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HomeMy WebLinkAbout2019-10-18; Fire Station 2 Mold Remediation Plan; Gomez, PazTo the members of the: CITY COUNCIL Date \o \, \'b \ f\cA ✓ cc ./. CM ✓ COO ✓ DCM (3) / · Council Memorandum Oct. 18, 2019 To: From: Via: Honorable Mayor Hall and Members of the City Council Paz Gomez, Deputy City Manager, Publi1f or~s Elaine Lu key, Chief Operations Officer y Re: Fire Station 2 Mold Remediation Plan {city of Carlsbad Memo ID# 2019121 This memorandum provides information about mold remediation at Fire Station 2. Background Following a recent water leak in the show~r at Fire Station 2, staff noticed what appeared to be mold in the area. Testing has confirmed the presence of mold, and Fire Station 2 staff have been temporarily relocated until remediation is completed. Discussion Air quality samples taken the morning of Oct. 17, 2019, confirmed the presence of mold in several areas of the station. The standard protocol for the type of mold detected includes cleaning and treating the affected areas with an antimicrobial solution as well as cleaning the heating and cooling system. This work is expected to take between seven and 10 days. Since mold can pose a health hazard, personnel have been temporarily relocated to a post in the Dove Library parking lot and are using facilities at Fire Station 5 as needed. Fire administration staff are working closely with Carlsbad Firefighters' Association leadership to address any health concerns and minimize operational impacts associated with the temporary relocation of staff. The Dove Library location was selected because its location is within the Fire Station 2 service area. During the relocation, approximately 30 parking spaces in the northeast portion of the library parking lot will be unavailable. Next Steps City staff from the Fire Department, Facilities, Human Resources and Risk Management are planning to meet with the fire station staff this morning at 9:30 a.m. in the Safety Center Conference Rooms to review the test results, remediation, temporary relocation plan and any health concerns. · Public Works Branch General Services Department 405 Oak Avenue I Carlsbad, CA 92008 I 760-434-2980 t Honorable Mayor Hall and Members of the City Council Oct. 18, 2019 Page 2 S & J Contractors, a firm specializing in mold remediation, will begin remediation and clean-up efforts today. Upon conclusion of the cleaning and remediation, air sampling will again be conducted to ensure the remediation is complete and the building can be re-occupied. Attachments: A. Oct. 16, 2019, Fire Department Bulletin regarding potential presence of mold and temporary relocation of crew B. Oct. 17, 2019, Fire Department Bulletin regarding test results showing presence of mold and notice of all hands meeting C. Oct. 17, 2019, mold test results cc: Scott Chadwick, City Manager Celia Brewer, City Attorney Ed Garbo, Risk Manager John Maashoff, Public Works Manager Judy Von Kalinowski, Human Resources Director Laura Rocha, Deputy City Manager, Administrative Services Michael Calderwood, Fire Chief Attachment A CARLSBAD FIRE DEPARTMENT BULLETIN DATE: October 16, 2019 TO: All Fire Personnel FROM: Fire Chief Mike Calderwood A-Shift __ B-Shift __ C-Shift __ SUBJECT: FIRE STATION TWO TEMPORARILY CLOSED Out of an abundance of caution due to possible mold, Fire Station 2 will be temporarily closed beginning immediately. Fire Station 2 will be inspected and tested tomorrow at 0700 and results could be back in as little as one day. E 102 and RA 102 will be temporarily re-located to Fire Station 5 until results from the testing are in. All personnel assigned to E102 and RA 102 will report to Fire Station 5 at normal reporting hours of 0730 to begin their shift. After vehicle checks and during daytime hours between 0830-1800, E102 and RA 102 will be posted at the Dove Library. The library staff will provide access to their facilities which includes bathrooms (with a shower), a kitchenette and a staff