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HomeMy WebLinkAboutCUP 154C; Pacific Bell Expansion; Conditional Use Permit (CUP) (18)3848 7th Avenue, Room 120 San Diego. California 92103 A Pacific Telesis Company San Diego, July 1 1,1996 CITY OF CARLSBAD 1200 Carlsbad Village Drive Carlsbad, California 92008-1989 Atm: Teresa Woods Dear Ms. Woods, Please find the enclosed document entitled “Standard Instruction 200” which establishes authorization levels for various manager categories to commit Pacifc Bell b financial obligations. This document is labeled “Roprietary Information” and is hereby disclosed b the City of Carlsbad to demonstrate the Project Manager and the Real Estate Negotiator are authorized at Category 2 for approving payments up to $250,000.00. Please do not disclose this information beyond yourself and those with specific need to know within the City of Carlsbad. Please refer to Appendix A, page 1, Category 2 in the vouchers, Advances and Bills’ section under Mandantory Obligations, (High-Lighted), and then refer to note 3 below. This authorizes a category 2 manager to pay up to $250,000.00 for Government Imposed Obligations. Both Patti Hamilton and I are category 2 managers and are therefore authorized to commit Pacific Bell to the Agreement with the City of Carlsbad for Payment of Public Facilities Fees. The agreement between the City of Carlsbad and Pacific Bell for the Public Facilities Fee is attached, which I have signed and is notarized. I trust this will meet the requirements as agreed between Deputy City Attorney Mobaldi and myself. Yours Truly, Roger V. Trinko Project Manager cc: P.Hamilton r 3848 7th Avenue, Room 120 Sail Diego, California 92103 A Pacific Telesis Company July 29,1996 CITY OF CARLSBAD OFFICEOF CITY A"EY 1200 Carlsbad Village Drive Carlsbad, California 92008-1989 Attention: Jane Mobaldi Dear Ms. Mobaldi, In response to your request for verification of our Project Managers' Apval Authority, please accept this letter as our confmtim of Roger Trinko's position within the Pacific Bell Corporate Real Estate Department as a category 2 Manager, authorized as per Standard Instruction 200 to commit Pacific Bell to financial obligations and approve payments at the levels indicated in the S.I. 200, a copy of which you have. For verification of the authenticity of this letter please contact me through my secretary Charito Deguzman, at the Pacific Bell Corporate Headquarters at 2600 Camino Ramon, Room 1N053, San Ramon, CA 94583. Please feel free to contact me at 510-823-1070 for verbal confinnation. Director, Corporate Real Estate, Project Management -_ STANDARD INSTRUCTION 200 CORPORATE APPROVALS GENERAL TABLE OF CONTENTS Title SCOPE AND PURPOSE Defmition scope Provision of Authority Impact on Other Instructions Recommendations for Revision Questions APPROVAL CATEGORIES Approval Categories New Pay Program AUTHORITIES AND RESPONSIBILITLES Management Authority No Self Approval No Fragmentation Responsibility Penalty VALIDATION OF APPROVAL Introduction Requirement DELEGATION OF AUTHORITY Defmition "SkipLevel" Subordinates Of€ker Exception Preparing Delegations Retention Approving as a Delegate Important Exception Delegations to Cover Absences No Secondary Delegations Important 8-1-95 S.I.. 200 Table of Contents 1 PROPRIETARY INFORMATION Not for w or dEFclonae outside Pacific Bell cxa?ptMderwrincnagmIunt 2 2 4 4 5 5 5 5 5 6 6 6 6 7 Exception Pacific Bell Employees Reporting to a Pacific Telesis Supervising Manager CONTRACTS AND LEGAL REVIEW Contract and Contract Activities Role of the Legal Department Exception 1 Exception 2 Modifications Total Monetary Value Commitment Contacts and Payment Approvals PERSONNELMATIERS Corporate Guidelines APPENDICES Appendix A Appendix B Appendix C Appendix D Corporate Approvals General Business and Financial Matters Approval Instr~ctions for Specific Subjects Glossary Approval Categories Memo 8-1-95 ************* S.I.. 200 Table of Contents 2 PROPRElMtY INFORMATION Not for use or disclosure oldside Paciic Bell cxccptpaderMiaenllgmmcnt. bts 7 7 8 8 8 8 8 9 9 10 11 11 11 11 AppendixA AppendixB Appendix C AppendixD Exhibit 1 Pacific Bell & Subsidiarie- Effective in All Departma.