, each member receives an additional $100 per meeting (max $300/month). When considering items presented to the Community Development Commission each member receives an additional $75 per meeting (max $150/month). CALL TO ORDER: 6:00 p.m. ANNOUNCEMENT OF CONCURRENT MEETINGS: Council is serving as the Carlsbad Municipal Water District Board of Directors on Consent Calendar Item No. 8. ROLL CALL: M. Hall, K. Blackburn, M. Schumacher, C. Schumacher, M. Packard. PLEDGE OF ALLEGIANCE: Council Member K. Blackburn led the Pledge of Allegiance. INVOCATION: None. APPROVAL OF MINUTES: ACTION: Adopted minutes as presented. -4/0/1 (Hall -Absent). Minutes of the Regular Meeting held April 17, 2018. Minutes of the Special Meeting held April 26, 2018. Minutes of the Regular Meeting held May 15, 2018. PRESENTATIONS: Proclamation in recognition of Public Works Week Presentation in recognition of a donation from the Carlsbad Library and Arts Foundation PUBLIC REPORT OF ANY ACTION TAKEN IN CLOSED SESSION: No reportable action. PUBLIC COMMENT: In conformance with the Brown Act, no Council action can occur on items presented during Public Comment. A total of 15 minutes is provided so members of the public can address the Council on items that are not listed on the Agenda. Speakers are limited to three {3} minutes each. If you desire to speak during Public Comment, fill out a SPEAKER CARD and submit it to the City Clerk. If there are more than five {5} speakers, the remaining speakers will be heard at the end of the agenda just prior to Council Reports. When you are called to speak, please come forward to the podium and state your name. CONSENT CALENDAR: The items listed under Consent Calendar are considered routine and will be enacted by one motion as listed below. There will be no separate discussion on these items prior to the time the Council votes on the motion unless members of the Council, the City Manager, or the public request specific items be discussed and/or removed from the Consent Calendar for separate action. A request from the public to discuss an item must be filed with the City Clerk in writing prior to Council consideration of the Consent Calendar. WAIVER OF ORDINANCE TEXT READING: This is a motion to waive the reading of the text of all ordinances and resolutions at this meeting. 1.MEMORANDUM OF UNDERSTANDING TO IMPLEMENT INNOVATE 78 INITIATIVE -Adoption of a Resolution authorizing the City Manager to approve a Memorandum of Understanding among the Cities of Carlsbad, Escondido, Oceanside, San Marcos and Vista for the purposes of continuing to implement the Innovate 78 Economic Development Initiative in an amount not to exceed $38,000. (Staff contact: Joseph Stewart, Community & Economic Development) ACTION: Adopted Resolution No. 2018-072. -5/0. May 22, 2018 Page 2 2.DONATION FROM CARLSBAD LIBRARY AND ARTS FOUNDATION-Adoption of a Resolution authorizing the acceptance of a donation from the Carlsbad Library and Arts Foundation in the amount of $124,530. (Staff contact: Heather Pizzuto, Library & Cultural Arts) ACTION: Adopted Resolution No. 2018-073. -5/0. 3.ADVERTISE FOR BIDS FOR 2018 PAVEMENT OVERLAY, PROJECT NO. 6001-18OL - Adoption of a Resolution approving the plans and specifications and authorizing the City Clerk to advertise for bids for the 2018 Pavement Overlay. (Staff contact: Emad Elias, Public Works) ACTION: Adopted Resolution No. 2018-074. -5/0. 4.ADVERTISE FOR BIDS FOR PALOMAR AIRPORT ROAD WIDENING, PROJECT NOS. 6043 AND 6044 Adoption of a Resolution approving the plans and specifications and authorizing the City Clerk to advertise for bids for the Palomar Airport Road widening at Paseo Del Norte and approving an additional appropriation of Transnet Local Funds in the amount of $388,000. (Staff contact: Daniel Zimny, Public Works) ACTION: Adopted Resolution No. 2018-075. -5/0. 5.AMENDMENTS TO AGREEMENTS WITH ARCADIS U.S., INC. AND BROWN AND CALDWELL, INC. Adoption of a Resolution authorizing execution of Amendment No. 4 to the professional services agreement with Arcadis U.S., Inc. for construction management and inspection services, and the execution of Amendment No. 13 to the professional services agreement with Brown and Caldwell, Inc. for design engineering and construction support services, all for the Agua Hedionda Sewer Lift Station and Vista Carlsbad Interceptor Sewer, Reaches VCllB - VClS, Project Nos. 3492, 3886, and 3949. (Staff contacts: John Maashoff, Babaq Taj and Terry Smith, Public Works) ACTION: Adopted Resolution No. 2018-076. -5/0. 6.CONSTRUCTION OF FOXES LANDING LIFT STATION REPLACEMENT, PROJECT NO. 5526-Adoption of a Resolution authorizing the appropriation of additional funds in the amount of $567,000 for the Foxes Landing Lift Station Replacement and increasing the construction contingency for the project by $526,000. (Staff contact: Scott Fisher, Public Works) ACTION: Adopted Resolution No. 2018-077. -5/0. 