lounge. The library staff will cordon off several parking spaces on the far north part of the' parking lot for apparatus parking. Please always make sure to keep your pagers on you as you will not have station alerting at the library. Fire admin appreciates your flexibility as we investigate further. Your safety and wellbeing have been and will continue to be a top priority. If you have any questions, please contact your Battalion Chief. Attachment B CARLSBAD FIRE DEPARTMENT BULLETIN DATE: October17,2019 TO: All Fire Personnel FROM: Fire Chief Mike Calderwood A-Shift __ B-Shift __ C-Shift __ _ SUBJECT: FIRE STATION 2 UPDATE AND ALL HANDS MEETING As information has become available over the last 24 hours the Fire Department has been working as quickly as possible to investigate concerns of mold found at Fire Station 2. As this has presented concerns surrounding working conditions, Fire Administration has been working closely with Human Re~ources, Public Works, Risk Management and outside mold oetection and remediation experts. Together, and with the inclusion of CFA leadership, every effort has been made to determine reasonable solutions and minimize any hazards or operational impacts as we develop a plan moving forward In the interest of providing all personnel with the most recent and relevant information available the Fire Department will be conducting an all-hands meeting tomorrow, October 18 at 09:30am at the Safety Center Conference Rooms. At this meeting personnel will receive details on the type of mold discovered, exposure and health concerns, and remediation efforts. Standard protocol for the type of mold detected includes cleaning and treating the affected areas with an antimicrobial solution as well as cleaning the heating and cooling system. This work is expected to take between 7 and 10 days. Upon conclusion of the cleaning and remediation, air sampling will again be conducted to ensure the remediation was thorough and complete and the building can be re-occupied. Operational concerns will also be discussed at tomorrow's meeting, in the mean-time, . personnel normally assigned to Station 2 will continue to report to Station 5 while other accommodations are being explored for housing. Thank you for your flexibility and continued professionalism as we work to mitigate this issue. ♦ EMSL Analytical, Inc. 7916 Convoy Court.Building 4, Suite A San Diego, CA 92111 Tel/Fax: (858) 499-1303 / (858) 499-1304 http://www.EMSL.com / sandiegolab@emsl.com Attn: Tymere Duson EnviroPure Solutions PO BOX 518 San Luis Rey, CA 92068 Project: 1060-19 / 1960 ARENAL RD CARLSBAD CA 92009 Attachment C EMSL Order: 431909307 Customer ID: EVPS42 Customer PO: Project ID: Phone: (760) 681-2525 Fax: Collected: Received: 10/17/2019 Analyzed: 10/17/2019 Test Report: Air-O-Cell(™) Analysis of Fungal Spores & Particulates by Optical Microscopy (Methods MICRO-SOP-201, ASTM D7391) Lab Sample Number: 431909307-0001 Client Sample ID: A-01 Volume (L): 75 Sample Location EXTN Spore Types Raw Count Count/m' % of Total Alternaria (Ulocladium) --- Ascospores 28 1200 20.4 Aspergillus/Penicillium 13 550 9.3 Basidiospores 40 1700 28.9 Bipolaris++ --- Chaetomium 1* 10* 0.2 Cladosporium 42 1800 30.6 Curvularia 1* 10* 0.2 Epicoccum --- Fusarium --- Ganoderma 2 80 1.4 Myxomycetes++ 11 460 7.8 Pithomyces++ --- Rust --- Scopulariopsis/Microascus --- Stachybotrys/Memnoniella --- Unidentifiable Spores 1 40 0.7 Zygomycetes --- Botrytis --- Pyricularia 1 40 0.7 Total Fungi 140 5890 100 Hyphal Fragment 1 40 - Insect Fragment --- Pollen --- Analyt. Sensitivity 600x -42 - Analyt. Sensitivity 300x -13* - Skin Fragments (1-4) -1 - Fibrous Particulate (1-4) -1 - Background (1-5) -1 - ++ Includes other spores with similar morphology; see EMSL's fungal glossary for each specific category. No discernable field blank was submitted with this group of samples. 