- SCOPE AND PURPOSE STANDM”WSTRUCTX0N 200 EFFEC~L a-1-95 CORPORATE APPROVALS GENERAL Definition These instructions, hereafter referred to as Corporate Approvals, specify the minimum approval limits by approval category required to execute documents or Nevada Bell.). ‘om for Pacific Bell and subsidiaries. (Excludes scope The Corporate Approvals instructions were written hm Pacific Bell’s perspective. In some cases, certain procedures relating to contracts, vouchers or payrolls may not be applicable to the subsidiaries. The Bell subsidiaries may use their own instructions so long as these instructions do not conflict with, amend, supersede or circumvent the Corporate Approvals provisions. Provision of Authority The provisions of Corporate Approvals are established by the by-laws of the Company, by Board of Directors Resolution, by the Chairman of the Board, or by the Group President - Bell operating Companies and may only be superseded or revised by appropriate action of these same parties. Impact on Other Instructions Recommendations for Revision Questions 8-1-95 Other instructions may restate or refer to the provisions of Corporate Approvals but may not conflict with, amend, supersede or make allowances for circumventing its provisions. Recommendations for revision should be submitted in letter format addressed to the Vice President, Chief Financial Officer and Controller, and signed by a Vice President or Vice President and General Manager. Questions concerning Corporate Approvals matters may be referred to the Director, Corporate Accounting. S.I. 200 1 PROPRIETARY INFORMATION Not for use or disclosure outside pacific Bell except under written agreement. APPROVAL CATEGOMS Approval Categories Effective April 1 , 1995, approval limits by management levels were replaced by “Approval Categories”. The chart below illustrates the transition from levels to approval categories. (Refer to Appndix A for the appropriate approval limits for each approval category.) - - 1st 1 2nd 2 314 3 5th 4 - VP, VP&GM 5 EVP 6 Prcs & CEO 7 New Pay Program Effective August 1,1995, organiza6ons that have implemented the New Pay kopm are allowed to assign approval categories to salaried employees based on individual job functions instead of career tracks. Each organization should review each employee’s job responsibilities and assign the appropriate approval category for each position. When assigning an approval category, consideration should be given to the types and frequency of documents signed by each individual, the employee’s experience, knowledge, and skills, and the controls needed to minimize risks while increasing empowerment. A departmental memo with each employee’s name, title, position identification, and approval category should be maintained on file by each organization. Each employee should be notified of their approval category. A copy of the memo may be distributed within the organization as notification. Refer to Exhibit 1 for an illustration of the memo. NOTE: As additional Organizations transition to the New Pay Program, these guidelines should be followed to assign the appropriate approval category each position. 8-1 -95 SJ. 200 2 PROPRIETARY INFORMATION Not far use or dirclosmc ootside Pacific Bell exceptunderwritrenagreemcnt. Management Authority No Self-Approval No Fragmentation - AUTHORITIES AND RhirPONSIBILITIES The minimum authority provisions of Coprate Approvals are not to be considered irrevocable management rights. Supervising managers may limit or rescind any or all of the authorities designated for their subordinates. Managers may not self-approve payments or reimbursements for personally incurred business expenses, advances of Company funds for personal business use, personal payroll treatment or other personal monetary or status affecting items. No voucher, bill, commitment contract, or other document having a specific monetary value should be fragmented (broken into two or more documents) for the purposes of reducing the approval category needed. Responsibility Managers are