HomeMy WebLinkAbout1982-09-07; City Council; Resolution 6997I
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RESOLUTION NO. 6997
A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF CARLSBAD, CALIFORNIA, APPROVING AN
AGREEMENT BETWEEN THE CITY OF CARLSBAD AND
GLENN M. REITER & ASSOCIATES FOR CONSULTING
SERVICES TO DEVELOP A WATER RECLAMATION MASTER
PLAN FOR THE LAKE CALAVERA HILLS RECLAMATION
FACILITY.
THE CITY COUNCIL of the City of Carlsbad, CAlifornia, does
hereby resolve as follows:
1. That an agreement between the City of Carlsbad and Glenn
M. Reiter & Associates for consulting services to develop a
water reclamation master plan for the Calavera Hills Water Re-
clamation Facility service area, a copy of which is attached
hereto marked "Exhibit A" and made a part hereof is hereby
approved.
2. That the Mayor of the City of Carlsbad is hereby author-
ized and directed to execute said agreement for and on the behalf
of the City of Carlsbad.
PASSED, APPROVED AND ADOPTED at a regular meeting of the
Carlsbad City Council held on the 7th day of September ,
1982, by the following vote, to wit:
AYES :
NOES : NOne
Council Pkmbers Casler , Lewis, Kulc'nin, Anear and Chick
ABSENT : None Lfl+ d. fL
MARY H.&ASLER, Mayor
ATTEST :
(SEAL)
a
0 EXHIBIT A
AGREEMENT FOR CONSULTANT SERVICE - -
THIS AGREEMENT is made this day of , 1982,
between the CITY OF CARLSBAD, a municipal corporation of the Staze
of California, hereinafter referred to as CITY, and GLENN 14. REITER
& ASSOCIATES, hereinafter referred to as CONSULTANT.
RECITALS
WHEI?EAS the City requires consulting services to develop a
Master Plan for Reclaimed Water for the Calavera Hills Water Recla-
mation Plant service area; ar,d
WHEREAS I the Consultant has the experience and qua1i.f icati-ons
to develop this program; and .
WHEREAS, it j.s understood that the Consultant shall be an
independent contractor of the City;
NOW I THEREFORE, the parties heveurito agree as follows :
(1) DUTIES OF THE CONSULTANT:
The Consultant wil-1 provide all professional services neces-
sary to carry out the scope of work presented i.n the Consultant's
proposal dated August 5, 1982 and incorporated herein by reference,
(Attached 1
(2) DUTIES OF THE CITY: - -__.
(a) The City will make available to the Consultant any docum.eilt,
studies, or other information in its possession relating
to the work.
(b) The City will provide such other assistance as is necessary
to complete the project in a timely manner.
(c) The City will make payment to the Consultant as provided
for in this Agreement.
(3) INITIATION AND COMPI~ETION~ - I
Services described herein shall begin promptly fcllowing
written autho--ization by the City.
(4) COMPENSATION: - -__I
Fees for the Consultant's labor in carrying out tbis work will
be based on the Consultant's standard hourly rates. (Attached)
Direct costs (including mileage, reproduction and long dis-
tance telephone calls) wil-1 be compensated at cost.
(5) PAYMENT OF FEES:
The Consultant will submit m.onthly invoices for services
rendered.,
the individ~;al. standard hourly billing rate and total labor cost
Other direct costs will be itemized by category and documented by
supporting information whenever reasonable.
Each invoice will specify the individual I the I&rs worked,
City will pay Consultant wi-thirr 45 days of receipt of Consultant's
invoice
(6) NOT-TO-EXCEED FEE : --- --
The Not-to-Exceed total fee for the work performed un&r t.1ii.s
Agreement will not be more than $12,000. This amount will not be
exceeded by the Consultant without specific written authorization by
the City,
-2-
(7) CIUNGES IN THE SCOPE OF THE PROJECT:
If conditions beyond the control of the Consultant necessitate
a change in scope of the project after work under Section (1) above
has commenced, the Consultant shall submit his written estimate of
increased costs to the City Manager for written approval prior to
undertaking any additional work.
(8) RESPONSIBILITY OF CONSULTANT:
The Consu1t.an-t is employed herein to render a professional
service only and any payments to him are compensation solely for
such services as he may render and recommendations he may make in
the course of this project.
