HomeMy WebLinkAbout1991-10-15; City Council; Resolution 91-3421
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RESOLUTION NO. 91-342
A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF CARLSBAD, CALIFORNIA, ESTABLISHING THE
REGULATIONS AND FEES FOR RENTAL OF THE
CARLSBAD SENIOR CENTER
WHEREAS, the City Council of the City of Carlsbad has the authority
establish regulations and fees for rental of the Carlsbad Senior Center; and
WHEREAS, the City Council has determined that the fees and regulatic
shown in Exhibit 2 attached hereto are fair and reasonable.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the CiQ
Carlsbad, California, that the Regulations and Fee Schedule shown in Exhib
attached hereto is hereby adopted and shall become the official Regulations i
Fees Schedule for the After Hours Rental of the Carlsbad Senior Center. All fc
shall become effective on November 1, 1991.
PASSED, APPROVED AND ADOPTED at a regular meeting of the (
Council of the City of Carlsbad on the 15th day of October ,1991
the following vote, to wit:
AYES: Council Members Lewis, Larson and Stanton
NOES: None
ABSENT: Council
ATTEST;
ALETHA L?AzzLd L. RAUTEl$M~Cl~,
(Seal)
> EXHIBIT : W 0
CITY OF CARLSBAD
SENIOR CENTER
FACILITY USE REGULATIONS
Applications for use of the Carlsbad Senior Center may be made by mail or in person i
the Senior Center, 799 Pine Avenue, Carlsbad, CA 92008. Applications will be accepte
Monday through Friday, 8:30 a.m. to 4:30 p.m., except holidays.
Applications will be reviewed, use will be prioritized and fees, if any, set by the Senic
Center Coordinator or Designee. Please refer to Application Procedures, Rules, Priori
Classifications and Fee Schedule.
APPLICATION PROCEDURES AND POLICIES
1. Applications will be accepted for specific dates and times. Time requested mu
include applicants set-up and clean-up time. Applications must be submitted
least fifteen (15) working days in advance of the date requested. Advance
scheduling may be accepted one (I) year prior for larger special events.
The Senior Center auditorium, dining room and kitchen are available for rental aft
500 p.m. Monday through Friday and from 8:OO a.m. on Saturdays and Sunday
On Friday and Saturday evenings, programs must end by 1:OO a.m., with
departure time no later than 2:OO a.m. Monday through Thursday and on Sund:
evenings, programs must end by 1O:OO p.m., with a departure time no later th:
11 :00 p.m. The Senior Center is not available for rental on City acknowledgc
holidays .
No activity shall be scheduled for more than room capacity.
Auditorium - - 250 for assembly, 130 for dining
Dining Room - j6Jl (seating configuration must utilize present room setup
The Department may refuse or cancel any application. Written notices of refus
or cancellation with appropriate explanation will be given by the Departmer
Applications for use may be denied for the following reasons:
2.
3.
4.
a. Facility not available.
b. Unsatisfactory prior use.
C. Hazardous condition exists.
d.
e.
f.
Application submitted less than fifteen (15) days in advance.
Non-payment of fees before due date.
Higher priority activity takes precedence.
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If an application is denied, the decision may be appealed to the Senior Cent(
Parks and Recreation Director, and then the Senior Commission. The final appei
can be made to the City Council. Appeals should be submitted in writing.
The Department reserves the right to limit the number of uses by any one grou
so that the entire community may make use of the limited facilities available.
In the event of a change of plan by applicant, notice of cancellation must be give
to the Senior Center 21 days before the date of intended use in order to avo1
financial obligation for charges involved. A ten dollar ($1 0) processing fee will t
charged and a refund, if applicable, will be mailed to the applicant.
All fees must be paid at the Carlsbad Senior Center, 799 Pine Avenue. Checks (
money orders are made payable to the "CITY OF CARLSBAD."
Coordinator, The next option, if the applicant is not satisfied, is to appeal it to th
5.
6.
7. A $150 cleaning/damage deposit must be paid upon application approval. TI remainder of the fee is due 21 days before scheduled use. This deposit
refundable in part or in total based upon the condition of the facility at the end I
the activity.
A non-refundable use fee is required and due a minimum of 21 days before tt-
scheduled event--$40 auditorium and/or dining room; $20 kitchen.