431909307-0002 A-02 75 HALLWAY Raw Count Countim' 1 40 6 300 -- 7 300 -- -- 10 420 -- -- -- 1 40 2* 30* -- -- --' 1 40 1 40 -- -- -- 29 1210 1* 10* 2* 30* 1 40 -42 -13* -2 -2 -1 431909307 -0003 A-03 75 ' KITCHEN % of Total Raw Count Count/m' 3.3 1* 10* 24.8 1 40 --- 24.8 17 720 --- -1* 10* 34.7 8 300 -1 40 --- --- 3.3 -- 2.5 2 80 --- --- --- 3.3 1* ' 10* 3.3 1 40 --- --- --- 100 33 1250 -1* 10* -1 40 -1* 10* --42 --13* --2 --1 --2 Mariah Curran, Laboratory Manager or other approved signatory % of Total 0.8 3.2 - 57.6 - 0.8 24 3.2 - - - 6.4 - - - 0.8 3.2 - - - 100 - - - - - - - - samples received in good condition unless otherwise noted. High levels of background particulate can obscure spores and other particulates, leading to underestimation. Background levels of 5 indicate an overloading of background particulates, prohibiting accurate detection and quantification. Present = Spores detected on over1oaded samples. Results are not blank corrected unl,ess otherwise noted. The detection limit is equal to one fungal spore, structure, pollen, fiber particle or insect fragment. ,,.,, Denotes particles found at 300X. "~" Denotes not detected. Due to method stopping rules, raw counts in excess of 100 are extrapolated based on the percentage analyzed. EMSL maintains liability limited to cost of analysis. This report relates only to the samples reported above and may not be reproduced, except in full, without written approval by EMSL. EMSL bears no responsibility for sample collection activities or analytical method limitations. Interpretation and use oftest results are the responsibility of the client. The report reflects the samples as received. When the information supplied by the customer can affect the v-:ilidity of the result, it will be noted on the report. Samples analyzed by EMSLAnalytical, Inc. San Diego, CAA2LAAccredited Environmental Testing Cert #2845.07 ( Initial report from: 10/17/2019 12:32:01 ) For information on the fungi listed in this report, please visit the Resources section at www.emsl.com MIC_Moo-I_0002_00011.7"1 Printed: 10/17/2019 12:32 PM Page 1 of 4 ♦ ~1~~:Y!~!!i~~:~~u~t:!~a~~iego,CA 92111 Tel/Fax: (858) 499-1303 / (858) 499-1304 http://www.EMSL.com / sandiegolab@emsl.com Attn: Tymere Duson EnviroPure Solutions PO BOX 518 San Luis Rey, CA 92068 Project: 1060-19 / 1960 A RENAL RD CARLSBAD CA 92009 EMSL Order: 431909307 Customer ID: EVPS42 Customer PO: Project ID: Phone: (760) 681-2525 Fax: Collected: Received: 10/17/2019 Analyzed: 10/17/2019 Test Report: Air-O-Cell(™) Analysis of Fungal Spores & Particulates by Optical Microscopy (Methods MICRO-SOP-201 , ASTM D7391) Lab Sample Number: 431909307-0004 Client Sample ID: A-04 Volume (L): 75 Sample Location MENS BATH Spore Tvpes Raw Count Count/m' % of Total Alternaria (Ulocladium) 1* 10* 0.7 Ascospores 9 400 26.1 Aspergillus/Penicillium 6 300 19.6 Basidiospores 9 400 26.1 Bipolaris++ --- Chaetomium 1 40 2.6 Cladosporium 8 300 19.6 Curvularia --- Epicoccum --- Fusarium --- Ganoderma 1 40 2.6 Myxomycetes++ ----Pithomyces++ --- Rust --- Scopulariopsis/Microascus --- Stachybotrys/Memnoniella --- Unidentifiable Spores 1 40 2.6 Zygomycetes --- Botrytis --- Pyricularia --- Total Fungi 36 1530 100 Hyphal Fragment 1 40 - Insect Fragment 1* 10* - Pollen --- Analyt. Sensitivity 600x -42 - Analyt. Sensitivity 300x -13* - Skin Fragments (1-4) -2 - Fibrous Particulate (1-4) -1 - Background (1-5) -1 - ++ Includes other spores with similar morphology; see EMSL's fungal glossary for each specific category. · No discernable field blank was submitted with this group of samples. 