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Home My WebLink About2026-07-28; City Council; 04; Amendment No. 5 to the Agreement with Carrier Johnson for Design of the Fleet Maintenance Building Refurbishment ProjectCA Review TL Meeting Date: To: From: Staff Contact: steven.stewart@carlsbadca.gov, 442-339-2938 Subject: the Fleet Maintenance Building Refurbishment Project District: Recommended Action Adopt a resolution authorizing an amendment to the professional services agreement with Carrier Johnson for design of the Fleet Maintenance Building Refurbishment Project. Executive Summary The city’s Fleet Maintenance Building, at 2480 Impala Drive, as shown in Exhibit 2, was constructed in 1986 and has not been significantly renovated since then. The Fleet Maintenance Building Refurbishment Project, Capital Improvement Program Project No. 4714, will renovate and expand the fleet vehicle maintenance capacity of the facility. The City Council authorized a professional services agreement with Carrier Johnson to design the project on Sept. 12, 2023. The design portion of the project is now complete. Staff are now requesting the City Council authorize an amendment to the agreement with Carrier Johnson to incorporate the design and permitting of temporary facilities next to the Fleet Maintenance Building. This will allow the city’s fleet operations to continue to provide essential maintenance services during construction of the project. City Council authorization of the agreement amendment is required under Carlsbad Municipal Code Section 3.28.040, Procurement and disposition responsibilities, because the value of the agreement is more than $250,000. The project’s budget can cover this expense and no additional funding is being requested. Explanation & Analysis The Fleet Maintenance Building was built in 1986, and several elements of the facility have reached the end of their useful life. To meet the maintenance needs of the city’s current fleet of over 500 pieces of equipment and vehicles, the facility needs significant renovation. July 28, 2026 Item #4 Page 1 of 13 Docusign Envelope ID: 62798231-A036-811D-8375-A65BFD35CA88 The scope of the project is to: •Rearrange interior office spaces •Install interior walls, windows and doors •Upgrade interior finishes •Install fall protection at rooftop skylights and at the roof hatch •Construct an approximately 500-square-foot building addition for office space •Raise a portion of the roof to accommodate two additional vehicle bays •Replace the roof membrane and rooftop heating, ventilation and air conditioning equipment •Add a solar photovoltaic system to the roof of the facility After a competitive solicitation process, the City Council approved a professional services agreement with Carrier Johnson for architectural design services for the project on Sept. 12, 2023. The construction project plans, specifications and contract documents are now complete, and a building permit is pending. The next phase of the project is to design and construct temporary structures adjacent to the existing facility to maintain vehicle maintenance operations during construction of the project. The temporary structures are a tent-like structure for servicing vehicles and two temporary modular trailers with an office, restroom and shower. These will be placed in the existing parking lot for the duration of the project. Carrier Johnson has submitted a proposal to amend their professional services agreement in an amount not to exceed $220,348 and to extend the term of the agreement by two years until Sept. 8, 2028. Staff are requesting that the City Council authorize the amendment. Fiscal Analysis Infrastructure replacement and general capital construction funds have been appropriated for this project as shown in the table below and no additional funding is being requested at this time. Fleet Maintenance Building Refurbishment Capital Improvement Program Project No. 4714 Current appropriation – Infrastructure Replacement Fund $2,574,000 Current appropriation – General Capital Construction Fund $896,100 Total available balance $2,596,156 Remaining balance $2,375,808 Staff anticipate returning to the City Council to request an appropriation for the construction phase of the project after soliciting bids and identifying the lowest responsive and responsible bidder, which is expected to be in early 2027. July 28, 2026 Item #4 Page 2 of 13 Docusign Envelope ID: 62798231-A036-811D-8375-A65BFD35CA88 Next Steps With the City Council’s approval, staff will amend the agreement with Carrier Johnson to provide architectural services for the design and permitting