HomeMy WebLinkAbout1997-08-05; City Council; Resolution 97-553’ 1 II
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RESOLUTION NO. 97-553
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
CARLSBAD, CALIFORNIA, APPROVING AMENDMENT NO. 1 TO
AN AGREEMENT WITH DUDEK & ASSOCIATES, A CALIFORNIA
CORPORATION, TO PROVIDE ENVIRONMENTAL SERVICES FOR
ENVIRONMENTAL STUDIES FOR THE RANCHO SANTA FE ROAD
BRIDGE REPLACEMENT, PROJECT NO. 31 90.
WHEREAS, the City Council of the City of Carlsbad, California has reviewed the nee(
7 environmental services associated with the Rancho Santa Fe Road bridge replacement; and
8 WHEREAS, the City Council has determined that Dudek & Associates is the best qual
9 firm with the professional skills necessary to prepare the environmental assessment, prepare
10 process the necessary agency permits; and
11
WHEREAS, the City Council recognizes the need to have the environmental assessrl 12
WHEREAS, a mutually satisfactory fee for the services has been negotiated; and
13 prepared and recognizes the need to obtain permits.
14 NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Carlsl
15 California, as follows:
16
2. That Amendment No. I to the agreement with Dudek & Associates, a copy of whic 17
1. That the above recitations are true and correct.
I8 attached as Exhibit “A, and made a part hereof, is hereby approved.
19 PASSED, APPROVED AND ADOPTED at a regular meeting of the Carlsbad City Cou
2o held on the 5th day of AUGUST , 1997 by the following vote, to wit:
21 AYES: Council Members Lewis, Finnila, Nygaard, Kulchin, Hall
22 NOES: None
ABSENT: None 23
24
25
26 ATTEST:
27
ALETHA L. RAUT 28 (SEAL)
k ./ . w W
I- AMENDMENT NO. 1 TO AGREEMENT FOR
ENVIRONMENTAL SERVICES FOR ENVIRONMENTAL STUDIES FOR
THE RANCHO SANTA FE ROAD BRIDGE REPLACEMENT
PROJECT NO. 3190
' This Amendment is entered into and effective as of the 18th day of
AUGUST , 1997, amending the agreement dated February 28, 1997 by and between
the City of Carlsbad, a municipal corporation, hereinafter referred to as "City", and Dudek &
Associates, a California Corporation, hereinafter referred to as, "Contractor" for environmental
technical studies relating to the Rancho Santa Fe Road Bridge Replacement project.
RECITALS
WHEREAS, the initial agreement, dated February 28, 1997 identified a scope of
work to prepare technical studies for environmental review related to the Rancho Santa Fe
Road bridge replacement; and
WHEREAS, the parties to this aforementioned agreement desire to alter the
scope of work as follows: to include preparation and processing of environmental assessment
forms for compliance with CEQA and NEPA requirements and permit processing with the
appropriate agencies; and
WHEREAS, a supplemental scope of work and fee schedule have been
negotiated and agreed to between the parties hereto, and as shown on Exhibit "A" Scope of
Services and Fee;
---+ MW, THEREFORE, in consideration of these recitals and the mutual covenants
contained herein, City and Contractor hereby agree as follows:
1. Contractor shall provide services as outlined on the attached Exhibit "A".
2. City shall pay Contractor for all work associated with Paragraph 1 above, as
stated in said Exhibit "A not-to-exceed $75,000. Contractor shall provide City on a monthly
basis, copies of invoices sufficiently detailed to include hours performed, hourly rates, and
related activities and costs for approval by City.
9/11/96
J e 0 -. 3. All other provisions of the aforementioned agreement entered into on
February 28, 1997, by and between City and Contractor shall remain in full force and effect.
4. All requisite insurance policies to be maintained by the Contractor shall
include coverage for the amended assignment and scope of work.
Acknowledged and Accepted:
CONTRACTOR:
r
S* ATTEST:
ALETHA L. RAUTEN
By: City Clerk
August 18, 1997
\mn#/PJ
(print name/titl
DATE
(Proper notarial acknowledgment of execution by Contractor must be attached.)
