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Home My WebLink About1984-06-26; City Council; Resolution 76491 2 3 4 5 6 7 e 9 IC II 12 12 14 1: 1E 17 I€ 1: 2( 21 2; 22 24 2: 2t 2'; 2E RESOLUTION NO. 7649 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARLSBAD, CALIFORNIA, ADOPTING THE FINAL OPERATING BUDGET FOR THE FISCAL YEAR 1984-85 FOR THE CITY OF CARLSBAD AND ESTABLISHING CONTROLS ON CHANGES IN APPROPRIATIONS FOR THE VARIOUS DEPARTMENT FUNDS. WHEREAS, the City Council of the City of Carlsbad has reviewed the proposed final operating budget for fiscal year 1984-85 and has held such public hearings as are necessary prior to adoption of the final operating budget. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Carlsbad, California, as follows: 1. That certain documents now on file in the office of the City Clerk of the City of Carlsbad entitled, "City of Carlsbad 1984-85 Budget," as amended in accord with Exhibits A through H attached hereto and incorporated by reference herein, shall be and the same is hereby adopted as the final operating budget for the City of Carlsbad for the fiscal year 1984-85. 2. That the amount designated as Department Total for each department and each fund in said document is hereby appropriated to the department or fund for which it is designated, and such appropriation shall be neither increased nor decreased except as provided herein without approval of the City Council. amounts designated as Personnel Services, Maintenance and Operations, and Capital Outlay in said document are hereby appropriated for such uses to the department or fund under which they are listed subject to the controls herein. The the following controls are hereby placed on the use and transfers All 3. of budget funds : a. No expenditure of funds shall be authorized unless sufficient funds have been appropriated by the City Council or City Manager as described ir paragraph b below: 1 I1 //I 1 2 3 4 5 6 7 8 9 20 11 12 12 14 If 1E 17 1E 15 2( 21 2; 21 2.1 2: 2( 2: 2E b. The City Manager may authorize transfers of funds from acount to account and department to department within any fund in an amount up to $10,000.00 per transfer. c. The City Manager may authorize the expenditure of funds for various puposes in amounts up to $10,000.00. of $10,000.00 will be governed by Section 3.28 of the Municipal Code. Any expenditure of funds in excesi d. The City Council must authorize all transfers of funds from the budgeted contingency account. e. The City Council must authorize any increase in permanent personnel positions above the level included in the final budget. The City Manager may authorize the hiring of temporary or part-time staff as necessary within the limits imposed by the controls listed above. f. The City Manager may approve change orders on Public Works contracts in amounts up to $5,000.00, if sufficient appropriated funds are available. The Manager may delegate the authority to approve change orders of $1,000.00 or less if funds are available, as described in Administrative Order Number 7 4 All appropriations for Capital Improvement Projects remaining unexpended at 3une 30, 1984 are hereby appropriated for such capital projects for the 1984-85 fiscal year. 5. All funds received as Audio Visual Insurance fees remaining unexpended at June 30, 1984, shall be hereby transferred to the City Audio Visual Insurance Special Revenue Fund. These funds and all revenues received during 1984-85 from this source are hereby appropriated for the purpose of repairing and replacing damaged audio visual material and equipment. 6. All additional revenues that may be received in the City General Fund during the 1983-84 fiscal year are hereby appropriated and transferred to the General Capital Construction Fund, 3 1 2 3 4 5 6 7 9 10 11 7. The transfer of $150,000.00 is hereby approved from the 1983-84 General Fund Unappropriated Reserve to the Liability Insurance Reserve Fund. PASSED, APPROVED AND ADOPTED at a regular meeting of the City Council on the 26th day of June , 1984, by the following vote, to wit: AYES: NOES: None ABSENT: None Council Members Casler, -is, Kulchh, Chick and Presoott 12 13 14 ATTEST: 17 18 19 15 16 (SEAL) 20 21 22 23 24 25 26 MARY % CASLER( Mayor &- 28 I200 ELM AVE CARLSBAD, CA 92008 MAYOR Mary H, Cusler COUNCIL MEMBERS Ann J. Kulchtn Richard 3. Chick Robert 8, Presto# Claude A. Lswls CITY MANAGER frank Aleshlre FINANCE DIRECTOR James F. Ellloft JUNE 26, 1984 r 1200 ELM AVENUE CARLSBAD, CALIFORNIA 92008 TELEPHONE: (714) 438-5561 Office of the City Manager 3une 26, 1984 Honorable Mayor and City Council: We are pleased to present the 1984-85 operating budget for the City of Carlsbad for your review. The total proposed operating budget is about $22.4 million compared to estimated expenditures for 1983-84 of $19.3 million. This represents an increase of 16.1% or about $3.1 million. all funds for 1984-85 will total $23.2 million, about $2.3 million above the estimated revenue for 1983-84 of $20.9 million, or about 11%. Operating revenues from These figures reflect the growth in demand for services and revenues generated by the healthy economy that has existed in Carlsbad for the past 18 months. forecasts included in the proposed budget are based on the City continuing to experience this relatively high level of economic activity. The GENERAL FUND The proposed general fund budget is $16.8 million, an increase of 23.4% over the 1983-84 fiscal year. Estimated general fund revenues are $17.0 million or 16.9% above last year. Eight and one quarter new positions are