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HomeMy WebLinkAbout1985-09-03; City Council; Resolution 8174I < 1 2 3 4 5 6 7 8 9 10 3.1 12 13 34 15 16 17 18 19 20 21 22 23 24 25 26 27 28 81 74 - RESOLUTION NO. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARLSBAD, CALIFORNIA, APPROVING AN AGREEMENT BETWEEN THE CITY OF CARLSBAD AND WILLDAN ASSOCIATES FOR ENGINEERING SERVICES FOR VARIOUS PROJECTS. The City Council of the City of Carlsbad, California, does hereby resolve as follows: 1. That an agreement between the City of Carlsbad and Willdan Associates for engineering services for various projects, a copy of which is on file in the Engineering Department and incorporated herein by reference is hereby approved. 2. The Mayor of the City of Carlsbad is hereby authorized and directed to execute said agreement for and on behalf of the City of Carlsbad. PASSED, APPROVED AND ADOPTED at a regular meeting of the Carlsbad City Council held on the 3rd day of SDt-r , 1985 by the following vote, to wit: AYES: Council b"bers Casler, Lewis, Kulchin, Chick and Pettine NOES: None (SEAL) AGREEMENT FOR CONSULTING ENGINEERING SERVICES day of September, 1985, by and between the CITY OF CARLSBAD, a municipal corporation, hereinafter referred to as "City," and WILLDAN THIS AGREEMENT, made and entered into as of the - ASSOCIATES, hereinafter referred to as "Consultant .I1 RECITALS City requires the services of Willdan Associates to provide the necessary consulting engineering services for preparation of final plans and specifications for various City projects; and - Consultant possesses the necessary skills and qualifica- tions to provide the services required by City; NOW, THEREFORE, in consideration of these recitals and the mutual covenants contained herein, City and a Consultant agree as follows: 1. CONSULTANT'S OBLIGATIONS The scope of work shall include the preparation of complete plans and specifications, including bid documents, for the . . following projects: A. Holiday Park/Eureka Place Improvements 6. Harding Street Crossing Signal C. El Camino Real Widening -2- D. Cynthia Lane Assessment District E. Park Drive Assessment District The Consultant shall do all work necessary (as directed by the City Engineer) to get these five projects under construction which shall include, but not be limited to, the following: A. Obtain all necessary environmental clearances for the projects. B. Coordinate and set up all meetings with the affected property owners. C. Obtain all necessary right-of-ways to construct the projects per City standards. D. Prepare reports to the City Council. E. Prepare complete plans and specifications per City of Carlsbad standards. F. Prepare and submit to the City all necessary surveying, soils reports and hydraulic calculations. G. Attend coordination meetings, City Council meetings and the preconstruction meeting. 2. CITY OBLIGATIONS The City shall provide: A. Blank mylars for plan preparation. 8. Necessary individual project background information (survey notes, maps, resolutions, correspondence, etc.). C. Sample specifications and contract documents. 3. PROGRESS AND COMPLETION The work under this Contract will begin within five (5) 3 -3- days after receipt of notification to proceed by the City and be completed according to the work schedule submitted by Consultant in its August, 1985 Proposal (see Exhibit ttA1t). Extensions of time may be granted if requested by Consultant and agreed to in writing by the City Engineer. In consideration of such requests, the City Engineer will give allowance for documented and substan- tiated unforeseeable and unavoidable delays not caused by a lack of foresight on the part of the Consultant, or delays caused by City inaction or other agencies' lack of timely action. 4. FEES TO BE PAID TO CONSULTANT The fees payable according to Paragraph 5, "Payment of Fees", shall be according to Exhibit "6". No other compensation for services will be allowed except those items covered by supplemental agreements per Paragraph 7, "Changes in Work". The design of all five projects will be done for a fixed fee of $53,600.00. All necessary work to bring these projects to the point of construction (surveys, soils, reproduction, administration, assessment engineering, coordination meetings) will be accomplished by the Constultant on a time and materials basis for a fee not to exceed $65,060.00. The total contract will not exceed $118,660.00. 5. PAYMENT OF FEES Payment of fees shall be based upon percentage of work complete for each individual project which will be verified by the City Engineer. The Consultant shall submit to the City Engineer separate invoices for each project as the work is performed. 7 -4- 6. FINAL SUBMISSIONS Within fifteen (15) days of c mpletion a d approval of the final designs, the Consultant shall deliver to the City the following items: A. Original mylars drawn at scale which are reproducible on standard 24" by 3411 or 18" by 26" sheets as necessary. B. All final engineering certifications and documents. The plans shall be signed by a Registered Civil Engineer. 