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HomeMy WebLinkAbout1986-09-23; City Council; Resolution 8808I x 5 f F . c r 1 E 5 1c 11 12 1: 14 1: 1E 17 1€ 19 2c 21 22 23 24 25 26 27 28 RESOLUTION NO. 8808 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARLSBAD CALIFORNIA, APPROVING AN AGREEMENT BETWEEN THE CITY OF CARLSBAD AND POUNTNEY CONSULTING ENGINEERS, INC., FOR THE DESIGN OF PALOMAR AIRPORT ROAD WEST ASSESSMENT DISTRICT IMPROVEMENTS, CONTRACT NO. 3151 WHEREAS, proposals have been received by the City of Carlsbad for the design of the Palomar Airport Road West Assessment District improvements; and WHEREAS, the firm of Pountney Consulting Engineers, Inc., has been selected to perform the design services in the amount of $85,500; and WHEREAS, funds in excess of the amount of $85,500 are available in the Account No. 300-820-1840-3151 to cover the design costs; NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Carlsbad as follows: 1. The above recitations are true and correct. 2. That an agreement between the City of Carlsbad and Pountney Consulting Engineers, Inc., for the design of the Palomar Airport Road West Assessment District improvements, a copy of which is hereto marked "Exhibit A" and made a part hereof, is hereby accepted. 3. That the Mayor of the City of Carlsbad is hereby authorized and directed to execute said agreement for and on behalf of the City of Carlsbad. /// /// /// 3 1 2 3 4 5 6 7 a 9 10 11 12 13 14 15 3.6 17 18 19 20 21 22 23 24 25 26 27 28 4. The Consultant fee of $85,500 by Pountney Consulting Engineers, Inc., for the design of the Palomar Airport Road West Assessment District improvements is hereby accepted. PASSED, APPROVED AND ADOPTED at a regular meeting of the Carlsbad City Council held on the 23rd day of September , 1986 by the following vote, to wit: AYES: Council Members Casler, Lewis, Kulchin, Chick and Pettine NOES: None ABSENT: None ATTEST: MAR$ H. CASLER, Mayor ALETHA L. RAUTENKRANZ, City Cherk (SEAL) AGREEMENT FOR DESIGN OF PALOMAR AIPORT ROAD WEST ASSESSMENT DISTRICT IMPROVEMENTS THIS AGREEMENT, made and entered into as of the &&day - of 9 19 o% , by and between the CITY OF CARLSBAD, a municipal corporation, hereinafter referred to as "City," and Pountney and Associates, Inc., hereinafter referred to as "Consultant." RECITALS City requires the services of an Engineering Consultant to provide the necessary engineering services for preparation of final plans and specifications for the above referenced project: and Consultant possesses the necessary skills and qualifications to provide the services required by City: NOW, THEREFORE, in consideration of these recitals and the mutual covenants contained herein, City and a Consultant agree as follows: 1. CONSULTANT'S OBLIGATIONS The Consultant shall perform the following: 1. Prepare a detailed schedule for the completion of the work to be done by the Consultant. 2. Perform cross section survey as necessary. 3. Prepare and submit an application for Coastal Development Permit. 4. Prepare complete contract plans and specifications to include a traffic and signage plan for construction phase and a final striping plan for traffic use at project completion. 'e -2- 5. Prepare a cost estimate of the project and an estimate of time required to construct the project. 6. Prepare right-of-way drawings, deeds, and title reports. 7. Review shop drawings and paving mix designs submitted by the contract or. 8. Review soil tests and structural section recommendations provided by the City's soils engineer. 9. Attend the preconstruction meeting and answer questions regarding the plans and specifications. IO. Make periodic site visits and make appropriate reports and/or recommendations to the City's project manager and inspector. 2. CITY OBLIGATIONS The City shall provide: a. Blank mylars for plan preparation. b. Necessary individual project background information (survey notes, maps, resolutions, correspondence, etc.) c. Sample specifications and contract documents. 3. PROGRESS AND COMPLETION The work under this Contract will begin within ten (IO) days after receipt of notification to proceed by the City and be completed according to the work schedule submitted by the Consultant in its August, 1986 proposal. Extensions of time may be granted if requested by the Consultant and agreed to in writing by 'the City of Carlsbad. In consideration of such requests, the City will give allowance for documented and substantiated unforeseeable and unavoidable delays not caused by a lack of foresight on the part of the Consultant, or delays caused by City inaction or other agencies' lack of timely action. -3- 4. FEES TO BE PAID TO CONSULTANT The fee payable according to Paragraph 5, "Payment of Fees", shall be $85,500. No other compensation for services will be allowed except those items covered by supplemental agreements per Paragraph 7, "Changes in Work". 5. PAYMENT OF FEES Payment of fees shall be on a monthly basis. Invoices will be submitted on the following dates and supported by time sheets and summarized on City provided work summary sheets. Payments will be invoiced in order to pay on the following dates for calendar year 1986: September 19, October 17, November 21, and December 19. Payment dates for calendar year 1987 will be subsequently provided by the Finance Department. 6. FINAL SUBMISSIONS Within fifteen (15) days of completion and approval of the final designs, the Consultant shall deliver to the City the following items: a. Original mylars at scale of the drawings reproducible on Blank mylars will be provided by the City. b. All final engineering certifications and documents. The p by 36" sheets. standard ans shal 24" be signed by a Registered Civil Engineer and/or Registered Landscaped Architect, as appropriate. 