431909307-0005 A-05 75 ROOM3 Raw Count Countim' -- 4 200 6 300 2 80 -- -- 10 420 -- -- -- -- -- -- -- -- -- -- -- -- -- 22 1000 1* 10* -- -- -42 -13* -1 -1 -1 431909307-0006 A-06 75 ROOM2 % of Total Raw Count Countim' --- 20 -- 30 1 40 8 7 300 --- --- 42 1 40 --- --- --- --- --- --- --- --- --- --- --- --- --- 100 9 380 -1* 10* -2 90 --- --43 --13* --1 --1 --1 Mariah Curran, Laboratory Manager or other approved signatory % of Total - - 10.5 78.9 - - 10.5 - - - - - - - - - - - - - 100 - - - - - - - - Samples received in good condition unless otherwise noted. High levels of background particulate can obscure spores and other particulates, leading to underestimation. Background levels of 5 indicate an overloading of background particulates, prohibiting accurate detection and quantification. Present= Spores detected on overloaded samples. Results are not blank corrected unless otherwise noted. The detection limit is equal to one fungal spore, structure, pollen, fiber particle or insect fragment. "•" Denotes particles found at 300X. "." Denotes not detected. Due to method stopping rules, raw counts in excess of 100 are extrapolated based on the percentage analyzed. EMSL maintains liability limited to cost of analysis. This report relates only to the samples reported above and may not be reproduced, except in full, without written approval by EMSL. EMSL bears no responsibility for sample collection activities or analytical method limitatlons. Interpretation and use of test results are the responsibility of the client. The report reflects the samples as received. When the information supplied by the customer can affect the validity of the result, ii will be noted on the report. Samples analyzed by EMSLAnalytical, Inc. San Diego, CAA2LAAccredited Environmental Testing Cert #2845.07 (Initial report from: 10/17/201912:32:01 ) For information on the fungi listed in this report, please visit the Resources section at www.emsl.com M/C_M001_0002_00011.71 Printed: 10/17/2019 12:32 PM Page 2 of 4 ♦ !;1~C~=Y !~!!i~~~~u~:e!~a~~iego, CA 92111 Tel/fax: (858) 499-1303 / (858) 499-1304 http://www.EMSL.com/ sandiegolab@emsl.com Attn: Tymere Duson EnviroPure Solutions PO BOX 518 San Luis Rey, CA 92068 Project: 1060-19 I 1960 ARENAL RD CARLSBAD CA 92009 EMSL Order: 431909307 Customer ID: EVPS42 Customer PO: Project ID: Phone: (760) 681-2525 Fax: Collected: Received: 10/17/2019 Analyzed: 10/17/2019 Test Report: Air-O-Cell(™) Analysis of Fungal Spores & Particulates by Optical Microscopy (Methods MICRO-SOP-201, ASTM D7391) Lab Sample Number: 431909307-0007 Client Sample ID: A-07 Volume (L): 75 Sample Location ROOM4 Spore Tvpes Raw Count Count/m' % of Total Alternaria (Ulocladium) --- Ascospores 14 600 17.8 Aspergillus/Penicillium --- Basidiospores 36 1500 44.5 Bipolaris++ --- Chaetomium --- Cladosporium 26 1100 32.6 Curvularia --- Epicoccum --- Fusarium --- Ganoderma 2* 30' 0.9 Myxomycetes++ 2 90 2.7 Pithomyces++ --- Rust --- Scopulariopsis/Microascus --- Stachybotrys/Memnoniella --- Unidentifiable Spores 1 40 1.2 Zygomycetes --- Botrytis --- Pyricularia 1* 10' 0.3 Total Fungi 82 3370 100 Hyphal Fragment 3 100 - Insect Fragment --- Pollen 1* 10* - Analyt. Sensitivity 600x -43 - Analyt. Sensitivity 300x -13* - Skin Fragments (1-4) -1 - Fibrous Particulate (1-4) -1 - Background (1-?) -2 - ++ Includes other spores with similar morphology; see EMSL's fungal glossary for each specific category. No discernable field blank was submitted with this group of samples. 431909307-0008 A-08 75 LAUNDRY AREA Raw Count Count/m' 1 40 1 40 -- 6 300 -- 1* 10* 8 300 -- -- -- -- -- -- -- -- -- -- -- -- -- 17 690 2* 30* -- -- -43 -13* -1 -1 -1 431909307-0009 A-09 75 LIVING ROOM % of Total Raw Count Count/m' 5.8 -- 5.8 3 100 --- 43.5 4 200 --- 1.4 -- 43.5 4 200 --- --- --- -1* 10' -1 40 --- --- --- -1 40 --- --- -1* 10* --- 100 15 600 -3 100 --- --- --42 --13* --2 --1 --2 Mariah Curran, Laboratory Manager or other approved signatory % of Total - 16.7 - 33.3 - - 33.3 - - - 1.7 6.7 - - - 6.7 - - 1.7 - 100 - - - - - - - - Samples received in good condition unless otherwise noted. High levels of background particulate can obscure spores and other particulates, leading to underestimation. Background levels of 5 indicate an overtoading of background particulates, prohibiting accurate detection and quantification. Present= Spores detected on overloaded samples. Results are not blank corrected unless otherwise noted. The detection limit is equal to one fungal spore, structure, pollen, fiber particle or insect fragment. ..... Denotes particles found at 300X. "~" Denotes