of temporary facilities for the project. Upon completion of the work included in Amendment No. 5, staff will solicit bids for construction of the project and return to the City Council with a request to adopt the plans, specifications and contract documents, authorize appropriation for the construction phase and award a construction contract in early 2027. Environmental Evaluation The proposed action is not a “project” as defined by California Environmental Quality Act, or CEQA, Section 21065 and CEQA Guidelines Section 15378(a) and does not require environmental review under CEQA Guidelines Section 15060(c)(2) because the action is limited to the execution of an amendment to a professional services agreement to provide additional services in support of temporary facilities for the Fleet Maintenance Building Refurbishment Project. The action has no potential to cause either a direct physical change in the environment or a reasonably foreseeable indirect physical change in the environment. Exhibits 1.City Council resolution 2.Location map July 28, 2026 Item #4 Page 3 of 13 Docusign Envelope ID: 62798231-A036-811D-8375-A65BFD35CA88 Exhibit 1 RESOLUTION NO. 2026-161 . A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARLSBAD, CALIFORNIA, AUTHORIZING AN AMENDMENT TO THE PROFESSIONAL SERVICES AGREEMENT WITH CARRIER JOHNSON FOR DESIGN OF THE FLEET MAINTENANCE BUILDING REFURBISHMENT PROJECT WHEREAS, the City Council of the City of Carlsbad, California has determined it necessary, desirable and in the public interest to design and construct the Fleet Maintenance Building Refurbishment Project, Capital Improvement Program Project No. 4714; and WHEREAS, this project will reconfigure existing spaces, create new office and vehicle service bay spaces, and replace the roof, roll-up doors and the ventilation and air conditioning system at the Fleet Maintenance Building; and WHEREAS, the plans, specifications and contract documents for the Fleet Maintenance Building Refurbishment project are complete, and issuance of a building permit is pending; and WHEREAS, the City Council authorized a professional services agreement with Carrier Johnson to design the project on Sept. 12, 2023, and the design portion of the project as originally envisioned is complete; and WHEREAS, in order to maintain vehicle maintenance services during construction of the project, staff requested Carrier Johnson submit a proposal to design and permit temporary facilities adjacent to the existing Fleet Maintenance Building and provide contract administration services during the bidding and construction of the temporary facilities; and WHEREAS, Carrier Johnson submitted a proposal in an amount not to exceed $220,348 and to extend the term of the agreement by two years until Sept. 8, 2028, to design and permit temporary facilities for the Fleet Maintenance Building Refurbishment Project and provide contract administration services during the bidding and construction of the temporary facilities; and WHEREAS, staff are requesting that the City Council authorize Amendment No. 5 to amend the professional services agreement with Carrier Johnson for the Fleet Maintenance Building Refurbishment Project; and WHEREAS, sufficient funding is available in the Capital Improvement Program Project No. 4714 budget. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Carlsbad, California, as follows: July 28, 2026 Item #4 Page 4 of 13 Docusign Envelope ID: 62798231-A036-811D-8375-A65BFD35CA88 1.That the above recitations are true and correct. 2.That the City Council has determined that the proposed action is not a “project” as defined by California Environmental Quality Act, or CEQA, Section 21065 and CEQA Guidelines Section 15378(a) and does not require environmental review under CEQA Guidelines Section 15060(c)(2) because the action is limited to the execution of an amendment to a professional services agreement to provide additional services in support of temporary facilities for the Fleet Maintenance Building Refurbishment Project. The action has no potential to cause either a direct physical change in the environment or a reasonably foreseeable indirect physical change in the environment. 