7. CHANGES IN WORK If, in the course of this Contract and design, changes seem merited by the Consultant or the City, and informal consultations with the other party indicate that a change in the conditions of the Contract is warranted, the Consultant or the City may request a change in Contract. Such changes shall be processed by the City in the following manner: A letter outlining the required changes shall be forwarded to the City or Consultant to inform them of the proposed changes along After with a statement of estimated changes in charges or time schedule. -4- reaching mutual agreement on the proposal, a supplemental agreement shall be prepared by the City and approved by the City Council. Such supplemental aqreement shall not render ineffective or invalidate unaffected portions of the agreement. be Changes requiring immediate action by the Consultant or City shall ordered by the City Engineer who will inform a principal of the Consultant's . firm of the necessity of such action and follow up with a supplemental agreement covering such work. 8. DESIGN STANDARDS The Consultant shall prepare the plans and specifications in accordance with the design standards of the City of Carlsbad and recognized current design practices. Applicable City of Carlsbad Standards and Regional Standards shall be. used where appropriate. Copies of such standards shall be obtained from the City of Carlsbad. 9. COVENANTS AGAINST CONTINGENT FEES The Consultant warrants that their firm has not employed or retained any company or person, other than a bona fide employee working for the Consultant, to solicit or secure this agreement, and that Consultant has not paid or agreed to pay any company or person, other than a bona fide employee, any fee, commission, percentage, brokerage fee, gift, or any other consideration contingent upon, or resulting from, the award or making this agreement. For breach or violation of this warranty, the City shall have the right to annul this agreement without liability, or, in its discretion, to deduct from the agreement price or consideration, or otherwise recover, the full amount of such fee, commission, percentage, brokerage fee, gift, or contingent fee. IO. NONDISCRIMINATION CLAUSE The Consultant shall comply with the State and Federal Ordinances regarding nondiscrimination. -5- 11. TERMINATION OF CONTRACT In the event of the Consultant's failure to prosecute, deliver, or perform the work as provided for in this Contract, the City may terminate this Contract for nonperformance by notifying the Consultant by certified mail of the termination of the Contract. The Consultant, thereupon, has five (5) working days to deliver said documents owned by the City and all work in progress to the City Engineer. The City Engineer shall make a determination of fact based upon the documents delivered to City of the percentage of work which the Consultant has performed which is usable and of worth to the City in having the Contract completed. Based upon that finding as reported to the City Council, the Council shall determine the final payment of the Contract. 12. DISPUTES If a dispute should arise regarding the performance of work under this agreement, the following procedure shall be used to resolve any question of fact or interpretation not otherwise settled by agreement between parties. Such questions, if they become identified as a part of a dispute among persons operating under the provisions of this Contract, shall be reduced to writing by the principal of the Consultant or the City Engineer. A copy of such documented dispute shall be forwarded to both parties involved along with recommended methods of resolution which would be of benefit to both parties. The City Engineer or principal receiving the letter shall reply to the letter along with a recommended method of resolution within ten (IO) days. If the resolution thus obtained is unsatisfactory to the aggrieved party, a letter outlining the dispute shall be forwarded to the City Council for their resolution through the Office of the City Manager. The City Council may then opt to consider the -6- directed solution to the problem. In such cases, the action of he City Counci shall be binding upon the parties involved, although nothing in this procedure shall prohibit the parties seeking remedies available to them at law. 13. RESPONSIBILITY OF THE CONSULTANT The Consultant is hired to render professional services of designing and drawings for Palomar Airport Road West Assessment District and any payments made to Consultant are compensation solely for such services. Consultant shall certify as to the correctness of all designs and sign all plans, specifications, and estimates furnished with Registered Civil Engineer's number, (or Landscape Architect's registration number). 14. SUSPENSION OR TERMINATION OF SERVICES . This agreement may be terminated by either party upon tendering thirty (30) days written notice to the other party. In the event of such suspension or termination, upon request of the City, the Consultant shall assemble the work product and put same in order for proper filing and closing and deliver said product to City. In the event of termination, the Consultant shall be paid for work performed to the termination date; however, the total shall not exceed the guaranteed total maximum. The City shall make the final determination as to the portions of tasks completed and the compensation to be made. Compensation to be made in compliance with the Code of Federal Regulations. 