included in the budget. The proposed budget includes $1 .I million contingency fund. During budget review, approximately $1.2 million was cut from department requests. The proposed general fund budget projects a year end surplus of $800,000. The Council may wish to consider restoring some of the programs or items cut from the original departmental requests, add additional projects or programs, or appropriate the $800,000 to capital projects at year end. General fund revenue estimates have increased by approximately $2.5 million over last year. Property tax revenue has increased $586,000 (13%) and sales tax $376,000 (8%) over last year. Development related revenue estimates are also up $335,000 (32%). In order to minimize the effect of fluctuating demand for certain City services, the City has implemented the policy of contracting for peak load services and using temporary employees rather than adding to the City staff. This policy has worked particularly well in the area of development-related services where plan checking services, engineering services and even clerical staff have been hired on a temporary or contract basis. establishing new programs or positions based on peak development revenues that may not be as stable as other revenue sources such as property taxes. contracting out approach used in the building and engineering departments should allow the City flexibility to vary staffing levels in response to service demands in the development services departments as revenue fluctuates. The City should be cautious about The 1984-85 Operating Budget Page 2 General fund revenue estimates also included $1.2 million in revenue from the state. fiscal position of the State government has restored funding for the vehicle in lieu fees and cigarette tax program. The funding of these revenues will not be assured unt il final budget adopt ion in Sacramento in June. This is a $1 million increase over last year's revenues. The improved Other significant changes in the proposed budget include: - Increased street maintenance efforts by the City Streets Department. - Full funding of the Police Traffic Enforcement Divsion. - Implementation of liability self-insurance to City departments for losses from liability settlements. - Full recovery of vehicle maintenance costs including replacement charges. - Use of contractual services in Engineering for plan check and inspection functions. - Merit increases for City employees eligible for increases in 1984-85. - Eight new employees including a Zoning Enforcement Officer, a Police Service Aide, several clerical employees, a Maintenance Worker and Library employees. - Contingency funds of about $1 .I million. SPECIAL FUNDS The budget requests for the City's special funds reflect several important changes in the City's operating practices as well as some major cost increases. The Sanitation fund request of $1.4 million is $300,000 or about 27% above the 1983-84 estimated expenditures. This increase is primarily due to increased charges from the Encina Treatment Plant. In Water, the water service agreement with the Costa Real Municipal Water District will have a major impact on the City's cost of operation. transfer of seven full time employees to CRMWD and the elimination of the need to purchase water for resale combine to yield an $845,000 decrease in the cost of running the department. The budget request for 1984-85 is $888,000 or only 49% of last year's cost of $1.7 million. The 1984-85 Operating Budget Page 3 The Vehicle Maintenance budget for 1984-85 is $909,000, the Vehicle Maintenance operation has been budgeted to recover the full cost of depreciation plus replacement costs for the City fleet. The department's budget has increased by $180,000 over 1983-84. Major capital outlay of $310,000 is also a contributing factor. The Redevelopment Budget of $243,000 is up about $120,000 or 98% over last years level of $122,000. charges to the redevelopment activity from other departments, and use of consulting services of various types. A list of the proprosed vehicle purchases is included in the Budget. This increase is primarily due to mre proper cross SUMMARY The City Council is in a very good position this year to control the City's programs and services shown in thte budget. years, the Council will have some room to adjust the departments proposed budget and programs from something other than a strict NO change, hold the line approach. contingency account also provide a good insurance policy against a slowdown in the economy which could reduce revenues. For the first time in several The general fund margin of about $800,000 as well as a larger Until Sacramento settles the final issues of long term local government finance, cities must remain hesitant to begin new programs which require the continued dedication of resources. retain a conservative approach to new programs while allowing some growth to take place to serve growing demand. The proposed budget reflects an attempt to Sincerely , FRANK ALESHIRE City Manager FA/3FE/ds .... I I i I ! j ~ i 1 i 1 i I ! i i j I j ! ...... -.... .... *- - I .- I* , I PI mi =I .I Yd I I?d I .I I r-3 I rx- I II I I 'I I ! I 1: P - .- lltlIII!I I I I I I I I I I I I/ T r i d led I. llrs I u cri - c .- Im I .--.--.- ......... ..--- -(E - - - - - - -. --.---Q- ,. ......... ...... -Ai. ........ ----.-o ........... ...... -v, ........... ..---- ,-----.c. . .----------- - ............. ............. .............. .......... z:--- -. ........ 0; . - - - - . - - - - . 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