7. CHAN.GES IN WORK It is the intent of this Contract that the total fees quoted by the Consultant have allowed for minor unforeseen field problems. Revision of plans caused by these field conditions have been allowed for in the Consultant's fee. If, in the course of this Contract and design, changes seem merited by the Consultant or the City, and informal consultations with the other party indicate that a change in the conditions of the Contract is warranted, the Consultant or the City may request a change in Contract. Such changes shall be processed by the City in the following manner: A letter outlining the required changes shall be forwarded to the City or Consultant to inform them of the proposed changes along with a statement of estimated changes in charges or time schedule. After reaching mutual agreement .an the proposal, a supplemental agreement shall be prepared by the City and approved by the City Council. Such supplemental agreement shall not render ineffective or invalidate unaffected portions of the agreement. Changes requiring -5- immediate action by the Consultant or City shall be ordered by the City Engineer who will inform a principal of the Consultant's firm of the necessity of such action and follow up with a supplemental agreement covering such work. 0. DESIGN STANDARDS The Consultant shall prepare the plans and specifications in accordance with the design standards of the City of Carlsbad and recognized current design practices. Applicable City of Carlsbad Standards and Regional Standards shall be used where appropriate. Copies of such standards shall be obtained from the City of Carlsbad. 9. COVENANTS AGAINST CONTINGENT FEES The Consultant warrants that their firm has not employed dr retained any company or person, other than a bona fide employee working for the Consultant, to solicit or secure this agreement, and that Consultant has not paid or agreed to pay any company or person, other than a bona fide employee, any fee, commission, percentage, brokerage fee, gift, or any other consideration contingent upon, or resulting from, the award or'making this agreement. For breach or violation of this warranty, the City shall have the right to annul this agreement without liability, or, in its discretion, to deduct from the agreement price or consideration, or otherwise recover, the full amount of such fee, commission, percentage, brokerage fee, gift, or contingent fee. 10. NONDISCRIMINATION CLAUSE The Consultant shall comply with the State and Federal -6- Ordinances regarding nondiscrimination. 11. TER-MINATION OF CONTRACT In the event of the Consultant's failure to prosecute, deliver, or perform the work as provided for in this Contract, the City may terminate this Contract for nonperformance by notifying the Consultant by certified mail of the termination of the Contract. The Consultant, thereupon, has five (5) working days to deliver said documents owned by the City and all work in progress to the City Engineer. The City Engineer shall make a determination of fact based upon the documents delivered to City of the percentage of work which the Consultant has performed which is usable and of worth to the City in having the Contract completed. Based upon that finding as reported to the City Council, the Council shall determine the final payment of the Contract. Final payment shall be in compliance with the Code of Federal Regulations. 12. DISPUTES If a dispute should arise regarding the performance of work under this agreement, the following procedure shall be used to resolve any question of fact or interpretation not otherwise settled by agreement between parties. Such questions, if they become identified as a part of a dispute among persons operating under the'.provisions of this Contract, shall be reduced to writing by the principal of the Consultant or the City Engineer. A copy of such documented dispute shall be forwarded to both parties involved along with recommended methods of resolution -7- which would be of benefit to both parties. The City Engineer or principal receiving the letter shall reply to the letter along with a recommended method of resolution within ten (IO) days. If the resolution thus obtained is unsatisfactory to the aggrieved party, a letter outlining the dispute shall be forwarded to the City Council for their resolution through the Office of the City Manager. The City Council may then opt to consider the directed solution to the problem. In such cases, the action of the City Council shall be binding upon the parties involved, although nothing in this procedure shall prohibit the parties seeking remedies available to them at law. 13. RESPONSIBILITY OF THE CONSULTANT The Consultant is hired to render professional services 0-f designing and drawings for the projects listed within Section 1 of this Agreement, entitled Consultants Obligations, and any payments made to Consultant are compensation solely for such services. Consultant shall certify as to the correctness of all designs and sign all plans, specifications, and estimates furnished with Registered Civil Engineer's number. 