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HomeMy WebLinkAbout2019-10-22; City Council; AgendasCITY COUNCIL Oct. 22, 2019 6 p.m. Welcome to Your City Council Meeting Council Chamber 1200 carlsbad Village Drive Carlsbad, CA 92008 We welcome your interest and involvement in the city's legislative process. This agenda includes information about topics coming before the City Council and the action recommended by city staff. You can read about each topic in the staff reports, which are available on the city website and in the Office of the City Clerk. The City Clerk is also available to answer any questions you have about City Council meeting procedures. How to Watch The City of Carlsbad provides three ways to watch a City Council meeting: In Person Most City Council meetings take place at City Hall, 1200 Carlsbad Village Drive How to Participate On TV Spectrum► AT&T U-verse Watch live and replays of meetings on Charter Spectrum channel 24 and AT&T U-verse channel 99 If you would like to provide comments to the City Council, please: • Fill out a speaker request form, located in the foyer. • Submit the form to the City Clerk before the item begins. Online Watch the livestream and replay past meetings on the city website, www.carlsbadca.gov • When it's your turn, the City Clerk will call your name and invite you to the podium. • Speakers have three minutes, unless the presiding officer (usually the mayor) changes that time. • You may not give your time to another person, but groups can select a single speaker as long as three other members of your group are present. Group representatives have 10 minutes unless that time is changed by the presiding officer or the City Council. Reasonable Accommodations Persons with a disability may request an agenda packet in appropriate alternative formats as require by the Americans with Disabilities Act of 1990. Reasonable accommodations and auxiliary aids will be provided to effectively allow participation in the meeting. Please contact the City Manager's Office at 760-434-2821 (voice), 711 (free relay service for TTY users), 760-720-9461 (fax) or manager@carlsbadca.gov by noon on the Monday before the meeting to make arrangements. More information about City Council meeting procedures can be found at the end of this agenda and in the Carlsbad Municipal Code chapter 1.20. The City Council olso sits as the Carlsbad Municipal Water District Board, Public Financing Authority Board, Community Development Commission and Successor Agency to the Redevelopment Agency. When considering items presented to the Carlsbad Municipal Water District Board, each member receives an additional $100 per meeting (max $300/month). When considering items presented to the Community Development Commission each member receives an additional $75 per meeting (max $150/month). CALL TO ORDER: 6:00 p.m. ROLL CALL: Hall, Bhat-Patel, Blackburn, Schumacher. ANNOUNCEMENT OF CONCURRENT MEETINGS: City Council is serving as the Carlsbad Municipal Water District Board of Directors on Departmental Report Item No. 9. INVOCATION: None. PLEDGE OF ALLEGIANCE: Mayor Pro Tern Bhat-Patel led the Pledge of Allegiance. APPROVAL OF MINUTES: Minutes of the Regular Meeting held Sept. 17, 2019 Minutes of the Regular Meeting held Sept. 24, 2019 Minutes of the Special Meeting held Oct. 8, 2019 ACTION: Approved Minutes as presented -4/0. PRESENTATION: Presentation of Proclamation in Recognition of Red Ribbon Week. PUBLIC REPORT OF ANY ACTION TAKEN IN CLOSED SESSION: PUBLIC COMMENT: In conformance with the Brown Act, no Council action can occur on items presented during Public Comment. A total of 15 minutes is provided so members of the public can address the Council on items that are not listed on the Agenda. Speakers are limited to three (3) minutes each. If you desire to speak during Public Comment, fill out a SPEAKER CARD and submit it to the City Clerk. If there are more than five (5) speakers, the remaining speakers will be heard at the end of the agenda just prior to Council Reports. When you are called to speak, please come forward to the podium and state your name. CONSENT CALENDAR: The items listed under Consent Calendar are considered routine and will be enacted by one motion as listed below. There will be no separate discussion on these items prior to the time the Council votes on the motion unless members of the Council, the City Manager, or the public request specific items be discussed and/or removed from the Consent Calendar for separate action. A request from the public to discuss an item must be filed with the City Clerk in writing prior to Council consideration of the Consent Calendar. WAIVER OF ORDINANCE TEXT READING: This is a motion to waive the reading of the text of all ordinances and resolutions at this meeting. 