HomeMy WebLinkAbout1997-01-21; City Council; Resolution 97-27I W 0
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RESOLUTION NO. 97-27
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARLSBAD,
CALIFORNIA, APPROVING A CONSULTANT AGREEMENT AND
APPROPRIATING PROJECT FUNDS FOR THE CARLSBAD CITY LIBRARY
PROIECT.
WHEREAS, the City Council of the City of Carlsbad, California, has previously
appropriated partial funding to begin necessary redesign work on the document set for
proposed Carlsbad City Library project; and
WHEREAS, the Purchasing Agent, pursuant to Carlsbad Municipal Code SE
3.28.150 has waived the requirement for competitive negotiations, and a const
agreement has been negotiated with the design architecture firm
originating the project document set now requiring modifications; and
WHEREAS, additional design phase funding for said work is required; and
WHEREAS, the City Council hereby finds it necessary, desirable, and in the F
interest to proceed with the redesign work required for proposed Carlsbad City Li
project.
NOW, THEREFORE, BE IT RESOLVED as follows:
1. That the above recitations are true and correct.
2. That a consultant agreement with Cardwell - McGraw Architects, attached heretc
and incorporated by reference herein, is hereby approved and the Mayor is authorizl
execute said agreement. Following the Mayor's execution of said agreement, the City '
is directed to send copies of this resolution and the consultant agreement to Cardv
Thomas, Architects, attention: Richard Cardwell, 1221 Second Avenue, Suite 300, Sf
Washington 98101; McGraw - Baldwin, Architects, attention: Ken Baldwin, 701 B S
San Diego, California 92101; the City Library Department; and the Comm
Development Department. I ///
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3. That the Finance Director is authorized to appropriate $337,637 from the
Community Facilities District No. 1 fund balance to the project account for said work.
PASSED, APPROVED, AND ADOPTED at a regular meeting of the Carlsbad City
Council held on the 21st day of January , 1997, by the follo
vote, to wit:
AYES: Council Members Lewis, Finnila, Nygaard, Kulchin and Hall
NOES: None
ABSENT: None
ATTEST:
-
ALETHA L. RAUTENKRANZ, City Clerk '
(SEAL)
2.
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AGREEMENT FOR LIBRARY DESIGN SERVICES
FOR THE CARLSBAD CITY LIBRARY PROJECT
THIS AGREEMENT, made and entered into as of the %'th day of AkUU+Ll
1997, by and between the CITY OF CARLSBAD, a municipal corporation, hereinafter
referred to as "City", and CARDWELUMcGRAW, ARCHITECTS, hereinafter referred to
as "Contractor."
RECITALS
City requires the services of a library design architecture Contractor to provide
the necessary library design architecture services for preparation of final plans,
specifications, and construction documents for the Carlsbad City Library project; and
Contractor possesses the necessary skills and qualifications to provide the services.
required by the City;
NOW, THEREFORE, in consideration of these recitals and the mutual
covenants contained herein, City and Contractor agree as follows:
I. CONTRACTORS OBLIGATIONS
Contractor shall provide library design architecture services to City to
complete the final plans, specifications, and construction documents for the Carlsbad
City Library project, hereinafter referred to as the "Project." Contractor shall utilize the
Project's previously approved 1991 document package and incorporate the following
changes, thereby creating a new set of final project plans, specifications, and contract
documents suitable and appropriate for public bidding by City:
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a. Changes in Building Regulatory Requirements
b. Resubmittal of Project Documents for Necessary Approvals ’
c. Changes in Construction Products and Technology
d. Changes in Library Services and Technology
e. Changes in Project Documentation and the Construction Process
f. Changes in Site Conditions and Site Planning Codes
g. Revisions to 1991 Completed Construction Documents
h. Restart Project Team Including All Required Professional
Disciplines and Sub-Consultants
Contractor‘s detailed scope of work is identified as Exhibit “A” entitled
“Project Scope Document“ attached hereto and incorporated by reference herein.
Contractor shall attend all meetings with City staff and sub-consultants
related to the design as may be necessary to accomplish the Project. Contractor shall
attend up to a total of five (5) public hearings as a basic service, including but not
limited to, City Council hearings, Planning Commission hearings, Library Board
meetings, and other public meetings as required for the design of the project.
Contractor shall produce and provide all copies of necessary submittal materials,
reports, exhibits, drawings, plans, specifications, elevations, design data, and other
information to all public agencies whose approval is required for the Project.
2. CITY OBLIGATIONS
The City shall provide to Contractor copies of all existing and available
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drawings, exhibits, data, reports, plans, and other documents currently in its
possession that will assist Contractor with the Project. City shall provide suitable and
available meeting space in existing and available City facilities for Contractor to
undertake necessary meetings with City personnel required for the Project. City shall
designate an authorized representative with which Contractor shall ~ coordinate the
Project. City shall pay Contractor in accordance with the terms and conditions as
stated herein.
3. PROGRESS AND COMPLETION
The work under this contract will begin within ten (I 0) days after receipt of
notification to proceed by the City and be completed within 180 days of that date.
