HomeMy WebLinkAbout1996-06-04; City Council; Resolution 96-1911
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RESOLUTION NO, 96-191
A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF CARLSBAD, CALIFORNIA AUTHORIZING THE
EXECUTION OF AN AGREEMENT FOR SCHOOL
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CROSSING GUARD SERVICES
Now, therefore, Be It Resolved by the City Council of the City of Carlsbad, California, as
follows:
1. That the bid from Western Staff Services, 191 2 Hacienda Drive, Vista, CA 92083, is
heareby accepted.
That Agreement (Exhibit A) between City of Carlsbad and Western Staff Services for
school crossing guard services for the period from July 1, 1996 through June 30,
1997, which may be renewed by the City Manager for three additional one-year
periods, a copy of which is attached and made a part hereof, is hereby approved.
That the Mayor of the City of Carlsbad is hereby authorized and directed to execute
said Agreement for and on behalf of the City of Carlsbad.
2.
3.
PASSED, APPROVED AND ADOPTED at i3 Regular Meeting of the City Council of the
City of Carlsbad on the 4th day of JUNE , 1996, by the following vote, to
wit:
AYES: Council Members Lewis, Mygaard, Kulchin, Hall
NOES: None
ABSENT: Council Member Finnil b
ATTEST:
Aletha L. Rautenkranz, City Clerk
(SEAL)
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AGREEMENT TO PROVIDE
SCHOOL CROSSING GUARDS
This Agreement, made this 11 th day of JUNE , 19 xis between the City 01
Carlsbad, a Municipal Corporation ("City") and Western Staff Services .
In consideration of the covenants contained herein, City and Western Staff Services
agree as follows:
R ECI TALS
1. Western Staff Services shall:
a. Provide capable and reliable personnel at the places and times stated in
Section 3 of this Agreement meeting the crossing guard requirements established
by the City of Carlsbad Police Chief.
b. Western Staff Services is responsible to insure that a crossing guard is
present at all designated locations every day that school is in session. This will
require the contractor to have in place an adequate notification system for regular
crossing guards in the event they will be absent from their regular posts. In all
cases, the contractor assumes responsibility to insure that every post is manned
at the predetermined times as set forth by its contract.
C. Establish and maintain a recruiting plan that will assure a fully qualified
backup crossing guard to be available for each crossing guard position designated
by the City of Carlsbad Police Chief.
d. Pre-screen applicants to determine the applicants' qualifications and
suitability for the position. Applicants considered acceptable must be fingerprinted
at the Carlsbad Police Department for a criminal history check. Applicants
deemed to be unacceptable by the Carlsbad Police Chief will not be assigned as
crossing guards.
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e. Fully train each crossing guard prior to a guard assuming crossing guarc
duties. Training standards will be approved by the Cadsbad Police Departmen
and shall include instruction on holding the crossing guard stop sign, where tc
stand while children cross, the wearing of a safety vest, proper reporting oi
violations against the hand held stop sign and actions to be taken in the event oi
an accident.
f. Comply with all state and federal requirements regarding payroll taxes,
minimum wage, workers’ compensation, unemployment compensation insurance,
and fair employment practices.
g. Handle all payroll responsibilities.
h. Obtain and maintain for the duration of the contract insurance placed with
a company having at least an A-:V rating in the Best Key Rating Guide and
admitted and authorized to transact the business of insurance in the State of
California by the Insurance Commissioner. The coverage and limits are as follow;
$1,000,000 combined single limit per occurrence for bodily injury
and property damage.
Workers’ Compensation and Employers’ Liability Insurance
Worker Compensation limits as required by the Labor Code of the
State of California and Employers’s Liability of $1,000,000 per
incident.
The City of Carlsbad shall be named as an additional insured on
the liability policies. A Certificate of Insurance that certifies
compliance to the above requirements shall be furnished the City
within ten (10) days of the award of the contract.
1. Comprehensive General Liability Insurance
2.
3.
1.
employee hired as a crossing guard.
Be responsible for all workers‘ compensation claims presented by any
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schedules.
Establish liaison with the school district to monitor changes in schoo ,
2. City shall:
a.
crossing guard.
b. Pay Westem Staff Services for the services provided under this Contrac
at an hourly rate of $11.90 Payment shall be made within fifteen (15) days of the
submission of a bill for the number of hours worked. Bills shall be submitted
weekly and shall state the hours worked in the previous week. City shall have the
right to verify the hours worked prior to payment. City may make payment on a
monthly basis for the bills submitted during the prior month.
Provide a safety vest or jacket and hand held stop sign for use of eact
c. Accept or reject applicants for crossing guards within a reasonable time
after the applicant has been fingerprinted. Rejections of applicants shall not be
unreasonable. Upon request, the reason for rejection shall be disclosed to
Western Staff Services. Western Staff Services shall not disclose such reasons
to any person other than applicant.
d.
guards.
