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HomeMy WebLinkAbout1980-05-06; City Council; Resolution 6174E 1 2 3 4 5 4 7 8 9 10 11 12 13 14 15 14 17 18 19 20 21 22 23 24 25 26 27 28 RESOLUTION NO. 6174 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARLSBAD, CALIFORNIA, AUTHORIZING THE EXECUTION OF AN AGREEMENT BETWEEN THE CITY OF CARLSBAD AND GEORGE A. PETERSON, AND CO., C.P.A., FOR ASSISTANCE IN IMPROVING THE FINANCIAL AND MANAGEMENT SYSTEMS OF THE CARLSBAD HOUSING AUTHORITY. WHEREAS, a proposal has been received from George A. Peterson > nd Co. for the performance of certain functions related to the ebuilding and improvement of the Carlsbad Housing Authority inancial and-management data and systems; and WHEREAS, the scope of this work is defined in the afore- entioned proposal; and WHEREAS, the execu3ion of this agreement will allow the City o establish proper financial and management systems as described y the Department of Housing and Urban Development; and WHEREAS, funds for the contract are available in account umber 01-000-0900, the General Fund Balance Account; NOW, THEREFORE, BE IT RESOLVED by the City Council of the ity of Carlsbad, California, as follows.: 1. That the proposal of George A. Peterson and Co., is lereby accepted, and the Mayor and City Mlerk are hereby .uthorized to execute ,a contract therefore. 2. That fund transfer No. 83 transfering funds, from the ;enera1 Fund Balance 1-100-0900 to Audit Account 1-114-2450 in :he amount of $7,000, is hereby approved. /,//I //// +, 1 2 3 4 5 6 7 8 9 10 14. 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 PASSED, APPROVED AND ADOPTED, by the City Council of the City f Carlsbad at a regular meeting held on the 6th day of May, 1980, y the following vote, to wit,. AYES: NOES: None Councilmen Packard, Anear, Lewis, Councilwoman Casler and Kulchir - Ronald C. Packard, Mayor :a1 : AGREEMENT THIS AGREEMENT is made the day of , 1980 between the CITY OF CARLSBAD, a municipal corporation of the State of California, herein after referred to as CITY and GEORGE A. PETERSON G CO. hereinafter referred to as PETERSON. RECITALS WHEREAS, the City has determined that it is in the public interest to improve and establish proper accounting and management systems for the Carlsbad Housing Authority; and WHEREAS, Peterson, by virtue of past experience with the Office of Housing and Urban Development and the accounting and management systems described by this agency, is qualified to supply the city with assistance in establishing these systems; and WHEREAS, Peterson has submitted a proposal to accomplish the task outlined in this agreement; NOW, THEREFORE, in consideration of their mutual covenants and conditions, the parties hereto agree as follows: 1, DUTIES OF GEORGE A. PETERSON G CO. George A. Peterson 6 Co.. agrees to provide the services as listed in the attached proposal. - be limited to the following: These services shall include, but not jj (a) Where necessary, reconstruct financial data from July 1, 1978 to present time in accordance with HUD specified guidelines. i -2- 0 '(b) Assist the City in resubmitting necessary financial and management reports to the HUD offices for fiscal 1978-79 and 1979-80 to date. (c) Assist the city reporting to HUD the closeout of the Section 23 Program operated by the Carlsbad Housing Authority. (d) Recommend appropriate accounting procedures where adjustments to existing procedures are necessary. (e) Propose appropriate management policy and procedures for the operation of the ongoing Section 8 Program. 2. DUTIES OF THE CITY .. (a) The City will make payment to Peterson as provided in this agreement. (b) The City will make available to Peterson any records, manuals, or other information in its possession related to the proposed project. (c) The City will assist Peterson in arranging meetings necessary to conduct the services herein. (d) The City will examine documents submitted by Peterson, render decisions, and advise Peterson as promptly as possible to avoid unreasonable delay in the progress of Peterson's work. 3. TERMINATION OF AGREEMENT ... The City may terminate this agreement at any time by giving written notice to Peterson of such termination and specifying .. . -3- the effective date thereof, at least fifteen days before the effective date of such termination. In that event, all finished or unfinished documents and other materials prepared pursuant to this agreement shall, at the option of the City, become its property. 4. RELEASE OF INFORMATION BY PETERSON Any reports, information or other data, prepared or assembled by Peterson under this agreement shall not be made available to any individual or organization by Peterson without the prior written approval of the City. 5. PAYMENT Peterson will be paid a maximum of $7,000 for all work necessary to carry out the requirements of this agreement. be made within fifteen days of receipt by the City of Peterson's invoice in proper form. shall include itemization clearly showing the individual amount Payment shall Invoices shall be in duplicate and of each item of service. 6. TIME COMPLETION Peterson shall agree to schedule completion of the services provided in this agreement within sixty (60) days after execution of this agreement. 7. LIMITS OF THE OBLIGATION The limits of the obligation of the City under this agreement is in the sum of $7,000.00 which amount is estimated to be sufficient to compensate Peterson for all services performed hereunder during the terms of this agreement. In the event -4- at any time it appears to Peterson that said sum may not be sufficient, he shall immediately so notify the City Manager. He will not perform any work or incur any obligation beyond said sum of $7,000.00 without appropriate amendment to this agreement. 8. ASSIGNMENT OF CONTRACT Peterson shall not assign this contract or any part thereof or any monies due or to become due thereunder without the prior written consent of the City. 9. VERBAL AGREEMENT OR CONVERSATION No verbal agreement or conversation with any officer, agent or employee of the City, either before, during or after the executing of this contract, shall affect or modify any of the terms or obligations herein contained, nor such verbal agreement or conversation entitle Peterson to any additional .. payment whatsoever under the terms of this contract. IN WITNESS WHEREOF, the parties hereto have executed this agreement on the day and year first above written. CITY OF CARLSBAD GEORGE A. PETERSON 6 CO. BY RONALD C. PACKARD, Mayor ATTEST : ALETHA L. RAUTENKRANZ, City Cle& rney Daniel S. HeQtschke, Assistant ..