Extensions of time may be granted if requested by the Contractor and agreed to in,
writing by the City Manager or his authorized representative . The City Manager or his
authorized representative will give allowance for documented and substantiated
unforeseeable and unavoidable delays not caused by a lack of foresight on the part of
the Contractor, or delays caused by City inaction or other agencies' lack of timely
action. ..
4. FEES TO BE PAID TO CONTRACTOR
The total fee payable for the services to be performed shall be $378,079. in
accordance with attached Exhibit "A". No other compensation for services will be
allowed except those items covered by supplemental agreements per Paragraph 8,
"Changes in Work." Incremental payments shall be made upon receipt of monthly
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invoices from the Contractor reflecting percentage of completed work. Said monthly
invoices shall require prior review and approval of the City, the approval of which shall
not be unreasonably withheld.
5. DURATION OF CONTRACT
This agreement shall extend for a period of one (1) year from date thereof. The
contract may be extended by the City Manager based upon a review of satisfactory
performance and the City’s needs. The parties shall prepare extensions in writing
indicating effective date and length of the extended contract.
6. PAYMENT OF FEES
Payment of approved items on the invoice shall be mailed to the Contractor
within 30 days of receipt of the invoice.
7. FINAL SUBMISSIONS
Within ten (1 0) days of completion and approval of the final plans, specifications,
and contract documents for the Project by City, the Contractor shall deliver to the City
the following items:
- One (1 ) set of reproducible mylar project drawings
e Three (3) sets of blackline paper prints of the project drawings
- Three (3) sets of CADD disks of the CADD generated project drawings
- One (1 ) set of camera ready 8.5” by 1 1 ” specifications
- Three (3) sets of bound specifications
- Three (3) sets of disks containing the complete specification and contract
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documents package, compatible with WORD, version 7.0, WINDOWS 95
8. CHANGES IN WORK
If, in the course of the contract, changes seem merited by the Contractor or the
City, and informal consultations with the other party indicate that a change in the
conditions of the contract is warranted, the Contractor or the City may request a change
in contract. Such changes shall be processed by the City in the following manner: A
letter outlining the required changes shall be forwarded to the City by Contractor to
inform them of the proposed changes along with a statement of estimated changes in
charges or time schedule. A Standard Amendment to Agreement shall be prepared by
the City and approved by the City according to the procedures described in Carlsbad
Municipal Code Section 3.28.1 72. Such Amendment to Agreement shall not render.
ineffective or invalidate unaffected portions of the agreement.
9. COVENANTS AGAINST CONTINGENT FEES
The Contractor warrants that their firm has not employed or retained any
company or person, other than a bona fide employee working for the Contractor, to
solicit or secure this agreement, and that Contractor has not paid or agreed to pay any
company or person, other than a bona fide employee, any fee, commission,
percentage, brokerage fee, gift, or any other consideration contingent upon, or
resulting from, the award or making of this agreement. For breach or violation of this
warranty, the City shall have the right to annul this agreement without liability, or, in its
discretion, to deduct from the agreement price or consideration, or otherwise recover,
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the full amount of such fee, commission, percentage, brokerage fees, gift, or contingent
fee.
10. NONDISCRIMINATION CLAUSE
The Contractor shall comply with the state and federal laws regarding
nondiscrimination.
11. TERMINATION OF CONTRACT
In the event of the Contractor's failure to prosecute, deliver, or perform the work
as provided for in this contract, the City Manager may terminate this contract for
nonperformance by notifying the Contractor by certified mail of the termination of the
Contractor. The Contractor, thereupon, has five (5) working days to deliver said
documents owned by the City and all work in progress to the City Manager or his.
authorized representative. The City Manager or his authorized representative shall
make a determination of fact based upon the documents delivered to City of the
percentage of work which the Contractor has performed which is usable and of worth to
the City in having the contract completed. Based upon that finding as reported to the
City Manager, the Manager shall determine the final payment of the contract.
This agreement may be terminated by either party upon tendering thirty (30)
days written notice to the other party. In the event of such suspension or termination,
upon request of the City, the Contractor shall assemble the work product and put same
in order for proper filing and closing and deliver said product to City. In the event of
termination, the Contractor shall be paid for work performed to the termination date;
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however, the total shall not exceed the lump sum fee payable under paragraph 4. The
City Manager shall make the final determination as to the portions of tasks completed
and the compensation to be made.
12. DISPUTES
If a dispute should arise regarding the performance of work under this
agreement, the following procedure shall be used to resolve any question of fact or
interpretation not otherwise settled by agreement between parties. Such questions, if
they become identified as a part of a dispute among persons operating under the
provisions of this contract, shall be reduced to writing by the principal of the Contractor
or the City Manager or his authorized representative. A copy of such documented
dispute shall be forwarded to both parties involved along with recommended methods.
of resolution which would be of benefit to both parties. The City Manager or his
authorized representative or principal receiving the letter shall reply to the letter along
with a recommended method of resolution within ten (10) days. In an effort to resolve
any conflicts that arise during the design or construction of the project or following
completion of the project, the City and the Contractor agree that all disputes between
them arising out of or related to this agreement shall be submitted to non-binding
mediation unless the parties mutually agree othewise. If the resolution thus obtained
is unsatisfactory to the aggrieved party, a letter outlining the dispute shall be forwarded
to the City Council for their resolution through the Office of the City Manager. The City
Council may then opt to consider the directed solution to the problem. In such cases,
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the action of the City Council shall be binding upon the parties involved, although
nothing in this procedure shall prohibit the parties seeking remedies available to them
at law.