(President or vice-president and secretary or assistant secretary must sign for corporations. If
only one officer signs, the corporation must attach a resolution certified by the secretary or
assistant secretary under corporate seal empowering that officer to bind the corporation.)
APPROVEDASrn FORM:
RONALD R. BALL
City Attorney
BY
9/11 /96
CALIFORNIA ALL-PURPO a ACKNOWLEDGMENT e -.
personally appeared t-rm\c J. me k, Pes c
executed the instrument.
WITNESS my hand and official seal.
Signature of Notaty Public
Though the information below is not required by law, it may prove valuable to persons relying on the document and could prevent
fraudulent removal and reattachment of this form to another document.
Description of Attached Document
Title or Type of Document:
Document Date: Number of Pages:
Signer(s) Other Than Named Above:
Capacity(ies) Claimed by Signer(s)
0 Individual”’ - 0 Individual
0 Partner - 0 Limited 0 General
0 Attorney-in-Fact 0 Attorney-in-Fact
0 Guardian or Conservator 0 Guardian or Conservator
Signer Is Representing: Signer Is Representing:
0 1994 National Notary Association 8236 Rernmet Ave.. P.O. Box 7184 * Canoga Park, CA 91309-7184 Prod. No. 5907 Reorder: Call Toll-Free 1-800-87
En fill eering, Corporate Office: e 619.942.5147
Environmental Sciences and 605 Third Street Fax619.632.0164
Management Services Encinitas. California 92024
,. .
A California Corporation
29 May 1997 EXHIESIT I IAI I 1330-02
Douglas Helming
City of Carlsbad
Engineering Department
2075 Las PaImas Drive
Carlsbad, CA 92009
Subject: Revised Proposal to Provide an Environmental Assessment/Mitigated Negative
Declaration and Resource Agency Permitting for the Rancho Santa Fe Road Bridge
Replacement Project
Dear Doug:
Dudek & Associates, Inc. (DUDEK) is pleased to present this revised letter proposal to provide
environmental documentation for the subject project in compliance with the National Environmental
Policy Act (NEPA) and the California Environmental Quality Act (CEQA). This letter proposal’has been
prepared based on our understanding of environmental requirements that should be met in order to fulfill
mandated NEPA and CEQA requirements for the subject project, and has been revised to incorporate your
comments dated May 8,1997, and to include resource agency permitting as requested on May 28, 1997.
UNDERSTANDING OF PRO’JECTIASSUMPTIONS
The City of Carlsbad (City) will be the local lad agency responsible for CEQA compliance and the Federal
Highway Administration (FHWA) will be the federal lead agency responsible for NEPA compliance for
the project. Caltrans will provide oversight for ensuring FHWA requirements are met. No separate action
is required by Caltrans.
The City has recommended that a Mitigated Negative Declaration (MND) in compliance with CEQA be
prepared for the project. Caltrans has recommended that an Environmental Assessment (EA) with a
Finding of No Significant Impact (FONSI) be prepared in compliance with NEPA and FHWA guidelines.
Based on conversations with the City (Adrienne Landers, Christer Westman, April 15, 1997) and Caltrans
(Richalene Kelsay, April 18,1997), a joint WMND will be prepared for the project to meet CEQA, NEPA,
and FHWA guidelines.
DUDEK‘s scope of work to complete the WMND for the Rancho Santa Fe Bridge Replacement Project
is based on the following assumptions:
1) Technical studies are being completed by DUDEK under our existing contract: biological
resources, noise, water quality, floodplain risk assessment, air quality, Phase I Site Assessment,
aesthetics, and Section 106, Historic Preservation Study. With the exception of a Pacific pocket
mouse survey, no additional field work or technical studies will be required.
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Environmental Assessment/Mitigated Negative Declaration
Rancho Santa Fe Road Bridge Replacement Project .................................................................................................................................................................................................
