HomeMy WebLinkAboutWrite Out Loud; 2026-07-28; PSALCA-26072CA1
PSALCA-26072CA
FISCAL YEAR 2026-27 GRANT AGREEMENT FOR
WRITE OUT LOUD
This agreement is made on the ________ day of ____________, 2026, by Write Out Loud hereinafter
referred to as “Grantee,” and the CITY OF CARLSBAD, California, a municipal corporation, hereinafter
referred to as “City” (the “Agreement”). City, as Grantor, agrees to provide Grantee the Grant funds
awarded to Grantee during the Fiscal Year 2026-27 Community Arts Grants Program Arts Projects for Arts
Organizations in an amount not to exceed Three thousand six hundred one dollars and seventy cents
($3,601.70) (“Grant”). The purpose of the Grant is to provide funds to Grantee for the Project outlined in
the Agreement Scope (“Agreement Scope”), attached hereto as Exhibit “A.”
Project Title: Experiential Kamishibai
The Grant provided herein is comprised of public funds. Therefore, to ensure that the public funds are
used for a public purpose, in accordance with the law, the City and Grantee hereby agree to the following
terms.
TERMS AND CONDITIONS OF GRANT
1. TERM.
The term of this Agreement shall mean the period commencing on the execution date of this Agreement
and expiring on Oct. 1, 2027. The term of this Agreement may be extended by mutual written agreement
of the parties. The parties will prepare a written amendment indicating the effective date and length of
extended Agreement.
2. CITY CULTURAL ARTS CONTACTS.
Cultural Arts Program Manager Krystal Roa, 442-339-5611, Krystal.Roa@carlsbadca.gov
Cultural Arts main line, 442-339-2090, Arts@carlsbadca.gov
3. USE OF COMMUNITY ARTS GRANTS PROCEEDS.
3.1. Grant funds are to be disbursed as outlined in this Agreement in consideration of and on
condition that the sum be expended in carrying out the purpose as set forth in the Agreement
Scope and under the terms and conditions set forth in this Agreement. Grantee agrees to
assume any obligation to furnish any additional funds that may be necessary to complete the
Agreement Scope.
3.2. In accordance with the Agreement Scope and the Fiscal Year 2026-27 Community Arts Grants
Guidelines (Exhibit “A”), all Grant funds are eligible to be used from Sept. 3, 2026 through
Sept. 3, 2027. Any extension of fund use must be requested in writing at least 30 days prior to
the end of the Agreement or sooner to allow time for written amendment and approval in
writing by City. Extension of Fiscal Year 2026-27 Community Arts Grants funds may render that
organization ineligible to apply for or receive additional funds as part of the subsequent Fiscal
Year 2027-28 Community Arts Grants cycle.
3.3. All costs accrued for services and/or supplies prior to the execution of Agreement are not
eligible for funding or reimbursement with Grant proceeds.
3.4. Eligible and ineligible costs include, but are not limited to, items detailed in the Fiscal Year
2026-27 Community Arts Grants Guidelines, in the section titled “Eligible and Ineligible Costs,”
attached hereto as Exhibit “A.”
4. CONDITIONS OF FUNDING AND DISBURSEMENT.
4.1. Definitions. The Parties agree to the following definitions.
4.1.1. “Project” means the work, activities, and deliverables proposed by the Grantee in
the Community Arts Grant 2026-2027 application and approved by the Arts Commission,
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as may be further detailed in the Agreement Scope, attached hereto as Exhibit “A.”
4.2. City shall have no obligation to provide the Grant proceeds or to make any subsequent disbursement of Grant
proceeds, and may seek reimbursement of Grant proceeds, if any of the following requirements are not
fully satisfied:
a. Grantee shall use Grant funds to implement the Agreement Scope, including using the
Grant funds to cover only expenditures for programs and services incurred during the
Agreement Scope dates and under the terms and conditions of this Agreement.
b. Grantee shall certify that the Agreement Scope is within Carlsbad city limits or
that the Grantee’s main address is within Carlsbad city limits, as specified in the
Fiscal Year 2026-27 Community Arts Grants Guidelines.
c. Grantee shall complete all work in accordance with Agreement Scope, as soon as
possible, but in no case later than thirty (30) calendar days after the Agreement Scope
end date or, Oct. 1, 2027, whichever is earlier. Grantee shall notify the City of events or
proposed changes that could affect the Agreement Scope.
d. The Grantee shall be responsible for the performance of the Agreement Scope as set
forth herein, and for the preparation of reports required by this Agreement.
e. Before Grantee makes any material changes to the Agreement Scope, Grantee will inform
City’s Cultural Arts Manager or designee in writing within ten (10) working days of the
decision to implement said change. City may request documentation to support the change,
and Grantee agrees to submit to the City, in writing, the proposal requesting modifications
to the Agreement Scope. Grantee shall make no material changes to the Agreement Scope
unless and until City formally approves the Grantee’s request in writing.
f. The Grantee shall provide complete and timely information to the City regarding Project
activities, in accordance with the Agreement Scope, including notification of all
scheduled activities at least thirty (30) days prior to each event to City’s Cultural Arts
Manager or designee.
g. The Grantee shall also acknowledge the City in all related publications and social media
posts, in both digital and print formats, as applicable.
h. Grantee shall retain all records and supporting documentation, including expenditure
receipts, applicable to the Agreement Scope and this Agreement for a period of three
(3) years, and make all records and supporting documentation readily available, upon
request, for inspection and/or audit by representatives of the City.
5. EVENT/PROGRAM PROMOTIONAL OPPORTUNITIES.
Grantee has the option to supply event and/or program information including the date, location, time,
admission, parking and related details for inclusion in Cultural Arts’ communications such as e-newsletter,
emails and website. At its discretion, the Cultural Arts Office will provide support in distributing the
information through the City’s established channels of communication. If Grantee wishes to participate,
Grantee must submit the information to the Cultural Arts Office at least sixty (60) days prior to the event
or program.
Please initial box to opt-in to promotional opportunities
6. PUBLIC ACKNOWLEDGEMENT.
Grantee must acknowledge the Cultural Arts Office for its support of the Project in printed, electronic
and/or broadcast promotions. The following acknowledgment along with a City of Carlsbad Cultural Arts
logo must appear on all printed and electronic materials: “This program is funded in part by the City of
Carlsbad’s Cultural Arts Office.” This logo and guidelines for acknowledgment are available on the
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Community Arts Grants webpage or upon request. Grantees who fail to provide public acknowledgment
may be denied future Community Arts Grant funding.
7. RETURN OF GRANT FUNDS.
If City determines that Grantee has failed to comply with the terms and conditions of this Agreement
without prior written approval by the City, then, upon demand by the City, Grantee agrees to return to
the City the amount requested by the City, up to and including an amount equivalent to the full Grant
award. Failure of the Grantee to comply with the terms of this Agreement shall not be the cause for return
of Grant funds if, in the judgement of the City, such failure was due to no fault of the Grantee. In such case,
any amount required to settle, at minimum cost, any irrevocable obligations properly incurred by Grantee
shall be eligible to be paid by Grant funds. However, if, due to a local health order, Grantee is unable to
complete all events or requirements of the Scope of Grant, Grantee may be required to return up to the
full amount of the award or a prorated amount based on the percentage of the work completed.
8. REQUIRED REPORTS.
Grantee must provide to City the following reports. Failure to provide the reports may render Grantee
ineligible to receive the full and final payment of the Grant award.
8.1. Submit a Revised Project Form available upon request, as required per the Fiscal Year
2026-27 Community Arts Grants Guidelines, attached hereto as Exhibit “A,” within thirty
(30) days of Grant award notification if project shifted from stated goals in the original
Agreement Scope (Exhibit “A”).
8.2. Submit a Final Report including all required attachments by completing the designated form to
the City (30) calendar days after the Agreement Scope end date or, Oct. 1, 2027, whichever is
earlier through Foundant: Grantlife Manager.
8.3. Noncompliance: Grantees in noncompliance with the above reporting requirements agree to
return some or all the initial Grant payment if requested by the City. Additionally, if Grantee is
found to be in noncompliance, Grantee agrees that for the year immediately following a
determination of noncompliance, Grantee shall be ineligible to receive any new grants from
the City.
9. DISBURSEMENT OF GRANT FUNDS.
The Grant amount to be provided to the grantee under this Agreement may be disbursed as follows:
9.1. First payment of 80 percent of Grant will be disbursed upon approval of Revised Project Form as
applicable, and receipt of fully executed.