13. CLAIMS AND LAWSUITS
The Contractor agrees that any-contract claim submitted to the City must be
asserted as part of the contract process as set forth in this agreement and not in
anticipation of litigation or in conjunction with litigation. The Contractor acknowledges
that if a false claim is submitted to the City, it may be considered fraud and the
Contractor may be subject to criminal prosecution. The Contractor acknowledges that
California Government Code sections 12650 et sea, the False Claims Act, provides for
civil penalties where a person knowingly submits a false claim to a public entity. These,
provisions include false claims made with deliberate ignorance of the false information
or in reckless disregard of the truth or falsity of information. If the City of Carlsbad
seeks to recover penalties pursuant to the False Claims Act, it is entitled to recover its
litigation costs, including attorney's fees. The Contractor acknowledges that the filing of
a false claim may subject the Contractor to an administrative debarment proceeding
wherein the Contractor may be prevented to act as a Contractor on any public work or
improvement for a period of up to five years. The Contractor acknowledges debarment
by another jurisdiction is grounds for the City of Carlsbad to disqualify the Contractor
from the selection process. (Initial)
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F- The provisions of Carlsbad Municipal Code sections 3.32.025, 3.32.026,
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3.32.027 and 3.32.028 pertaining to false claims are incorporated herein by reference.
fl p (Initial)
lb. STATUS OF THE CONTRACTOR
The Contractor shall perform the services provided for herein in Contractor's
own way as an independent Contractor and in pursuit of Contractor's independent
calling, and not as an employee of the City. Contractor shall be under control of the
City only as to the result to be accomplished, but shall consult with the City as provided
for in the request for proposal. The persons used by the Contractor to provide services
under this agreement shall not be considered employees of the City for any purposes
whatsoever.
The Contractor is an independent Contractor of the City. The payment made to.
the Contractor pursuant to the contract shall be the full and complete compensation to
which the Contractor is entitled. The City shall not make any federal or state tax
withholdings on behalf of the Contractor or hisher employees or subcontractors. The
City shall not be required to pay any workers' compensation insurance or
unemployment contributions on behalf of the Contractor or hidher employees or
subcontractors. The Contractor agrees to indemnify the City within 30 days for any tax,
retirement contribution, social security, overtime payment, unemployment payment or
workers' compensation payment which the City may be required to make on behalf of
the Contractor or any employee or subcontractor of the Contractor for work done under
this agreement or such indemnification amount may be deducted by the City from any
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balance owing to the Contractor.
The Contractor shall be aware of the requirements of the Immigration Reform
and Control Act of 1986 and shall comply with those requirements, including, but not
limited to, verifying the eligibility for employment of all agents, employees,
subcontractors and Consultants that are included in this agreement. :
15. CONFORMITY TO LEGAL REQUIREMENTS
The Contractor shall cause all drawings and specifications to conform to all
applicable requirements of law: federal, state and local in effect on the date of
acceptance of the contract documents by the City. Contractor shall provide all
necessary supporting documents, to be filed with any agencies whose approval is
necessary. The City will provide copies of the approved plans to any other agencies. ,
16. OWNERSHIP OF DOCUMENTS
All plans, studies, sketches, drawings, reports, and specifications as herein
required are the property of the City, whether the work for which they are made be
executed or not. In the event this contract is terminated, all documents, plans,
specifications, drawings, reports, and studies shall be delivered forthwith to the City.
Contractor shall have the right to make one (1) copy of the plans for his/her records.
The City acknowledges the Contractor's construction documents as instruments
of professional service. Nevertheless, the plans and specifications prepared under this
agreement shall become the property of the City upon completion of the work and
payment in full of all moneys due to the contractor. The City shall not reuse or make
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any modification to the plans and specifications without prior written authorization of the
Contractor. The Contractor shall be deemed the author of such electronic data,
documents, and design, and shall retain all rights not specifically conveyed, and shall
be given appropriate credit in any public display of such documents.
17. REPRODUCTION RIGHTS
The City shall have the right to make copies, at its own expense, of the
completed and accepted plans, specifications, and related project documentation, data,
exhibits, reports, drawings, renderings, and other project information and materials.
18. HOLD HARMLESS AGREEMENT
Contractor agrees to indemnify and hold harmless the City of Carlsbad and its
officers, officials, and employees from and against all claims, damages, losses and,
expenses including attorney fees arising out of the performance of the work described
herein caused in whole or in part by any willful misconduct or negligent act or omission
of the Contractor, any subcontractor, anyone directly or indirectly employed by any of
them or anyone for whose acts any of them may be liable, except where caused by the
active negligence, sole negligence, or willful misconduct of the City of Carlsbad.
Contractor shall at its own expense, upon written request by the City, defend any
such suit or action brought against the City, its officers, officials, and employees.
