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HomeMy WebLinkAboutDI 95-01; Planning Commission Procedures; Discussion Item (DI) (12)A REPORT TO THE PLANNING COMMISSION &@ Item No. 0 P.C. AGENDA OF June 21, 1995 Application complete date: N/A Project Planner: N/A Project Engineer: N/A SUBJECT: DI 95-01 - PLANNING COMMISSION PROCEDURES - Review and readoption of Planning Commission Procedures. I. RECOMMENDATION That the Planning Commission ADOPT Planning Commission Resolution No. 3768 APPROVING DI 95-01, adopting amended Planning Commission Procedures. 11. DISCUSSION On May 3, 1995 and on May 17, 1995, the Planning Commission considered the first set of comprehensive changes to the Planning Commission Procedures since 1989. At its meeting May 3, 1995, the Commission discussed and agreed to seven additional minor modifications and then continued the matter to May 17, 1995, in order to further discuss three issues or topics. These included: 1) retention of audio tape recordings; 2) selection of the chairperson on a rotational basis; and 3) continuing matters to a date uncertain. Items one and three were resolved at the hearing May 17, 1995. The remaining item dealt with election of the Chairperson. The existing language in the Carlsbad Municipal Code section 2.24.050 provides that the Planning Commission "shall elect from among its appointed members a chairman and vice-chairman to serve for a term of one year." The Chairperson recommended that Commissioner Emin's proposed language be returned to the Commission as version (a); staff to return with language which would be version (b); and any other Commissioners who wished to proposed language, would be version (c). Staff would propose that the wording from the CMC is sufficient, and if the Commission chooses, the wording could be incorporated into Resolution No. 3768 either as a new separate section, or rename an existing section and incorporate the above language into an existing section. At the time of printing, staff had not received any proposed language from any of the other Commissioners. DI 95-01 - PLANNING COMMISSION PROCEDURES JUNE 21, 1995 PAGE 2 Options include, but are not limited to the following: 1) - consider Commissioner Erwin's proposal. The Assistant City Attorney has reviewed said proposal, and (as he understands it), it will merely "inform" the manner in which the election takes place. He further stated that it seems to be consistent with, not a replacement for, the ordinance process. A key point is that elections must occur annually. 2) - If the Commission chooses, the language which is in the CMC could be incorporated into the Planning Commission Procedures. In addition to this language, it could further state that there is no restriction of the number of terms an individual may serve or on re-elections. Once again, the key is that there shall be annual elections. Changes have been made to page 6 of Resolution No. 3768, incorporating the revised method of dealing with Planning Commission audio tapes, which was approved by Commission at its meeting May 17, 1995. Additionally, on page 7 of the Planning Commission minutes from the last meeting, (in the next to last and second to last paragraphs), two suggestions for change were made, but not voted on. If the Commission wishes to incorporate these suggested revisions/additions, they should be incorporated into an approving motion. ATTACHMENTS 1. Planning Commission Resolution 3768 2. Proposed wording for rotation of Chairperson, Version A JERSION A Method of Selecting Planning Commission Chair It is the intention of the Planning Commission to provide an opportunity for each duly appointed Commissioner to serve as Chairperson of the Planning Commission. The Chair has no policy-making or administrative powers beyond that of the Plann- ing Commission as a whole. Opportunity 1. Whenever possible, each Planning Commissioner should have the opportunity to serve as Chairperson within his/her first appointed term. 2. A Planning Commissioner may decline to serve as Chair. Eliqibility 1. A Planning Commissioner should not serve as Chair more than once within the same appointed period. 2. A newly appointed Planning Commissioner should serve a minimum of two years on the Planning Commission before being eligible to serve as Chair. 3. When a Planning Commissioner is re-appointed to a new term, and the Planning Commissioner has served as Chair during the preceding term, a minimum of two years should elapse before the Planning Commissioner is eligible to serve as Chair a second time. Selection 1. The Planning Commission should select an eligible member to serve as Chair for a one-year term. serve, priority should be given to: a. The Planning Commissioner(s) who has not served as b. If all Planning Commissioners have served as Chair, 2. When two or more Planning Commissioners are eligible to Chair during their current or prior terms. then priority should be given to the Planning Commiss- ioner who has previously served the fewest number of times as Chair. c. If there are two or more Planning Commissioners who are equal priority candidates for Chair, based upon the selection criteria above, then the Planning Commission should determine by vote who has priority. Selection of Vice-Chairperson The Commissioner selected as Vice-Chair should be the Comm- issioner who would be the "priority candidate for Chair- person" in the following year. Planning Commission Authority The process and selection of Planning Commission Chair and Vice-Chair may amended by a majority of the Planning Commission.