responsible and will be held accountable for the prudence of their approval actions. Penalty Managers who willfully or negligently misuse approval authority, or who willfully or negligently pexmit subordinates to misuse authority will be subject to disciplinary action up to and including termination andor legal prosecution. - 8-1-95 s.1.200 3 PROPRIETARY INFORMATION Not for use or disclosure outside Pacific Bell except under written agreement. VALIDATION OF APk AOVAL Introduction The Companfs Management Title Plan provides for use of the same title by two or more management approval categories, even within the same organization or work group. This means that title cannot be used to validate the approval category on auditable records andor other Company documents or forms requiring specific approval authority. Requirement To provide appropriate approval category validation, it is requkl that the approving manager's title be followed by the approving manager's approval category (i.e., 1,2,3,4) Officers, Vice Presidents and Vice PresidenVGeneral Managers are required to specify title only. EXCEPTIONS: For Vouchers an approval indicator is required. For Time Reprting and Personnel Data System (PDS) documents, an approval category or indicator must be entered for all managers, including officers and Vice President/General Managers. See S.I. 22 (Vouchers), S.I. 104 (Time Reporting) and S.I. 102 (PDS). 8-1-95 S.I. 200 4 PROPRIETARY INFORMATION Not for use or disclosure outside Wic Bell except under written agreement. DELEGATION OF Am- .Jm Definition Unless prohibited by other provisions of Corporate Approvals, Approval Category 2 and above managers may enact delegations to extend all or any part of their delegated authorities to an immediate management subordinate. "Skip-Level" Subordinates Officer Exception Important Preparing Delegations 8-1-95 The term "immediate management subordinate" includes those managers who directly report to a supervisor whose rank is more than one approval category above that of the reporting manager. This reporting structure is generally known as "SkipLevel". Oficers, Vice Pnsidents, or Vice President/General Managers may delegate in writing all or any portion of their delegated authorities to any management subordinate in their hierarchy for a period not to exceed one Year. The delegating manager is directly responsible for the approval actions of subordinates functioning under delegated authorities. Only the authority to approve may be delegated, not the responsibility. All delegations of authority must be made in Writing and include the following: 0 The name and title of the manager to whom authority is to be delegated. NOTE: If the delegation is to cover all of a specific group of managers with the same title or approval category, names may be omitted. The approval subject@) for which authority is delegated and any limitations to full delegated authority which may be intended. 0 The period of time (dates) the delegation is to be in effect. The delegation period may not exceed m year. Review of the delegation is subject to immediate cancellation which must be in writing. 0 The title, approval category, printed name and original signature of the delegating supervisor. Continued on next page SJ. 200 5 PROPRIETARY INFORMATION Not for usc or disclosure outside Pacific Bell except under written agreement c DELEGATION OF AC IORITY, Continued Retention Written delegations of authority (and cancellations) must be retained for a time period equal to the retention period required for any document approved under the provisions of the delegation. - Approving as a Delegate Managers approving documents under the provisions of a delegation must do so on a "for" basis. Illustration: of D&g& - for Title, and Approval Categofy* of Delegating Supervisor NOTE: Not Required for Oficers, Vice Presidents, and Vice PresidentlGeneral Managers. - - EXCEPTION: For Vouchers an approval indicator is required. Time Reporting documents require that an approval category or indicator be entered for all managers kcluding officers and Vice PresidentlGeneral Managers. See