1. REPORT ON CITY INVESTMENTS-Acceptance of report on City Investments as of Aug. 31, 2019. (Staff contact: Craig Lindholm, City Treasurer, Laura Rocha, Administrative Services) ACTION: Council received the report. 2. SETTLEMENT OF WORKERS' COMPENSATION CLAIM-Adoption of a Resolution authorizing settlement of the Workers' Compensation claims of Robert Collier for $110,000. (Staff contact: Donna Hernandez, Administrative Services) ACTION: Adopted Resolution No. 2019-210-4/0. 3. APPROVAL OF AN AGREEMENT FOR THE RENEWAL OF THE MICROSOFT ENTERPRISE AGREEMENT WITH CDW Government. LLC -Adoption of a Resolution authorizing the City Manager to execute an agreement for the renewal of the Microsoft Enterprise Agreement with CDW Government, LLC in an Oct. 22, 2019 Page 2 amount not to exceed $1,932,669.05 for a term ending Dec. 31, 2022. (Staff contact: Joe Stephenson, Information Technology) ACTION: Adopted Resolution No. 2019-211-4/0. 4. AWARD OF CONTRACT FOR STAGECOACH COMMUNITY PARK SYNTHETIC TURF REPLACEMENT PROJECT -Adoption of a Resolution awarding a construction contract to Ohno Construction Company for the Stagecoach Community Park Synthetic Turf Replacement Project (CIP No. 47421) in an amount not to exceed $1,504,240. (Staff contact: Kyle Lancaster, Parks & Recreation) ACTION: Adopted Resolution No. 2019-212 -4/0. 5. PURCHASE OF 22 POLICE PATROL VEHICLES FROM FOLSOM FORD -Adoption of a Resolution authorizing the purchase of 22 police patrol vehicles in an amount of $927,442 and authorizing the Deputy City Manager, Administrative Services branch, to carry-over $390,000 from the Fiscal Year 2018-19 General Fund Budget surplus to the FY 2019-20 Police Operating Budget. (Staff contact: Shawn Gaskari) ACTION: Adopted Resolution No. 2019-213 -4/0. ORDINANCES FOR INTRODUCTION: None. ORDINANCES FOR ADOPTION: None. PUBLIC HEARINGS: None. DEPARTMENTAL AND CITY MANAGER REPORTS: 6. CULTURAL FACILITIES NEEDS ASSESSMENT REPORT-Adoption of a Resolution accepting the Cultural Facilities Needs Assessment Report. (Staff contact: Heather Pizzuto, Library & Cultural Arts) City Manager's Recommendation: Adopt the Resolution. ACTION: Adopted Resolution No. 2019-214 -4/0. 7. APPROVAL OF FISCAL YEAR 2018-19 BUDGET CARRYFORWARD REQUESTS -Adoption of a Resolution approving fiscal year 2018-19 budget carryforward requests and appropriation of funds to fiscal year 2019-20. (Staff Contact: Roxanne Muhlmeister, Administrative Services) City Manager's Recommendation: Adopt the Resolution. ACTION: Adopted Resolution No. 2019-215 striking paragraph No. 4 -3/1. (Hall -No) ACTION: Minute Motion to direct staff to bring back an amended version of paragraph No. 4 on the Consent Calendar at a date uncertain -4/0. 8. CONSIDERATION OF OPTIONS TO FILL THE CITY COUNCIL DISTRICT NO. 1 VACANCY-Consider the following options to fill the City Council District No. 1 vacancy and provide direction to staff: 1. Fill the City Council Vacancy by appointment no later than Dec. 8, 2019. 2. No later than Nov. 10, 2019 adopt a Resolution calling a special election for March 3, 2020 to fill the City Council vacancy in District No. 1. 3. No later than Dec. 8, 2019 adopt a Resolution calling a special election for April 14, 2020 to fill the City Council vacancy in District No. l. {Staff contact: Celia Brewer, City Attorney and Sheila Cobian, City Clerk Services) City Manager's Recommendation: Consider options and provide direction to staff. Oct. 22, 2019 Page 3 ACTION: Minute Motion to direct staff to accept applications to fill the vacant City Council seat from October 24th to November 12th -2/1/1. (Bhat-Patel -No; Schumacher -Absent) 9. TERMINATION OF PUBLIC WORKS CONTRACT WITH FERREIRA COASTAL CONSTRUCTION COMPANY FOR THE RECYCLED WATER PHASE Ill PIPELINE EXPANSION. SEGMENT 5-That the Carlsbad Municipal Water District (CMWD) Board of Directors consider the following: Option 1.) Adoption of