HomeMy WebLinkAbout1997-08-26; City Council; Resolution 97-566I 0 0
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RESOLUTION NO. 97-566
A RESOLUTION OF CITY COUNCIL OF THE CITY OF
CARLSBAD, CALIFORNIA, FOR APPROVING AN AGREEMENT
WITH MALCOLM PIRNIE, INC., TO DESIGN PLANS AND
SPECIFICATIONS FOR REACHES VC5 THROUGH VC8 FOR
VISTNCARLSBAD INTERCEPTOR SEWER, CMWD PROJECT
NO. 91-403, CONTRACT NO.
WHEREAS, three Requests for Proposals were requested and received to provide I
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VC5 through VC8 for the VistalCarlsbad Interceptor Sewer and received responses from Ea 8
necessary civil design services for preparation of design plans and specifications for React
9 Tech; Dudek & Associates, Inc.; Daniel Boyle & Associates, Inc.; and Malcolm Pirnie, Inc.; 8
10 after review of proposals, the staff recommended Malcolm Pirnie, Inc., based on an evaluati
11 of their experience and expertise in the field of civil design; and
12 WHEREAS, the City Council of the City of Carlsbad, California, has determined
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Interceptor Sewer, CMWD Project No. 91-403, Contract No. 31821; and 15
Pirnie, Inc., to design plans and specifications for Reaches VC5 through VC8 for Vista/Carlsb: 14
necessary and in the public interest for approval and acceptance of a proposal from Malcol
WHEREAS, funds appropriated in the amount of $3,000,000 have been appropriated
l7 the 1997-98 budget for the Vista/Carlsbad Interceptor Sewer and the project cost estimated fc
la the civil design services for Reaches VC5 through VC8 portion of the VistalCarlsbad Intercept1 ’’ Sewer is $213,478, $64,042 for Post Design Services, and $10,674 for contingencie
20 therefore, there are sufficient funds available for this project; and
21 11 WHEREAS, the City of Carlsbad is responsible for $78,677 and will be reimburse
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$209,516 by the City of Vista; and
WHEREAS, the amount of $288,193 shall be appropriated from the Vista/Carlsbal
Interceptor Sewer; and
NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City c
Carlsbad, California, as follows:
28 1. That the above recitations are true and correct.
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’ ll 2. That the attached agreement between Malcolm Pirnie, Inc. and the City
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Carlsbad to provide civil design services for preparation of design plans and specificatior
associated with Reaches VC5 through VC8 for the Vista/Carlsbad Interceptor Sewer project t
approved and accepted.
3. That the Mayor is authorized and directed to execute the proposed agreeme
between Malcolm Pirnie, Inc. and the City of Carlsbad.
PASSED, APPROVED, AND ADOPTED at a regular meeting of the City Council of tt
City of Carlsbad held on 26th day of August , 1997, by the following vo
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AYES: Council Members Lewis, Finnila, Nygaard, and Hall
NOES: None
ABSENT: Council Member Kulchin
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ALETHA L. RAU 11
(SEAL)
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AGREEMENT
THIS AGREEMENT is made and entered into as of the /& ' day of &-
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corporation, hereinafter referred to as "City", and Malcolm Pirnie, Inc. , hereinafter
referred to as "Contractor."
RECITALS
City requires the services of a Civil Design Consultant Contractor
to provide the necessary civil desiqn services for preparation of
desiqn Dlans and specifications ; and Contractor possesses the
necessary skills and qualifications to provide the services required by the City;
NOW, THEREFORE, in consideration of these recitals and the mutual covenants
contained herein, City and Contractor agree as follows:
1. CONTRACTOR'S OBLIGATIONS
See attached Exhibit "A." -pp& j/+ ?
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2. CITY OBLIGATIONS
The City shall:
A. Provide Contractor, in writing, all information relating to City's
requirements for the project.
B. Provide Contractor reference materials, as requested in writing,
and reasonably available. These documents include the 1992
Master Plan of Sewerage, the 75% design submittal, and the draft
1997 Master Plan of Sewage.
C. Any other information, as the Consultant's may request in writing,
and necessary to the successful pursuit of the project contract.
D. With reasonable promptness, provide required approvals and
decisions.