A signed copy of your application by the Senior Center Coordinator or Design€
is your confirmation of the requested date. Any preparation for an event is sole
at the applicant's risk.
The City may impose additional requirements on the applicant as a condition
approval. These additional requirements may include, but are not limited t
additional security, City staff or insurance. If an application for facility use h:
been submitted less than fifteen (1 5) working days in advance, the applications M
be reviewed and accommodated subject to facility availability. Any financi
obligations incurred by the City to accommodate the applicant will be deduct€
from the required deposit upon notice of cancellation. Cost incurred for addition
requirements shall be the responsibility of the applicant.
8.
9.
10.
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RULES GOVERNING FACILITY USE
1. An employee of the Parks & Recreation Department shall be present during all hot
of use.
2. Clean-up/Refunds
a. On the day of the event, the patron must initially inspect the premises witt
staff person and fill out a Condition of Facility Report. This report is a check
to insure there is no negligence by either party (staff or patron).
At the end of their event, groups are responsible for the following: b.
,Cleaning of all equipment used.
,Cleaning of any counter areas used.
,Cleaning and wiping all table tops used.
Straightening restroom area.
,Cleaning of any floor or carpet areas soiled or dampened.
,Cleaning of the kitchen and all amenities used (i.e., refrigerator, stove, OVI
,Removal of trash to on-site dumpsters.
, Removal of all supplies, personal articles, displays,
sinks, floors, etc.)
decorations, etc.
c. At the end of the rental and clean-up period, the patron will inspect i
premises with a staff person and complete the Condition of Facilitv Report.
If a group fails to perform a cleanup after their activity, the total deposit will
forfeited. If the facility and equipment is left in a satisfactory condition, a refL
will be issued approximately three to four weeks after the date of the facility u
All groups must be under the direction of their own leadership. There must be at le
one adult present and responsible for each twenty minors, and an adult must
present at all times.
The City of Carlsbad is not liable for accidents, injuries or loss of individual propc
in connection with any of its facilities. Groups which fall into moderate to high r
activity and/or are utilizing the kitchen will be required to obtain liability insurance (ric
clause to original policy), approved by the City of Carlsbad Risk Manager, naming
City of Carlsbad, its officers and employees as additional insured. The City SI
require liability insurance of $1 million to $5 million, depending upon the risk fact
No activity will be permitted which is in violation of local, state or federal statut
Applicants must adhere to all City policies and fire codes during their use of
facility.
d.
3.
4.
5.
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6. Groups are responsible for controlling noise that could be disturbing to other activit
or the surrounding neighborhood.
The Parks and Recreation Department reserves the right to full access of all activit
in order to ensure that all rules and regulations are being observed. Staff r~
terminate the activity for the safety and welfare of the citizens or City property.
Groups having live musical entertainment or serving alcoholic beverages must abi
Groups selling alcohol must obtain "Daily On-sale General License" from 1
Alcohol Beverage Control Board.
Guard service will be arranged by the Department but paid by the applics
Guards will act as security forces and not as I.D. checkers. Additional Quai
may be assigned by the City, if needed.
7.
8.
by the following additional security requirements:
a.
b.
9. Alcoholic beverages shall not be purchased or brought into the building by other th
the person responsible for the activity or licensed caterer. Alcoholic beverages i
not to be consumed outside the building. If minors are found to be in possession
alcoholic beverages, or if participants are found to be in possession of illegal, nc
prescription drugs, the activity will be terminated immediately.
Approval for use will not be granted to a person under twenty-one (21) years of as
Senior Center equipment is available for use in the facility, and may not be remov
to any other location. Persons/groups renting the facility must utilize the equipmc
available at the Center. As approved by staff, limited outside equipment may
brought into the facility (Le., P.A. system, etc). Senior Center equipment may not
used outdoors. Coffee urns are available for use, however, any and all supplies i
the responsibility of the applicant.
The use of any facility will not be granted or permitted to any individual, society gro
or organization which has as its objectives the overthrow or advancing of t
overthrow of the present form of government of the United States or the State
California by force, violence or other means.
Use of the facility by religious groups, groups or individuals for private or commerc
extended or renewed beyond the original period.
No two groups of opposing political parties or political affiliation shall be schedul
at the same time at the facility.
