HomeMy WebLinkAbout1984-06-05; City Council; Resolution 76162
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RESOLUTION
A RESOLUTION OF THE CITY COUNC
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NO. 7616
L OF THE CITY OF CARL D, CALIFORNIA, APPROVING A SUPPLEMENT TO AN AGREEMENT BETWEEN THE CITY OF CARLSBAD AND THE FIRM OF BERRYMAN AND STEPHENSON, INC. FOR ENGINEERING SERVICES, AND APPROVING A FUND TRANSFER.
The City Council of the City of Carlsbad, California, does herby resolve as
follows:
1. The certain supplement to the Agreement between the City of Carlsbad
and the firm of Berryman and Stephenson, Inc. for Engineering Services, a copy o
which is attached hereto and incorporated herein by reference, is hereby
approved.
2. The fund transfer of $78,000 from the Miscellaneous Assessment Distric
Account No. 30-18-40-3100 to the James Drive Assessment District Account No. 30-
18-40-3135 is hereby approved.
3. That the funds, in the amount of Seventy-Eight Thousand Dollars
($78,000) for the James Drive Assessment District, are hereby appropriated.
4. That the Department of Finance Fund Transfer No. 133 on file in said
Department and incorporated by reference herein is approved.
PASSED, APPROVED AND ADOPTED at a regular meeting of the Carlsbad City
Council held on the 5th - day of June
to wit:
, 1984, by the following vote,
AYES: Council Men-brs Casler, Lewis, Kulchh, Chick and Prescott
B
NOES: None
ABSENT: None
ATTEST :
%//
MARY H. CJSLER, Mayor
(SEAL)
SUPPLEMENT TO AGREEMENT
FOR PREPARATION OF PLANS AND SPECIFICATIONS
FOR JAMES DRIVE ASSESSMENT DISTRICT
ORIGINAL AGREEMENT ENTERED INTO AS OF THE
13TH DAY OF JUNE, 1983, BY AND BETWEEN THE
CITY OF CARLSBAD AND BERRYMAN AND STEPHENSON, INC.
ITEM I. Consultant's obligations are hereby supplemented by the addition of the following:
SCOPE OF WORK
The Scope of Work to provide plans, specifications, cost estimates, assessment engineering, right-of-way services, construction administration, and construction inspection for the improvement of James Drive from Basswood to Oak Street is included below.
Preliminary Study
1. In addition to the contract Scope of Work in the preliminary design phase, a precise alignment of the roadway with respect to the adjacent properties must be obtained. A precise alignment map would then be prepared in the form of a legal document to indicate the control
points and precise alignment of the street. This includes
a boundary survey from the deeds previously obtained.
2. A new boundary map must be prepared to include the northerly position of the district.
3. Additional topographical survey is necessary to obtain cross-sections for the roadway and/or easement northerly of
the presently proposed terminus.
4. Additional project management is required as well as
reproduction of the work completed.
Debt Limit Report and Hearing
Provide information required by the Streets and Highways Code for the debt limit report and attend the public hearing. The information includes construction and incidental costs, assessed value and true value of parcels, preliminary assessment spread, prepare debt limit report, prepare exhibits for Council presentation, and attend the hearing.
Engineering Design
1. The design and preparation of plans, specifications, and
cost estimate for street, water, sewer, and storm drain northerly of the present terminus of James Drive is required. The hydrology is based upon the hydrology
calculations provided by the City. Hydraulic calculations -2- 7 will be based upon the evaluation of the Hydraulic Grade Line provided by the City at the terminus of the existing storm drain.
drainage northeasterly of Valley Street. The capacity of the system proposed for James Drive cannot accommodate this additional runoff. This runoff should be placed in a separate storm drain system in Valley Street, as indicated in our previous exhibits, and is not included in this design project.
3. The same requirements listed in the June 13. 1983 contract
between Berryman & Stephenson, Inc. and the City will
remain in effect.
Assessment Engineerins
Additional assessment engineering for the project would include an expanded assessment roll, benefit determination, and reproduction costs.
2. The storm drain design for James Drive will not include
Right-of-way Services
1.
2.
3.
4.
5.
6.
Berryman & Stephenson, Inc. will contact the property
owners listed and discuss the options each has with regard
to the assessment district.
Right-of-way sketches will be prepared to determine amount
of property necessary for the approved street and easement a1 i gnment .
Legal descriptions and deeds will be prepared based upon
the amount of property required.
Should some property owners not donate their property to
the district, Berryman & Stephenson, Inc. will negotiate cost of acquisition with property owners involved upon a request from the City to proceed. (Optional)
Should a property appraisal be necessary for negotiations,
the firm will provide this service upon a request from the
Ctty to proceed. (Optional)
Should condemation proceedings be necessary to acquire street right-of-way or utility easements, Berryman & Stephenson, Inc. will provide this service upon a request from the City to proceed. (Optional)
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Construct i on Man agemen t
Berryman & Stephenson, Inc. proposes to provide construction management services to the City of Carlsbad for this project. The Scope of Work includes professional engineering services for contract administration, construction surveying, and construction inspection. (Optional)
1. Contract Administration
A. Interpret plans and specifications during bid advertising.
B. If requested, review bids for accuracy and adherence
to plans and specifications, make recommendation on award of project.