3.That the Mayor is authorized to execute Amendment No. 5 to amend the professional services agreement with Carrier Johnson in an amount not to exceed $220,348 and to extend the term of the agreement by two years until Sept. 8, 2028, to design and permit temporary facilities for the Fleet Maintenance Building Refurbishment Project, and provide contract administration services during the bidding and construction of the temporary facilities, attached hereto as Attachment A. PASSED, APPROVED AND ADOPTED at a Regular Meeting of the City Council of the City of Carlsbad on the 28th day of July, 2026, by the following vote, to wit: AYES: Blackburn, Bhat-Patel, Acosta, Burkholder, Shin. NAYS: None. ABSTAIN: None. ABSENT: None. ______________________________________ KEITH BLACKBURN, Mayor ______________________________________ SHERRY FREISINGER, City Clerk (SEAL) July 28, 2026 Item #4 Page 5 of 13 Docusign Envelope ID: 62798231-A036-811D-8375-A65BFD35CA88 PSA24-2252FAC City Attorney Approved Version 4/16/2026 1 AMENDMENT NO. 5 TO EXTEND AND AMEND AGREEMENT FOR FLEET MAINTENANCE BUILDING DESIGN CARRIER JOHNSON This Amendment No. 5 is entered into and effective as of the _______ day of ___________________________, 2026, extending and amending the agreement dated September 12, 2023 (the “Agreement”), by and between the City of Carlsbad, California, a municipal corporation (“City”), and Carrier Johnson, a California corporation (“Contractor”) (collectively, the “Parties”) for design consulting services for temporary operations setup. RECITALS A.On February 5, 2024, the Parties executed Amendment No. 1 to amend the Services to include utility layout and field surveys, and to increase the compensation amount by $15,700, for an amended and increased compensation amount of $479,932; and B.On March 18, 2024, the Parties executed Amendment No. 2 to add prevailing wage provisions to the Agreement, in accordance with the Director of Industrial Relations (DIR) requirements; and C.On August 25, 2025, the Parties executed Amendment No. 3 to extend the Agreement for a period of one (1) year on a time-only extension; and to amend the indemnification obligation in the Agreement; and D.On February 5, 2026, the Parties executed Amendment No. 4 to alter the Agreement’s scope of work to incorporate photovoltaic design work and IT/security infrastructure needed; and E.The Parties desire to amend the Agreement’s scope of work to include design and permitting of temporary facilities in support of the renovation project; and F.The Parties now desire to extend the Agreement for a period of two (2) years; and G.The Parties have negotiated and agreed to a supplemental scope of work and fee schedule, which is attached to and incorporated in by this reference as Exhibit “A,” Scope of Services and Fee. NOW, THEREFORE, in consideration of these recitals and the mutual covenants contained herein, City and Contractor agree as follows: 1.That the Agreement, as may have been amended from time to time, is hereby extended for a period of two (2) years ending on September 8, 2028. Attachment ADocusign Envelope ID: 03E00747-9CC6-8F2F-80AE-58647A10BE41 July 28, 2026 Item #4 Page 6 of 13 Docusign Envelope ID: 62798231-A036-811D-8375-A65BFD35CA88 July 29th PSA24-2252FAC City Attorney Approved Version 4/16/2026 2 2.In addition to those Services contained in the Agreement, as may have been amended from time to time, Contractor will provide those services described in Exhibit “A.” City will pay Contractor for all work associated with those services described in Exhibit “A” on a time and materials basis not-to-exceed two hundred twenty thousand three hundred forty-seven dollars and fifty cents ($220,347.50). Contractor will provide City, on a monthly basis, copies of invoices sufficiently detailed to include hours performed, hourly rates, and related activities and costs for approval by City. 3.With this Amendment, the total Agreement amount shall not exceed seven hundred twenty-eight thousand two hundred seventy-nine dollars and fifty cents ($728,279.50). 4.Contractor will complete all work described in Exhibit “A” by September 8, 2028. 5.All other provisions of the Agreement, as may have been amended from time to time, will remain in full force and effect. 6.All requisite insurance policies to be maintained by the Contractor pursuant to the Agreement, as may have been amended from time to time, will include coverage for this Amendment. 