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Home My WebLink About1993-12-07; City Council; Resolution 93-321il 0 0 1 2 3 4 5 6 RESOLUTION NO. 93-321 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARLSBAD, CALIFORNIA, APPROVING THE BID PROPOSAL BETWEEN THE CITY OF CARLSBAD AND PRINTASTIC, INC. FOR ANNUAL LElTERHEAD/ENVELOPE/BUSINESS CARD PRINTING SERVICES i NOW THEREFORE BE IT RESOLVED by the City Council of the City of ( 7 regarding the annual letterhead/envelope/business card printing on recycled paper as ! 9 1. That the bid of Printastic, Inc, 5631 Palmer Way #K, Carlsbad, Ci 8 California, as follows: lo 11 Exhibit "AI is hereby approved. 2. That an Agreement between the City of Carlsbad and Printastic, Inc, 12 13 services for the period of one year commencing January 1 , 1994 through December 31 , may be renewed by the City Manager for three one (1) year periods with increases not t 14 15 16 10% of the prices in effect at the end of the preceding contract period, a copy of attached, Exhibit "B" and made a part hereof, is hereby approved. 17 I1 3. That the Mayor of the City of Carlsbad is hereby authorized and dil I-8 (1 execute said Agreement for, and on behalf of the City of Carlsbad. 19 1 *... 20 -... 21 I1 ".. 22 23 .... .... 24 25 I .*** .... 26 .... 27 i .... 28 5 1 0 0 PASSED, APPROVED AND ADOPTED at a Regular Meeting of the City Council o 2 11 of Carlsbad held on the 7th day of DECEMBER, 1993, by the following vote, to wit: 3 4 5 6 AYES: Council Members Lewis, Stanton, Kulchin, Nygaard, Finnila 7 NOES: None a ABSENT: None 9 10 ATTEST: 23 // 24 25 , 26 27 28 0 0 EXHlBl AGREEMENT THIS AGREEMENT, made and entered into this 13th day of DECEMBE8 1993, b and between the CITY OF CARLSBAD, California, a municipal corporation, hereinafte referred to as "City" and Printastic, Inc. , hereinafter referred to as "Contractor' WITNESSETH WHEREAS, the City does find that the proposal tendered by the Contractor fo annual printing of letterhead/envelopes/business cards was a responsive proposal and c high standards; WHEREAS, the City does further find and determine that it would be in the bes interests of the City that said proposal be accepted and the contract be awarded to th Contractor; NOW, THEREFORE, for and in consideration for the mutual covenants and promise of the parties hereto and upon the express terms and conditions thereinafter set forth, j is agreed by and between them, and each with the other as follows: 1. This Agreement shall consist of and include the following document attache hereto, as Exhibit "A", Bid Proposal. 2. The Contractor agrees to furnish all labor and materials for the printing c letterhead/envelopes/business cards submitted in the proposal dated Octobc 28,1993. 3. The Contractor shall provide pick-up an delivery service as required by'th City. The Contractor shall furnish printed matter within five (5) days aft€ a "proof' is approved by the City. 4. The Contractor shall obtain and pay for a City of Carlsbad business licens prior to signing this Agreement. 5. This Agreement shall be for a period of one (1) year commencing on Januar 1,1994 and ending on December 31, 1994. At the end of one (1) year, th City has the right to re-bid or renew the Agreement for three (3) addition: one (1) year periods. 6. The Contractor shall be aware of the requirements of the Immigration an Control Act of 1986 and shall comply with those requirements, including bl not limited to verifying the eligibility for employment of all agent: employees, sub-contractors and consultants that are included in th. agreement. 0 0 \ 7. The Contractor shall take and maintain during the life of this Agreemer worker's compensation insurance covering all of the Contractor's employel in a company satisfactory to the City and shall furnish to the City certificate issued by such company prior to the beginning of this contract 8. It is expressly understood and agreed that the Contractor herein named the furnishing of all labor and materials provided in this Contract, is actir as an independent Contractor and not an agent, servant or employee of tl City. 9. This agreement or any part thereof shall not be assigned by Contract( without prior written consent of the City. 10. This Agreement may be amended or modified only by written agreeme: signed by both parties, and failure on the part of either party to enforce a1 provision of this Agreement shall not be construed as a waiver of the rig to compel enforcement of such provision or provisions. 