S.I. 22 (Vouchers), SI. 104 (Time Reporting) and SJ. 102 (PDS). Important Exception Managers approving contracts with outside vendors under a delegated approval authority are not required to sign on a "for" basis as shown above. The delegate is authorized to sign over hisher own title. Delegations to Cover Absences In a manager's absence the approval authorities designated for hidher title or approval category may be exercised by: - An immediate management subordinate designated in writing by the absentee. - A manager designated in writing by the absentee's supervisor. - The absentee's supervisor. Continued on next page 8-1-95 SJ. 200 6 PROPRIETARY INMlRMATION Not for use or disclosure outside pacific Bell exceptunderwritrenagnement. h DELEGATION OF AUTEIuRITY, Continued No Secondary Delegations to them. Managers may not fbrther delegate authorhies which have been delegated Exception Pacific Bell Employees Reporting to a Pacific Telesis Supervising Manager - 8-1-95 Managers functioning under delegations of authority for greater than a month enacted by an OfEcer, Vice President or Vice A.tsident/Gencral Manager may enact secondary delegations of those authorities to their immediate management subordinates only for purposes of covering temporary periods of the primary delegate's absence. A Pacific Telesis employee who is not a joint officer cannot sign as the final approval authority on a Pacific Bell document. To c~lsuft that the Affiliate Transactions Policy & Guidelines are not violated, Pacific Bell employees reporting to a Pacific Telesis supervising manager should secure a letter of delegation. Personal employee expense vouchers should be submitted to the Pacific Telesis supervising manager for final approval. S.X. 200 7 PROPRIETARY INFORMATION Not for usc or disclosure outside Pacific Bell except under written agreement. - COhTRACTS AND L. AL REVIEW Contracts and Contract Prior to approving contracts, refer to S.I. 42, Contracts for Goods and Activities Services, to ensure that all requirements have been fulfilled, particularly with regard to competitive bid and award activities. Role of the Legal Department All contracts and agreements, including master, blanket and general agreements, leases, specific agreements and letters of intent, memoranda of understanding, and any modifications, amendments and supplements to terms and conditions of such documents are required to be reviewed and approved by a Company Attorney prior to their execution. Evidence of such Legal review should be indicated in writing by a Company Attorney upon the copy of the document to be retained by the Company. The foregoing does not apply to the exceptions described below. Exception 1 Exception 2 Exempt from the requirement for Legal review is any agreement, lease or contract which is the current version of a model form obtained directly fiom either the Legal Department or the Contract Database system. If any such form is in any manner revised or changed, the form should be submitted for approval by the appropriate Company Attorney. Refer to S.1.42, Contracts for Goods and Services, for additional information on legal review and a list of simple descriptive changes that do not require legal review. Also exempt from the requirement for Legal review is any Work Order, Individual Order, Change Order or Schedule issued under a Blanket, General or Master Agreement, provided such order or schedule does not in any manner attempt to modify or amend the terms and conditions of the applicable agreement. Modifications Modifications, extensions or renewals of contracts and agreements must be reviewed by a Company Attorney prior to execution unless a model form of modification is used. Refer to S.I. 42, Contracts for Goods and Services. Continued on next page 8- 1-95 SJ. 200 8 PROPRIETARY INFORMATION Not for use or disclosure outside Pacific Bell except under writtar agreement. CONTRACTS AND LEGAL REVIEW, Continued - Total If the Monetary Limit column provides for contract approval categories within specific dollar ranges, the approving authority is determined by the dollar amount on the Company's