not detected. Due to method stopping rules, raw counts in excess of 100 are extrapolated based on the percentage analyzed. EMSL maintains liability limited to cost of analysis. This report relates only to the samples reported above and may not be reproduced, except in full, without written approval by EMSL. EMSL bears no responsibility for sample collE!'ction activities or analytical method limitations. Interpretation and use of test results are the responsibility of the client. The report reflects the samples as received. When the infonnation supplied by the customer can arfect the validity of the result, it will be noted on the report. Samples analyzed by EMSLAnalytical, Inc. San Diego, CAA2LAAccredited Environmental Testing Cert #2845.07 (Initial report from: 10/17/201912:32:01 ) For information on the fungi listed in this report, please visit the Resources section at www.emsl.com MIC_M001_0002_00011.71 Printed: 10/17/2019 12:32 PM Page 3 of 4 ♦ !;1~~=y t~!!i~~:~~u~:el~a~~iego, CA 92111 Tel/Fax: (858) 499-1303 / (858) 499-1304 http://www.EMSL.com / sandiegolab@emsl.com Attn: Tymere Duson EnviroPure Solutions PO BOX 518 San Luis-Rey, CA 92068 Project: 1060-19 / 1960 ARENAL RD CARLSBAD CA 92009 EMSL Order: 431909307 Customer ID: EVPS42 Customer PO: Project ID: Phone: (760) 681-2525 Fax: Collected: Received: 10/17/2019 Analyzed: 10/17/2019 Test Report: Air-O-Cell(™) Analysis of Fungal Spores & Particulates by Optical Microscopy (Methods MICRO-SOP-201, ASTM D7391) Lab Sample Number: 431909307-0010 Client Sample ID: A-10 Volume (L): 75 Sample Location EXTS Spore Types Raw Count CounUm' % of Total Alternaria (Ulocladium) --- Ascospores 21 890 25.8 Aspergillus/Penicillium 3 100 2.9 Basidiospores 29 1200 34.8 Bipolaris++ 1 40 1.2 Chaetomium 1* 10* 0.3 Cladosporium 25 1100 31 .9 Curvularia --- Epicoccum --- Fusarium --- Ganoderma 2 80 2.3 Myxomycetes++ 2* 30* 0.9 Pithomyces++ --- Rust --- Scopulariopsis/Microascus --- Stachybotrys/Memnoniella --- Unidentifiable Spores --- Zygomycetes --- Botrytis --- Pyricularia --- Total Fungi 84 3450 100 Hyphal Fragment 1* 10* - Insect Fragment --- Pollen --- Analyt. Sensitivity 600x -42 - Analyt. Sensitivity 300x -13* - Skin Fragments (1-4) -1 - Fibrous Particulate (1-4) -1 - Background (1-5) -1 - ++ Includes other spores with similar morphology; see EMSL's fungal glossary for each specific category. No discernable field blank was submitted with this group of samples. Mariah Curran, Laboratory Manager or other approved signatory Samples received in good condition unless otherwise noted. High levels or background particulate can obscure spores and other particulates, leading to underestimation. Background levels of 5 indicate an over1oading of background particulates, prohibiting accurate detection and quantification. Present= Spores detected on overloaded samples. Results are not blank corrected unless otherwise noted. The detection limit is equal to one fungal spore, structure, pollen, fiber particle or insect fragment. "•" Denotes particles found at 300X. "-" Denotes not detected. Due to method stopping rules, raw counts in exce5:s of 100 are extrapolated based on the percentage analyzed. EMSL maintains liability limited to cost of analysls. This report relates only to the samples reported above and may not be reproduced, except in full, without written approval by EMSL. EMSL bears no responsibility for sample collection activities or analytical method limitations. Interpretation and use of test results are the responsibility of the client. The report reflects the samples as received. When the information supplied by the customer can affect the validity of the result, it will be noted on the report. Samples analyzed by EMSLAnalytical, lnc. San Diego, CAA2LAAccredited Environmental Testing Cert #2845.07 ( Initial report from: 10/17/2019 12:32:01 ) For information on the fungi listed in this report, please visit the Resources section at www.emsl.com MIC_M001_0002_00011.71 Printed: 10/17/2019 12:32 PM Page 4 of 4