7.AGREEMENT WITH CHEN RYAN ASSOCIATES, INC. FOR PREPARATION OF SUSTAINABLE MOBILITY PLAN Adoption of a Resolution authorizing execution of a professional services agreement with Chen Ryan Associates, Inc. for an amount not to exceed $365,000 for the preparation of the Sustainable Mobility Plan. (Staff contact: Craig Williams, Public Works) ACTION: Adopted Resolution No. 2018-078. -5/0. 8.ADVERTISE FOR BIDS FOR RECYCLED WATER PHASE Ill INSTALLATION, PROJECT NO. 5205-B-Adoption of a CMWD Resolution approving plans and specifications and authorizing the Secretary to the Board to advertise and receive bids for the Recycled Water Phase Ill Installation of recycled water services. (Staff contact: Cathy Nhothsavath, Public Works) ACTION: Adopted Resolution No. 1595. -5/0. ORDINANCES FOR INTRODUCTION: None. ORDINANCES FOR ADOPTION: None. May 22, 2018 Page 3 PUBLIC HEARINGS: None. DEPARTMENTAL AND CITY MANAGER REPORTS: 9.APPROVAL OF FISCAL YEAR 2018-19 ADMINISTRATIVE BUDGET FOR HOMELESS RESPONSE PLAN - Adopt a Resolution approving the Fiscal Year 2018-19 Administrative Budget for the Homeless Response Plan in the amount of $452,000, and authorizing the City Manager or designee to execute a professional services agreement with Interfaith Community Services to provide for licensed professional social worker services for the homeless residents of Carlsbad. (Staff contact: Marie Jones Kirk, Community & Economic Development) City Manager's Recommendation: Adopt the Resolution. ACTION: Adopted Resolution No. 2018-079. -5/0. 10.FISCAL YEAR 2018-19 PRELIMINARY OPERATING BUDGET PRESENTATION -Accept the report and set the Public Hearing for June 12, 2018. (Staff contact: Helga Stover, Administrative Services) City Manager's Recommendation: Accept the report and by minute motion set the Public Hearing for June 12, 2018. ACTION: Accepted the report and set Public Hearing for June 12, 2018. -5/0. 11.PRESENTATION OF DRAFT ARTS AND CULTURE MASTER PLAN -Receive a presentation on the current draft of the Arts & Culture Master Plan in order to inform and provide opportunities for the City Council to comment on the proposed plan. (Staff contact: Richard Schultz, Library & Cultural Arts) City Managers Recommendation: Receive the presentation and provide comments. ACTION: Received the presentation. -5/0. 12.APPROVAL OF CITY OF CARLSBAD EMERGENCY OPERATIONS PLAN -Adopt a Resolution approving the City of Carlsbad Emergency Operations Plan. (Staff contact: David Harrison, Fire Department) City Manager's Recommendation: Adopt the Resolution. ACTION: Adopted Resolution No. 2018-080. -5/0. 13.PARKS & RECREATION COMMISSION APPOINTMENT-Adopt a Resolution appointing one member to the Parks & Recreation Commission. (Staff contact: Tammy McMinn, City Clerk Services Department) City Manager's Recommendation: Adopt the Resolution. ACTION: Adopted Resolution No. 2018-081 appointing Amy Livingston to the Parks & Recreation Commission. -5/0. 14.HISTORIC PRESERVATION COMMISSION APPOINTMENTS-Adopt Resolutions appointing members to the Historic Preservation Commission. (Staff contact: Tammy McMinn, City Clerk Services Department) City Manager's Recommendation: Adopt the Resolutions. May 22, 2018 Page4 ACTION: Adopted Resolution No. 2018-082 appointing Sam Souri to the Historic Preservation Commission. -5/0. 15.PLANNING COMMISSION APPOINTMENT -Adopt a Resolution appointing one member to the Planning Commission. (Staff contact: Tammy McMinn, City Clerk Services Department) City Manager's Recommendation: Adopt the Resolution. ACTION: Adopted Resolution No. 2018-083 appointing Linda Geidner to the Planning Commission. -5/0. COUNCIL COMMENTARY AND REQUESTS FOR CONSIDERATION OF MATTERS: City Council Regional Assignments (Revised 1/10/18) Matt Hall North County Mayors and Managers Mayor San Diego County Water Authority (SDCWA) Board of Directors SAN DAG Board of Directors Keith Blackburn Mayor Pro Tern Mark Packard Council Member Michael Schumacher Council Member Buena Vista Lagoon JPC Encina Joint Powers (JAC) Encina Wastewater Authority Board of Directors North County Dispatch Joint Powers Authority SANDAG Board of Directors (1st Alternate) Chamber of Commerce Liaison (primary) North County Transit District Board of Directors North County Dispatch Joint Powers Authority (alternate) SANDAG (2nd alternate) Chamber of Commerce Liaison (alternate) City/School Committee Encina Joint Powers (JAC) Encina Wastewater Authority Board of Directors San Diego County Regional Airport Authority Board of Directors Cori Schumacher Council Member Buena Vista Lagoon JPC League of California Cities -SD Division North County Transit District Board of Directors (alternate) City/School Committee PUBLIC COMMENT: Continuation of the Public Comments This portion of the agenda is set aside for continuation of public comments, if necessary, due to exceeding the total time allotted in the first public comments section. When you are called to speak, please come forward to the podium and state your name. The remainder of the categories are for reporting purposes. In conformance with the Brown Act, no public testimony and no Council action can occur on these items. ANNOUNCEMENTS: May 22, 2018 Page 5 This section of the Agenda is designated for announcements to advise the community regarding events that Members of the City Council have been invited to, and may participate in. CITY MANAGER COMMENTS: CITY ATTORNEY COMMENTS: ADJOURNMENT. 