Contractors indemnification of City shall not be limited by any prior or subsequent
declaration by the Contractor.
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19. ASSIGNMENT OF CONTRACT
The Contractor shall not assign this contract or any part thereof or any monies
due thereunder without the prior written consent of the City.
20. SUBCONTRACTING
If the Contractor shall subcontract any of the work to be performed under this
contract by the Contractor, Contractor shall be fully responsible to the City for the acts
and omissions of Contractor's subcontractor and of the persons either directly or
indirectly employed by the subcontractor, as Contractor is for the acts and omissions of
persons directly employed by Contractor. Nothing contained in this. contract shall
create any contractual relationship between any subcontractor of Contractor and the
City. The Contractor shall bind every subcontractor and every subcontractor of a.
subcontractor by the terms of this contract applicable to Contractor's work unless
specifically noted to the contrary in the subcontract in question approved in writing by
the City.
21. PROHIBITED INTEREST
No official of the City who is authorized in such capacity on behalf of the City to
negotiate, make, accept, or approve, or take part in negotiating, making, accepting, or
approving of this agreement, shall become directly or indirectly interested personally in
this contract or in any part thereof. No officer or employee of the City who is authorized
in such capacity and on behalf of the City to exercise any executive, supervisory, or
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similar functions in connection with the performance of this contract shall become
directly or indirectly interested personally in this contract or any part thereof.
22. VERBAL AGREEMENT OR CONVERSATION
No verbal agreement or conversation with any officer, agent, or employee of the
City, either before, during or after the execution of this contract, shall affect or modify
any of the terms or obligations herein contained nor entitle the Contractor to any
additional payment whatsoever under the terms of this contract.
23. SUCCESSORS OR ASSIGNS
Subject to the provisions of Paragraph 18, "Hold Harmless Agreement," all
terms, conditions, and provisions hereof shall inure to and shall bind each of the parties
hereto, and each of their respective heirs, executors, administrators, successors, and.
assigns.
24. EFFECTIVE DATE
This agreement shall be effective on and from the day and year first written
above.
25. CONFLICT OF INTEREST I
The City has determined, using the guidelines of the Political Reform Act and the
City's conflict of interest code, that the Contractor will not be required to file a conflict of
interest statement as a requirement of this agreement. However, Contractor hereby
acknowledges that Contractor has the legal responsibility for complying with the
Political Reform Act and nothing in this agreement releases Contractor from this
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responsibility.
26. INSURANCE
The Contractor shall obtain and maintain for the duration of the contract and any
and all amendments insurance against claims for injuries to persons or damage to
property which may arise out of or m connection with performance of the work
hereunder by the Contractor, his agents, representatives, employees or subcontractors.
Said insurance shall be obtained from an insurance carrier admitted and authorized to
do business in the State of California. The insurance carrier is required to have a
current Best's Key Rating of not less than "A-:V" and shall meet the City's policy for
insurance as stated in Resolution No. 91403.
A. Coverages and Limits.
Contractor shall maintain the types of coverages and minimum limits
indicated herein, unless a lower amount is approved by the City Attorney or City
Manager:
1. Comprehensive General Liability Insurance. $1,000,000 combined
single-limit per occurrence for bodily injury, personal injury and property damage. If the
submitted policies contain aggregate limits, general aggregate limits shall apply
separately to the work under this contract or the general aggregate shall be twice the
required per occurrence limit.
2. Automobile Liability (if the use of an automobile is involved for
Contractor's work for the City). $1,000,000 combined single-limit per accident for
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bodily injury and property damage.
3. Workers' Compensation and Employer's Liability. WorKers'
Compensation limits as required by the Labor Code of the State of California and
Employer's Liability limits of $1,000,000 per accident for bodily injury.
4. Professional Liability. Errors and omissions liability appropriate to
the contractor's profession with limits of not less than $1,000,000 per claim. Coverage
shall be maintained for a period of five years following the date of completion of the
work.
B. Additional Provisions.
Contractor shall ensure that the policies of insurance required under this
agreement contain, or are endorsed to contain, the following provisions.
1. The City shall be named as an additional insured on all policies
excluding Workers' Compensation and Professional Liability.
2. The Contractor shall furnish certificates of insurance to the City
before commencement of work.
3. The Contractor shall obtain occurrence coverage, excluding
Professional Liability which shall be written as claims-made coverage.
4. ' This insurance shall be in force during the life of the agreement
and any extension thereof and shall not be canceled without 30 days prior written
notice to the City sent by certified mail.
5. If the Contractor fails to maintain any of the insurance coverages
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required herein, then the City will have the option to declare the Contractor in breach,
or may purchase replacement insurance or pay the premiums that are due on existing
policies in order that the required coverages may be maintained. The Contractor is
responsible for any payments made by the City to obtain or maintain such insurance
and the City may collect the same from the Contractor or deduct the amount paid from
any sums due the Contractor under this agreement.
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27. RESPONSIBLE PARTIES
The names of the persons who are authorized to give written notices or to
receive written notice on behalf of the City and on behalf of the Contractor in
connection with the foregoing are as follows:
For City: Title Municipal Projects Manager !