14. SUSPENSION OR TERMINATION OF SERVICES This agreement may be terminated by either party upon tendering thirty (30) days written notice to the other party. In the event'of such suspension or termination, upon request of the City, the Consultant shall assemble the work product and put same in order for proper filing and closing and deliver said product to City. In the event of termination, the Consultant shall be -8- paid for work performed to the termination date; however, the total shall not exceed the guaranteed total maximum. The City shall make the final determination as to the portions of tasks completed and the compensation to be made. Compensation to be made in compliance with the Code of Federal Regulations. 15. STATUS OF THE CONSULTANT The Consultant shall perform the services provided for herein in Consultant's own way as an independent Contractor and in pursuit of Consultant's Independent calling, and not as an employee of the City. Consultant shall be under control of the City only as to the result to be accomplished and the personnel assigned to the project, but shall consult with the City as provided for in the request for proposal. 16. CONFORMITY TO LEGAL REQUIREMENTS The Consultant shall cause all drawings and specifications to conform to all applicable requirements of law: Federal, State, and local. Consultant shall provide all necessary supporting documents, to be filed with any agencies whose approval is necessary. The City will provide copies of the approved plans to any other agencies. 17. OWNERSHIP OF DOCUMENTS All -. plans, studies, sketches, drawings, reports, and specifications as herein required are the property of the City, whether the work for which they are made be executed or not. In the event this Contract is terminated, all documents, plans, -9- specifications, drawings, reports, and studies shall be delivered forthwith to the City. Consultant shall have the right to make one (1) copy of the plans for his/her records. 18. HOLD HARMLESS AGREEMENT The City, its agents, officers, and employees shall not be liable for any claims, liabilities, penalties, fines, or any damage to goods, properties, or effects of any person whatever, nor for personal injuries or death caused by, or resulting from, or claimed to have been caused by, or resulting from, any act or omission of Consultant or Consultant's agents, employees, or representatives. Consultant agrees to defend, indemnify, and save free and harmless the City and its authorized agents, officers, and employees against any of the foregoing liabilitie-s or claims of any kind and any cost and expense that is incurred by the City on account of any of the foregoing liabilities, including liabilities or claims by reason of alleged defects in any plans and specifications, unless the liability or claim is due, or arises out of, solely to the City's active negligence. 19. ASSIGNMENT OF CONTRACT The Consultant shall not assign this Contract or any part thereof or any monies due thereunder without the prior written consent of the City. 20. SUBCONTRACTING If the Consultant shall subcontract any of the work to be performed under this Contract by the Consultant , Consultant shall be fully responsible to the City for the acts and omissions of - 10 - Consultant Is subcontractor and of the persons either directly or indirectly employed by the subcontractor, as Consultant is for the acts and omissions of persons directly employed by Consultant. Nothing contained in this Contract shall create any contractual relationship between any subcontractor of Consultant and the City. The Consultant shall bind every subcontractor and every subcontractor of a subcontractor by the terms of this Contract applicable to Consultant's work unless specifically noted to the contrary in the subcontract in question approved in writing by the City. 21. PROHIBITED INTEREST No official of the City who is authorized in such capacity on behalf of the City to negotiate, make, accept, or approve, ur take part in negotiating, making, accepting, or approving of any architectural, engineering inspection, construction or material supply Contractor, or any subcontractor in connection with the construction of the project, shall become directly or indirectly interested personally in this Contract or in any part thereof. No officer, employee, architect, attorney, engineer, or inspector of or for the City who is authorized in such capacity and on behalf of the City to exercise any executive, supervisory, or other similar functions in connection with the performance of this Contract shall become directly or indirectly interested personally in this Contract or any part thereof. 22. VERBAL AGREEMENT OR CONVERSATION No verbal agreement or conversation with any officer, - 11 - agent, or employee of the City, either before, during, or after ' the execution of this Contract, shall affect or modify any of the terms or obligations herein contained nor such verbal agreement or conversation entitle the Consultant to any additional payment whatsoever under the terms of this Contract. 