3. PROGRESS AND COMPLETION
The work under this contract will begin within ten (IO) days after receipt of
notification to proceed by the City Engineer or designee and be completed within one
hundred eighty (180) days of that date. Extensions of time may be granted if
requested by the Contractor and agreed to in writing by the City Engineer or designee.
The City Engineer or designee will give allowance for documented and substantiated
unforeseeable and unavoidable delays not caused by a lack of foresight on the part of
the Contractor, or delays caused by City inaction or other agencies' lack of timely
action.
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4. FEES TO BE PAID TO CONTRACTOR
The total fee payable for the services to be performed shall be two hundred
thirteen thousand, four hundred seventy eight dollars $213,478. No other
compensation for services will be allowed except those items covered by supplemental
agreements per Paragraph 8, "Changes in Work." The City reserves the right to
withhold a ten percent (10%) retention until the project has been accepted by the City.
Incremental payments, if applicable, should be made as outlined in attached
Exhibit "A."
5. DURATION OF CONTRACT
This agreement shall extend for a period of one (1) vear from date thereof. The
contract may be extended by the City Manager for two (2) additional one (1) year
periods or parts thereof, based upon a review of satisfactory performance and the City's
needs. The parties shall prepare extensions in writing indicating effective date and
length of the extended contract.
6. PAYMENT OF FEES
Payment of approved items on the invoice shall be mailed to the Contractor
within 30 days of receipt of the invoice.
7. FINAL SUBMISSIONS
Within fourteen (14) days of completion and approval of the Ninetv Percent
/90%0, Plans & SDecifications the Contractor shall deliver to the City the following
items:
Ten (IO) sets of 24" & 36" bluelines of the entire set of construction drawings
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Ten (IO) sets of specifications
Ten (1 0) sets of cost estimate
One (1) set of final myiars with disk of electronic files
8. CHANGES IN WORK
If, in the course of the contract, changes seem merited by the Contractor or the
City, and informal consultations with the other party indicate that a change in the
conditions of the contract is warranted, the Contractor or the City may request a change
in contract. Such changes shall be processed by the City in the following manner: A
letter outlining the required changes shall be forwarded to the City by Contractor to
inform them of the proposed changes along with a statement of estimated changes in
charges or time schedule. A Standard Amendment to Agreement shall be prepared by
the City and approved by the City according to the procedures described in Carlsbad
Municipal Code Section 3.28.172. Such Amendment to Agreement shall not render
ineffective or invalidate unaffected portions of the agreement.
9. COVENANTS AGAINST CONTINGENT FEES
The Contractor warrants that their firm has not employed or retained any
company or person, other than a bona fide employee working for the Contractor, to
solicit or secure this agreement, and that Contractor has not paid or agreed to pay any
company or person, other than a bona fide employee, any fee, commission,
percentage, brokerage fee, gift, or any other consideration contingent upon, or resulting
from, the award or making of this agreement. For breach or violation of this warranty,
the City shall have the right to annul this agreement without liability, or, in its discretion,
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to deduct from the agreement price or consideration, or otherwise recover, the full
amount of such fee, commission, percentage, brokerage fees, gift, or contingent fee.
IO. NQNDlSCRlMiNATlON CLAUSE
The Contractor shall comply with the state and federal laws regarding
nondiscrimination.
1 I. TERMINATION OF CONTRACT
In the event of the Contractor's failure to prosecute, deliver, or perform the work
as provided for in this contract, the City Manager may terminate this contract for
nonperformance by notifying the Contractor by certified mail of the termination of the
Contractor. The Contractor, thereupon, has five (5) working days to deliver said
documents owned by the City and all work in progress to the District Enaineer. The
District Enaineer shall make a determination of fact based upon the documents
delivered to City of the percentage of work which the Contractor has performed which is
usable and of worth to the City in having the contract completed. Based upon that
finding as reported to the City Manager, the Manager shall determine the final payment
of the contract.
This agreement may be terminated by either party upon tendering thirty (30)
days written notice to the other party. In the event of such suspension or termination,
upon request of the City, the Contractor shall assemble the work product and put same
in order for proper filing and closing and deliver said product to City. in the event of
termination, the Contractor shall be paid for work performed to the termination date;
however, the total shall not exceed the lump sum fee payable under paragraph 4. The
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City Manager shall make the final determination as to the portions of tasks completed
and the compensation to be made.
