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Home My WebLink About2020-09-17; Clean Energy Alliance JPA; AgendasClean Energy Alliance AGENDA JOINT POWERS AUTHORITY Board of Directors Meeting Action Agenda September 17, 2020, 2 p.m. City of Carlsbad Virtual Meeting Per State of California Executive Order N-29-20, and in interest of public health and safety, we are temporarily taking actions to prevent and mitigate the effects of the COVID-19 pandemic by holding Clean Energy Alliance Joint Powers Authority meetings electronically or by teleconferencing. All public meetings will comply with public noticing requirements in the Brown Act and will be made accessible electronically to all members of the public seeking to observe and address the Clean Energy Alliance Joint Powers Authority Board of Directors. The meetings can be watched via livestream at www.carlsbadca.gov. You can participate in the meeting by e- mailing your comments to the Secretary at secretary@thecleanenergyalliance.org prior to commencement of the meeting. If you desire to have your comment read into the record at the meeting, please indicate so in the first line of your e-mail and limit your e-mail to 500 words or less. These procedures shall remain in place during the period in which state or local health officials have imposed or recommended social distancing measures. CALL TO ORDER: 2:00 PM ROLL CALL: Schumacher, Becker, Haviland. FLAG SALUTE: Led by Board Member Schumacher. BOARD COMMENTS & ANNOUNCEMENTS: None. PRESENTATIONS: None. APPROVAL OF MINUTES: Minutes of the Regular Meeting held June 18, 2020. Minutes of the Special Meeting held June 26, 2020. Minutes of the Regular Meeting held July 16, 2020. ACTION: Approved 3/0. Consent Calendar Item 1: Clean Energy Alliance Treasurer's Report RECOMMENDATION Receive and File Clean Energy Alliance Treasurer's Report. ACTION: Motion by Board Member Schumacher, seconded by Vice Chair Becker to received and file the report. Motion carried unanimously, 3/0. City of Carlsbad I City of Del Mar I City of Solana Beach Item 2: Clean Energy Alliance Interim Chief Executive Officer Report & Regulatory Affairs Update RECOMMENDATION 1) Receive and file Clean Energy Alliance Interim Chief Executive Officer Report. 2) Receive and file Clean Energy Alliance Regulatory Affairs Update Report. ACTION: Motion by Board Member Schumacher, seconded by Vice Chair Becker to received and file the reports. Motion carried unanimously, 3/0. New Business Item 3: Clean Energy Alliance Long Term Renewable Solicitation RECOMMENDATION Authorize Interim Chief Executive Officer to execute term sheets, exclusivity and confidentiality agreements related to the Long Term Renewable Energy Solicitation. ACTION: Motion by Board Member Schumacher, seconded by Vice Chair Becker to authorize Interim Chief Executive Officer to execute term sheets, exclusivity and confidentiality agreements related to the Long Term Renewable Energy Solicitation. Motion carried unanimously, 3/0. Item 4: Clean Energy Alliance Communications & Marketing Kick-Off and Branding Input RECOMMENDATION Provide input into Clean Energy Alliance Branding. ACTION: Provided staff with direction (see minutes for details). Item 5: Clean Energy Alliance Interim Board Clerk Services RECOMMENDATION Authorize Clean Energy Alliance Board Chair to execute an amendment to the Bayshore Consulting Group Agreement, for an amount not to exceed $18,000 through June 30, 2021, for Interim Board Clerk Services. ACTION: Motion by Board Member Schumacher, seconded by Vice Chair Becker to authorize the Clean Energy Alliance Board Chair to execute an amendment to the Bayshore Consulting Group Agreement, for an amount not to exceed $18,000 through June 30, 2021, for Interim Board Clerk Services. Motion carried unanimously, 3/0. Item 6: Clean Energy Alliance Legislative and Regulatory Policy Platform RECOMMENDATION Review, provide direction and approve Legislative and Regulatory Policy Platform. ACTION: Motion by Vice Chair Becker, Second by Board Member Schumacher to approve the Legislative and Regulatory Policy Platform. Motion carried unanimously 3/0. Item 7: Clean Energy Alliance Bid Evaluation Criteria Policy Clean Energy Alliance Board Meeting Agenda 2 September 17, 2020 RECOMMENDATION Approve Clean Energy Alliance Bid Evaluation Criteria Policy. ACTION: The board returned the item to staff and requested they include more explicit language regarding local job growth, additional categories, and descriptive language on how the categories will be utilized in the decision-making process. Item 8: Clean Energy Alliance Award Scheduling Coordinator Services RECOMMENDATION Authorize Interim Chief Executive Officer to execute an agreement with The Energy Authority to provide Scheduling Coordinator and Congestion Revenue Rights Portfolio Management Services, through June 30, 2023, for an annual amount not to exceed $140,400, to be billed monthly beginning May 2021 at $11,700, plus a one-time fee of $28,700, subject to General Counsel approval. ACTION: Motion by Board Member Schumacher, seconded by Vice Chair Becker to Authorize Interim Chief Executive Officer to execute an agreement with The Energy Authority to provide Scheduling Coordinator and Congestion Revenue Rights Portfolio Management Services, through June 30, 2023, for an annual amount not to exceed $140,400, to be billed monthly beginning May 2021 at $11,700, plus a one-time fee of $28,700, subject to General Counsel approval. Motion carried unanimously 3/0. Item 9: Clean Energy Alliance By-Laws RECOMMENDATION Approve Clean Energy Alliance By-Laws. ACTION: Motion by Vice Chair Becker, Second by Board Member Schumacher to approve the Clean Energy Alliance By-Laws. Motion carried unanimously 3/0. BOARD MEMBER REQUESTS FOR FUTURE AGENDA ITEMS: None. ADJOURN: 3:30 p.m. NEXT MEETING: October 15, 2020, 2 p.m., hosted by City of Del Mar (Virtual Meeting) Reasonable Accommodations Persons with a disability may request an agenda packet in appropriate alternative formats as require by the Americans with Disabilities Act of 1990. Reasonable accommodations and auxiliary aids will be provided to effectively allow participation in the meeting. Please contact the Carlsbad City Clerk's Office at 760-434-2808 (voice), 711 (free relay service for TTY users), 760-720-9461 (fax) or clerk@carlsbadca.gov by noon on the Monday before the Board meeting to make arrangements. Written Comments To submit written comments to the Board, please contact the Carlsbad City Clerk's office at secretary@thecleanenergyalliance.org. Written materials related to the agenda that are received by 5:00 p.m. on the day before the meeting will be distributed to the Board in advance of the meeting and posted on the Authority webpage. To review these materials during the meeting, please contact the Board Secretary. Clean Energy Alliance Board Meeting Agenda 3 September 17, 2020