HomeMy WebLinkAbout1983-06-28; City Council; Resolution 7265f v
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RESOLUTION NO. 7265
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARLSBAD,
CALIFORNIA, ADOPTING THE FINAL OPERATING BUDGET FOR THE
FISCAL YEAR 1983-84 FOR THE CITY OF CARLSBAD AND
ESTABLISHING CONTROLS ON CHANGES IN APPROPRIATIONS FOR
THE VARIOUS DEPARTMENT FUNDS.
WHEREAS, the City Council of the City of Carlsbad has reviewed the proposed
fhai operating budget for fiscal year 1983-84 and has held such public hearing:
as are necessary prior to adoption of the final operating budget.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Carlsbad,
California, as follows:
1. That certain documents now on file in the office of the City Clerk of
the City of Carlsbad entitled, “City of Carlsbad 1983-84 Budget,” as amended in
accord with Exhibits A through H attached hereto and incorporated by reference
herein, shall be and the same is hereby adopted as the final operating budget
for the City of Carlsbad for the fiscal year 1983-84.
2. That the amount designated as Department Total for each department and
each fund in said document is hereby appropriated to the department or fund for
which it is designated, and such appropriation shall be neither increased nor
decreased except as provided herein without approval of the City Council.
amounts designated as Personnel Services, Maintenance and Operations, and
Capital Outlay in said document are hereby appropriated for such uses to the
department or fund under which they are listed subject to the controls herein.
All
3. That the following controls are hereby placed on the use and transfers
of budget funds:
a. No expenditure of funds shall be authorized unless sufficient
funds have been appropriated by the City Council or City Manager as described
in paragraph b below:
2.
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b. The City Manager may authorize transfers of funds from account to
account and department to department within any fund in an amount up to $10,000.(
per transfer.
c. The City Manager may authorize the expenditure of funds €or
various purposes in amounts up to $10,000.00.
excess of $10,000.00 will be governed by Section 3.28 of the Municipal Code.
Any expenditure of funds in
d. The City Council must authorize all transfers of funds from the
oudgeted contingency account.
e. The City Council must authorize any increase in permanent
personnel positions above the level included in the final budget.
Manager may authorize the hiring of temporary or part-time staff as necessary
within the limits imposed by the controls listed above.
The City
f. The City Manager may approve change orders on Public Works
contracts in amounts up to
available. The Manager may delegate the authority to approve change orders of
$1,000.00 or less if funds are available, as described in Administrative Order
Number 7.
$5,000.00, if sufficient appropriated funds are
4. All additional revenues that may be received in the City General Fund
during the 1982-83 fiscal year are hereby appropriated and transferred to the
General Capital Construction Fund.
5. The transfer of $50,000.00 is here by approved from the 1982-83
Contingency Account to the Workers Compensation Reserve Fund.
6. The transfer of $250,000.00 is hereby approved from the 1982-83
Contingency Account to the Liability Insurance Reserve Fund.
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adjourned
PASSED, APPROVED AND ADOPTED at/a regular meeting of the City Council
on the 28th day of June , 1983, by the following vote, to wit:
AYES:
NOES : None
Councilbgmbws Casler, Lewis, Kulchin, Chick and Prescott
ABSENT: None
ATTEST :
d ALETHA L. RAUTENKRANZ, City Clerk
(SEAL)
1200 ELM AVENUE
CARLSBAD, CALIFORNIA 92008
Office of the City Manager
EXHIBIT "A"
Page 1 of 2
TELEPHONE:
(714) 5'29+8t 438~5561
June 21, 1983
Honorable Mayor and City Council:
The recommended operating budget for the 1983-84 fiscal year totals $20.2
million, an increase of 9.4% over the 1982-83 estimated expenditure of $18.5
million. Total operating revenues for 1983-84 are projected to be $19.5 million
or about $700,000 or 3.6% above the 1982-83 estimated revenues of $18.8 million.
The Basic Budget
The proposed general fund budget of $13.6 million is below the Council's target
of $13.7 million.
general fund budget cannot exceed total funds available. Total general funds
available in 1983-84 will reach only $13.6 million or about $100,000 less than
the Council ' s target.
Since the City operates on a balanced budget basis, the
The proposed budget includes a contingency account of $1 million. The Council's
target for this contingency account was $1.2 million, which cannot be reached
unless additional cuts are made in the general fund budget or other funding
sources are considered. The contingency account is typically used to fund
emergency or unforeseen expenses during the year.