As a ,part of the NEPA process, the U.S. Fish and Wildlife Service (Service) provided a list of
endangered, threatened, and proposed species that may occur in the vicinity of the project (letter
dated February 26, 1997). Species listed in the Service's letter not covered by ongoing technical
studies include: Pacific pocket mouse, California red-legged frog, and Quino checkerspot butterfly.
As recommended in the Service's letter, DUDEK's biologists have assessed the potential for the
listed species to be affected by the project. DUDEK's biologists have concluded that, with the
exception of the Pacific pocket mouse, the biological resources technical report currently being
prepared will adequately address the listed species that could be potentially affected by the
proposed project. DUDEK's biologists will provide a discussion in the biological technical study
addressing why, due to inappropriate habitat, known range of species, and project configuration,
the California red-legged frog and Quino checkerspot butterfly will not be affected by the project.
We assume that focused surveys for these species will not be required.
A focused survey for the Pacific pocket mouse is required.
Assume that a Nationwide 404 permit will satisfy Section 404 of the federal Clean Water Act
requirements avoiding extensive FHWNNEPA requirements for projects with direct wetland
impacts over one-third of an acre.
No additional project components are proposed from those evaluated in the above-referenced
technical studies completed to date.
The City will provide a discussion of alternatives to the proposed action which were considered
and rejected. DUDEK assumes that the alternatives will include the currently proposed alignment
and the alignment considered in. the previous Rancho Santa Fe Road EIR. DUDEK also
understands that differing configurations of proposed project are being considered by the City of
Carlsbad and the City of San Marcos. An alternative intersection configuration may need to be
addressed in the environmental document. In addition, it is our understanding that Caltrans
typically requires identification of a wetlands avoidance alternative. It is assumed that this will
be consided ." under the No Project Alternative.
The City will handle all correspondence vith Cdtrans and FHWA that may be required.
The City will prepare all required notifications and be responsible for distribution of the WMND
and FONSI. '
Our scope and cost assume three (3) rounds of revisions to technical reports including two (2)
with Caltrans and one (1) with the FHWA to fulfill NEPA and FHWA requirements.
Our scope and cost assume three (3) rounds of revisions to the administrative Draft WMND and
supporting documentation copy including one (1) with the City and two (2) with Caltrans/
FHWA.
Our scope and cost assume two (2) rounds of revisions to the Final WMND.
m 1330-02
&ASSOCIATES ,,,,ay29, ,997 ....................................................................................................................................................................................
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Environmental AssessmentNitigated Negative Declaration
Rancho Santa Fe Road Bridge Replacement Project ............................................................................................................................................................................................................ -
SCOPE OF -WORK
Our proposed scope of work consists of nine (9) tasks as summarized below:
Task 1: Scoping
DUDEK will coordinate with the City and Caltrans to ensure that the EA/MND meets both the City's
and FHWA environmental requirements.
Task 2: Conduct Pacific Pocket Mouse Survey
DUDEK will conduct the required Pacific pocket mouse survey. See attached Memorandum dated April
23, 1997 for scope of work.
Task 3: Administrative Draft EA/MND Preparation
Concurrent with Caltrans and FHWA review of the completed technical studies, DUDEK will prepare an
EA/MND supported by an Initial Study/Environmental Checklist in compliance with NEPA, CEaA and
FHWA guidelines. The Initial Study will reflect the January 1, 1996 Environmental Checklist Form
incorporated in the CEQA Guidelines and will also include the FHWA Region 9 Environmental Checklist.
Explanations supporting each checklist answer will be provided either by brief qualitative reasons,
reference to other resources of information, or reference to the adequate treatment of the issue in a prior
environmental document.