copy of the contract which can be based on. Monetary value 0 the actual product cost (including taxes) 0 a fixed fee for services 0 an amount "not to be exceeded" or the projected dollar cost to which the Company may be committed to pay if the vendor performs according to the terms and conditions of the contract. Example: If the contract/agreement provides for Janitorial Services at a fured cost of $2,000 per month and the term of the wntractlagreement is 36 months then... $2,000 * 36 months = $72,000 (Total Monetary Value) NOTE: If the Total Monetary Value is increased during the tenn of the contract, the document authorizing the change must be approved based on the incremental amount of the increase. Commitment Contracts and Payments Approvals 8- 1-95 To prevent self-approval, the final approval authority on a "stand alone "commitment contract cannot sign as the final approval on Vendor Payment Vouchers for invoices issued under the commitment contract. For a commitment contract authorized by an IO, estimate or routine order, the same manager can sign as the final approval authority on both the commitment contract and the Vendor Payment Vouchers for invoices issued under the commitment contract. S.I. 200 9 PROPRIETARY INFORMATION Not for use or disclosure outside Pacific Bell except under written agreement. PERSONNEL MATTEM Corporate Guidelines Refer to the following corporate instructions for detailed procedures on personneVpayrol1 document preparation and additional infoxmaf&on on specific subjects: - 0 0 Salary Administration Binder 0 0 Employee Handbook or Supervisor's Handbook Standard Instructions 104 (Time Reporting) Standard Instructions 102 (Fersonnel Records and Payroll Change Reports) - 8-1-95 S.I. 200 10 PROPRIETARY INFORMATION Not far use or disclosure outside Pacific Bell exceptunderwrittenIlgnement. APPENDICES Appendix A Appendix A is a matrix reflecting the corporate approvals monetary limits by approval category for Vouchers, Bills, Contracts and the Capital Program. Appendix B Appendix B identifies specific General Business and Financial subject matter transactions and the entity responsible for establishing appropriate minimum approval requirements by subject matter. Appendix C Appendix D - 8- 1-95 Appendix C identifies approval instruction references for specific subjects. Appendix D provides a glossary of terms and definitions of certain terms discussed in the instructions. ************* S.I. 200 11 PROPRIETARY INFORMATION Not for use or disclosure outside Pacific Bell except under written agmment. STANDARD INSTRUCTION 200 APPENDiX A CORPORATE APPROVALS EFFECTIVE 8-1 -95 VOUCHERS, BILLS, CONTRACTS, CAPITAL PROGRAM APPROVAL CATEGORY VP 1 2 3 4 5 BU PRES Of PRES8 EVP CEO 6 7 (NOTE I) , - 1. 2. 3. 4. 5. 6. 7. VOUCHERS, ADVANCES AND BILLS Discretionary (Note 2) 500 3,000 30,000 100,000 250,000 1 MIL. - Mandatory Obligations - (Note 3) 10,000 250,000 10 MIL. Previously Approved (Note 4) 10,000 250,000 10 MIL. - No monetary limit imposed. Includes the presidents of Business Communications Services, Consumer Communications Services, Industry Market Group, and the EVP-Network Services. As specified in S.I. 22, applies to Bilk and Vouchers that are npt the result of previously approved contracts or mandatory business obligalions. As specified in SI. 22. applies to Bills and Vouchers resulting from business obligations such as insurance, government imposed obligations, and Benefit Plan remittances. As specified in S.I. 22, applies to Bills and Vouchers resulting from previously approved contracts, Estimates or Purchase Orders which specify a total dollar cost. Pre-approved Blanket, General or Master Agreements lacking a total dollar obligation are not sufficient authorization. All implementation orders must be reviewed, approved and co-signed by the Finance Director of the final approval authority or the appropriate financial representative designated by the Group CFOs. The review should atlest to the following: The projec! provides economic value to Pacific Bell. The project is funded either specifically in the Business Plan or will be portfolio