The URL can be used to link to this page

Home My WebLink About2020-03-17; Coronavirus Response Update 5; Harrison, David Fire Department Safety Center 2560 Orion Way  Carlsbad, CA 92010  760-931-2141 t Memo ID# 2020030 Council Memorandum March 17, 2020 To: Honorable Mayor Hall and Members of the City Council From: David Harrison, Assistant Director of Emergency Services Via: Scott Chadwick, City Manager Re: Coronavirus Response Update 5 The purpose of this memorandum is to provide the City Council with an update on city response actions related to COVID-19. Please note this memo focuses on actions and information that are new since the last update. Regional status of outbreak California (as of Monday, March 16, 2020 at 2 p.m. 472 confirmed cases of COVID-19 (including one non-California resident) • 448 cases not related to federal quarantine o 82 were travel-related o 75 acquired from person-to-person o 98 acquired in community o 193 cases remain under investigation • 24 cases of positive tests related to federal repatriation flights • 11 deaths (including one non-California resident), five more than yesterday Ages of all confirmed positive cases: • Age 0-17: 7 cases • Age 18-64: 300 cases • Age 65+: 169 cases • Unknown: 5 cases San Diego County (as of Monday March 16, 2020 at 4 p.m. 55 confirmed cases of COVID-19 • 47 cases not related to federal quarantine (includes four non-San Diego County residents) • 4 cases related to federal quarantine • 10 people hospitalized (it was 12 yesterday) • 0 deaths CORONAVIRUS ACTIONS March 15, 2020 Page 2 Ages of all confirmed positive cases: • Age 0-17: 0 cases • Age 18-64: 42 cases • Age 65+: 13 cases • Unknown: 0 cases Carlsbad A teacher with the Carlsbad Unified School District was tested for the coronavirus and found to not be infected. (Note: County health officials are not disclosing the places of residence of infected people, in keeping with federal medical privacy laws.) Human Resources • Completed Telework Guide for Supervisors • Completed Wellness Q & A • Completed and posted “Options for Employees” Flow Chart • Drafted EOC HR Operations- Exposure Procedures and Flowchart • Continuing to answer employee questions about COVID-19 response and impact • Distributed a guide for all employees with tools and tips to work remotely • Three employees have been cleared to return to work • Two employees self-quarantined after visiting a foreign country • Three employees self-quarantined after indirect contact with someone who tested positive • Completed and posted employee resource on travel and health information privacy • Completed and posted benefits chart to help full and part time staff understand what is available related to potential COVID-19 needs • Prepared HR internal intake form for employees who have been exposed to COVID-19 Library & Cultural Arts • Developing alternative service delivery approaches for core library services to be launched today • Notifying patrons of service changes Parks & Recreation Administration • Closed all facilities in CivicRec, the online reservation system that also includes city libraries. Set up automated messages informing community members that all city buildings will temporarily be closed to the public, noting, “Our goal is to maintain city services to the greatest extent possible given this very unusual circumstance. However, your health and well-being come first.” These messages direct the public to the city’s online service and phone contacts. Citywide Special Events • Continued to coordinate with Coastal Family Urgent Care and Fire Department staff on potential COVID-19 testing station CORONAVIRUS ACTIONS March 15, 2020 Page 3 • Coordinating with Fire Department on consent for possible alternate or second location for a COVID-19 testing station • Postponed Flower Fields special event permit through end of March, at the request of organizer Recreation • Closed all community centers, senior center, the Leo Carrillo Ranch visitor center and other buildings within parks (except restrooms) as of 5 p.m. on Mar. 16 • Advised youth sports groups that were using fields for practices that such non-essential gatherings were not allowed • Posted COVID-19 cautionary signage at field and court entrances, and other prominent locations within parks, to further educate the public o Determined Senior Nutrition Meal Program participation and reservations were down from the average total of 140 participants, from 100 total participants on Mar. 16 (65 for pick-up and 35 for delivery) to 123 total reservations for Mar. 17 (65 for pick-up and 58 for delivery) • Postponed Fiesta at the Rancho fundraiser event, originally scheduled for May 16, at the request of co-organizer, the Friends of Carrillo Ranch Parks • Coordinated with American Red Cross on potential locations within select community parks for placement of a mobile blood drive unit • Reminded city field staff and contractual grounds maintenance staff of COVID-19 cautionary distancing and cleaning measures to be taken continuously The Crossings Golf Course and Canyons Restaurant • Closed the clubhouse, which includes the pro shop and The Canyons Restaurant, as of 7 a.m. Tuesday, March 17 • Limited food and beverage service to a take-out basis from the snack bar • Modified