15. STATUS OF THE CONSULTANT The Consultant shall perform the services provided for herein in Consultant's own way as an independent Contractor and in pursuit of Consultant's Independent calling, and not as an employee of the City. Consultant shall be -7- under control of the City only as to the result to be accomplished and the personnel for in the request for proposal. assigned to the project, but shall consult with the City as provided The Consultant is an independent contractor of the City. The payment made to the consultant pursuant to this contract shall be the full and complete compensation to which the consultant is entitled. The City shall not make any federal or state tax withholdings on behalf of the consultant. The City shall not be required to pay any workers compensation insurance on behalf of the consultant. The consultant agrees to indemnify the City for any tax, retirement contribution, social security, overtime payment, or worker's compensation payment which the City may be required to make on behalf of the consultant or any employee of the consultant for work done under this agreement. 16. CONFORMITY TO LEGAL REQUIREMENTS The Consultant shall cause all drawings and specifications to conform to all applicable requirements of law: Federal, State, and local. Consultant shall provide whose approval is necessary. all necessary supporting documents, to be filed with any agencies The City will provide copies of the approved plans to any other agencies. 17. OWNERSHIP OF DOCUMENTS All plans, studies, sketches, drawings, reports, and specifications as herein required are the property of the City, whether the work for which they are made be executed or not. In the event this Contract is terminated, all documents, plans, specifications, drawings, reports, and studies shall be delivered forthwith to the City. Consultant shall have the right to make one (1) copy of the plans for hidher records. -8- 18. HOLD HARMLESS AGREEMENT The City, its agents, officers, and employees shall not be liable for any claims, liabilities, penalties, fines, or any damage to goods, properties, or effects of any person whatever, nor for personal injuries or death caused by, or resulting from, or claimed to have been caused by, or resulting from, any intentional or negligent acts, errors or omissions of Consultant or Consultant's agents, employees, or representatives. Consultant agrees to defend, indemnify, and save free and harmless the City and its authorized agents, officers, and employees against any of the foregoing liabilities or claims of any kind and any cost and expense that is incurred by tne City on account of any of the foregoing liabilities, including liabilities or claims by reason of alleged defects in any plans and specifications. 19. ASSIGNMENT OF CPNTRACT The Consultant shall not assign this Contract or any part ther.eof or any monies due thereunder without the prior written consent of the City. 20. SUBCONTRACTING If the Consultant shall subcontract any of the work to be performed under this Contract by the Consultant, Consultant shall be fully responsible to the City for the acts and omissions of Consultant's subcontractor and of the persons either directly or indirectly employed by the subcontractor, as Consultant is for the acts and omissions of persons directly employed by Consultant. Nothing contained in this Contract shall create any contractual relationship between any subcontractor of Consultant and the City. The Consultant shall bind every subcontractor and every subcontractor of a subcontractor by the terms of this Contract applicable to Consultant's work unless specifically noted to the contrary in the subcontract in question approved in writing by the City. -9- 21. PROHIBITED INTEREST No official of the City who is authorized in such capacity on behalf of the City to negotiate, make, accept, or approve, or take part in negotiating, making, accepting, or approving of any architectural, engineering inspection, construction or material supply Contractor, or any subcontractor in connection with the construction of the project, shall become directly or indirectly interested personally in this Contract or in any part thereof. No officer, employee, architect, attorney, engineer, or inspector of or for the City who is authorized in such capacity and on behalf of the City to exercise any executive, supervisory, or other similar functioris in connect ion with the performance of this Contract shall become directly or indirectly interested personally in this Contract or any part thereof. 22. the VERBAL AGREEMENT OR CONVERSATION No verbal agreement or conversation with any officer, agent, or employee of City, either before, during, or after the execution of this Contract, shall affect or modify any of the terms or obligations herein contained nor such verbal agreement or conversation entitle the Consultant to any additional payment whatsoever under the terms of this Contract. 23. SUCCESSORS OR ASSIGNS Subject to the provisions of Paragraph 18, "Hold Harmless Agreement", all terms, conditions, and provisions hereof shall insure to and shall bind each of the parties hereto, and each of their respective heirs, executors, administrators, successors, and assigns. 24. EFFECTIVE DATE This agreement shall be effective on and from the day and year first above written. - 10 - 25. CONFLICT OF INTEREST The Consultant shall file a Conflict of Interest Statement with the City Clerk of the City of Carlsbad in accordance with the requirements of the City of Carlsbad Conflict of Interest Code. IN WITNESS WHEREOF, we have hereunto set our hands and seals. POUNTNEY,AND ASSOCIATES, INC. CITY OF CARLSBAD: /' Trt le AT TESTED : + -~iTTrtq-