7.The individuals executing this Amendment and the instruments referenced in it on behalf of Contractor each represent and warrant that they have the legal power, right and actual authority to bind Contractor to the terms and conditions of this Amendment. [signatures on following page] Docusign Envelope ID: 03E00747-9CC6-8F2F-80AE-58647A10BE41 July 28, 2026 Item #4 Page 7 of 13 Docusign Envelope ID: 62798231-A036-811D-8375-A65BFD35CA88 PSA24-2252FAC City Attorney Approved Version 4/16/2026 3 CONTRACTOR CARRIER JOHNSON, a California corporation CITY OF CARLSBAD, a municipal corporation of the State of California By: By: KEITH BLACKBURN, Mayor (sign here) Jackie Angel, Secretary (print name/title) ATTEST: SHERRY FREISINGER, City Clerk By: By: Deputy / Assistant City Clerk (sign here) Claudia Escala, President or or Otherwise must Docusign Envelope ID: 03E00747-9CC6-8F2F-80AE-58647A10BE41 July 28, 2026 Item #4 Page 8 of 13 Docusign Envelope ID: 62798231-A036-811D-8375-A65BFD35CA88 PSA24-2252FAC City Attorney Approved Version 4/16/2026 4 EXHIBIT “A” SCOPE OF SERVICES AND FEE Carrier Johnson will provide all architectural services necessary to plan and permit temporary facilities for fleet operations as part of the Fleet Maintenance Building Refurbishment Project, Capital Improvement Program Project 4714, as outlined in the attached Exhibit “B”. Services will be billed on a time and material basis not to exceed $220,347.50. Docusign Envelope ID: 03E00747-9CC6-8F2F-80AE-58647A10BE41 July 28, 2026 Item #4 Page 9 of 13 Docusign Envelope ID: 62798231-A036-811D-8375-A65BFD35CA88 June 4, 2026 Steven Stewart Facilities Engineering Division Public Works, Fleet & Facilities Department 1635 Faraday Carlsbad, CA 92008 RE:FLEET TEMPORARY FACILITIES – AMENDMENT 5 PSA24 -2252FAC Fleet Maintenance Building Refurbishment Design Services Carlsbad, CA Dear Steven: It is Carrier Johnson + Culture’s pleasure to present this additional service proposal for the above referenced project . This amendment expands the services defined by our existing agreement dated 12th day of September, 2023 . PURPOSE OF ADD SERVICE supersed only by a written instrument signed by boh Client and Carrier Johnson. SCOPE OF SERVICES Project includes: 1 Office temp trailer (siting and utility connections), 1 Bathroom temp trailer (siting and utility connections), and approximate 40’x200’ temporary structure(s) for facilities maintenance. Meeting with Facilities Staff to confirm need; Develop 2 Conceptual Site Plan options based on this meeting; Prepare Basis of Design document ation that can be bid and permitted; Construction Administration for approximately 2.5 -month duration. Exhibit "B" PSA24-2252FAC; Amend No. 5 This Proposal is entered into between the City of Carlsbad (hereinafter referred to as "Client") and Carrier Johnson + Culture (hereinafter referred to as "Carrier Johnson" and/or "CJ+C"). This Proposal when signed by Client and Carrier Johnson is intended to form a binding and legally enforceable agreement between the s(hereinafter referred to as the "Agreement"). Any subsequent agreements between the parties shall incorporate the terms and conditions set forth in this Agreement. This Agreement may be amended, modified or superseded only by a written instrument signed by both Client and Carrier Johnson. Docusign Envelope ID: 03E00747-9CC6-8F2F-80AE-58647A10BE41 July 28, 2026 Item #4 Page 10 of 13 Docusign Envelope ID: 62798231-A036-811D-8375-A65BFD35CA88 Page 2 of 3 PROJECT SCHEDULE Carrier Johnson anticipates an approximate 5 -week concept design period , a 9 -week documentation period and a 2.5 -month construction administration for the scope of work described in this proposal. The parties understand and agree that the initial schedule is only an estimate and that it may be subject to change. COMPENSATION Carrier Johnson proposes to provide the Scope of Services outlined above on an estimated lump sum basis using the previously approved Rate Schedule. Original Fee $464,232.00 Previously Approved Amend. 1 $15,700 .00 Previously Approved Amend.4 $28,0 00 .00 Amend. 5 CJ+C Architecture & Management $36,750.00 Coordination $23,947.50 Consultants Civil $29,500 .00 Structural $40,000 .00 MEP /LV $85,150 .00 Cost $5,000 .00 Subtotal for Amendment 5 $220,347.50 TOTAL NEW ESTIMATED COMPENSATION $ 728,279 .5 0 Please provide your acceptance of this proposal by signing below and returning the signed copy to Carrier Johnson. Upon receipt we will return a fully executed copy for your files. Sincerely, PSA24-2252FAC; Amend No. 5 Exhibit "B" (cont.) Docusign Envelope ID: 03E00747-9CC6-8F2F-80AE-58647A10BE41 July 28, 2026 Item #4 Page 11 of 13 Docusign Envelope ID: 62798231-A036-811D-8375-A65BFD35CA88 Page 3 of 3 Steven Kiss Fierros Civic Director AGREED AND ACCEPTED: CITY OF CARLSBAD By:Date: Steven Stewart, Facilities Engineering Division CARRIER JOHNSON + CULTURE By:Date: Jackie Angel, Chief Operating Officer & Principal (51708.PA) Stamp PSA24-2252FAC; Amend No. 5 Exhibit "B" (cont.) Docusign Envelope ID: 03E00747-9CC6-8F2F-80AE-58647A10BE41 July 28, 2026 Item #4 Page 12 of 13 Docusign Envelope ID: 62798231-A036-811D-8375-A65BFD35CA88 2 July 28, 2026 Item #4 Page 13 of 13 Docusign Envelope ID: 62798231-A036-811D-8375-A65BFD35CA88