11. Once each year, after the first six (6) months of this Agreement, up( written request by the Contractor and approval of the Purchasing Officc said prices shall be subject to change in accordance with the Consumer Pri Index, San Diego as published by the U.S. Department of Labor, based ( one-half of the percentage change in the index from the first month of tE Agreement to each succeeding anniversary thereof. 12. This Agreement may be terminated by either party by giving thirty (30) da written notice to the other, and this Agreement shall terminate forthwi thirty (30) days following the date such notice is given. IN WITNESS WHEREOF, the parties hereto have executed this agreement the day and year first above written. CONTRACTOR CITY By: /,&&e By: Title: /afJ/13 <"p' Title: bvor 2 City 0 EXHl E of Carlsbac REQUEST FOR BID BID NO. 6 Bid Opening: 11:OO a: October 28, 19 FOR: 4NNUAL LETTERIIEAD/ENVELOPE7BUSINESS CARD PRINTING SERVICES FOR TIIE PERIOD FROM JANUARY 1, 1994 THROUGH DECEMBER 31, 1994 ACCORDANCE WITH THE ATTACHED SPECIFICATIONS. DESCRIPTION ESTIMATED SET-UP RERUN SET-UF USAGE CHARGEM CHARGE CHARGE LETTERHEAD, 8 1/2" X 11" Classic Laid 24#, Laser Finish Recycled Bright White 58M $ :?;?.z-$ ;3$"" $ /a (i" ENVELOPES #10 Classic Laid 24# Recycled Bright White 57M $ %I '7, '2-s $ /!/& % $ /-c 'E ENVELOPES # 10 Regular White Wove 24#, Recycled MINIMUM 10% PCW 15M ENVELOPES #10 WINDOW White Wove 24#, Recycled $ 3 L/ , .- '73- $ y& 5z $ /J (2 10M ' $ ..? 7 - $ yo MINIMUM 10% PCW = $ /$"- 7.r- CP2 ESTIMATED SET-UP RERUN Sl3"UI DESCRIPTION USAGE CHARGWZSO CHARGE CIIARGE BUSINESS CARDS, 2" x 3 l/2" Classic Laid Cover 80# 170 Boxes Recycled Bright White (250box) " -.- $ 9 -2 "7 x* " $ 7 .x55 $J Estimated usage is based on the previous year's orders and represents the best availal estimate of expected usage. Actual quantities ordered during the contract period may greater or lesser than the estimates. Bids will be evaluated on the basis of total cost to the City for the initial contract peria Will successful bidder(s) agree to hold unit prices firm through the initial contract peric (January' 1, 1994 through December 31, 1994) 3 Yes No 1200 Carlsbad Village Drive - Carlsbad, California 92008-1 989 - (61 9) 434-21 e 0 1 Page 2 Bid No. 6 - Letterhead/Envelope/Business Card Printing Service OPTION TO RENEW The City may desire to exercise an option to renew the Contract for three (3) additional c ( 1) year periods. The City proposes that such renewal be contingent on a mutual agreem between the City and the successful bidder herein, such agreement to be confirmed sixty ( days prior to the termination of the contract period. Either the City or the bidder ma: that time decline to confirm the renewal of the Contract, for any reason whatever, and s declination would render the renewal option null and void. Would the bidder accept an option to renew, subject to the above stated conditions? x Yes No If the bidder would accept the option to renew, please indicate below the rnaxir! percentage increase to which the prices effect at the end of the initial contract period WI be subject if the renewal option were exercised. Bidder stipulates that the cumulative total of each option period would not exceed /P % of the prices in effect at the end of the preceding contract period. Terms: /VET \30 READ THE ATTACHED INSTRUCTIONS TO BIDDERS,GENERAL PROVISIONS SPECIAL PROVISIONS CAREFULLY, THEY ARE A PART OF YOUR BID. The Representation and Certification Form must be completed and returned with you' ope K,L&, w3wd + <ern-<% 9 LhG +44-3 Firm ' p/2 f~~~~~~ G ARANTEE OF GOOD FAITH Address 56 3 / REQUIRED: $ None (FAILURE TO SUBMIT GUARANTEE OF GOOD FAITH WILL VOID THE BID. SEE State, zip &A- F 200 8 . PARAGRAPH 3, GENERAL PROVISIONS.) Print Name 61~ flf4ac c' Signature Telephone @/ "/03'o Date- City &",+@. LZ K&A- THE CITY ENCOURAGES THE PARTICIPATION OF MINORITYAND WOMEN-OWNED BUSINE' - *. t 0 e Exhibit " TABULATION OF BID LRTERHEAD/ENVELOPE/BUSlNESS CARD PRINTING I r * VENDOR ANNUAL COST Printastic 5631 Palmer Way #K $1 0,468.50 Carlsbad CA 92008 Carlsbad Printing Services 5355 Avenida Encinas #F $1 1,704.62 Carlsbad CA 92008 Kelley Graphics 281 4 Roosevelt Street $1 4,129.00 Carlsbad CA 92008 Printing and Advertising Co of San Diego 7959 Silverton Ave #lo01 $1 3,853.72 San Diego CA 95126 The annual cost was derived from the charges submitted in the Bid as follows: 4 26 2 28 8 5 85 85 orders/2000 Letterhead (including set-up charge) orders/2000 Letterhead (reruns) orders/2000 Classic Laid envelopes (including set-up charge) runs/2000 Classic Laid envelopes (reruns) runs/2000 Utility envelopes runs/2000 Utility window envelopes runs/250 Business cards (including set-up charge) runs/250 Business cards (reruns)