23. SUCCESSORS OR ASSIGNS Subject to the provisions of Paragraph 18, "Hold Harmless Agreement", all terms, conditions, and provisions hereof shall insure to and shall bind each of the parties hereto, and each of their respective heirs, executors, administrators, successors, and assigns. 24. EFFECTIVE DATE This agreement shall be effective on and from the day -and year first above written. 25. CONFLICT OF INTEREST The Consultant shall file a Conflict of Interest Statement with the City Clerk of the City of Carlsbad. The Consultant shall report investments or interests in real property. IN WITNESS WHEREOF, we have hereunto set our hands and seals. WILLDAN ASSOCIATES CITY OF CARLSBAD: By - MARY H. CASLER, Mayor .. Title APPROVED AS TO FORM: ATTESTED: DANIEL H. HENTSCHKE ALETHA L. RAUTENKRANZ Assistant City Attorney City Clerk 0 c -ti se lrard Co '. - rstruct i PROJECT SCHEDULE Below is an anticipated project schedule for each of the five projects. The schedules take into account, in addition to design and construction, the time necessary for assessment proceedings, bonds, and right-of-way acquisition. Park Drive Assessment District Discussion: Assumes that the right-of-way acquisition involves dedication of right-of-way only. Also assumes, in the assessment proceedings that a pro- perty owner petition is either available or immediately attainable. El Camino Real Widening 2 3n 3 Time in Months 4 G h 7 1 e 8 "EXHIBIT A" Holiday Park/Eureka Place 9 Discussion: Assumes right-of-way acquisition [corner cut-offs for curb returns would be dedicated). Cynthia Lane Assement District Time In Months t I 1 I i I Discussion: Assumes the petition is available or immediately attainable from property owners for assessment proceedings. Assessment proceedings in- clude property owner meetings. "EXHIBIT A!* Harding Street Crossing Signal Time in Months 1 2 3 4 Adv. & Awa rde Cons1 5 6 wc-t ion I) "EXHIBIT A" 7 EXHIBIT "Er 1. 2. 3. 4. 5. PROPOSED BAS,IC DESIGN FEES Project B 3192 - Park Drive Assessment District $10,500 Project f 3166 - El Camino Real Widening $1 7,000" Project # 3140 - Holiday Park/Eureka Place $1 5,000" Project # 3161 - Cynthia Lane Assessment District $ 9.900 Project 1'1 3109 - Harding Street Crossing Signal $ 1,200 TOTAL $53,600 Project Management Services shall include: A. B. C. D. E. F. *NOTE: Meetings with the City Utility Coordination Staff reports and City Council Resolutions for: 1. Approval of P.S. & E. and call for bids 2. Award of Contract 3. Acceptance of Work Bid Phase Activities 1. Advertising and legal notice 2. Distribution of P.S. & E. Preconstruction Meeting Submittal nad processing the Environmental Checklist form and the Application for Environmental Initial Study. If projects 1#3166 andd /#3140 are combined as one project, the total design fee, $32,000.00, for the two projects will be lowered by $2,000.00. CAPITAL IMPROVEMENT PROJECTS # 3192 # 3166 # 3140 # 3161 # 3109 Park Dr. El Camino Holiday Pk. Cynthia Lane Harding St. Assmt. Dist. Real Widening /Eureka PI. Assmt. Dist. Cross. Sig. Surveya 8 3,550 $ 3,700 $ 5,750 $ 3,550 $ 0 b Soi Is I nves t i g a t i on 900 1,000 800 900 0 Design 10,500 17,000 15,000 9,900 1,200 Rig h t-of-Wayc & Title Rpts 0 0 1,050 12,350 0 d Project Management 4,025 4,025 4,025 4,025 1,170 Reproductione 870 980 870 870 650 Assessment Engineering 5,000 0 0 5,000 0 824,845 $26,705 $27,495 $36,595 $ 3,020 a. Surveying will be charged on a TEM basis, estimated costs for design survey are presented in Table. included. Construction staking fees are not b. Soils Investigation the above figures are fixed costs as presented by Testing Engineers and will be passed on to the City. c. Right-of-way Holiday Park - One road easement dedication Cynthia Lane - 13 Road easement dedications Project Management See the ax& page for included items. . item. previous d. This will be a fixed fee e. Reproduction Will be charged either on a lump sum basis or costs will be passed on to the City. of working drawings needed and fifty copies of P.S.EE. This will be done on a time and material basis. These estimates are based on the number f. Construction Soils/ Materials Testing "EXHIBIT B" g. Construction Management This will be done on a time and material basis. h. Environmental Review The submittal and processing of the Environmental Checklist Form and the Application for Environmental Initial Study are included in the Project Management fees. 1. If field reviews will be required for biological and archeological surveys and addendums to the Environmental Initial Study are required an estimated fee of $3,000 is proposed by Westec, Inc. per project. If a focused EIR will be required in addition to the Environmental Initial Study, an estimated fee of $6,000 is proposed by Westec, Inc. per project. Although it is unlikely that items 1 and 2 above will be required, $12,000 should be budgeted in the event focused E.1.R.s will be 2. . required on two projects. "EXHIBIT B"