12. DISPUTES
If a dispute should arise regarding the performance of work under this
agreement, the following procedure shall be used to resolve any question of fact or
interpretation not otherwise settled by agreement between parties. Such questions, if
they become identified as a part of a dispute among persons operating under the
provisions of this contract, shall be reduced to writing by the principal of the Contractor
or the City Engineer or designee. A copy of such documented dispute shall be
forwarded to both parties involved along with recommended methods of resolution
which would be of benefit to both parties. The City Engineer or designee or principal
receiving the letter shall reply to the letter along with a recommended method of
resolution within ten (IO) days. If the resolution thus obtained is unsatisfactory to the
aggrieved party, a letter outlining the dispute shall be forwarded to the City Council for
their resolution through the Office of the City Manager. The City Council may then opt
to consider the directed solution to the problem. In such cases, the action of the City
Council shall be binding upon the parties involved, although nothing in this procedure
shall prohibit the parties seeking remedies available to them at law.
13. CLAIMS AND LAWSUITS
The Contractor agrees that any contract claim submitted to the City must be
asserted as part of the contract process as set forth in this agreement and not in
anticipation of litigation or in conjunction with litigation. The Contractor acknowledges
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that if a false claim is submitted to the City, it may be considered fraud and the
Contractor may be subject to criminal prosecution. The Contractor acknowledges that
California Government Code sections 12650 et sea., the False Claims Act, provides for
civil penalties where a person knowingly submits a false claim to a public entity. These
provisions include false claims made with deliberate ignorance of the false information
or in reckless disregard of the truth or falsity of information. If the City of Carlsbad seeks
to recover penalties pursuant to the False Claims Act, it is entitled to recover its
litigation costs, including attorney's fees. The Contractor acknowledges that the filing of
a false claim may subject the Contractor to an administrative'debarment proceeding
wherein the Contractor may be prevented to act as a Contractor on any public work or
improvement for a period of up to five years. The Contractor acknowledges debarment
by another jurisdiction is grounds for the City of Carlsbad to disqualify the Contractor
from the selection process. vblnitial) -7%"
The provisions of Carlsbad Municipal Code sections 3.32.025, 3.32.026,
3.32.027 and 3.32.028 pertaining to false claims are incorporated herein by reference.
14. STATUS OF THE CONTRACTOR -4P Initial) 2 : "1
The Contractor shall perform the services provided for herein in Contractor's own
way as an independent Contractor and in pursuit of Contractor's independent calling,
and not as an employee of the City. Contractor shall be under control of the City only
as to the result to be accomplished, but shall consult with the City as provided for in the
request for proposal. The persons used by the Contractor to provide services under this
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agreement shall not be considered employees of the City for any purposes whatsoever.
The Contractor is an independent Contractor of the City. The payment made to
the Contractor pursuant to the contract shall be the full and complete compensation to
which the Contractor is entitled. The City shall not make any federal or state tax
withholdings on behalf of the Contractor or hidher employees or subcontractors. The
City shall not be required to pay any workers' compensation insurance or
unemployment contributions on behalf of the Contractor or hidher employees or
subcontractors. The Contractor agrees to indemnify the City and the Carlsbad
Municipal Water District within 30 days for any tax, retirement contribution, social
security, overtime payment, unemployment payment or workers' cornpensation
payment which the City and the Carlsbad Municipal Water District may be required to
make on behalf of the Contractor or any employee or subcontractor of the Contractor
for work done under this agreement or such indemnification amount may be deducted
by the City and the Carlsbad Municipal Water District from any balance owing to the
Contractor.
The Contractor shall be aware of the requirements of the Immigration Reform
and Control Act of 1986 and shall comply with those requirements, including, but not
limited to, verifying the eligibility for employment of all agents, employees,
subcontractors and Consultants that are included in this agreement.
15. CONFORMITY TO LEGAL REQUIREMENTS
The Contractor shall cause all drawings and specifications to conform to all
applicable requirements of law: federal, state and local. Contractor shall provide all
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necessary supporting documents, to be filed with any agencies whose approval is
necessary.
The City will provide copies of the approved plans to any other agencies.