It is anticipated that the WMND will be approximately 30 pages in length, not including the Initial
Study Environmental Checklist and supporting technical appendices. The content and sequence of
subject matter-irr m WMND will be presented as follows:
Cover Sheet
Summary
Table of Contents
1.0 Purpose and Need for Action
2.0 Proposed Action and Alternatives
3.0 Environmental Commitments (mitigation measures that are incorporated into the
project) - 4.0 Proposed Finding of No Significant Ef€ect I
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Environmental AssessmentPIitigated Negative Declaration
Rancho Santa Fe Road Bridge Replacement Project ........................................................................................................................................................................................................ -
5.0 , Affected Environment and Environmental Consequences
5.1 Biolopal Resources
5.2 Noise
5.3 Water Quality
5.4 Floodplain Risk
5.5 Air Quality
5.6 Hazardous Materials
5.7 Aesthetics
5.8 Cultural/HistoricaI Resources
5.9 Transportation/Circulation
6.0 Consultation and Coordination
7.0 References
8.0 List of Preparers
9.0 Appendices (Initial Study/Environmental Checkiist)
*Note: Technical studies under separate cover.
DUDEK will provide two (2) copies of the Administrative Draft WMND to the City for review.
Technical studies will not be included in the WMND for review or comment by the City. It is assumed
that review of technical studies by the City will occur under our existing contract.
Task 4: Revise Draft WD based on City's Comments Received
DUDEK will revise the Draft WMND based on comments received from the City. DUDEK will then
submit five (5)copies of the Draft WMND to the City of Carlsbad for submittal to Caltrans.
Task 5: Reyise Draft EAMND Based on Comments Received from Caltrans .-!
DUDEK will revise the Draft WMND as well as all technical studies and appendices based on Caltrans'
comments and any additional comments received by the City. DUDEK will then submit five (5) copies
of the Final Draft WMND to the City for review and distribution to Caltrans and FHWA.
Processing Technicai Studies
Our current scope and cost includes one (1) round of revisions for all technical studies with the City and
does not include responding to Caltrans and FHWA comments. Extensive review by both Caltrans and
FWA was not anticipated based on the assumption that a Categorical Exclusion (CE) would be
acceptable to Caltrans and FHWA to comply with NEPA.
kdSSOelbTESI May19, 4997
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Environmental AssessrnentNitigated Negative Deciaration
Rancho Santa Fe Road Bridge Replacement Project .............................................................................................................................................................................................................. -
Caltrans has requested that we begin the review process for technical studies currently being completed.
This scope and cost assumes three (3) rounds of revisions to technical reports including two (2) with
Caltrans and one (1) with the FHWA to fulfill NEPA and FHWA guidelines.
Task 6: Final Changes to EA/MND
DUDEK will incorporate final changes to the WMND technical studies and appendices based on final
City, Caltrans and FHWA comments. DUDEK will produce 50 copies of the WMND for public
distribution. DUDEK assumes that the City will prepare all notices and distribute the WMND.
Task 7: Responses to CommentdFinaI EA/MND f
DUDEK will assist the City in responding to public and agency comments received on the WMND
during public review. DUDEK will prepare up to 20 individual responses and provide the responses to the
City for distribution to Caltrans and FHWA review. DUDEK will also make minor revisions to the
EA/MND, if necessary, based on public comments received.
Our scope and cost assume two (2) rounds of revisions to the Final Wh4ND. Ths task does not include
new analysis or major revisions to the WMND. DUDEK will produce 50 copies of the responses to
comments/Final WMND for the City.
Task 0: Meetings
DUDEK’s project manager will attend five (5) meetings with the project team, as needed. All other
meetings will be billed separately on a time-and-materials basis.
Task 9: “Re55urce Agency Permitting
The preparation of permit applications, analyses, and detailed mitigation plans for federal and state
resource agency permits is included in this task. It is likely that a Section 404 permit pursuant to the
Federal Clean Water Act, a Section 1601 Streambed Alteration Agreement pursuant to the California Fish
and Game Code and 401 waiver would be required because of the presence of riparian habitat. Mitigation
for these impacts typically involves the restoration, creation, and/or enhancement of wetlands, with a
replacement ratio dependent upon the quality of the wetlands impacted and the quality of wetlands
proposed to be created or enhanced. In addition, if endangered species are present, a Federal Endangered
Species Act Section 7 Biological Opinion would also be required.’
Our estimated cost includes the following assumptions: wetland mitigation will take place onsite, upland
mitigation would consist of purchase credits offsite. m 1330-02 .................................................................................................................................................................................... &ASSOCIATES :;May29, ,997 *
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Environmental Assessment/Mitigated Negative Declaration
Rancho Santa Fe Road Bridge Replacement Project ..............................................................................................................................................................................................................