managed with all resource requirements and benefas agreed to by the affected parties. Advance Implementation Order signature requirements aro the same as for regular Ws. The appropride approval level is determined by the total implementation costs (capital + expense), not just the amount requested in the Advance Approval. Pfojed authority lapses unless a confirming IO follows within 90 days. Consult the Business Oecision Standards 8 Guidelines for further information. ESTIMATES (Gross Expenditures, Before Billing Credits (Notes 6 & 7) As specified in S.I. 7, estimates are a formal set of documents wvoring a particular undettakiig, part of an undertaking. or a group of underlakings related to assets whose gross expenditures exceeds $25,000. Gross Expenditures equal Gross Additions plus cost of removal. 2MIL. 2 MIL. 5 MIL. 10 MIL. 20MIL. - 8- 1-95 S.I. 200 Appendix A 1 PROPRIETARY INFORMATIOX Not fa w 01 dirrhmre outsick P.cific Bell exceptllndcrniucnrg6cmau. CORPORATE APPROVALS VOUCHERS, BILLS, CONTRACTS, CAPITAL PROGRAM BU PRES or PRES & APPROVAL CATEGORY VP E_VP CEO 1 2 3 4 5 6 7 i (NOTE 1) , ROUTINE ORDERS (R.O.) (Note 8) "C", "X" (Capita I) I 25,000 I I- I 1 I I "M", "R" (Expense) I 25,000 I 50,000 1500,000 I 1 MIL. I 10 MIL. I 20MIL. I - COMMITMENT CONTRACTS 8 Specific Agreements (includes Purcbase Orders) or Orders under Master Agreements AUTHORIZED by an LO., Estimate or R.O.(Note 10) Specific Agreements (includes Purchase Orders) or Orders under Master Agreements YVlTHOUT AUTHORIZATION via an LO., Estimate or R.O. (STAND ALONE) (Note 11) Specific Agreement under formal Bids or Proposals to sell or license Company products or services WITHOUT AUTHORIZATION via LO., Estimate or R. 0. (Stand Alone) (Note 12) DS (Note 10,000 1,500 3 (Except 2 MIL. 25,000 - NOTES: E. 9. 'IO. 11. 12. As specified in S.I. 7, routine orders are formal written instructions to perform work on an undertaking chargeable to a Routine Order authorizing current undertakings, none of which equals or exceeds $25,000, but whose aggregate is greater than $25,000. For contracts that meet the definition in Appendix D of a commitment contract, approval authority is determined by this matrix. For contracts or agreements that do not contain a commitment and are in the current model form approved by Legal, Category 3 approval is required. For contracts or agreements not in madel form, Category 4 approval is required. Refer to S.I. 42. Contracts for Goods and Services for further information. A contract or purchase order that has been AUTHORED by an 1.0.. estimate or routine order and allocates resources, describes the project, and how it will be tracked. Refer to Appendix D for the definition of contracts and purchase order. A "stand alone" eontracVpurchase order that k (estimate or R.O.). An example is a contract with a vendor to secure, computer programming seMeos or with a temporary employee agency for clerical services. Refer to Appendix D for the definition of contract and purchase order. This includes commitment contracts and bids or proposals msutting from the sale or ticensing of Company assets and services. Included are formal bids or proposals made in response lo 8 request for information, quotation or proposal. AUTHORED by a special project (1.0.) or a plant undertaking ...*...* t*ttt 8- 1-95 SJ. 200 Appendix A 2 PROPRIETARY m'FoRMAno~ Not for w Q ditcbRtn ~utridc P~C Ben uceptnnderwriutnrgcanmt STAWARD INSTRUCTION 200 APPENDlXB EFFECTIVE 8-1-95 GENERAL BUSINESS AND FINANCIAL MATTERS The following General Business and Financial Subject Matter traasactr '011s can only be approved by the identified responsible entity. Each entity is responsible for establishing appropriate Minimum Approval Requirements for Subject Matters using the delegation of authority provision for Officers. Refer to Appendix A for an illustration. A copy of the approval limits requirements musl be retained on file by each responsible entity. CLAIMS AND DAMAGES Releases for Damages Third Party Bodily InjUry and Property Damage with litigation. Third Party Bodily Injury and Property Damage without litigation All