a CMWD Resolution terminating the public works contract with Ferreira Coastal Construction Company (Contractor) for the Recycled Water Phase Ill Pipeline Expansion Segment 5, CIP Project No. 52082, and the Miscellaneous Pipeline Replacements, CIP Project No. 39041; or Option 2.) Adoption of a CMWD Resolution approving an increase to the change order authority for the contract with Ferreira Coastal Construction Company for a not to exceed amount of $2,600,000 for construction of the Recycled Water Phase Ill Pipeline Expansion Segment 5, CIP Project No. 52082, and the Miscellaneous Pipeline Replacements, CIP Project No. 39041; or Option 3.) Provide staff direction to suspend the Project and complete remaining redesign of entire Project scope; or Option 4.) Adoption of a CMWD Resolution approving an increase to the change order authority for the contract with Ferreira Coastal Construction Company for a not to exceed amount of $3,9727,000 for construction of the Recycled Water Phase Ill Pipeline Expansion Segment 5, CIP Project No. 52082, and the Miscellaneous Pipeline Replacements, CIP Project No. 39041 (Staff contact: Ken Knatz and Babaq Taj, Public Works) City Manager's Recommendation: Consider options and adopt Option 1 Resolution. ACTION: This Item was returned to staff. 10. REPORT FROM THE AD-HOC CITY COUNCIL NORTH COUNTY HOMELESS ACTION PLAN SUBCOMMITTEE -Receive a report from the Ad-Hoc City Council North County Homeless Action Plan Subcommittee. (Staff contact: David de Cordova, Community & Economic Development) City Manager's Recommendation: Receive the report. ACTION: Minute Motion to approve the subcommittee recommendations to direct staff to bring back an agenda item related to the declaration of emergency shelters crisis and to refer these issues to the Legislative Committee -4/0. ACTION: Minute Motion to appoint Mayor Hall and Mayor Pro Tern Bhat-Patel to the subcommittee -3/1. (Hall -No) ACTION: Minute Motion to direct staff to bring back a resolution to extend the subcommittee -4/0. COUNCIL COMMENTARY AND REQUESTS FOR CONSIDERATION OF MATTERS: City Council Regional Assignments (Revised 1/08/19) Matt Hall North County Mayors and Managers Mayor City/School Committee Chamber of Commerce Liaison (primary) San Diego County Water Authority San Diego Regional Economic Development Corporation Board of Directors Keith Blackburn Council Member Priya Bhat-Patel Mayor Pro Tern Oct. 22, 2019 Buena Vista Lagoon JPC Encina Wastewater Authority/Joint Powers Board of Directors North County Dispatch Joint Powers Authority Chamber of Commerce Liaison (alternate) SAN DAG (2nd alternate) North County Transit District (primary) Page 4 Cori Schumacher Council Member Vacant -District No. 1 Council Member City/School Committee League of California Cities -SD Division SANDAG (primary) Buena Vista Lagoon JPC Encina Wastewater Authority Board of Directors (alternate) SAN DAG (1'1 alternate) Encina Wastewater Authority/Joint Powers Board of Directors North County Dispatch Joint Powers Authority (alternate) North County Transit District (alternate) PUBLIC COMMENT: Continuation of the Public Comments This portion of the agenda is set aside for continuation of public comments, if necessary, due to exceeding the total time allotted in the first public comments section. When you are called to speak, please come forward to the podium and state your name. The remainder of the categories are for reporting purposes. In conformance with the Brown Act, no public testimony and no Council action can occur on these items. ANNOUNCEMENTS: This section of the Agenda is designated for announcements to advise the community regarding events that Members of the City Council have been invited to, and may participate in. CITY MANAGER COMMENTS: CITY ATTORNEY COMMENTS: ADJOURNMENT: 8:54 p.m. City Council Meeting Procedures (continued from page 1) Written Materials Written materials related to the agenda that are submitted to the City Council after the agenda packet has been published will be available for review prior to the meeting during normal business hours at the City Clerk's office, 1200 Carlsbad Village Drive and on the city website. To review these materials during the meeting, please see the City Clerk Visual Materials Visual materials, such as pictures, charts, maps or slides, are allowed for comments on