9.2. Final payment of 20 percent of Grant will be disbursed upon receipt of Final Report and
approval by Library & Cultural Arts Director or designee.
9.3. Any payment of a Grant amount more than the costs required to complete the Agreement Scope
shall be returned to the City within sixty (60) days of completion of the Agreement Scope or the
Project end date, whichever is earliest.
10. PROJECT CANCELLATION.
10.1. If a Grantee wishes to cancel the Project outlined in the Agreement Scope (Exhibit “A”) at any
time, Grantee shall notify the City in writing within fifteen (15) calendar days of the decision to
cancel and Grantee, at the time it provides the City with notice of cancellation, shall return all
Grant funds to the City.
10.2. In the event an approved Agreement Scope (Exhibit “A”) cannot be completed for any reason,
and if Grant funds were disbursed to Grantee, Grantee agrees to return all Grant funds to the
City forthwith.
11. PROJECT MODIFICATION OR TERMINATION.
11.1. Grantee may unilaterally rescind this Agreement at any time prior to the commencement of
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the Project, or prior to first disbursement of funds. After Project commencement, as outlined in
the Agreement Scope, or disbursement of Grant funds, this Agreement may be rescinded,
modified, or amended only by mutual agreement, in writing, of both the City and Grantee.
11.2. Any changes, whether planned or unanticipated, to funded projects due to a local health order
(including, but not limited to, state or local health orders and social distancing measures) must
be submitted to City at least seven (7) calendar days before implementation of the change.
Proposed modifications will be reviewed on a case-by-case basis, and the City's Cultural Arts
Manager or designee will notify Grantee in writing whether the proposed changes are approved.
Any changes must continue to adhere to the City’s Fiscal Year 2026-27 Community Arts Grants
Guidelines as defined in Exhibit “A.”
12. LOSS OF GRANT.
At the discretion of the City, the following actions may result in a loss of all or in part of any Grant amount
allocated to the Grantee:
12.1. A Grantee fails to enter into a signed Agreement with the City within thirty (30) calendar days
of receipt of the Agreement.
12.2. Activities associated with Grantee occur that do not align with activities described in the
Agreement Scope, including, but not limited to, reduction in services, significant alteration of
Agreement Scope elements, such as performers, artists or attendees, or significant changes in
Grantee’s budget: income, expenses, or line-item designations, included in the Agreement
Scope.
12.3. A Grantee withdraws or terminates the Agreement Scope.
12.4. A Grantee fails to complete the Agreement Scope and/or fails to submit all required
reports and/or documentation before Oct. 1, 2027.
13. COVENANT AGAINST DISCRIMINATION.
Grantee will comply with all applicable local, state, and federal laws and regulations prohibiting
discrimination and harassment. Grantee agrees that neither it nor its agents shall discriminate against any
clients, prospective clients, employees, prospective employees, contractors, or prospective contractors
on the basis of race, color, religion, sex, national origin, age, disability or familial status or other protected
classification.
14. NOTICES.
14.1. Listed below are the names and addresses of the persons who are authorized to give
written notices and to receive written notices on behalf of City and on behalf of Grantee
under this Agreement.
14.2. Each party will notify the other immediately of any changes of address that would require
any notice or delivery to be directed to another address.
For Grantee: For City:
Write Out Loud City of Carlsbad
Attn: Veronica Smith Library & Cultural Arts Director Suzanne Smithson
3640 Alabama Street 1775 Dove Lane
San Diego, CA 92104 Carlsbad, CA 92011
Email: writeoutloudsd@gmail.com suzanne.smithson@carlsbadca.gov
15. INDEMNIFICATION.
Grantee hereby agrees to defend (with counsel approved by City), indemnify, and hold free and harmless
the City, its officers, officials, employees and volunteers from and against any and all claims, damages,
losses, costs (including but not limited to attorney's fees) and liabilities of any kind arising directly or
indirectly out of, or related in any way whatsoever to the provision of Grant proceeds.
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16. NO PARTNERSHIP OR JOINT VENTURE.
The relationship between City and Grantee is solely that of Grantor and Grantee. Under no circumstances
shall City and Grantee be deemed to have created a partnership, joint venture, agency, or any other form
of legal association that would impose liability upon one party for any act or failure to act by the other
party.
17. MODIFICATIONS.
This Agreement may not be modified or amended except by written document duly executed by an
authorized representative of both the City and the Grantee.
18. GOVERNING LAW.
This Agreement shall be construed in accordance with and be governed by the laws of the State of
California regardless of conflict of laws principles. Venue, in the event of a dispute, shall be in the North
San Diego County Superior Court.
19. SEVERABILITY.
In the event that any provision or clause of this Agreement conflicts with applicable law, such conflict shall
not affect other provisions of this Agreement, which can be given effect without the conflicting provision.
To this end, the provisions of this Agreement are declared to be severable.
20. DRAFTING AMBIGUITIES.
Grantee understands and is aware that it has the right to be advised by counsel with respect to the
negotiations, terms and conditions of this Agreement, and that the decision to seek advice of counsel is
the sole responsibility of Grantee. The Parties negotiated this Agreement with the opportunity to receive
the aid of counsel and, accordingly, intend this Agreement to be construed fairly, according to its terms,
in plain English, without constructive presumptions against the drafting Party.
21. SIGNING AUTHORITY.
The representative for each Party signing on behalf of a corporation, partnership, joint venture or
governmental entity hereby declares that authority has been obtained to sign on behalf of the
corporation, partnership, joint venture, or entity and agrees to hold the other Party or Parties hereto
harmless if it is later determined that such authority does not exist.
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GRANTEE, Write Out Loud, CITY OF CARLSBAD,
If required by City, proper notary acknowledgment of execution by Grantee must be attached. If a
Corporation, Agreement must be signed by one corporate officer from each of the following two groups.
*Group A. **Group B.
Chairman, Secretary,
President, or Assistant Secretary,
Vice-President CFO or Assistant Treasurer
Otherwise, the corporation must attach a resolution certified by the secretary or assistant secretary under
corporate seal empowering the officer(s) signing to bind the corporation.
APPROVED AS TO FORM:
For CINDIE K. McMAHON, City Attorney
By: ____________________________
Tim Lyons, Assistant City Attorney
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EXHIBIT “A”
Scope of Grant Agreement
The Arts Commission approved the Fiscal Year 2026-27 Community Arts Grants funding plan, which will
be distributed to grantees as passed, approved, and adopted at a regular meeting on June 4, 2026, Arts
Commission Resolution No. 2026-001.
• Fiscal Year 2026-27 Community Arts Grants Guidelines
• Approved Community Arts Grants 2026-27 Application
Sample Community Arts Grant 2026-27 Final Report
• Final Report shall be submitted online through Foundant: Grantlife Manager
The following documents will be provided upon request:
• Community Arts Grants 2026-27 – Project Budget Information
• Community Arts Grants 2026-27 – Revised Project Form
• Community Arts Grants 2026-27 – Revised Project Budget Information
•
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FISCAL YEAR 2026-27
COMMUNITY ARTS
GRANTS GUIDELINES
WELCOME
The City of Carlsbad Cultural Arts Office serves to encourage, develop and facilitate an enriched environment of artistic,
creative and cultural activity in the City of Carlsbad and the North San Diego County region. The Cultural Arts Office manages
funding programs to provide financial support to organizations, schools and individuals for various projects through a
competitive application and review process. These projects benefit the community through an array of activities for schools,
artists and organizations. The Community Arts Grants program was identified for continued and increasing support by the
Carlsbad City Council through the 2018 Arts & Culture Master Plan.
The City of Carlsbad’s Community Arts Grants program supports quality arts and cultural programming that promotes the representation and participation of diverse groups of individuals, including and not limited to people of differing abilities,
class, generations, ethnicities and races, gender identities, religious or spiritual beliefs, sexual orientations, or veteran status.
Our mission supports the following values:
•Provide inclusive opportunities for arts & culture experiences for Carlsbad students and residents
reducing/eliminating barriers for participation.
•Provide arts education and lifelong learning opportunities for all ages.
•Support local and regional arts organizations as an important component of the economy and quality of life in
Carlsbad and North San Diego County.
•Support arts education in schools and through affiliated organizations.
•Develop and support organizational strength and capacity of Carlsbad arts organizations.