(9) OWNERSHIP OF DOCUMENTS : - --
All maps, studies, sketches, work sheets and documents as
herein required are the property of the City whether the work for
which they are made be executed or not. In the event this contract
is terminated, all documents, plans, work sheets, etc. shall be
delivered forthwith to the City,
(10) SUSPENSION OR TERMINATION OF SERVICES: ----..-I__
The City shall have the right to terminate this Agreement and
the work clone under it at any ‘cine without cause by giving the
Consultant verbal notice as to termination date, to be confirmed
by written notice of termination.
In the event of termination, the Consultant shall be paid for
the work accomplished to the date of termination in accordance
with Sections (4) and (5).
- 3-
Upon request of the City, the Consultant shall assemble the
work product and put the same in proper order for proper filing
and.closj.ng and deliver said product to the City,
(I.]-) HOLD HARMLESS : -
The Consultant will indemnify the City against and hold it
harmless from all and any cost, expense, or liability for damages
on account of injury or death to persons or damage to property
resulting from or arising out of or in any way connected with the
performance by Consultnnt of this Agreement, including the
defense of any action arising therefrom.
(12 ) MAlNTAIN INSURANCE : -- -__
Consultant shall, at all times that this Agreement is in
effect, cause to be maintained in force and effect an insurance
policy or policies which will insure and indemnify both City and
Consultznt agzinst liability or financial loss resulting from
errors or omissions occuring as a result of any acts or activity
of Consultant. The liability under such insurance policy shall
not be less than $lOO,OOO, The pol.icy shall be written by a
responsible company or companies subject to approval by City, and
shall be non-cancelable except on ten (10) days written notice to
the City.
(13) STATUS OF CONSULTANT: --
The Consultant will perform the services provided for herein
in his own way as an independent contractor in pursuit of his
independent calling and no-t as an employee of t,he City: lie shall be
under the control of the City only as to the result accomplished arid
personnel assigned to project,
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(14) ASSIGNMENT - OF CONTRACT:
The Consultant shall not assign this contract or any part
hereof or any monies due or to become due thereund.er without the
prior written consent of the City Manager,
(15 ) PROHIBITED INTEREST:
No official of the City who is authorized in such capacity
and on behalf of the City to negotiate, make, accept or approve
this cont.ract or any part thereof.
(16 VERBAL AGREEMENT OR CONVERSATION: - --
No verbal agreement or conversation with any of€icer, agent
or employee of the City, either before, during or after the
execution of this contract shall affect or modijr’y any of the terms
or obligations herein contained-, nor such verbal agreement or
conversation entitle the Consultant to any additional payment
whatsoever under the terms of this contract,
(1.1) EFFECTIVE DATE : -_-
This contract shall be effective on and. from the day and year
first above written.
‘IN WITNESS WHEREOF, we have hereunto set our hands and seals,
CITY OF CARLSRAD
ATTEST :
Aletha L. Rautenkranz,
City Clerk
Approved as to form:
BY Mary H. Casler, Mayor
GLENN M. REXTER & ASSOCIATES
-.lllll-lll- Vincent I? e Biondo , Jr . City Attorney
t4r. Frank Aleshire Ci ty Hanager CITY OF CARLSRAI!
P.O. Box 265
Carlsbnd, CR. 92008
Dear Frank :
Following up on E:ayor Casler's request, we have developed a
revisec! scope of work concentrating on the Cal averas Hi1 Is \<dater
kclaination Plant, As noted in our previous proposal, 1 intend to work with Lowry arid Associates in providing the services
described bel ow. \le intenti to uti1 ize information provided by
City Staff as discussed in OUT' prevjous proposdl.
In accordance wi th our current understanding of the requested
services, \:e propose to accoinpl i sh the foll awing tasks;
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2.
3,
Integration of reclaimed water market potential data
devel oped by Ci t.y staff into the water re~oiirces
managemen t plan.
Detcnrti ne faci 1 i tics necessary to cornpl zte Cal averas
Hills Water Rctclari!ation Plant and d-istribute water to
identificcf dims of need taking into consideration th2 Regional Ida ter' Qual i ty Control Board' s Dasi n P1 an
Ob j e c t i v e s .
Es L; Ir,~nte I. capi tal operating and maintenance costs for
thc produr.tion and distribut.ion of reclaiined water
from the Cal averas P1 tint-
9evelop funding program model for capital % operating
and ma i ti ten a nc e cos t s .
txamiiie feas.ibi1 i ty of forming City Uti1 ities
Zmprovciwnt. District to i solate cost of ailvdnced waste-
i~ii t e r t r e a tcne n t .