C. Provide an experienced and qualified engineer to act as contract administrator, who will make periodic visits to the project as required.
D. Arrange preconstruction conference with Contractor and other involved parties, such as utilities.
E. Coordinate construction surveys with the progress of
construction.
F. Coordinate soils and compaction testing, and other material. testing.
G. Review and coordinate utility plans with construction plans in order to eliminate conflicts.
H. Initiate change orders; review and process extra work
requests from Contractor.
I. Maintenance of progress reports, processing of required Contractor's reports, and certification of quantities of work performed by Contractor, and
payments to Contractor.
J. Conduct f i nal inspection and recommend acceptance of work.
K. During entire process, maintain contact with City's Project Manager through status reports, Construction Inspector's diary, and weekly (or sooner) meetings.
2. Construction Surveying
Perform all survey necessary to construct the project in accordance with plans and specifications, as follows:
A. Establish street centerline and set centerline monuments and ties on finished construction. Furnish City with tie notes.
6.
C.
0.
E.
F.
G.
e
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Provide "before" and "after" cross-sections at
intervals sufficient to calculate quantities of earthwork; maximum 50-foot stations or less, if
required.
Set rough grade stakes.
Set curb and gutter stakes at 25-foot intervals or less, if required.
Set centerline control s aggregate base.
Lay-out street striping.
Stake storm drain, sewer
intervals, includinq all
akes for- street subgrade and
and water line at 25-foot
laterals, inlets, catch basins and manholes; furnish one (1) set-of cut sheets.
3. Construction Inspection
,\. An experienced Construction Inspector, Mr. Peter
Fleuret. will be assigned to check the work while in progress to ascertain compliance with plans and specifications. He will maintain a detailed record of construction conditions, progress and quantity of materials, and consult with the Contractor and
Construction Administrator in order to maintain the
construction schedule. Daily logs will be prepared and
furnished to the City after completion of the project.
6. It is anticipated that the Construction Inspector will
spend only the amount of time necessary on the project,
rather than full time, estimated to be from 24 to 30 hours per week.
4; Materials Testing
A.
E.
C.
Compaction Testing: If desired by City, we will provide compaction testing by a reputable Soils Consultant, including maximum density curves and optimum moisture content. Tests will be made of all earthwork fill, trench compaction, and aggregate base in sufficient quantities to ascertain complete compliance with specificat ons.
Concrete Testing: Our Inspectors will supervise the making of the concrete cylinders and beams, and the taking of the required cores. The Contract Administrator will review and evaluate the test results.
Other Materials: We will review and evaluate the materials certification as required by the
specifications.
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COMPENSATION I
Following is the breakdown of our fees for the project. The fee
includes that amount which is currently under contract. The fees
for the right-of-way services and construction management are based
upon the hourly rates in effect as of July, 1983. The other work is still based upon our 1982 rates. The additional right-of-way services, i.e., negotiations, appraisals, etc., and the construction management services will be provided on a time and materials basis in accordance with our July, 1983 Standard Hourly Rates. (Attached)
Preliminary Engineering $13,960
Debt Limit Report & Hearing 3,760
Engineering Desi gn 15,330
Assessment Engineering 5,450
Right-of-way Services 1,500
TOTAL (fixed fee) $40,000 $40,000 (includes June 1983 contract amount in above total)
Ri ght -of -Way Services I
Negotiation 40 hrs at $48 = $1,920 $ 3,140 20 hrs at $61 = $1,220
Contract Administration (60 hrs. at $61) 3,660
Construction Inspection (360 hrs. at $39)
Construction Surveying (40 hrs. at $133)
Miscell aneous Costs i .e., telephone, postage, mileage, compaction tests
14,040
5,320
2,340
TOTAL (Time & Materials) $28,500
GRAND TOTAL $68,500
IN WITNESS WHEREOF, we have hereunto set our hands and seals.
ATTEST:
City Clerk
SCHEDULE OF HOURLY RATES
JULY 1983
Project Manager
Principal
Chief Traffic Engineer
Traffic Engineer
Traffic Engineering Associate
Civil Engineer
Landscape Architect
gner Senior Des
Des i gner
Senior Dra tsperson
Draftsperson
Right-of-Way Engineer
Right-of-Way Agent
Senior Inspector
Inspect or
Licensed Land Surveyor
2-Person Survey Crew
3-Person Survey Crew
Landsape Inspector
Clerical, Typist
S 65.00
82.00
69.00
61.00
57.00
61.00
61.00
52.00
48.00
43.00
39.00
61.00
48.00
48.00
39.00
61.00
104.00
133.00
42.00
16.00
Engineering Aide 28.00
Printing, Reproducing, Copying, Etc.) Plus 15%
Mileage .25 per Mi
Out-of-Pocket Expenses (Telephone, cost of Bil i ng
e
A 15% fee for administration, coordination, and handling will be added to subcontracted services. such as foundation reports and speci a1 1st services