SCHEDULE
Upon receipt of notice to proceed, DUDEK will prepare an administrative draft EA/MND €or the City of
Carlsbad's review. The Administrative Draft WMND will be prepared concurrent with the biological
resources, air quality, and noise technical studies currently being completed. Subsequent schedule
milestones will be based on the scheduling constraints of the reviewing agencies. DUDEK commits to
prompt response to agency comments and requests.
COST ESTIMATE
All work will be billed on a time and maFerials basis in accordance with our 1997 Standard Schedule of
Charges. A cost summary is presented below and a detailed cost estimate is attached. Based on our
experience (as shown below), the bulk of our effort will be spent in responding to Caltrans and FHWA
comments. As the extent of the processing item is hard to tie down, Tasks 4 - 6 will be addressed on a
time and materials basis with a not-to-exceed authorization of $19,000. Task 7, Responses to
Comments/ Final WMND, is also proposed to be addressed on a time and materials basis with a not-to-
exceed amount of $4,000 without additional authorization. As actual permits are unknown at this time,
Task 9, Resource Agency Permitting, is also proposed to be completed on a time and materials basis-with
a not-to-exceed amount of $28,000 without additional authorization.
Task 1: Scoping ....................................................... $1,560.00
Task 2: Pacific Pocket Mouse Survey ...................................... $4,800.00
Task 3: Administrative Draft WMND Preparation ......................... $10,415.00
Taska 4-6: Process Draft WMND including all appendices
(three rounds of revisions Caltrans & FHWA review) ................. $19,000.00
Task 7: Response to Comments/Final WMND (two rounds of revisions) ........ $4,000.00
Task 8: Meetings ...................................................... $2,200.00
Task 9: 7Tis~rce Agency Permitting (404,1601,401, Section 7) ............... $28,000.00
Direct Costs: Printing 50 copies (Draft and Final), mileage, mail & trapping supplies .... $1.700.00
Total ...........................................................$71,675.00
DUDEK appreciates the opportunity to present this proposal and we look foorward to working with the
City of Carlsbad on this assignment. As discussed in our April 15, 1997 meeting, once the City has
approved.our scope of work to prepare the WMND €or the subject project, our proposed outline for the
WMND should be sent to Caltrans'for their approval.
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Environmental AssessmentMitigated Negative Declaration
Rancho Santa Fe Road Bridge Replacement Project .........................................~.........~.......................~..~.............~~....~...~"..~..~~..........~~..~..........~.....~.......~...~...~.........".........~...~..................... -
I€ you have any questions or require further information, please contact me.
~
Very truly yours,
DUDEK & ASSOCXATES, INC.
Porteous, Senior Project Manager
E ironmental Sciences Division
JPhf
att: DUDEK f997 Standard Schedule of Charges
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Principal ............................................................. $120.00/hr
Project Manager .... 1 ............................................. $105.00/hr
Project Engineer II .............................................. $ 95.00/hr
Project Engineer I ................................................ $ 85.00/hr
Engineer 111 .......................................................... $ 80.00/hr
Engineer 11 .......................................................... $ 70.00/hr
Engineer I ........................................................... $ 55.00/hr
Engineering Assistant .......................................... $ 45.00/hr
Principal Planner ................................................. $120.00/hr
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Planning Manager ............................................... $1 1 O.OO/hr
Project Planner .................................................... $ 75.00/hr
Planner ............................................................... $ 65.00/hr
Planning Technician ............................................. $ 45.00/hr
?, ; ...........