•Encourage new and emerging artists, arts organizations and programs in Carlsbad, CA.
•Celebrate Carlsbad as an exciting, vibrant and creative destination for residents and visitors alike.
•Acknowledge indigenous land and cultural awareness in the Carlsbad community.
FISCAL YEAR 2026-27 OVERVIEW
The updated FY 2026-27 guidelines reflect national grantmaking trends and best practices and support funding for artists and
arts organizations in Carlsbad and surrounding areas. Guidelines were approved by the City of Carlsbad’s Arts Commission on
Feb. 5, 2026.
Total funding available for the FY 2026-27 cycle is $117,128. All final reports are due within 30 days of the completion of the
event or Friday, Oct. 1, 2027 whichever comes first. The first 80% of all funds awarded will be disbursed after agreements are
executed and by Thursday, Sept. 3, 2026, grant start date; the final 20% once the final report and budget are submitted and
approved.
HEALTH AND SAFETY
Grantees are asked to remain vigilant and informed of health and safety requirements, including mandated protocols as
outlined by state, county, local or other governmental bodies always. Failure to do so may result in cancellation of the
agreement and grant funds.
Important dates for the FY 2026-27 grant cycle application are as follows:
•Applications open: Friday, Feb. 13, 2026
•Applications due: Friday, Mar. 27, 2026 at 11:59 p.m. PST
•Arts Commission Funding Plan review & approval: Thursday, May 7, 2026, subject to change
•Funding cycle begins Thursday, Sept. 3, 2026
•All projects must be completed by Friday, Sept. 3, 2027
•Applications can be accessed online.
EXHIBIT "A"
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UPDATES FOR THIS YEAR
•EDUCATIONAL INSTITUTIONS AND AFFILIATED GROUPS – ARTS IN SCHOOLS: Award funds within the "Educational
Institutions And Affiliated Groups – Arts In Schools" category will receive a fixed amount divided between all accepted
grantees, with a maximum award of $3,500 per grant.
•EDUCATIONAL INSTITUTIONS APPLICATION LIMIT: There is a cap on the number of applications for Educational
Institutions (Arts in Schools) of (3) three grants per school site. For detailed requirements, please refer to the Arts in
Schools Requirements section.
•GRANT ELIGIBILITY: Applicants currently receiving funding from the City of Carlsbad under an active professional
services agreement or grant other than a Community Arts Grant are ineligible to apply for a Community Arts Grant.
ELIGIBILITY FOR ALL APPLICANTS; IMPORTANT: READ CAREFULLY
All applicants, including fiscal agents and school-affiliated groups, must comply with the following:
•Nonprofit Status: Applicants must be recognized as nonprofit, tax-exempt organizations by the Internal Revenue
Service (IRS) or the California State Franchise Tax Board. A complete Statement of Information should be on file with
the California Secretary of State. This statement should be filed within the first 90 (ninety) days of incorporation and
updated in accordance with state law.
•Tax Identification: Applicants must provide their Federal Employer Identification Number (FEIN) from the IRS.
Information will be checked through GuideStar’s Charity Check.
•PLEASE NOTE: all organizations, including schools, must submit the names and contact information for the authorized
signatories. Applications that do not identify the correct signatories for an organization or school will not be accepted.
•Specific exemptions for Educational Institutions: Educational institutions are exempt from the need for tax-exempt
status under Section 501(c)(3) but are still eligible to apply.
•Partnership Projects: For projects involving partnerships, only one (1) application is allowed. If a school partners with
an arts organization or artist, a signed agreement between the parties is required, with the school as the lead
applicant.
•Must not be currently receiving funding from the City of Carlsbad under an active professional services agreement or
grant other than a Community Arts Grant.
APPLICATION PROCESS
When applying, organizations must ensure the following:
•Proof of nonprofit status: Provide evidence of nonprofit status or details of a fiscal agent.
•Statement of Information: Submit a current California Statement of Information reflecting Active Status, along with a
list of Authorized Signatories, their signing authority, and the type of authority (individual or joint).
GUIDELINE APPENDICES
•Appendix 1 – Frequently Asked Questions (FAQ’s)
•Appendix 2 – Ineligible Organizations and Activities
FISCAL YEAR 2026-27 FUNDING CATEGORIES
Funding is structured by the classification of each organization, then according to available categories. Applicants may only
apply to one category per grant cycle:
•Arts Organizations or Fiscal Agents of Organizations - $7,500 maximum award per grant
•Emerging Arts Organizations - $5,000 maximum award per grant
•Educational Institutions and Affiliated Groups (Arts in Schools) - $3,500 maximum award per grant. Three (3) grants
maximum per school site per year.
EXHIBIT "A"
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ARTS ORGANIZATIONS
•Arts organizations must be registered 501(c)(3) nonprofit organizations for at least three (3) years as of Jan. 1, 2026.
•Applicants may only submit one (1) application per funding cycle and cannot apply to multiple categories.
•Arts organizations grants - $7,500 maximum award per grant.
•All arts projects require the participation of a professional artist or an outside subject matter expert.
•Arts projects will be defined as programs, activities, and events primarily designed to be arts focused. These projects may
be presented in person, or virtually if any government issued health mandates are in effect.
•Arts project grants awards must be used for specific art project support and cannot be used for general operating support.
EMERGING ARTS ORGANIZATIONS
•Emerging arts organization must be based in Carlsbad, CA.
•These grants are for smaller nonprofit organizations that are relatively new to the nonprofit community.
•Emerging arts organizations - $5,000 maximum award per grant.
•Must have a nonprofit 501(c)(3) status of three (3) years or less.
o If 501(c)(3) status has not yet been attained, please provide proof of acting in alignment with the IRS definition of a
nonprofit: possessing a nonprofit established mission, an advisory committee or a board of directors, and a history of
activities directly related to the purpose of eligibility to attain nonprofit status.
o Additionally, emerging arts organizations aspiring to a nonprofit status must apply through a fiscal agent.
o Fiscal agents will be responsible for receiving awarded funds and dispersing them with a service fee of no more than
10% of the amount awarded to the applicant.
•Projects must take place within Carlsbad, CA city limits and be accessible to the public, and benefit the community of
Carlsbad.
•Projects must be representative of at least one (1) of the following mediums/forms of artistic expression:
o Dance
o Original music composition/lyrics
o Spoken word/poetry
o Visual Arts that utilize sustainable or recycled materials
FISCAL AGENT REQUIREMENTS
o Individuals or organizations in the process of applying for nonprofit status may apply through a fiscal agent.
o Any partnership between an individual, educational institution or organization must include a letter of agreement from
the partnering entities.
o Fiscal agents will be responsible for receiving awarded funds and dispersing them with a service fee of no more than
10% of the amount awarded to the applicant.
o Organizations that act as fiscal agents are still eligible to apply for a Community Arts Grants for their organization.
EDUCATIONAL INSTITUTIONS AND AFFILIATED GROUPS – ARTS IN SCHOOLS
•Arts in Schools requests are only available to nonprofit schools or school-affiliated groups in Carlsbad, CA.
•Arts in Schools are defined as programs, activities, and events that are primarily designed to be arts focused.
•Arts in Schools grants - $3,500 maximum award per grant with a maximum of three (3) grants per school site per year.
•Individual schools and entities representing a school (such as foundations, booster organizations etc.) can submit a
maximum of three (3) grant applications from the categories below. See FAQ’s for further information on acceptable
categories:
o Performing arts
o Visual arts
o Nontraditional arts, such as culinary, digital, creative writing, etc.
o STEAM projects with a focus on the arts
o Arts initiatives focused on arts careers and development of arts skills. Can include arts management, non-performance
skills such as design, costuming, stagecraft, career talks or coaching by subject matter experts
o All three (3) submissions cannot be from a single art form within a category. (e.g. three dance projects in performingarts)
•In-school grant projects utilizing teaching artists as part of the grant may not use a full-time hourly or salaried employee(s)
of the respective school district to lead activities, performances, or projects; however, they may utilize teaching artists
employed by other school districts.
o Out-of-school programs utilizing teaching artists as part of the grant may utilize teaching artists that are employed by
any school district.
EXHIBIT "A"
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•All partnerships must include a signed letter of agreement from the partnering entities.
APPLICANT INFORMATION
FY 2026-27 Grant Cycle Schedule
Feb. 13, 2026 Applications Open
Feb. 18, 2026 Applicant Workshop virtual.