Provide Western Staff Services with written qualifications for crossing
3. Provision of Crossing Guards:
Western Staff Services shall provide six i (6) regular crossing guards.
crossing guards shall be stationed one (1) each at the following intersections:
a. Carlsbad Village Driveflamarack
b. Las Flores/Pio Pic0
C. Monroe/Chestnut
d. TamaracWJeff erson
e. El Camino Realmamarack
f. Rancho Santa Fe/Calle Barcelona
The
The guards must be posted two (2) times each day at (1) 7:30 - 8:15 a.m., and (2) 2:25 -
255 p.m. at locations a, b, c, d, e, and f. Guards must also be posted from 1250 - 120
p.m. at location f, on the days when needed.
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Adjustment of times may be necessary in the event of a change in school schedules.
Western Staff Services shall monitor the school schedules and make adjustments to the
guard posting schedules if necessary. City shall have final authority for changes in the
guard posting schedules.
Guards shall be provided for the regular year (approximately mid-September to Mid-June)
at locations a, b, c, d, e. Guards shall be provided for year round school at location f.
This Contract shall be for the period from July i, 1996 tni*ough June 30, 1997 with the
option to renew for three additional one (1) year periods.
Western Staff Services shall submit to the City the price for the next years' services not
later than April 30, 1996. If the City accepts the price, the Contract may be renewed for
an additional one (1) year period for up to three additional years. The parties may
indicate the renewal by signing and dating an extension of this Contract or by an
amendment and extension of the Contract. City reserves the right to rebid the Contract
whenever it deems such rebidding to be in the best interest of the City.
Either party shall have the right to terminate this Contract upon sixty (60) days written
notice to the other party. Upon termination by Contractor during the school year, Western
Staff Services shall pay to City in liquidated damages the amount of $200.00 for each
remaining month. City shall have the right to immediately terminate this contract upon
any work stoppage, strike or sick out of the Western Staff Services employees.
4.
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6.
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7. Any notices required by this Agreement shall be delivered as follows:
TO CITY: City of Catisbad Attni Police Chief
2560 Orion Way
Catisbad, CA 92009
1912 Hacienda Drive
Vista CA 92083
TO CONTRACTOR: Western Staff Services
IN WITNESS WHEREOF, the parties hereto have executed the Agreement at Catisbad,
Califorriki, the day and year first above written.
Executed by Contractor this 2 % day of w ccq, ,19 96
CONTRACTOR:
Western Staff Services
ATTEST: (print na me/ti t le)
By:
(sign here) -A
(print namehitle)
(Proper notarial acknowledgment of execution by Contractor must be attached.)
(President or vice-president &x! secretary or assistan? secretary must sign for corporations. If
only one officer signs, the corporation must attach a resolution certified by the secretary or
assistant secretary under corporate seal empowering that officer to bind the corporation.)
APPROVED AS TO FORM: RONALD R. BALL City Attorney
KAREN R. KUNDTZ, Assistant City Clerk
' Deputy City Attorney BY
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CALIFORNIA ALL-PURP @ E ACKNOWLEDGMENT m
State of C4F I'F~ Pk ;H
county of 54CJ B&ca
personally appeared G47;4J€- be B;L/++lFp
On flt) 22 y /yf6 before me, h>!j?&% ~~L'E/ /%WFf ib3~1'
DATE NAME, TITLE OF OFFICER ~ E.G., "JANE DOE, NOTARY PUBLIC
NAME(S) OF SIGNER(S)
0 personally known to me - OR - M proved to me on the basis of satisfactory evidenc
to be the personw whose namew is/*
subscribed to the within instrument and ac
knowledged to me that bq'shehky- execute1
the same in h/her&&r authorize
capacity@%&, and that by tkilher/'bw
signature@$ on the instrument the person&
or the entity upon behalf of which thf
person@$ acted, executed the instrument
WITNESS my hand and official seal.
Though the data below is not required by law, it may prove valuable to persons relying on the document and could prevel
fraudulent reattachment of this form.
CAPACITY CLAIMED BY SIGNER DESCRIPTION OF ATTACHED DOCUMENT
s C' /+)C> L: L
&GRCrnCdT 'TO
?/?a L' ,: 3 4-
GOAWDS
C&gf;NJ CORPORATE OFFICER
TITLE OR TYPE OF DOCUMENT TITLE(S) G
NUMBER OF PAGES
DATE OF DOCUMENT
SIGNER IS REPRESENTING: /</$ NAME OF PERSON(S) OR ENTITY(1ES)
SIGNER(S) OTHER THAN NAMED ABOVE .___. ___. ___
01993 NATIONAL NOTARY ASSOCIATION -8236 Remmet Ave.. P.O. Box 7184 * Canoga Park, CA 913C