9:24 p.m. May 22, 2018 Page6 City Council Meeting Procedures (continued from page 1) Written Materials Written materials related to the agenda that are submitted to the City Council after the agenda packet has been published will be available for review prior to the meeting during normal business hours at the City Clerk's office, 1200 Carlsbad Village Drive and on the city website. To review these materials during the meeting, please see the City Clerk Visual Materials Visual materials, such as pictures, charts, maps or slides, are allowed for comments on agenda items, not general public comment. Please contact the City Manager's Office at 760-434-2820 or manager@carlsbadca.gov to make arrangements in advance. All materials must be received by the City Manager's Office no later than noon the day before the meeting. The time spent presenting visual materials is included in the maximum time limit provided to speakers. All materials exhibited to the City Council during the meeting are part of the public record. Please note that video presentations are not allowed. Decorum All participants are expected to conduct themselves with mutual respect. Loud, boisterous and unruly behavior can interfere with the ability of the City Council to conduct the people's business. That's why it is illegal to disrupt a City Council meeting. Following a warning from the presiding officer, those engaging in disruptive behavior are subject to law enforcement action. City Council Agenda The City Council follows a regular order of business that is specified in the Carlsbad Municipal Code. The City Council may only make decisions about topics listed on the agenda. Presentations The City Council often recognizes individuals and groups for achievements and contributions to the community. Well wishers often fill the chamber during presentations to show their support and perhaps get a photo. If you don't see an open seat when you arrive, there will likely be one once the presentations are over. Consent Items Consent items are considered routine and may be enacted together by one motion and vote. Any City Council member may remove or "pull" an item from the "consent calendar" for a separate vote. Members of the public may pull an item from the consent calendar by requesting to speak about that item. A speaker request form must be submitted to the clerk prior to the start of the consent portion of the agenda. Public Comment Members of the public may speak on any city related item that does not appear on the agenda. State law prohibits the City Council from taking action on items not listed on the agenda. Comments requiring follow up will be referred to staff and, if appropriate, considered at a future City Council meeting. Members of the public are also welcome to provide comments on agenda items during the portions of the meeting when those items are being discussed. In both cases, a request to speak form must be submitted to the clerk in advance of that portion of the meeting beginning. Public Hearing Certain actions by the City Council require a "public hearing," which is a time within the regular meeting that has been set aside and noticed according to different rules. Departmental Reports This part of the agenda is for items that are not considered routine and do not require a public hearing. These items are usually presented to the City Council by city staff and can be informational in nature or require action. The staff report about each item indicates the purpose of the item and whether or not action is requested. May 22, 2018 Page 7 Other Reports At the end of each meeting, City Council members and the city manager, city attorney and city clerk are given an opportunity to share information. This usually includes reports about recent meetings, regional issues, and recent or upcoming meetings and events. City Council Actions Resolution A resolution is an official statement of City Council policy that directs administrative or legal action or embodies a public City Council statement. A resolution may be introduced and adopted at the same meeting. Once adopted, it remains City Council policy until changed by subsequent City Council resolution. Ordinance Ordinances are city laws contained in the Carlsbad Municipal Code. Enacting a new city law or changing an existing one is a two-step process. First, the ordinance is "introduced" by city staff to the City Council. If the City Council votes in favor of the introduction, the ordinance will be placed on a subsequent City Council meeting agenda for "adoption." If the City Council votes to adopt the ordinance, it will usually go into effect 30 days later. Motion A motion is used to propose City Council direction related to an item on the agenda. Any City Council member may make a motion. A motion must receive a "second" from another City Council member to be eligible for a City Council vote. May 22, 2018 Page 8