Feb. 18 - Feb. 27, 2026 Technical assistance meetings available by appointment
Mar. 27, 2026 Application Deadline: applications must be submitted electronically to City by 11:59 p.m.
Mar. 30 – Apr. 17, 2026 Submitted materials are reviewed and scored by a peer panel consisting of local and regional artists,
arts professionals, and educators
May 7, 2026 Funding plan presented to Arts Commission for review and approval
June 4 – July 3, 2026 Begin email notifications to Grantees of award and City create and route DocuSign agreements for
electronic signatures.
Sept. 3, 2026 Project/activity period opens.
Sept. 3, 2027 Project/activity period closes.
Oct. 1, 2027 All FY 2026-27 Final Reports are due. Grantees complete a Final Report within thirty (30) days of the
program end date or by Oct. 1, 2027, whichever comes first.
APPLICANT WORKSHOPS AND ONE-ON-ONE APPOINTMENTS
Application information and links, including online tutorials, will be available on the Community Arts Grants application portal. The
following resources will be available for applicants in the fiscal year 2026-27 cycle:
•The Applicant Workshop will include a general overview of the grant process, application and procedures.
New applicants are required to attend.
•Technical Assistance Meetings – Applicants may schedule a 30-minute appointment with grant program staff to answer
questions about the process, application or other topics. These appointments will be dependent on staff capacity and
availability. Applicants are required to attend the Applicant Workshop prior to the appointment. To schedule a one-on-one
appointment, please contact Program Manager Krystal Roa:
o Email: krystal.roa@carlsbadca.gov
o (442) 339-5611 (office) | (442) 245-0502 (mobile)
•Please note that staff will review applications for effective and impactful delivery of information and ensure completeness
and clarity of the information supplied. Staff will not provide feedback on content, programming, or other project details.
PANEL REVIEW AND SCORING OF APPLICATIONS
Submitted applications are reviewed and scored by a virtual peer panel of local and regional artists, arts professionals, and
educators. The panelists’ scoring will inform a funding plan for review and final approval by the Carlsbad Arts Commission.
SCORING RUBRIC FOR ALL CATEGORIES (EXCEPT EMERGING ARTISTS)
Application scores will be based on the following criteria aligned with the Community Arts Grants mission. Panelists will be asked to
undertake the following scoring recommendations and directives:
•Panelists will score applications on how closely the project(s) achieve the goals of the respective grant category.
•Panelists may be asked to convene to discuss the application’s merits.
•Award amounts are determined via a formula that takes into consideration the total amount of available funds, the average
scores of the applicants, and an assigned percentage based on those scores.
The scoring of applications will be based on the following criteria, with a maximum score of 50 points. The examples provided are for
informational purposes only and are not meant to be exhaustive:
•Quality of Program(s) (10 points)
o Reinforce accessible artistic and cultural opportunities and experiences for Carlsbad residents.
o Provide arts education and lifelong learning opportunities for all ages.
•Community Impact (30 points)
o Celebrate and promote Carlsbad as an exciting, vibrant, and creative destination for our community, students, as well
as visitors and tourists throughout the world.
o Support local and regional arts and cultural organizations as an important component of the economy and quality of
life in Carlsbad and North San Diego County.
o Accessibility of program for participants and audience members, including economic limitations under the Americans
EXHIBIT "A"
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with Disabilities Act.
•Encouragement of programs that promote the representation and participation of diverse groups of individuals, including
and not limited to people of differing abilities, class, generations, ethnicities and races, gender identities, religious or
spiritual beliefs, sexual orientations and veteran status.
•Organizational Capacity (10 points)
o Provide evidence of organizational strength and capacity to support the scope of the project/activity.
OTHER REVIEW AND SCORING INFORMATION
•Cultural Arts Office staff will review applications after the deadline.
•Applications deemed eligible will be forwarded to scoring panelists and reviewed within the context of the project or
program as outlined in the application.
•Incomplete applications, or applications with incorrect information, will be deemed ineligible.
AGREEMENT REQUIREMENTS FOR GRANTEES
Upon approval of your application:
•Legal Agreement with the City of Carlsbad: To proceed with your project, you must first enter into a legal agreement with
the City of Carlsbad. City will route the agreement using DocuSign to obtain secure electronic signatures, and the
commencement of your project is contingent upon the execution of this agreement.
•Non-Profit Corporation Signing Authorities: All agreements MUST be signed by two officers listed on the Statement of
Information filed with the California Secretary of State for your organization (or as listed on the most recent board roster).
These officers should be those who are authorized to enter into legally binding agreements on behalf of your organization,
such as CEO, CFO, Treasurer, Secretary.
One corporate officer from each of the following groups must sign the agreement:
Group A Group B
or
or
Otherwise, the corporation must attach a resolution certified by the secretary or assistant secretary under corporate seal
empowering the officer(s) signing to bind the corporation.
You can verify your status with the California Secretary of State and see the officers listed on the Statement of Information at this
website: Search | California Secretary of State. Further documentation of signature authorization will be requested if the most
recent Statement of Information has not been filed.
Specific Entity Requirements:
o Fiscal Agents: The agreement must be signed by two officers from the fiscal agent’s organization, as per organization’s
Statement of Information.
o Educational Institutions: A Signature Delegation Form must be completed by the school principal and a district
representative (e.g., Assistant Superintendent).
o School-Affiliated Groups (i.e., school booster groups): Follow the same signature requirements as nonprofit
organizations.
IMPORTANT NOTE: Applicants who have been granted funding in previous cycles must meet all requirements from those past
agreements before they are eligible to receive a new agreement for the FY 2026-27 cycle.
FINANCIAL MANAGEMENT
Grant recipients are required to maintain three (3) years of accounts, records and evidence pertaining to costs incurred and
revenues acquired under the respective grant program. Grantees should be able to provide upon request:
•Accurate, current and complete disclosure of revenue and expenses for the project.
•Records that adequately identify the sources and application of funds for grant sponsored activities.
•Accounting records supported by source documentation – invoices, receipts, bank statements, etc.
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•All awardees must provide documents within thirty (30) days of receipt of request. This includes but is not limited to
agreements, revised project forms, final reports, and financial accounting.
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PUBLIC ACKNOWLEDGEMENT
•Grant recipients must acknowledge the Cultural Arts Office for its support of the project in printed, electronic and/or
broadcast promotions.
•The following acknowledgment along with a City of Carlsbad Cultural Arts logo must appear on all printed and electronic
materials: “This program is funded in part by the City of Carlsbad’s Cultural Arts Office.” This logo and guidelines for
acknowledgment are available on the Community Arts Grants webpage or upon request.
•Grantees who fail to provide public acknowledgment may be denied future project funding.
PROMOTION BY CITY
•Grantees are required to keep the Cultural Arts Office informed of all program dates and times.
•If the grantee wishes to participate in promotion through approved city channels, they may opt-in as part of the agreement.
All participation in promotion through the city’s social media channels and other outlets, is subject to staff review, editing
and approval prior to promotion.
•Grantees are encouraged and expected to:
o Give notifications and invitations to the Cultural Arts Office staff that will be extended to the Carlsbad Arts Commission
at least two (2) weeks in advance of program.
o Extensively promote funded events and projects with appropriate verbiage as indicated in “Public Acknowledgement”
stipulated above.
FINAL REPORTS, SITE VISITS AND PROGRAM ATTENDANCE
The Cultural Arts staff may monitor grant projects during the grant cycle, including potential site visits. The reports of these visits will
be included in grant application files and may provide a basis for evaluation of future requests.
Grantees will have an option to replace digitally submitted final reports with in-person site visits and/or interviews. Pending any
health and safety mandates and protocols as outlined by state, county, local or other governmental bodies, these site visits/
interviews may be conducted by Cultural Arts staff and/or Arts Commissioner(s), as available, and appropriate to each grant.
Grantees may still opt to submit on-line final reports in consultation with staff. In all cases, grantees will still be required to submit
final budget forms digitally for staff review and approval.
All final reports are due within thirty (30) days of the completion of the event or Friday, Oct. 1, 2027, whichever comes first, to
receive the final award payment. Excessively late submission of a final report may result in action taken per contract.
ASSISTANCE
Cultural Arts Office staff are always available to assist applicants. Please contact Cultural Arts office at 442-339-2090
or email arts@carlsbadca.gov.