16. OWNERSHIP OF DOCUMENTS
All plans, studies, sketches, drawings, reports, and specifications as herein
required are the property of the City, whether the work for which they are made be
executed or not. In the event this contract is terminated, ail documents, plans,
specifications, drawings, reports, and studies shall be delivered forthwith to the City.
Contractor shall have the right to make one (1 ) copy of the plans for hidher records.
17. REPRODUCTION RIGHTS
The Contractor agrees that all copyrights which arise from creation of the work
pursuant to this contract shall be vested in City and hereby agrees to relinquish all
claims to such copyrights in favor of City.
18. HOLD HARMLESS AGREEMENT
Contractor agrees to indemnify and hold harmless the City of Carlsbad and the
Carlsbad Municipal Water District and its officers, officials, employees and volunteers
from and against all claims, damages, losses and expenses including attorney fees
arising out of the performance of the work described herein caused in whole or in part
by any willful misconduct or negligent act or omission of the Contractor, any
subcontractor, anyone directly or indirectly employed by any of them or anyone for
whose acts any of them may be liable, except where caused by the active negligence,
sole negligence, or willful misconduct of the City of Carlsbad and the Carlsbad
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Municipal Water District.
Contractor shall at its own expense, upon written request by the City and the
Carlsbad Municipal Water District, defend any such suit or action brought against the
City and the Carlsbad Municipal Water District, its officers, officials, emp\oyees and
volunteers. Contractors indemnification of City and the Carlsbad Municipal Water
District shall not be limited by any prior or subsequent declaration by the Contractor.
19. ASSIGNMENT OF CONTRACT
The Contractor shall not assign this contract or any part thereof or any monies
due thereunder without the prior written consent of the City.
20. SUBCONTRACTING
If the Contractor shall subcontract any of the work to be performed under this
contract by the Contractor, Contractor shall be fully responsible to the City for the acts
and omissions of Contractor's subcontractor and of the persons either directly or
indirectly employed by the subcontractor, as Contractor is for the acts and omissions of
persons directly employed by Contractor. Nothing contained in this contract shall
create any contractual relationship between any subcontractor of Contractor and the
City. The Contractor shall bind every subcontractor and every subcontractor of a
subcontractor by the terms of this contract applicable to Contractor's work unless
specifically noted to the contrary in the subcontract in question approved in writing by
the City.
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21. PROHIBITED INTEREST
No official of the City who is authorized in such capacity on behalf of the City to
negotiate, make, accept, or approve, or take part in negotiating, making, accepting, or
approving of this agreement, shall become directly or indirectly interested personally in
this contract or in any part thereof. No officer or employee of the City who is authorized
in such capacity and on behalf of the City to exercise any executive, supervisory, or
similar functions in connection with the performance of this contract shall become
directly or indirectly interested personally in this contract or any part thereof.
22. VERBAL AGREEMENT OR CONVERSATION
No verbal agreement or conversation with any officer, agent, or employee of the
City, either before, during or after the execution of this contract,' shall affect or modify
any of the terms or obligations herein contained nor entitle the Contractor to any
additional payment whatsoever under the terms of this contract.
23. SUCCESSORS OR ASSIGNS
Subject to the provisions of Paragraph 18, "Hold Harmless Agreement," all
terms, conditions, and provisions hereof shall inure to and shall bind each of the parties
hereto, and each of their respective heirs, executors, administrators, successors, and
assigns.
24. EFFECTIVE DATE
This agreement shall be effective on and from the day and year first written
above.
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25. CONFLICT OF INTEREST
The City has determined, using the guidelines of the Political Reform Act and the
City's conflict of interest code, that the Contractor will not be required to file a conflict of
interest statement as a requirement of this agreement. However, Contractor hereby
acknowledges that Contractor has the legal responsibility for complying with the
Political Reform Act and nothing in this agreement releases Contractor from this
responsibility.
26. INSURANCE
The Contractor shall obtain and maintain for the duration 'of the contract and any
and all amendments insurance against claims for injuries to persons or damage to
property which may arise out of or in connection with performance of the work
hereunder by the Contractor, his agents, representatives, employees or subcontractors.
Said insurance shall be obtained from an insurance carrier admitted and authorized to
do business in the State of California. The insurance carrier is required to have a
current Best's Key Rating of not less than "A-:V" and shall meet the City's policy for
insurance as stated in Resolution No. 91-403.