other Claims & Damages FEDERAL COMMUNICATIONS COMMl SSION All applications, affidavits, and letters regarding purchase and sales of property, tariffs on less than statutory notice, reports of negotiations on foreign communications matters, all tarif€ filings, other filings Annual Financial Reports - - FEDERALGOVERNMENT CONTRACTS Legal Legal Pacific Bell Claims RegulatoryLegal Director - Corporate AccoUnting Federal Services Group - - 8-1-95 S.I. 200 AppendixB 1 PROPRIETARY INFORMATION Not for w or disclosure olrrridc pleific MI cxceptmdawriaenrgnancnt INDEPENDENT COMPANY AGREEMENTS - Interchange of Network Telecommunications Traffic, Facilities, Equipment and /or service and related compensation arrangements - Agreements betwcen Exchange Carrier Services and Local Exchange Carriers Examples: Product & Services Agreements e.g., DA Service Agreements; IntrdTA OA Service Agreement Accounting & Billing Agreements e.g., Accounting Service Agreement: Billing, Collecting & Remitting of Local Calls Agreements e.g., Channel Agreement; E91 1 Agreement; Maintenance Service Agreement; Protection of Crcstomer 's Listing Agreement Other Agreements LABOR UNION CONTRACTS - contracts & Letters of Agreement with Local Labor Unions LEASE OR RENTAL AGREEMENTS FOR BUILDINGS, BUILDING SPACE OR GROUNDS (See S.I. 157) PAYROLLPERSONNEL ISSUES PUBLIC ACCOUNTANTS - Authority to engage for financial statement certification 8-1-95 S.I. 200 VP/CFO - Strategy Regulatoryhgal Human Resources Shared Services (Real Estate) Note!: For rend of leases for yeiar PI: less, a signed Concurrence Letter along with a wised SN 1046M initiated by Real Estate will satisfy the requirement. HumanResources Intcmal Audit witb Concumnce of Board of Directors' Audit Committee PUBLIC UTILITIES COMMISSION - - Applications, Affidavits, and Letters regarding hrrchases and Sales of Propcrty (Real and Personal), Major Rate Changes, Exchange Changes, Foxmal Matters Requiring Notary Verification - Annual Financial Reports REAL ESTATE PURCHASE AND SALES RIGHTS OF WAY, license, Permits, Applications and other Forms Under General Agreements - Sale or Licensing of Company Asset and Services Examples: Training classes Scrap and other recyclables Cenbex Services SECURITIES AND EXCHANGE COMMISSION - Fo~ 8W1 OW1 OQ - Proxy, Registration Statements, and 424 Filings TAXES - Tax Returns and Payments 8- 1-95 VP/CFO - Strategy Shared Services (Real Estate) Regional Wets with review and recommendations of Shared Services (Rights of Way) Department responsible for the asset or service TMI Shared Services Marketing VP/CFO - Strategy PTG - Legal PTG - Tax Director Treasury ************* S.I. 200 Appendix B 3 PROPRIETARY INFORMATION Not for use or ddosurc outride Wic Bell exccptmderwrittcargrremnt STANDARD INSTRUCTIONS 200 APPENDIX c EFFECTIVE 4- 1-95 INSTRUCTION S.I. 1 S.I. 2 S.I. 4 S.I. 5 S.I. 7 S.I. 22 S.I. 26 S.I. 28 S.J. 33 S.I. 42 S.I. 43 S.I. 47 S.I. 48 S.I. 52 Customers - APPROVAL INSTRUCTIONS FOR SPECIFIC SUBJECTS S.I. 60 - 4-1 -95 SUBJECTS COVERED Insurance Motor Vehicles Billing Customers for Cost-based Telephone Services Customer Work (Billing others for construction or repair.) Estimates Bills and Vouchers, Employee Advances, Miscellaneous Payment Receipts Document Storage Tax and License Payments Corporate Telecommunication Contracts for Goods and Services - General Rules (except bids or proposals submitted by Pacific Bell to providehell services and products to customers) - Regulatory Commission Expenses Furniture and Office Equipment Purchase and Sale of Plant including Joint Pole Special Telephone Billing Arrangements for Major Ordering Material, Sales of Junk Material S.I. 200 Appendix C 1 PROPRIETARY INFORMATION Not for use or disclosure outside Pacific Bell except under written agreement. APPROVAL INSTRUCTIONS FOR SPECIFIC SUBJECTS, Continued -- S.I. 62 Cash Position Planning S.I. 64 House Service S.I. 70 Equipment Purchasing and Rental Policy S.I. 71 Construction and Maintenance Contract Work SJ. 89 Printing and Copying Services S.I. 102 Wage Changes S.I. lo4 Paycheck Adjustment, Time Reporting S.I. 105 Termination