POLICIES
•Once submitted, applications may be moved into a different category at the discretion of Cultural Arts staff. Notification will
be made to the applicant.
•The City of Carlsbad reserves the right to limit funding amounts to any applicant, regardless of eligibility or panel score,
based on fiscal year limitations.
•Cultural Arts Office staff actively review and evaluate all aspects of the funding program and process. Updates may occur
throughout the funding calendar. Cultural Arts staff will provide information on program updates, to all grantees when they
are implemented.
•Any significant changes or amendments by the grantee to approved projects must be submitted in writing to the Cultural
Arts Office by the grantee before any grant funds are used, and before the execution of any altered activity. This includes,
but is not limited to, changes in purpose, scope, services, target audiences, intended timeline, personnel, location, date,
activities, or budget. This requirement will be included in the agreement.
•The Cultural Arts Office reserves the right to review, cancel or reallocate project funds significantly altered or shifted from
stated goals in the original approved application and/or revised project form. Canceled funds must be returned to the
Cultural Arts Office within thirty (30) days of written notification.
•No two (2) entities (organization or school/affiliated groups) may apply for funding for the same project.
•Applicants may only apply to one (1) category per funding cycle.
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OTHER INFORMATION
Carlsbad Arts Commission Meetings:
Carlsbad Arts Commission meetings are public, and information is available on the city website. A meeting is scheduled for
Thursday, May 7, 2026, to approve the FY 2026-27 Community Arts Grants Funding Plan. For more information about the duties of
the Carlsbad Arts Commission and its meetings, visit the Arts Commission webpage.
HOW TO APPLY
Application
All applications must be submitted online. The application is comprised of approximately five (5) main sections, some of which
include long answer sections and attachments. The application is available at the Community Arts Grants webpage.
•Organization Information: An updated Statement of Information and approved signatories must be submitted for
applications to be accepted.
•Project Information and Narrative
•Project Support Information
•Budget: A budget form and sample can be found at the Community Arts Grants webpage.
•Signatory Information as described in the section titled “Agreement Requirements for Grantees.”
APPENDIX 1: COMMUNITY ARTS GRANTS FAQ’S
Are there any organizations that are ineligible to receive Community Arts Grant funding?
Yes. For-profit organizations are ineligible to receive funding through the Community Arts Grants program. This includes for-profit
schools and businesses.
Can I apply to more than one category?
No. Unlike previous grant cycles, artists and organizations may only apply to one (1) category per fiscal year grant cycle.
What projects are eligible for the Emerging Arts Organization category?
Projects must be representative of at least one (1) of the following mediums/forms of artistic expression:
o Dance
o Original music composition/lyrics
o Spoken word/poetry
o Visual Arts using sustainable or recycled materials
o Ethnic or indigenous art forms
o Digital art forms such as film, animation, etc.
What arts organizations qualify to apply in the Emerging Arts Organization category?
•Arts Organization must be based in Carlsbad, CA.
•Must have a nonprofit 501(c)(3) status of three (3) years or less:
•If 501(c)(3) status has not yet been attained, please provide proof of acting in alignment with the IRS definition of a
nonprofit; possessing a nonprofit established mission, an advisory committee or a board of directors, and a history of
activities directly related to the purpose of eligibility to attain a nonprofit status.
•Additionally, emerging arts organizations aspiring to a nonprofit status must apply through a fiscal agent.
Is attendance required for the workshops and information sessions?
Applicant workshop attendance or technical assistance meeting is required for all new applicants, applicants who were denied the
last cycle, and those applying in the Emerging Arts Organization category. Workshop attendance or technical assistance meetings by
returning awardees are highly recommended as an opportunity for staff to guide and assist applicants in the FY 2026-27 Community
Arts Grants application process.
How are final awards decided?
All award amount decisions consider the total amount of funding available, scores from panelists, and the request from the applying
entity. After panelists score, Cultural Arts staff will create a funding plan based on these factors, which is forwarded to the Arts Commission for final approval.
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Can one school site apply for multiple educational institutions (or Arts in Schools) grants?
Yes. Individual schools and entities representing a school (such as foundations, booster organizations etc.) can submit a maximum of
three (3) grant applications per educational institution amongst the list below; all three (3) submissions cannot be from a single
medium.
Examples of acceptable mediums:
•Performing arts
•Visual arts
•Nontraditional arts, such as culinary, digital, creative writing, etc.
•STEAM projects with a focus on the arts
•Arts initiatives focused on arts careers and development of arts skills. Can include arts management, non-performance skills
such as design, costuming, stagecraft, career talks or coaching by subject matter experts
•All three (3) submissions cannot be from a single art form within a category. (e.g. three dance projects in performing arts)
APPENDIX 2: INELIGIBLE ORGANIZATIONS AND ACTIVITIES
The City of Carlsbad will NOT award Community Arts Grants to:
•For-profit organizations, schools, and businesses.
•Organizations and/or affiliates that are directly or indirectly participating in, or intervening in, any political campaign on
behalf of (or in opposition to) any candidate for public office.
•Governmental agencies or public authorities.
•Applicants that have a “delinquent” status with the Community Arts Grants funding programs.
•Retroactive funding for completed activities.
•Religious and/or sectarian programming or any programming and/or services solely for the promotion of or consumption by
a specific religious order and/or sect.
•Cash reserves or endowments of any kind. Awards are to be expended within the designated funding period.
•Capital expenditures, including construction, renovation, or purchase of real property.
•Applications that do not support nonprofit, public art activities or projects that benefit a for-profit business or activity.
•Projects through a fiscal sponsor that benefit the sponsoring organization or are an extension of the sponsoring
organization’s programs or services.
•Support groups and/or nonprofit organizations supporting city departments or facilities.
•General operating costs, including costs associated with the start-up of a new organization.
•Applications to reduce existing deficits.
•Applicants currently receiving funding from the City of Carlsbad under an active professional services agreement or grant
other than a Community Arts Grant.
Funding may NOT be used for:
•Fundraising expenses.
•Consultants who are members of an applicant’s staff or board.
•Political campaigns or lobbying activities.
•Payments to students.
•Endowments or endowment campaigns.
•Scholarships, fellowships or tuition assistance.
•Costs incurred before the start of the funded project or outside the funding period.
•Project or activities outside the City of Carlsbad limits.
•Entry fees for competitions or sponsorship fees.
•Pageants, fund-raising events, or hospitality costs.
•Private foundations or other re-granting organizations.
•Religious or doctrinal purposes, although faith-based organizations may apply for program support.
•Publication of manuscripts or compositions not created as part of a grant-supported project.
•Purchase of monetary awards, cash prizes, contributions, or donations.
•Professional development for staff and board members.
•Scholarly or academic research, tuition and activities which generate academic credit or formal study toward an academic
or professional degree.
•Creation of textbooks.
•Ongoing, recurring administrative expenses.
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Docusign Envelope ID: 74F70500-7C76-86F3-8091-4B0462FF9D46
Veronica Smith Write Out Louc
Printed On: 15 June 2026
Fiscal Year 2026-27: Arts Projects for Arts
Organizations 1
Experiential Kamishibai
Fiscal Year 2026-27: Arts Projects for Arts
Organizations
Write Out Louc
Walter Ritter
3640 Alabama Street
San Diego, CA 92104
writeoutloudsd@gmail.com
O: 619-944-8953
Veronica Smith
3640 Alabama Street
San Diego, CA 92104
writeoutloudsd@gmail.com
O: 619-944-8953
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Fiscal Year 2026-27: Arts Projects for Arts
Organizations 2
Application Form
Application Verification
Application Type Verification:*
This application is for Arts Organizations applying for the Arts Project category. If you are looking for other
funding opportunities, please click on the "Apply" button in the blue bar on the top of this screen.
Applicants may only submit one application per category per funding cycle.
I verify that this is the application for the Arts Projects for Arts Organizations category.
Guidelines & Eligibility Requirements Review Confirmation:*
Please be sure to review the Community Arts Grants Guidelines and eligibility requirements prior to submitting a
grant application. A summary of the eligibility requirements is also provided on the application homepage.
I have reviewed the Community Arts Grants Guidelines and the eligibility requirements.