Name John J. Cahill
Address 2075 Las Palmas Drive
Carlsbad, California 92008
For Contractor: Title Principal
Name Richard Cardweli
Address 1221 Second Avenue, Suite 300
Seattle, Washington 981 01
ArchitecVLicense Number: C21027 - State of California
For Contractor: Title Principal
Name Kennon W. Baldwin
Address 701 B Street, Suite 200
San Diego, California 921 01
ArchitecVLicense Number: C10382 - State of California
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28. BUSINESS LICENSE
Contractor shall obtain and maintain a City of Carlsbad Business License for'the
duration of the cdntract.
29. ENTIRE AGREEMENT
This agreement, together with any other written document 'referred to or
contemplated herein, embody the entire agreement and understanding between the
parties relating to the subject matter hereof. Neither this agreement nor any provision
..
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hereof may be amended, modified, waived or discharged except by an instrument in
writing executed by the party against which enforcement of such amendment, waiver or
discharge is sought.
/
Executed by Contractor this 9j-h day of ,b,n L44\r\/ I 1997.
CONTRACTOR:
ardwell /McGrst.~ ffr~L\te~f~
(name of Cbntractor)
I
BY&&, sign here)
dPhhOV\ w * b~?,[dy_? iy\ , ft'liipl ATTEST: (print namehitle)
By:
(sign here)
AL*MiTE (print name/title) City Clerk
L (Proper notarial acknowledgment of execution by Contractor must be attached.)
(President or vice-president and secretary or assistant secretary must sign for corporations. If only one
officer signs, the corporation must attach a resolution certified by the secretary or assistant secretary under
corporate seal empowering that officer to bind the corporation.)
APPROVED AS TO FORM:
RONALD R. BALL
- rz.&tcp
BeptAyCity Attorney
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WITNESS my hand and official seal.
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%i 1995 Natlonal Notary Assochatlon 0 8236 Remmet Ave., PO. 8ox 7184 * Canoga Park. CA 91309-7184 Prod. NO. 5907 Reorder: Call Toll-Free 1 .i
W 0 EXHIBIT A CardwelVMcGra w Architects
September 24, 1996 (revised December 12,1996)
PROJECT SCOPE DOCUMENT
Project: Carlsbad City Library Update Project No.: 96013
-
1. PROJECT DESCRIPTION
Description: Update and revise existing documents for approximately e000 sf. two
story library building. e’ Location: 6925 El Carnino Real
Carlsbad, CA 92008 I
Client: City of Carlsbad, California
2075 Las Palmas Drive
Carlsbad, CA 92009
Special Features: Implement program revisions by the Owner
Special Considerations: Update project to conform to current building codes.
Assess and evaluate impacts of technological advancement and changes in industry standards.
II. DESCRIPTION OF SERVICES
A. Basic Services Included
The following Basic Services are included in the scope of this Project. Basic Services are
further defined by the attached Architectural Task Summary (updated December 12,
1995).
1. DISCIPLINES INCLUDED
a. Architectural b. Structural Engineering
C. MechanicaVPlumbing Engineering
d. Electrical Engineering
e. Civil Engineering
f. Landscape Architecture
9. Interior Design h. Cost Estimating
1. Audio-visual
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2. DESIGN DEVELOPMENT PHASE SERVICES
a.
b.
C.
d.
e.
f.
9. h.
Evaluate existing documents for conformity to current building codes and
recommend corrective action. Evaluate the existing project design and specified systems with regard to
advances in current technology and industry standards. Assist the Owner in evaluating the above and deciding on appropriate revisions to the project.
Evaluate impacts of incorporating programmatic revisions (identified in
July scoping workshops) into the project design. Prepare Design Development Documents to fix the Project as to final
revisions, specific system, materials and other elements.
Advise the Owner of adjustments to the previous estimate of Construction Cost.
Prepare and submit revised C.U.P. package.
Attend Public Hearings - five (5) meetings included in basic services.
3. CONSTRUCTION DOCUMENTS PHASE SERVICES
a. Update existing Construction Documents incorporating items identified in
b. Update existing furnishing plans. Design Development.
C. Assist the Owner in filing documents required for approval by
governmental authorities having jurisdiction.
B. Additional Services Included
In addition to Basic Services delineated above, the following services are
included in this proposal as "Additional Services":
1. Preparation of C.U.P. submittal package (update original), submit and respond to
2. Interior Design Services for interior finishes, furnishings and furniture.
3. Engineering of mechanical equipment yard structures - revisions to
comments, questions, or issues during processing.
designhedesign roof structure and retaining walls to incorporate revisions to equipmenfflayouts and possibly relocate or revise equipment.
4. Structural engineering familiarity review, quality assurance review and
assumption of Engineer of Record responsibility. This is necessary due to the fad
that the original structural engineering firm is no longer in business.
5. Prepare preliminary budget estimate for basement and update 1991 estimate to
current pricing.
C. Optional Additional Services
In addition to the services listed above as Additional Services Included, the following are
offered as Optional Services which will be provided upon your direction and agreement fo compensation. Hourly services and reimbursable expenses shall be according to the
attached Schedule of Hourly Billing Rates.