Field Supervisor .................................................. $ 80.00/hr
1-Person Survey Crew ......................................... $ 65.00/hr
2-Person Survey Crew ......................................... $125.00/hr
3-Person Survey Crew ......................................... $160.00/hr
5 ........... ';" ..I. .. .. ....iZ!. ; ;~~!;;::.~$
GIs Technician .................................................... $ 75.00/hr
CADD Operator/Designer Drafter 111 ....................... $ 75.00/hr
CADD Operator/Designer Drafter II ....................... $ 60.00/hr
.......... :!:
Professional Land Surveyor ................................. $100.00/hr
Survey Analyst .................................................... $ 70.00/hr
Designer Drafter I ................................................ $ 50.00/hr
Assistant Designer Drafter ................................... $ 35.00br ?q!.?.... ............. ............ "1 . _ . ., ...._) . ,LL<.-,~, .... <- . ..:."$$lL.:> ..., 11 - 7 e
Principal ............................................................. $120.00/hr
Senior Project Manager ....................................... $110.00/hr
Senior Environmental Planner ..................... $95 - $ 110.00/hr
Environmental Scienti@lanner IV $ 85.00/hr
Environmental Scientist/Planner 111 ....................... $ 75.00br
Environmental Scientistplanner II ........................ $ 65.00/hr
Environmental ScientisVPlanner I ......................... $ 50.00/hr
Environmental Analyst ......................................... $ 45.00/hr
Acoustician ......................................................... $ 75.00/hr
Senior Habitat Restoration Specialist/
Landscape Architect IV ................................. $ 90.00/hr
Habitat Restoration Specialist/
Landscape Architect 111 ................................. $ 85.00/hr
Habitat_ Restoration Specialist II ............................ $ 60.00/hr
Habitat Restoration Specialist I ............................. $ 50.00/hr
Biologist V .......................................................... $ 90.00/hr
Biologist IV ......................................................... $ 75.00/hr
Biologist 111 .......................................................... $ 60.00/hr
Biologist II ........................................................... $ 50.00/hr
Biologist I ........................................... ~ ................ $ 45.00/hr . Research Assistant ............................................. $ 30.00/hr
c .......................
.I . .. ..
Principal Mediator/Facilitator ................................ $12:
Associate Mediator/Facilitator .............................. $8:
Conflict Management Specialist ........................... $7:
Meeting Notetaker ............................................... $45
Principal ............................................................. $130
Senior Hydrogeologist Project Manager ................ $120
Associate Hydrogeologist .................................... $95
Hydrogeologist IV ................................................ $85
Hydrogeologist 111 ................................................ $65
Hydrogeologist II ................................................. $55
Hydrogeologist I .................................................. $45
........ -.~_ .... ; ... ..
Environmental Engineer II ..................................... $70
Construction Manager ......................................... $100.
Construction Engineer ......................................... $75 .
Construction Inspector 111 ..................................... $68 .
Construction Inspector II ...................................... $58 .
Construction Inspector I ...................................... $48 .
District Manager .................................................. $120 . District Engineer .................................... $90.00 - $ 110 . Assistant District Manager ................................... $ 70.1
Grade IV Operator ................................................ $ 70.1
Grade 111 Operator ................................................ $ 55.1
Grade II Operator ................................................. $ 45.1
Operator in Training ............................................. $ 30.1
................ ~- .. " ......... .......... ........... ..... j ........... ......
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... .......... ....... .. ....I_ ..... : ......... .. ;r ....... i: ...........
District Secretary/Accountant .............................. $ 55.1
Grade I Operator .................................................. $ 42.1
Laborer ............................................................... $ 24.1
...... ... ........ ...
Computer Processing .......................................... $ 55.~
Clerical Admiiiisii$iofi ......................................... $ 45.t
... " ........ ... ... i .-. i ......., ~ _, .. .... ...... ~ .. ,"',:,,.~~~;~~.,~~~~~~~~~~;,~.~~~~.;~~~~~~:::~.~;,~~~~~:,. ...
FORENSIC ENGINEERING
Court appearances and depositions as expert witness w
billed at 1.5 times normal rates .
MATERIAL AND OUTSIDE SERVICES
Subcontractors. rental of special equipment. spt
reproductions and blueprinting. outside data processing
computer services. etc., are charged at 1.15 times the d
cost .
TRAVEL EXPENSES
Mileage at 32 cents per mile . Per diem where overnight st:
involved is charged at cost . Revised 1211