Fiscal Sponsor Role
As an Arts Organization, would you be interested in acting as a Fiscal Sponsor for individual artists to apply for
future Community Arts Grants? This would not impact your own organization's ability to apply for funding. If you
check yes, Cultural Arts Office staff will reach out with more information. We appreciate your support of individual
artists! (OPTIONAL)
All applicants that wish to collaborate with others to complete this grant application may use the
"collaborator" button on the top right section of this page (instructions below.):
Collaborator feature
Video Tutorial (2 minutes long)
*If applicable, please note that some data from the applying organization's GuideStar profile may be pre-
populated (copied) into the corresponding GuideStar questions on this application form. You may do so by clicking
on the "Copy GuideStar" profile button on the top right section of this page (next to the "Collaborator" button) and
selecting what you would like to pre-populate. Note that you will have the ability to edit your pre-populated
information.
Organization Information
•Arts Organizations must be registered 501(c)(3) nonprofit organizations established for at least 3 years as
of January 1, 2026
•Applicants may only submit one application per funding cycle and cannot apply to multiple categories
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Past Funding*
Has your organization received funding from the City of Carlsbad's Community Arts Grants program in the past?
No
Are you an individual artist applying through a fiscal agent?*
No
Primary Organization Name
Name as shown on an IRS letter of determination.
Write Out Loud
DBA (if applicable)
Write Out Loud
Organization Website
www.writeoutloudsd.com
Organization Mission Statement:
Please provide your organization's mission statement. If you have a GuideStar profile, you may copy and paste
your organization's GuideStar mission statement or provide another version here. If you are an individual artist,
use this section to give us an idea of your mission/vision as an artist.
Write Out Loud’s mission is to inspire, challenge, and entertain by reading literature aloud to audiences of all
ages. Write Out Loud is the only organization in San Diego County that offers readings of literature and
literature-based educational programs for all ages, from toddlers to seniors. A small organization with a big
impact, WOL performs extensively in under-resourced communities and offers 80% of its programs at no cost
to schools or participants.
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Organization (or Fiscal Agent) Signatory Information
Board Roster:*
Please upload your organization's roster of board members and ensure the document includes names, titles,
organization/business affiliation and areas of expertise. Alternatively, we will also accept the most recent board
meeting minutes that includes the board roster.
Board of Directors 2026.pdf
IRS Letter of Determination*
An IRS letter of determination confirms an organization's tax-exempt status, particularly under section 501(c)(3),
and is essential for nonprofits to operate and receive donations.
Please upload the IRS Letter of Determination that is associated with the organization with the 501(c)3 status.
501(c)3.pdf
Statement of Information*
Attach your current Statement of Information filed with the California Secretary of State for your organization.
You can verify your status with the California Secretary of State and see the officers listed on the Statement of
Information at this website: Search | California Secretary of State
If you do not have this, the organization must attach a resolution certified by the secretary or assistant secretary
under corporate seal empowering the officer(s) signing to bind the corporation.
B3479-2552.pdf
Comment: Hello Veronica, the word document you provided is incorrect, however you are close to the
location to find the information you need. On the page you provided, there should be listed "View History"
there you will see the Statements of Information that have been submitted over the years. Please click and
download the most recent file. Those listed will be the signatories on the contract if you are awarded.
Please list the names and organizational titles of the two (2) officers listed on the Statement of Information filed
with the California Secretary of State for your organization (or listed on the most recent board roster.) These are
officers who are authorized to enter into legally binding agreements on behalf of your organization (i.e. CEO, CFO,
Treasurer, Secretary.)
One corporate officer from each of the following groups must sign the agreement:
Group A Group B
Chairman, Secretary,
President, or Assistant Secretary,
Vice-President CFO or Assistant Treasurer
GROUP A SIGNATOR: First & Last Name (i.e. Mary Wilson):*
Walter Ritter
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Fiscal Year 2026-27: Arts Projects for Arts
Organizations 5
GROUP A SIGNATOR: Organizational Title (i.e. CEO):*
Chief Executive Officer
GROUP A SIGNATOR: Email address:*
writeoutloudsd@gmail.com
GROUP B SIGNATOR: First and Last Name (i.e. Luke Wilson):*
Barbara Broderick
GROUP B SIGNATOR: Organizational Title (i.e. Secretary):*
Secretary
GROUP B SIGNATOR: Email Address:*
writeoutloudsd@gmail.com
Project Information and Narrative
•Projects must take place in Carlsbad, be accessible to the public and benefit the community of Carlsbad
•All arts projects/activities require the participation of an artist or subject matter expert
•Arts Project grants have a maximum award of $7,500 ( Note: those applying in Emerging Arts Organization
category have a maximum award of $5,000)
Project Name:*
Please provide us with the name of the arts project.
Experiential Kamishibai
Project Summary:*
Please provide us with a brief summary of your project, no more than 1-2 sentences. This section will be shared
with the public.
Write Out Loud will launch the Experiential Kamishibai initiative, designed to foster Literacy, Artistic
Expression, and Oral Language Skills in young children through the creation of original stories. Stories will be
written and illustrated in 4 elementary and middle school classrooms and presented in the form of
Kamishibai, traditional Japanese storytelling that combines live storytelling with illustrations mounted in a
miniature theatre, in schools and other community venues.
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Project Start Date:*
Please note that project start date must be on or after September 3, 2026.
09/14/2026
Project End Date:*
Please note that the project end date must be on or before September 3, 2027.
06/30/2026
Project Details:*
This section will be used for evaluation. Please provide as much detail regarding your project. Including the
following details, but not limited to:
•Event date(s), time and location(s)
•Partnership / Artists
•Anticipated Skills Learned
Write Out Loud will:
1) present 5-session series of Kamishibai workshops in 4 classrooms. The first session will feature an actor
reading stories with discussion of Kamishibai; subsequent sessions will involve both writing and illustrating;
2) offer workshops where students work with their classroom teacher and a writing coach to create their
own stories;
3) provide visual art teaching artists to help students create illustrations to accompany their stories;
4) coach students in presenting stories;
5) plan student presentations to parents and general audiences in their classroom, libraries, or neighborhood
parks.
Amount Requested:*
This is the amount your organization is requesting from the City of Carlsbad's Cultural Arts Grants. Please note that
the maximum funding amount request is $7,500 for one-year arts projects.
$6,400.00
Participants:*
Total number of expected participants for this project (i.e. artists, coordinators, directors.)
5
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Audience:*
Total number of expected audience attendance for this project.
240
Previous Project Success:
If your organization has completed a similar project, please provide details of the project and why it was
successful.
Since launching Kamishibai in 2013, WOL has been overwhelmed with requests from teachers. Helping
children learn to read, to themselves and aloud, is core to the curriculum, and creative strategies that engage
reluctant readers are welcome. Kamishibai is especially effective because it holds their attention, helps them
focus, and as a result they comprehend language at a higher level than if they were reading silently.
"As a first-grade teacher I am always trying to find ways to encourage a love of stories and reading in my
young students. I found the Kamishibai presentation has fulfilled this wish. The children could not have been
more engaged with the stories and the exciting delivery by “Grandpa Grumpy “. When they asked “when are
you coming back again” I knew they were hooked. " Maria Crabb, 1st grade teacher
WOL’s first project of this sort was just completed at Charter School in Chula Vista, where middle school
students wrote and illustrated Kamishibai stories and presented them to 2nd graders. WOL has extensive
experience integrating visual art and literature as part of its Read, Imagine, Create program for middle and
high school students, and now it hopes to expand that partnership (art and literature) to young children. WOL
hopes to incorporate Experiential Kamishibai as a core component of its literacy programming.
Project Distinction:
What makes this project distinctive?
WOL is the only organization of its kind in San Diego that offers literary readings for all ages. For 15 years,
WOL has been offering a program that encourages young people to respond to reading a particular book by
creating an original expression of their experience (e.g. work of art, video, dance). Read, Imagine Create has
been extremely popular with students and teachers alike, and it has inspired WOL staff to develop
Experiential Kamishibai in order to integrate visual art with its core storytelling.
Originally inspired by 10th Century priests using illustrated scrolls with narration to convey Buddhist
doctrine, Kamishibai evolved into a street performance in parks and on street corners by a “Kamishibai Man”
who rode his bicycle from location to location with the box and stories attached to the back. The storyteller
changed illustrations as the story unfolded, making it possible to see the images and experience the
storytelling at the same time.