1. Relocate chillers and pumps from equipment yard. 2. Revise HVAC system from current system.
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CardwelVMcGraw Archifecfs c
3. Mechanical systems life cyde cost modeling-
4. Drainage design calcuiatlons and documents if required. 5, Renderings and Models: 2-D or 3-D hand or computer-generated renderings,
8. Scannlng hand-drawn drawings into AutoCAD Format for archive purpose (does
7. Other Additional Services including , but not limited to:
and scale study or presentation models.
not allow layer controls).
a. Site Planning and Evaluation beyond those listed services.
b. Planning for Future Expansions.
c. Additional Field Verification.
d. Services after Substantial Completion of the Project. , e. Providing any other sewices not othewise included in this prQpOSal or not customarily furnished in accordance with generally accepted Architectural Services.
Ill. . DELlVERABLES
A. Design Development Phase Deliverables
1. Design Development Drawings 2. Project Schedule
3, Design Development Package - including basis of design, project date and outline of proposed revisions to Specifications. These will surve lo confirm the
update analysis and accepted recommendations.
4. Updated prellminary estimate of Construction Cost.
5. Color Boards for Interior Finishes, Furntshings and Furniture.
6, Estimate of installed cost for library shelving and furnishings. 7. Furniture specifications for all items designated to be bid.
B, Construction Documents Phase Deliverabfes
1. Construction Drawings - 1 set reprodudhle mylar dfawlngs. 3 sets blackllne prints, 3 sets disks of CAD drawings
2. Specificatfons - 1 set camera ready, 3 sets bound, 3 sets disks compatible with WORD ver. 7.0, Windows 95 3. Calculations - structural, energy, etc.
4. Forms and permit applications as required
5. Final estimate of Conshction Cost
6. Flnal bid package for shelving and furnishings items designated to be bid.
IV. SCHEDULE
The Schedute for this Project will be developed during the Design Development Phase.
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GardwelVMcGfaw Arcktgdg--.
V. QUALIFICATIONS
A. AssumptionslUnderstandings
1. Scope of work is limited to program Items Identified in July scoping workshops, applicable code updates, and updates/rsvisions to building equipment and systems due to technological advances.
2. City of Carlsbad will provide updated Geotechnical Report and retain Geotechnical Engineer to review and sign grading plans CI-C4.,
3. City of Carlsbad wilt contract directly with consuhantdvendors outside this contract for the following related services:
Security
TelephonelCornputer DataNetworklng Other services as may be required.
We will coordinate with these consultants as necessary to incorporate required conduit, junction boxes. power supply, etc. into the project construction documents.
4, Many drawings will be in electronic format (AutoCAD rel. 12). However, some drawings were prepared by hand approximately 5 years ago and will not be converted. <
8. Excluslons from the Project Scope
I. The following services:
Security
Teiephone/Cornputer Data/Networklng
VI. SUPPORTING DOCUMENTS/INFORNIATION
The itcms listed Leiow are considered 8s if included herein and as part of the scope of thls Projed:
CardwellNcGraw drawings - First and Second Floor Plan 07/10/96 CardwelMMcGraw drawings - First and Second Floor Plan showing proposed revisions
CardwIllMcGraw drawing - Basement Plan 07122/96 - deleted from scope per Caflsbad
CardwelVMcGraw moeting minutes from xoping sessions - Sept. 10, 11 & 24, 1896
Architectural Task Summary - September 24, 1996 (revised December 12, 1996)
Schedule of Hourly Billing Rates (March 1, 1995)
08/08/90
letter of 11/06/96.
I.'PROJEkCnBb013WDMIMSCOPE.W
- 0
Cardwell/McGraw Archifecfs
ARCHITECTURAL TASK SUMMARY:
REVISIONS TO CARLSBAD LIBRARY DOCUMENTS I 2/12/96
FILE C/T MIB SCOPE OF REVISONS
DESIGN DEVELOPMENT
PROJECT START-UP AND DOCUMENT RETRIEVAL
CAD SOURCE FILE FORMAT UPDATE
DRAWINGS: 1994 TITLE 24 REDMARKS