payment and equipment exchange systems for golf and driving range operations to minimize contact points and follow social distancing measures • Posted COVID-19 cautionary signage at clubhouse, snack bar, and other prominent locations throughout course, to further educate the public. City Council Office • Special City Council Meeting today (March 17, 2020) at 4:30 p.m. Council members will be given the option to call in • No in-person services or meetings being held in City Hall; council members are available via phone or email • Requested I.T. to move an office specialist to another work station, to adhere to the 6-foot social-distancing guideline CORONAVIRUS ACTIONS March 15, 2020 Page 4 Emergency Operations Center • Activated Emergency Operations Center for COVID-19 mitigation operations Police Department • Following the county’s amended Public Health Order, the Police Department has worked to provide notice to all bars and restaurants. All notices by the Police Department are being recorded in the city’s Computer Aided Dispatch system so that there is a record if needed in the future. • As of 10 a.m. Tuesday, (March 17, 2020) the department has made the following notifications or attempts: o Businesses provided personal notice - 102 o Businesses already closed with sign posted referencing order - 24 o Businesses closed where a copy of notice was able to be posted by officers - 8 o Businesses closed where no sign was posted, no place to leave copy of notice - 34 (officers are going back to all these businesses to provide notice or to make contact with owners) • Officers are still proactively providing notice to affected businesses who have not received notice • Overall, there has been no refusal to cooperate by any affected business Public Works • The Safety Training Center is continuing to support public safety agencies while adhering to recommended social distancing practices, allowing only 49 or fewer participants to gather and following all cleaning protocols • Waste Management explained that due to the mandates, several restaurants in the city have called requesting their trash and recycling services be suspended while they are shut-down due to the COVID-19 pandemic. Staff is working with Waste Management to determine how best to accomplish a reduction or suspension in service to reduce financial concern for the restaurants and still meet state recycling requirements. Community Development • Pop-ups with sidewalls are stationed at the Faraday site to accommodate pick up/drop off services of plans and permits • Community Development staff were briefed this morning on alternative means of service • April 1, 202 Planning Commission meeting cancelled • The management company of the affordable housing complex Tyler Court indicated it was closing the manager’s office (with a call-in number posted) and the common room until further notice. The laundry room will remain available but restricted to two users at a time. Their maintenance staff will step up cleaning/sanitizing of areas and surfaces to 2-3 times daily. CORONAVIRUS ACTIONS March 15, 2020 Page 5 Other agencies • SoCalGas and San Diego Gas and Electric Co. have suspended customer disconnections effective Monday (March 17, 2020) and until further notice. As a result, no SoCalGas or SDG&E customers will have their service disconnected for non-payment of bills during this crisis. Communication & Engagement • Live tweeted County of San Diego news conference so residents had immediate access to new information • Promoted special City Council meeting for emergency proclamation • Updated city website throughout the day • Established a “Live updates” link on COVID-19 web page so people could see the city’s twitter feed easily even if they were not familiar with Twitter • Continued to share information about social distancing, other public health guidelines and orders via social media • Continued to create infographics to communicate priority messages. • Created Instagram stories featuring County of San Diego news conference, tips on how to disinfect surfaces and new county directives. • Sent two eblasts to entire city email database and shared on NextDoor: o Current status and message from the City Council o New county health directive and temporary suspension of city services • Sent employee update 7: o Health reminders o Child care o Remote work options o New Q&A o Travel o HIPPA o Benefits • Sent employee update o Facility closures o Essential personnel • Finalized and distributed signs for facility doors about temporary suspension of in person services. • Updated the city’s on hold message to let callers know where to get COVID-19 information. • Recorded a message of reassurance from City Manager Scott Chadwick CORONAVIRUS ACTIONS March 15, 2020 Page 6 EXAMPLES OF PUBLIC COMMUNICATIONS Twitter City website Signage for city facilities CORONAVIRUS ACTIONS March 15, 2020 Page 7 cc: Celia Brewer, City Attorney Gary Barberio, Deputy City Manager, Community Services Paz Gomez, Deputy City Manager, Public Works Laura Rocha, Deputy City Manager, Administrative Services Michael Calderwood, Fire Chief Neil Gallucci, Police Chief Maria Callander, IT Director Judy von Kalinowski, HR Director Kristina Ray, Communication & Engagement Director