Allowance, Special Salary Payments S.I. 107 Pension Plan Auditors and Actuaries S.I. 110 Group Insurance Contracts S.I. 130 Property Tax S.I. 131 Making Payments under Emergency Conditions S.I. 136 Approval of Standard Instructions S.I. 157 Real Estate Leases and Rentals, Other Non-caucellable Leases S.I. 165 Computer Services ************** 4-1-95 S.I. 200 AppendixC 2 PROPRIETARY INFORMATION Not for use or disclosure outside Pacific Bell except unda writt.cn agreement. STANDAd INSTRUCTION 200 APPENDIX D EFFECTIVE 4- 1-95 GLOSSARY TERM Contract 4-1-95 Orders goods andor services fiom a supplier which obligates the company to pay for or to provide them, provided that they are acceptable and received or delivered according to the terms, conditions and prices stated in the contract. The contract specifies an anticipated dollar amount to be paid to the supplier. The dollar amount can be based on the actual costs of goods (including taxes), a fixed fee for services, an amount "not to be exceeded" or the projected cost. The amount detexmines the signature approval. Examples: 0 0 0 purchaseorders 0 orders, including cost plus orders, that are issued under master, blanket and general contracts master, blanket and general agreements that commit the company to purchase a minimum amount of the vendor's products or services specific agreements that order specific products or services. & An agreement that contains legally binding terms and conditions, but does not commit the company to purchase the supplier's products or services. It may establish pricing and usually provides for a method to order the supplier's goods or services. Refer to S.I. 42, Contracts for Goods and Services, and to the Federal Contract Guidelines for marketing bids or proposals requested by the federal government. S.I. 200 Appendix D 1 PROPRIETARY INFORMATION Not for w or disclosure outside Pacific Bell cxccpt under writun agreement. TERM DEFINITION Estimates A fod set of documents authorizing a particular undertaking, part of an undertaking, or a group of undertakings related to telephone plant whose - cost exceeds $25,000. Refer to S.I. 7, Estimates for further information. Ikpfemntation Order An approval document that formally authorizes specific authority for major projects' funding resource allocation ani implementation. It describes the project, including what will be done, what the goals are how and how they will be tracked. Consult the Business Decisions Standards & Guidelines ~ for fbrther information. Purchuse Orders Vehicle used to authorize purchases of specific material or service. Purchases may be supported by a prior approved contractlagreement (which can result in a several Purchase Orders). If no such contractlagreement exists, authorized company representatives can use a generic purchase order Services for guidelines on the appropriate use of Purchase Orders. - to secure goods and dces. Refer to S.I. 42, Contracts for Goods and Routine Order A formal written instruction to perform work on an undertaking chargeable to a Routine Order authorizing current undertakings, none of which equals or exceeds $25,000, but whose aggregate is greater than $25,000. Refer to S.I. 7, Estixnates for further information. 4- 1 -95 S.I. 200 AppendixD 2 PROPRlETARY INFORMATION Not for use or disclorurc outside Pacific Bell txcepcundcrwrittentgeancnt. VoucheJ All personal expense vouchers, advances & bills for goods and services that are not the result of previously approved or mandatory business obligations. Bills resulting fiom previously approved contracts within authorized amounts. Mnndatorv Bills and vouchers resulting fiom the following types of business obligations: 0 Tax Bib 0 Insurance Benefit Awards 0 Payroll Deductions 0 Government Imposed Obligations 0 Employee Relocation (may only be approved by Home Relocation Group) 0 Utility Bills (except telephone bills) 0 Benefit Plan Remittances Refer to S.I.22, Bills and Vouchers for fiuther information. 4-1 -95 * * * * * * * * 4 * * S.I. 200 Appendix D 3 PROPRIETARY INFORMAl'lON Not for use or disclosure outside Pacific Bell except undcr written zgmmcnt.