Kamishibai is now an international art form that has spread far beyond its Japanese origins and is gaining
popularity throughout the world. WOL is internationally renowned for its work to expand the use of
Kamishibai in schools. WOL organized and hosted the first Kamishibai World Forum in 2025 and will host the
second Forum in 2027. Over 40 librarians and teachers, as well as Kamishibai storytellers from five countries,
participated in this 3-day event, including presentations in three languages at local elementary schools.
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Project Goals:
What are the goals (outputs and/or outcomes) of the project? How will you measure your goals?
During the 2026-27 school year, Write Out Loud will launch the Experiential Kamishibai initiative in 4
elementary and/or middle school classrooms;
During the school year, approximately 120 students will participate in the 5 sessions;
Soon after the conclusion of the 5-session programs, students will attend and actively participate in a
Kamishibai performance in their school or a community site (e.g. library, park);
At the conclusion of each 5-session program, teachers will complete a post-program survey and share what
they believe are the strengths and weaknesses of the program, information that will inform further
implementation of Experiential Kamishibai.
Experiential Kamishibai will capture students’ attention, helping them focus and comprehend vocabulary at a
higher level than trying to read on their own. By integrating hearing stories, writing, illustrating and reading
stories, Experiential Kamishibai will ignite curiosity and inspire imagination while promoting literacy and
introducing a culturally distinctive art form.
“My son has enjoyed the Kamishibai Storybox so much that we’re making our own theatre box at home. He’s
even creating his own story and drawing the pictures.” Parent Feedback
Target Population:
Who is your target population and why? How will you reach them?
Experiential Kamishibai will take part in Carlsbad elementary and middle school classrooms. WOL will reach
these students by contacting educators in Carlsbad schools and introducing them to Kamishibai and the
Experiential Kamishibai program. WOL has performed at numerous North County schools, including in
Carlsbad, and WOL has developed a strong network of educators throughout San Diego County and will share
information about the organization, the program, and the experience of teachers who have brought WOL and
Kamishibai into their classrooms.
Project Partnerships:
If applicable, please provide names and brief descriptions of roles for any partners in this project. This would
include any organizations, artists or individuals involved in your project that are not employed or affiliated with the
applying organization.
The partners for Experiential Kamishibai in Carlsbad will be the classroom teachers and principals of the
schools where the program is offered. Storytellers are affiliated with Write Out Loud. The visual art teaching
artist, Aubrianna Robinson, is not officially affiliated with WOL.
Partner Resumes:
If applicable, you may upload any resumes of teaching artists, artists or any other partners in the proposed project
here. Please consolidate into one PDF if possible.
Contact the Cultural Arts department at arts@carlsbadca.gov should you need assistance.
Carlsbad Resumes.pdf
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Fiscal Year 2026-27: Arts Projects for Arts
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Organization Changes/Challenges/Circumstances:
What special circumstances, challenges or changes have affected your organization? What impact has this had on
your organization?
The following are challenges that have impacted Write Out Loud and many other arts organizations. We
applaud the City of Carlsbad for recognizing the value of the arts in schools and for the opportunity to apply
for a grant.
Funding. Write Out Loud, like so many arts organizations, has no lack of creative ideas for new programs. We
do have limited funds. And as social services, healthcare, etc. are experiencing dramatic cuts in funding,
organizations that address these needs (e.g. food banks, health clinics), are also seeking financial support
from donors. While the arts are important, it is difficult to compete with them.
Schools are also experiencing dramatic cuts in funding and, as a result, have eliminated many important
programs and have had to cut staff. Music and art used to be part of the curriculum. Reading teachers, teacher
aides, special education professionals, even school librarians have lost their jobs. Organizations that offer
schools quality arts experiences are even more important than ever.
New government guidelines imposed by the current administration limit what programming arts
organizations can ask some funders to support. We have seen this with organizations being asked to return
grant funds from the NEA. Opportunities to request support for programs that even hint of diversity, equity
or inclusion, may be ineligible for funding.
Project Support Information
You may upload support information in this section.
Contact the Cultural Arts department at arts@carlsbadca.gov should you need assistance.
Materials Upload (OPTIONAL, but recommended):
Please upload any marketing materials, images and/or files that would provide more information about your
project.
Carlsbad quotes and postcard 2026.pdf
Videos Upload (OPTIONAL):
Please provide us with a host website link for all videos relevant to the project.
[Unanswered]
Videos Upload (OPTIONAL)
If you do not have a URL that hosts your videos, you may upload it here.
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Fiscal Year 2026-27: Arts Projects for Arts
Organizations 10
Carlsbad Video Link.pdf
Additional Materials:
You may upload any other additional supplemental materials you wish to provide here (i.e. letters of support from
partnering organization(s) that is essential to your project.)
Budget Information
You may upload budget support information in this section. Please consolidate into one PDF if possible.
Contact the Cultural Arts office at arts@carlsbadca.gov should you need assistance.
Total Project Budget
Project Budget Form:*
Download a Community Arts Grants budget form and complete the "Projected" column. Save your completed file
as a PDF and upload your project budget form here. Make sure costs tie in with your project narrative. * PLEASE
USE COMMUNITY ARTS GRANT BUDGET FORM ONLY. Budget forms are available on the Cultural Arts Community
Arts Grants webpage. Please contact the Cultural Arts office at arts@carlsbadca.gov should you need assistance.
Organizational Budget:*
Please upload a current organizational budget.
Audited Financials:*
Please upload your organization's most recent completed short form 990s.
Docusign Envelope ID: 74F70500-7C76-86F3-8091-4B0462FF9D46
Veronica Smith Write Out Louc
Printed On: 15 June 2026
Fiscal Year 2026-27: Arts Projects for Arts
Organizations 11
Application Submission
Application Submission:
Note: Once you submit your application, you cannot edit the form. Please review your answers before
submitting
After you submit this application, you will receive an email for the submission confirmation.
Application Certification:*
I certify that the information contained in this application, including all attachments and support materials, is true
and correct to the best of my knowledge.
Yes
Date of Application Submission:*
03/27/2026
Docusign Envelope ID: 74F70500-7C76-86F3-8091-4B0462FF9D46
Veronica Smith Write Out Louc
Printed On: 15 June 2026
Fiscal Year 2026-27: Arts Projects for Arts
Organizations 12
File Attachment Summary
Applicant File Uploads
• Board of Directors 2026.pdf
• 501(c)3.pdf
• B3479-2552.pdf
• Carlsbad Resumes.pdf
• Carlsbad quotes and postcard 2026.pdf
• Carlsbad Video Link.pdf
• Carlsbad Community Arts Budget 2026.pdf
• Operating Budget 2026.pdf
• 990 2024.pdf
Docusign Envelope ID: 74F70500-7C76-86F3-8091-4B0462FF9D46
Write Out Loud
Board of Directors – 2026
Linda Spuck CTFA - (Board President) Principal, Philanthropy Guidance.
BA Occidental College, Graduate of National Planned Giving Institute.
Barbara Broderick – (Board Secretary) Fundraising professional
specializing in grant writing and program development. Ed.D. ,University of
San Diego
Ross Porter – (Board Treasurer) Community Leader and San Diego
Historian, BA Yale University.
Christopher Redo, MBA, CFRE - (Board Member) Director of Strategic
Initiatives/Western Region for National Foundation of the Boy Scouts of
America. (Retired) MBA, University of San Diego.
Walter Ritter - (Executive Director, Co-Founder and Board Member)
International Manufacturing, Retired. BFA Theatre Arts - United States
International University.
Dr. Lynne Thrope - (Board Member) Reading Specialist and Founder, The
Reading Room. BA Boston University, Doctorate, Claremont Graduate
University.
Docusign Envelope ID: 74F70500-7C76-86F3-8091-4B0462FF9D46
WRITE OUT LOUD
Resumes
Aubrianna Robinson, Teaching Artist
Aubrianna Robinson is a visual artist living in San Diego. She is an assistant art director for the
Pacific View Arts Center maintaining the youth Spring and Summer Art camps. She has taught
comic-making workshops for Littlefish Comic Book Studio, Write Out Loud, A Reason To Survive
(ARTS), and various libraries around San Diego. When she is not teaching, she helps manage the
Comic Artists of San Diego (CASD) to promote comic artist collaboration . She is an author and
illustrator of her own graphic novels and webcomics.
Walter Ritter, Executive Director
Walter Ritter, Executive Director and Co-Founder of Write Out Loud, has been responsible for
administrative aspects of six BIG READ initiatives and 11 literary festivals. He earned a BFA from
United States International University. Mr. Ritter oversees the administrative elements of Write
Out Loud and is the primary performer of STORIES FOR SENIORS and KAMISHIBAI. He will serve
as lead storyteller for the Experiential Kamishibai project.