Mr. Frank Alcshirtt
August 5, 1902
Page 2
c1.w OF CARLSI~AD
6. Determine potcntial of obtaining state contract power
io r recl a ir:ii n5 wa s te via ter .
7. Develop strategy to integrate Calaveras Hilts Water
Recl mition Pl drit prodrrction with iiiiported \!at.:?r and
other recl ainiai mtcr resources,
8. Prepare report suriiiiiariziny findings and recomniended s trntegies.
Our scope of work has been, prepared \vi th the following
assurnp Lions:
1. City Staff will prepare and provide a inarkct analysis
on the use of reclaimed wter, (Ne will provide input to ycur staff dur-ing the preparation of the analysis
on recl aiiwd water qual .i ty requi rcrnents for the
various uses and areas considered in the analysis) e
2. City Staff will determine and provide the costs of
r ec'l a i rxd via tc r f r om o the r age tic i e s e
3. City Staff will determ-ine and provide information on
voluine of reclairned water- available from other
agencies in study area.
4. The design and construction of the Cafaveras Hills Water Reclamation Plant is frilly documented.
,I?ecogriizing this report will develop information that is part of a larger city-\c'iicie reclarnation 'concept, our analysis wil 1
acknowledge the potent-iil intcract,ion w-ith the remaining areas
of the city that could be serviced with reclairned water.
\\owever this analysi s nil 1 be 1 iwi tcd to the Cal averas \-!i? 1 s
\dater Iicclarriation P1 ant service area,
IJe propose to provide these serv'ices for a Lump Sum Fee of $12,000, This fee includes seven (7) copies of the draft and
fina'l reports; additional copies would be provided at actudl cost plus 15%.
We appreciate the opportunity to stibniit this proposal and arc available to met- with you to discuss our proposal at your
coriveni ence e
Very truly yours,
GLEE04 REITER, Pr ASSGCIAYES
Glenn M. Reiter
Pres i de ii t thtt A, Tcbbe'cts
Vice-Presiden t
c
APPLlCABLE FOR SERVICES f=URI\IISl-!ED CN PER HOUR EASIS
PER liO'JR
SU\IIOR PRINCIPAL f3JGJNEER i ................. $ 78.37
SENIOR ENGINEER, SEN102 PM'NEP,, SENIOR SCIEidTIST ...... 58.69
SEN 1 OR ASSESSMENT DIG INEER, ASS I STAVT COVSTRUCTI CN KR. ... 53 .. 24
PROJECT EnGINEER, RESIDENT E"JNEE2, PLNNER I JJ. ...... '15.38.
BdGJNL!Ei?IP,G TECSN1CIAh.J. .................... 25-41
.. PRJIKIF'AL DlGIT.IEER, CC?NSTRUCTIOt\l & CO;\lTRACT !WAGER ..... 69.58
ASSOCIATE fiiG INEEi7, PL4P:c'ER I I, CHIEF DiGFTSWN . . a . . 34.65
ASSISTAFJT RGINEEF?, PWGVER I. ................. 31.46
SEN I OR CPViFTSP'r'W , DES I GNER DK4FTSf44W. ............ 3 1 .46
DWiFTS!44r\I ........ '. .................. 25.75
COEWJTER AYALYST. ....................... 26.73
CHIEF CCNSTRUCTI@X IP!S.PECTOR. ................ 37.. 03
CONSTRUCT]@! INSPECTCR. ..................... 32-67
TECWtCAL REPOXT PREPARATION. ................ 18.15
COt'"iPUTER PROGW4'4ER ..................... 39-05
COF'PUTER T JME, REPROD'JCT I ON AND
OTHER APY'ROVED OUTSIDE SERVlCES ....... PLUS 15%
CILLED AT ACTUAL COST
INCIDENTAL EXPENSES ............. ABOVE FEES INCLUDE INCI-
DENTAL COSTS FOR LOCAL
COSTS, ETC.
. TRANSPORTAT 1 ON, 1'ELEPiHONE
TRAVEL COSTS. e . . * . . . e . . . AIR, EUS & TAXI, LODSING
AYD onim RELATED TRAVEL
I COSTS BILLED AT ACTUAL
COST
MIN!I.IIJM DAILY CHARGE FOR COURT TESTIMONY AS N\J =PERT \.IIThFSS 1s $750.
PREPARATION FOR A COLJKT CASE \JILL BE CHARGED AT REGULAR HWRLY RATES.
GLENN M. IiEITER &
ASSOCIA-I-ES
Principal Engineer .............................................. $ 65.03