agenda items, not general public comment. Please contact the City Manager's Office at 760-434-2820 or manager@carlsbadca.gov to make arrangements in advance. All materials must be received by the City Manager's Office no later than noon the day before the meeting. The time spent presenting visual materials is included in the maximum time limit provided to speakers. All materials exhibited to the City Council during the meeting are part of the public record. Please note that video presentations are not allowed. Decorum All participants are expected to conduct themselves with mutual respect. Loud, boisterous and unruly behavior can interfere with the ability of the City Council to conduct the people's business. That's why it is illegal to disrupt a City Council meeting. Following a warning from the presiding officer, those engaging in disruptive behavior are subject to law enforcement action. City Council Agenda The City Council follows a regular order of business that is specified in the Carlsbad Municipal Code. The City Council may only make decisions about topics listed on the agenda. Oct. 22, 2019 Page 5 Presentations The City Council often recognizes individuals and groups for achievements and contributions to the community. Well- wishers often fill the chamber during presentations to show their support and perhaps get a photo. If you don't see an open seat when you arrive, there will likely be one once the presentations are over. Consent Items Consent items are considered routine and may be enacted together by one motion and vote. Any City Council member may remove or "pull" an item from the "consent calendar" for a separate vote. Members of the public may pull an item from the consent calendar by requesting to speak about that item. A speaker request form must be submitted to the clerk prior to the start of the consent portion of the agenda. Public Comment Members of the public may speak on any city related item that does not appear on the agenda. State law prohibits the City Council from taking action on items not listed on the agenda. Comments requiring follow up will be referred to staff and, if appropriate, considered at a future City Council meeting. Members of the public are also welcome to provide comments on agenda items during the portions of the meeting when those items are being discussed. In both cases, a request to speak form must be submitted to the clerk in advance of that portion of the meeting beginning. Public Hearing Certain actions by the City Council require a "public hearing," which is a time within the regular meeting that has been set aside and noticed according to different rules. Departmental Reports This part of the agenda is for items that are not considered routine and do not require a public hearing. These items are usually presented to the City Council by city staff and can be informational in nature or require action. The staff report about each item indicates the purpose of the item and whether or not action is requested. Other Reports At the end of each meeting, City Council members and the city manager, city attorney and city clerk are given an opportunity to share information. This usually includes reports about recent meetings, regional issues, and recent or upcoming meetings and events. City Council Actions Resolution A resolution is an official statement of City Council policy that directs administrative or legal action or embodies a public City Council statement. A resolution may be introduced and adopted at the same meeting. Once adopted, it remains City Council policy until changed by subsequent City Council resolution. Ordinance Ordinances are city laws contained in the Carlsbad Municipal Code. Enacting a new city law or changing an existing one is a two-step process. First, the ordinance is "introduced" by city staff to the City Council. If the City Council votes in favor of the introduction, the ordinance will be placed on a subsequent City Council meeting agenda for "adoption." If the City Council votes to adopt the ordinance, it will usually go into effect 30 days later. Motion A motion is used to propose City Council direction related to an item on the agenda. Any City Council member may make a motion. A motion must receive a "second" from another City Council member to be eligible for a City Council vote. Oct. 22, 2019 Page 6