Veronica Murphy, Artistic Director
Veronica Murphy is Artistic Director and Co-Founder of Write Out Loud. She has a degree in
theatre from CSU San Bernardino and a long resume of performance in the professional theatre,
as well as Capital Campaign leadership for two of San Diego’s leading theatre companies. She
develops and oversees program partnerships, marketing, and human resources.
Docusign Envelope ID: 74F70500-7C76-86F3-8091-4B0462FF9D46
Email walter@writeoutloudsd.com or
Call 619-920-9337 for more info
STORYBOX THEATRE (Kamishibai) is a riveting storytelling
tradition from Japan that combines a professional actor with a
miniature theatre filled with vivid illustrations. Typical StoryBox
performances feature 2 contrasting stories for a 30-minute
presentation. Ages 2-12 years. Some available in Spanish.https://writeoutloudsd.com/storybox-kamishibai/
Write Out Loud
Let us read you a story!
FREE to classrooms & libraries
in San Diego County.
Docusign Envelope ID: 74F70500-7C76-86F3-8091-4B0462FF9D46
STORIES FOR SENIORS
features a professional actor reading short stories and poetry that
will touch and entertain older audiences. One hour includes a
variety of pieces and the opportunity for conversation, as well.
writeoutloudsd.com/stories-for-seniors/
Write Out Loud
Let us read you a story!
FREE to senior residences,
libraries, & senior centers.
Email writeoutloudsd@gmail.com or
Call 619-297-8953 for more information
Write Out Loud is supported by:
Docusign Envelope ID: 74F70500-7C76-86F3-8091-4B0462FF9D46
Kamishibai/StoryBox Quotes from Educators
I teach second grade at Mendoza Elementary School, and recently I had the pleasure of having Walter
Ritter visit my classroom to read a story to my students. It was much more than I was expecting as
he acted out the story with only a small prop and vivid illustrations. He made the story come alive. My
students were so enthralled that they were all ears and eyes with nothing but emotion coming from their
faces and mouths. After Mr. Ritter told the story he opened it up for questions, and it was wonderful to
see the kind of deep thinking and participation he got out of my students. Even my English language
learners were engaged as he made the story come alive through vivid images, movement and
onomatopoeia. We are studying fables from around the world in our class, and his folktale from Japan fit
in perfectly with what we are learning about. It was so easy to book him, and the fact that he didn’t
charge was a bonus as my students come from economically disadvantaged households. Thank you so
much for funding Kamishibai, because otherwise my students would not have had this wonderful
experience. Yolanda Santana – Mendoza Elementary
First of all thank you so much for visiting our classroom. The kids were absolutely enthralled by the
performance. They were engaged and excited to listen and hear the fable. I would definitely recommend
this program to other teachers. Not only is it educational but entertaining as well!
Jackie Uribe - Oneonta Elementary
Kamishibai - StoryBox Theatre has been very well received at the North Park Library. What makes the
program unique is the storytelling format, but that alone is not what makes the program a success. The
enthusiasm and professionalism displayed by Mr. Walter Ritter has been noteworthy—he truly has a
passion for engaging children and adults alike with the power of words. Mr. Ritter has been reliable as
well as adaptable, making adjustments in his presentation to match the age of the audience, as well as
scheduling the event at different times in order to accommodate the availability of different demographic
groups. It has been a pleasure to partner with Mr. Ritter and Write Out Loud for the events, and I am
hopeful that Kamishibai will receive additional funding so that the program may continue to expand and
thrive.
Bill Sannwald, Branch Manager - North Park Branch Library
As a Librarian for San Diego County Library, it has been an absolute pleasure having the opportunity to
host recurring Kamishibai/Storybox Theatre events at several different branches over the past two years.
Kamishibai promotes cultural awareness by introducing audiences to a traditional Japanese method of
storytelling while Mr. Ritter's enthusiastic, theatrical performances delight children and adults alike.
Although the demographics vary greatly between the different branches where Kamishibai has been
offered, the feedback I've received from program attendees has been consistently positive. I look forward
to hosting Kamishibai at other San Diego County Library branches in the future.
Josh Mitchell, Regional Support Librarian - San Diego County Library
In this day and age of video games, movies, and animated graphics it is a welcome change to introduce the
children to the magic of the Storybox. Storybox/Kamishibai provides a window into the past and activates
children’s imagination. The stories are engaging and come to life by the expert story telling of Walter,
whose voice delights the children. Kamishibai provides a multicultural lesson on Japan also by
introducing the children to its history and how it was used to teach and entertain before television was
invented. Last school year I had an autistic student whose mother is Japanese. This little boy was
rebelling against his heritage not wanting to speak Japanese to his mother. When Walter came and told
the origins of the Storybox, we mentioned how a student in our class was half Japanese. The children said
to him “you are so lucky” and “that’s so cool” They appreciated this ancient art. From then on his attitude
changed and he became more proud of his Japanese heritage. The first question the children asked of
Walter was “when are you coming back?” Storytelling is an art. We are very fortunate to have Write Out
Loud provide our socioeconomically disadvantaged students with such an enriching program. We hope it
can continue. Maria Crabb - Lindbergh/Schweitzer Elementary School
Docusign Envelope ID: 74F70500-7C76-86F3-8091-4B0462FF9D46
WRITE OUT LOUD
VIDEO LINK
https://www.youtube.com/watch?v=fbtpNwKECPY
Docusign Envelope ID: 74F70500-7C76-86F3-8091-4B0462FF9D46
Applicant:COMMUNITY ARTS GRANTS 2024-25 PROJECT BUDGET INFORMATION
$ Notes $
Admissions
Gifts/Merchandise/
Concessions
Advertising
Other
-$ Subtotal Earned Income -$
CONTRIBUTED INCOME $ Notes $
Private
Individual
Public Support
Applicant Cash
CAG Request Amount $6,400 Amount requested through Community Arts Grants 2026-27
Other
Other
Subtotal Unearned Income 6,400.00$ Subtotal Unearned Income -$
Cash Notes Cash
Project Staff (non-artist)$500 Project coordination
INCOME TOTALS
PROJECT EXPENSES Notes
6,400.00$ -$
Subtotal Earned Income
Notes
Un
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n
e
d
I
n
c
o
m
e
Amount received through Community Arts Grants 2026-2027
Ea
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I
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CAG FY 2026-27 BUDGET FORM PROJECTED - APPLICATION ACTUALS - FINAL REPORT
PROJECT INCOME ORGANIZATION NAME:
Docusign Envelope ID: 74F70500-7C76-86F3-8091-4B0462FF9D46
Applicant:COMMUNITY ARTS GRANTS 2024-25 PROJECT BUDGET INFORMATION
CAG FY 2026-27 BUDGET FORM PROJECTED - APPLICATION ACTUALS - FINAL REPORT
Project Artist(s) or Arts
Instructor(s)$5,000 Storytellers
Educational Materials/Printing $250
Costumes/Props
Sets
Supplies $400 art materials
Licensing/Royalties
Rentals (space and/or other)
Transportation
Food & Beverage $250 Culminating presentation by classes for families/friends
Marketing/Promotion/
Publicity
Fiscal Agency Fee
Other
Other
Other
EXPENSES TOTALS 6,400.00$ -$
Value Notes Value IN-KIND SUPPORT Notes
Docusign Envelope ID: 74F70500-7C76-86F3-8091-4B0462FF9D46
Applicant:COMMUNITY ARTS GRANTS 2024-25 PROJECT BUDGET INFORMATION
CAG FY 2026-27 BUDGET FORM PROJECTED - APPLICATION ACTUALS - FINAL REPORT
IN-KIND TOTALS -$ -$
Enter a '0' in any cells that you don't have an amount to add.
Please give detailed descriptions for each line item in the notes column. For example, if your total admissions is $1,000, enter "4 shows, 50 attendees, $5 each."
Please insert your organization name in the top right header.
Budget Instructions:
For application, fill out only green. For final report, fill in blue.
You will only be able to fill out the cells highlighted in green or blue.
The application project budget must balance. Total income must equal total expenses. Final Report may
Round all budget figures to the nearest whole dollar.
Docusign Envelope ID: 74F70500-7C76-86F3-8091-4B0462FF9D46