Special Funds
In the special funds category the most important points of interest are the
sanitation fund and water fund. The sanitation fund, which pays for sewer
maintenance, and the operation of the Encina Sewer plan, has been converted to an
enterprise accounting system. That primarily means that all costs of operating
the sewer system, including depreciation, are being collected and are reflected
in the budget request for 1983-84. For an enterprise fund, the major source of
income is user fees, which are based on the cost of operating the enterprise;
therefore, the enterprise should collect revenue that is sufficient to cover
operating costs.
million, while estimated revenues total only $1 million. Although this will not
place the fund in a deficit position at the end of 1983-84, it does raise the
question of the need for a sewer rate adjustment.
The sewer system budget currently shows a request of $1.3
The water fund request was based upon the water structure that was in place
before the agreement between the City and the Costa Real Municipal Water District
was signed on May 25, 1983. This budget will be revised during the early months
of 1983-84 to reflect the new organization.
EXHIBIT "A"
Page 2 of 2
In the Library and Sewer Bond Funds, the Council will again be asked to set tax
rates that will be below the actual amounts necessary to fund the debt service
payments. This will carry on our efforts to use the existing fund balances to
pay as much as possible of the debt service costs. For the past several years,
the library bond has had a zero tax rate, while the Sewer Bond Fund has had a
declining tax rat e.
The Redevelopment Fund will be treated as a separate entity this year, as is
required by state law. The redevelopment operation will be funded from a
combination of tax imcrement financing and loans from the general fund. The
Council will be asked to take a separate action as the Redevelopment Commission
to adopt the redevelopment budget.
Revenues
The City's revenue projections have improved only slightly over last years'
figures.
recorded in our primary revenue sources, such as sales tax and development fees.
Toward the end of 1982-83, the economy showed signs of improving, and it is these
first signs that form the basis of many of the revenue estimates for 1983- 84.
The present projected revenues are considered conservative and should improve as
the year progresses .
1982-83 proved to be a slow starter with poor performances being
Sales tax has begun to grow again, as have development related fees. Although
not particularly inspiring yet, the growth is positive and appears to be real
growth due to increased demand rather than seasonal changes.
The most important decrease in revenues is the reduction of State subventions by
the State of California. During the past three years, the State has attempted to
augment some of its declining revenue sources by reducing the amount of state
subventions paid to local government. The City has now lost all alcohol license
tax, motor vehicle tax, cigarette tax and business inventory tax revenues. The
total State subvention reduction for 1983-84 is about $1 million.
City Employment
The total number of City employees has been increased by 1/2 of one position from
311.5 to 312.
population, the lowest level of staffing in Over ten years. This is a reduction
of 23% in per capita staffing since 1974-75. The additional 1/2 position is the
result of increasing the public relations effort from a part time to a full time
assignment .
This brings our City staffing to 8.0 employees per 1,000
Conclusion
Each year the City's budget becomes tighter and new revenues become more
difficult to find. Each department has had to look at the services performed
with a more critical view.
reasonable, workable budget based on service resources.
The staff has done an excellent job in preparing a
Until the State solves its financial problems and local government is able to
create a stable financing base, planning for the future will continue to be very
difficult. However, the staff is dedicated to maintaining as high a level of
service as our resources will allow to retain the quality of our community.
FRANK ALESHIRE
City Manager
Q
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EXHIBIT E
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-15-
EXHIBIT F
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-17-
E -’
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EXHIBIT G
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-18- V'
1 EXHIBIT H I -i Y OF CkRLSBkD
BGDGET CUTS
i BO
1,400
28,400
(8,135 -.-
22,843
EXHIBIT H
&MOUNT OF
RED UCT 1 ON
834
t OB, 000
17,450
41.300
37,500
25,000
3,705
t ,362
844
95 Q
1,013
49 0
36,765
<2, csiJr3)
6,400
2,000
4,500
765
65 0 2, QOCl
1,345
5, 000
5a0
i ,68Q t 20,055
f 2, OCiB
45, oan
7,SVO
1 J 050
27,313
f &,7t 0
-20-
EXHIBIT H I
Y OF CARLSBAD
BUDGET CUTS *
OTftER FUNDS -
-21- End of CUTS