DRAWINGS: DEPARTMENTAL REVISIONS
REVIEW SPECIFICATIONS
USER GROUP REVIEW MEETINGS AND PREPARATION
CITY COUNCIL PRESENTATION AND PREPARATION
PROJECT MGM'T, COORDINATION, CONTRACTS
FURNISHINGS LAYOUT COORDINATION
AV LAYOUT COORDINATION
24
24
0
80
0
40
16
20
16
16
16
16
40
16
12
12
6
68
0
0
SUBTOTAL DESIGN DEVELOPMENT 236 186
CONSTRUCTION DOCUMENTS
T1 TITLE SHEET
T2 ABBREVIATIONS,LEGEND, GENERAL NOTES
A1 ARCHITECTURAL SITE PLAN
A2 ENLARGED SITE PLAN
A3 ENLARGED SITE PLAN
A4 ENLARGED SITE PIAN
A5 NOTUSED
A6 OVERALL FIRST FLOOR PLAN
A7 OVERALL SECOND FLOOR PLAN
A8 FIRST FLOOR PLAN - SECTOR A
A9 FIRST FLOOR PLAN - SECTOR B
A1 0 FIRST FLOOR PLAN - SECTOR C
A1 1 FIRST FLOOR PLAN - SECTOR D
A12 SECOND FLOOR PLAN - SECTOR A
A1 3 SECOND FLOOR PLAN - SECTOR B
A1 4 ROOF PLAN
A1 5 ENLARGED PLANS
A16 ENLARGED PLANS -AUDITORIUM
A 17 SCHEDULES
A17.1 SCHEDULES
A 17.2 FIRST FLOOR FINISH PLAN
A1 8 EXTERIOR ELEVATIONS
A1 9 ENLARGED ELEVATIONS
A20 ENLARGED ELEVATIONS
A21 OVERALL BUILDING SECTIONS
A22 OVERALL BUILDING SECTIONS
A23 WALL SECTIONS
A24 WALL SECTIONS
mylar 0 24
j395t2 0 12
psl 4 16
psienla2 2 2
psienla3 4 4
psienla4 4 4
pfll 8 0
pf12 8 0
pflla 24 0
pfllb 24 0
pfllc 24 0
pflld 24 0
pfl2a 24 0
pfl2b 24 0
Pro 4 12
pen11 4 16
pen12 32 0
sched 16 0
sched2 16 0
mylar 12 0
eel 16 16
eenll 16 12
eenl2 16 12
xbl 16 4
xb2 16 4
xwa 4 4
xwb 4 4
NEW CAD BASE AND REVISE
COORD. REVISIONS
ADA PARKING REVISIONS
BASEMENTIUTILITY SITE REVISIONS
CHILDREN'S GARDEN REVISIONS
REVIEWICOORD.
CODEIPROGRAM REVISIONS
CODUPROGRAM REVISIONS
CODElPROGRAM REVISIONS
CODBPROGRAM REVISIONS
CODUPROGRAM REVISIONS
CODUPROGRAM REVISIONS
CODUPROGRAM REVISIONS
CODElPROGRAM REVISIONS
REVIEWICOORD.
ADA TOILET ROOM REVISIONS
CODUPROGRAMIAV REVISIONS
COORD. REVISIONS
COORD. REVISIONS
HAND DRAFT REVISIONS ON MYLAR
REVIEWICOORD.
REVIEWICOORD.
REVIEWICOORD.
REVIEWICOORD.
REVIEWICOORD.
REVIEWICOORD.
REVIEWICOORD.
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A25 WALL SECTIONS
A25.1 WALL SECTIONS
A26 WALL SECTIONS
A27 WALL SECTIONS
A28 WALL SECTIONS
A29 INTERIOR ELEVATIONS - TOILET ROOMS
A30 INTERIOR ELEVATIONS -TOILET ROOMS
A31 INTERIOR ELEVATIONS
A32 INTERIOR ELEVATIONS
A33 INTERIOR ELEVATIONS
A34 INTERIOR ELEVATIONS
A35 INTERIOR ELEVATIONS
A36 JNJERJOR ELEVAJJONS
A37 INTERIOR ELEVATIONS
A38 INTERIOR ELEVATIONS
A39 INTERIOR ELEVATIONS
A40 INTERIOR ELEVATIONS
A41 INTERIOR ELEVATIONS
A42 INTERIOR ELEVATIONS
A43 INTERIOR ELEVATIONS
A44 INTERIOR ELEVATIONS
A45 INTERIOR ELEVATIONS
A46 INTERIOR ELEVATIONS
A47 INTERIOR ELEVATIONS .
A48 NOT USED
A49 FIRST FLOOR REFL CEILING PLAN - SECTOR A
A50 FIRST FLOOR REFL CEILING PLAN - SECTOR B
A51 FIRST FLOOR REFL CEILING PLAN - SECTOR C
A52 FIRST FLOOR REFL CEILING PLAN - SECTOR D
A53 SECOND FLOOR REFL CEILING PLAN - SECTOR A
A54 SECOND FLOOR REFL CEILING PLAN - SECTOR B
A55 VERTICAL CIRCULATION
A56 VERTICAL CIRCULATION
A57 DETAILS - SITE
A57.1 DETAILS - SITE
A58 DETAILS - EXTERIOR
A59 DETAILS - EXTERIOR
A60 DETAILS - DOOR AND WINDOW
A61 DETAILS - DOOR
A62 DETAILS - INTERIOR
A63 DETAILS - INTERIOR
A63.1 DETAILS - INTERIOR
A64 DETAILS - INTERIOR
A65 CASEWORK 8 MILLWORK
A66 CASEWORK 8 MILLWORK
A67 CASEWORK & MILLWORK
A68 CASEWORK & MILLWORK
A69 CASEWORK & MILLWORK
A69.1 CASEWORK 8 MILLWORK
A70 FIRST FLOOR FURNITURE PLAN - SECTOR A
A71 FIRST FLOOR FURNITURE PLAN - SECTOR B
A72 FIRST FLOOR FURNITURE PLAN - SECTOR C
xwc 4
xwg 4
xwd 4
xwe 4
xwf4
iea 0
ieb 0
50150 24
50150 24
50150 24
5W50 24
50150 24
59/50 24
50150 24
50150 24
50150 24
50150 24
50150 24
50150 24
50150 24
50150 24
50150 24
50150 24
50150 24
prcla 16
prclb 16
prclc 16
prcld 16
prc2a 16
prc2b 16
vcircl 4
vcirc2 4
deta57 4
deta571 4
deta58 4
deta59 4
deta60 4
deta61 4
deta62 4
deta63 4
mylar 16
deta64 16
mylar 32
mylar 32
mylar 24
mylar 24
mylar 24
mylar 24
pfurnla 12
pfurnlb 12
pfumlc 12
4
4
4
4
4
16
16
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
4
4
4
4
4
4
8
8
16
16
4
4
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
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REVIEW/COORD.