No tape, nails, staples, etc. will be permitted on the walls or ceilings of the facility. \i
suggest decorations be free standing, or designed as table decorations.
IO.
11.
12.
13.
profit making ventures, will be limited to three (3) months per year. Use may not
14.
15.
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16. The use of confetti, birdseed, rice, etc. (for throwing) is prohibited. Also, the us
of hay and straw will not be allowed.
The use of candles is prohibited.
SMOKING IS NOT PERMITTED IN ANY CITY FACILITY.
17.
18.
CLASSIFICATION OF APPLICANTS AND FEES
Each application will be reviewed by the Senior Center Coordinator or Designee an
classified into a group depending on the type of organization and the intended us(
Senior Center activities have first priority for the use of the facility. The classifications ar
listed in order of priority with classification "A" first, classification "6" second, etc. The Cil
attempts to accommodate all groups; however, there is a limited number of facilitie!
Unfortunately, the demand exceeds the supply. For that reason, a priority system for us
had to be established.
A. Carlsbad Senior Center activities.
B. Parks and Recreation activities; City co-sponsored activities; other Cii
departments: Carlsbad Unified School District administration authorize
activities.
Examples: CUSD Board of Trustees Meetings, Friends of the Library,
Carlsbad Commission Meetings.
C. Carlsbad resident non-profit organizations (non-paid management): Carlsba
Homeowners Associations, Carlsbad civic and social organizations, and ar
Carlsbad organization sponsoring a public forum or candidates night.
Examples: Carlsbad Rotary, La Costa Youth Organization, Carlsbad Littlc
League, Carlsbad Boy Scouts.
D. Carlsbad resident non-profit organizations (paid management): Civic an
social organizations.
Example:
Locally organized groups whose normal place of meeting is located in th
City of Carlsbad; resident religious; resident political candidate use for fun
raisers; non-resident not-for-profit educational; civic and social organization:
resident private parties.
Examples:
Garlsbad Boy's and Girl's Club.
E.
North County A.A., Y.M.C.A., resident wedding reception.
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e 3 F. Resident commercial, business, profit making organization: non-residen
private party activities.
Examples: Carlsbad Inn, non-resident weddings or receptions.
Non-resident commercial, business, political, profit making and religiou
organizations.
Examples: Trade shows, company training, meetings, and seminars.
G.
IN ORDER TO QUALIFY AS CLASSIFICATION "C" OR "D" NON-PROFIT USERS, THI
ORGANIZATION MUST MEET a OF THE FOLLOWING CRITERIA:
1. The organization must be registered as a not-for-profit corporation with the Stat
of California, or, if not registered with the State, must have a constitution or by-law
which clearly state that the objectives of the organization are of a non-profit, nor
commercial nature.
The organization must be comprised of volunteers, and 51% of its membershi
must be Carlsbad residents.
The organization must submit the following:
a. If incorporated, submit State incorporation papers and by-laws; if nc
2.
3.
incorporated, submit constitution and by-laws.
b. Financial verification of organization's exemption from income ta
(Department of the Treasury form 990 may be used.) An updated copy w
be required by October 1st of each year.
A signed statement verifying item "2" above. c.
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FACILITY FEE SCHEDULE AND CLASSIFICATIONS
SENIOR CENTER - REGULAR OPERATION HOURS
Monday - Friday 8:OO a.m. to 500 p.m.
Fees are based on an hourly rate, with a two hour minimum.
A staffing fee of $7.00 per hour is required for all users.
Hourly Rates Per
CLASS I FI CAT10 N
SENIOR CENTER AB---- C DEFG
Auditorium N/C N/C $30 $40 $50 $65 $80
Non-Refundable Use Fee $40
Dining Room N/C N/C $30 $40 $50 $65 $80
Non-Refundable Use Fee $40
Kitchen
(Warming) N/C N/C $5 $10 $15 $20 $25
(Full service/preparation) N/C N/C $15 $20 $25 $30 $35
Non-Refundable Use Fee $20
NOTES:
1. There is a two-hour minimum for the use of facilities.
Fees will not be pro-rated for less than one hour.
Building rentals include use of tables, chairs and P.A.
Senior Center equipment cannot be utilized outdoors.
All users must pay the $7.00 per hour per 100 people staff fee.
2.
3.
4.
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