REVIEWICOORD.
REVIEWICOORD.
REVIEW/COORD.
REVIEW/COORD.
ADA TOILET ROOM REVISIONS
ADA TOILET ROOM REVISONS
COMPILE AND REVISE
COMPILE AND REVISE
COMPILE AND REVISE
COMPILE AND REVISE
COMPILE AND REVISE
COMPILE AND REVISE
COMPILE AND REVISE
COMPILE AND REVISE
COMPILE AND REVISE
COMPILE AND REVISE
COMPILE AND REVISE
COMPILE AND REVISE
COMPILE AND REVISE
COMPILE AND REVISE
COMPILE AND REVISE
COMPILE AND REVISE
COMPILE AND REVISE
COORD. REVISIONS
COORD. REVISIONS
COORD. REVISIONS
COORD. REVISIONS
COORD. REVISIONS
COORD. REVISIONS
COORD. REVISIONS
COORD. REVISIONS
REVIEWICOORD.
ADD SITE DETAILS AT CHILDREN’S
REVIEW/COORD.
REVIEWICOORD.
REVIEW/COORD.
REVIEWICOORD.
REVIEWICOORD.
REVIEW/COORD.
HAND DRAFT REVISIONS ON MYLAR
REVISIONS TO ADA STAIRS/SIGNS
NEW CAD BASE AND REVISE
NEW CAD BASE AND REVISE
HAND DRAFT REVISIONS ON MYLAR
HAND DRAFT REVISIONS ON MYLAR
HAND DRAFT REVISIONS ON MYLAR
HAND DRAFT REVISIONS ON MYLAR
NEW CAD LAYER AND REVISE
NEW CAD LAYER AND REVISE
NEW CAD LAYER AND REVISE
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A73 FIRST FLOOR FURNITURE PLAN - SECTOR D pfumld 12 0 NEW CAD LAYER AND REVISE
A74 SECOND FLOOR FURNITURE PLAN - SECTOR A pfurn2a 12 0 NEW CAD LAYER AND REVISE
A75 SECOND FLOOR FURNITURE PLAN - SECTOR B pfum2b 12 0 NEW CAD LATER AND REVISE
A76 FIRST FLOOR SIGNAGE PLAN mylar 12 0 NEW CAD LAYER AND REVISE
A77 SECOND FLOOR SIGNAGE PIAN I mylar 12 0 NEW CAD LAYER AND REVISE
A78 SIGNAGE DETAILS mylar a 0 HAND DRAFT REVISIONS ON MYLAR
A79 SIGNAGE DETAILS mylar 8 0 HAND DRAFT REVISIONS ON MYLAR
ARCH. DRAWING COORDINATION 20 20
PERMIT SUBMITTAUCORRECTIONS 4 16
SPECIFICATIONS PRODUCTlONlCOORDlNATION 40 100
/
PROJECTICLIENT MEETINGS 16 16
CONSULTANT COORDINATION 16 36
PUBLIC ART COORDINATION 40 0
QUALITY ASSURANCE REVIEWS 16 40
SUBTOTAL: CONSTRUCTION DOCUMENTS 1,366 506
TOTAL HOURS: DD AND CD 1,602 692
workplanl2-12.xls
- ca>dwell/lMcera w Architects .' w
i -n
I ...* -
SCHEDULE OF HOURLY BILLING RATES: (Effective March 1, 1995)
Principal
Senior Associate Project Architect
-Architect
Job Captain Drafter Clerical
Reimbursable Exeenses
$130.00
$1 05.00
$ 90.00
$ 75.00
$ 75.00
$ 60.00
$ 50.00
Reimbursable expenses are actual expenses made by the Architect, the Architect's
employees and consultants in the interest of the Project and include, but are not limited to the following expenses:
1. Expenses of transportation in connection with the Project; living expenses in
connection with out-of-town'travel and long distance communications, as approved by, and negotiated with Owner.
2. Expenses of reproductions including plotting/printing of CAD files and other
electronic data, postage, delivery and handling of drawings and other
documents. -
3. Expenses of data processing and photographic production techniques when
4. When authorized by the Owner in writing, expense of overtime work requiring
used in connection with Additional Services.
higher than regular rates.
Reimbursable expenses shall be billed at cost + 15% administration costs.
C~V\MIPROU)OCS\RATESUIT
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