A. Coveraaes and Limits.
Contractor shall maintain the types of coverages and minimum limits
indicated herein, unless a lower amount is approved by the City Attorney or City
Manager:
1. Comprehensive General Liability Insurance. $1,000,000 combined
single-limit per occurrence for bodily injury, personal injury and property damage. If the
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submitted policies contain aggregate limits, general aggregate limits shall apply
separately to the work under this contract or the general aggregate shall be twice the
required per occurrence limit.
2. Automobile Liability (if the use of an automobile is involved for
Contractor's work for the City). $1,000,000 combined single-limit per accident for bodily
injury and property damage.
3. Workers' Compensation and Employer's Liability. Workers'
Compensation limits as required by the Labor Code of the State of California and
Employer's Liability limits of $1,000,000 per accident for bodily injury.
4. Professional Liability. Errors and omissions liability appropriate to
the contractor's profession with limits of not less than $1,000,000 per claim. Coverage
shall be maintained for a period of five years following the date of completion of the
work.
B. Additional Provisions.
Contractor shall ensure that the policies of insurance required under this
agreement contain, or are endorsed to contain, the following provisions.
1. The City and the Carlsbad Municipal Water District shall be named
as an additional insured on all policies excluding Workers' Compensation and
Professional Liability.
2. The Contractor shall furnish certificates of insurance to the City
before commencement of work.
3. The Contractor shall obtain occurrence coverage, excluding
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Professional Liability which shall be written as claims-made coverage.
4. This insurance shall be in force during the life of the agreement and
any extension thereof and shall not be canceled without 30 days prior written notice to
the City sent by certified mail.
5. If the Contractor fails to maintain any of the insurance coverages
required herein, then the City will have the option to declare the Contractor in breach, or
may purchase replacement insurance or pay the premiums that are due on existing
policies in order that the required coverages may be maintained. The Contractor is
responsible for any payments made by the City to obtain or maintain such insurance
and the City may collect the same from the Contractor or deduct the amount paid from
any sums due the Contractor under this agreement.
27. RESPONSIBLE PARTIES
The name of the persons who are authorized to give written notices or to receive
written notice on behalf of the City and on behalf of the Contractor in connection with
the foregoing are as follows:
For City: Title William E. Plummer, District Enqineer
,Name Carlsbad MuniciDal Water District
Address 5950 El Camino Real
Carlsbad, California 92008
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For Contractor: Title Paul L. Findley, Vice President
Name Malcolm Pirnie, Inc.
Address 703 Palomar AirDort Road, Suite 150
Carlsbad. California 92009
ArchitectlLicense Number: RCE 26189
ArchitectlLicense Number:
28. BUSINESS LICENSE
Contractor shall obtain and maintain a City of Carlsbad Business License for the
duration of the contract.
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29. ENTIRE AGREEMENT
This agreement, together with any other written document referred to or
contemplated herein, embody the entire agreement and understanding between the
parties relating to the subject matter hereof. Neither this agreement nor any provision
hereof may be amended, modified, waived or discharged except by an instrument in
writing executed by the party against which enforcement of such amendment, waiver or
discharge is sought.
Executed by Contractor this /5’ day of B&~ LIJ ~
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CONTRACTOR: MALCOLM PIRNIE, INC.
(name of Contractor)
BY *8+ * ~i
Jerry L.?rieling, Vice President and Assistant Secretary ATTEST:
(print nameltitle)
re)
By:>A& &e. /&.-.-
(s$n here) Pa 8.h ALETHA L. RAUTENKRANZ (print nameltitle) City Clerk
(Proper notarial acknowledgment of execution by Contractor must be attached.)
(President or vice-president and secretary or assistant secretary must sign for corporations. If only one
officer signs, the corporation must attach a resolution certified by the secretary or assistant secretary under corporate seal empowering that officer to bind the corporation.)
APPROVED AS TO FORM:
RONALD R. BALL City Attorney
BY /&pA/d * Deputy City Attorney
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STATE OF CALIFORNIA 1 tss. COUNVOF :,/b h/Eht 1
On f -/f ‘1’) before me, fl~iwiy x j. L~CA~G , /\lli:+~{i / 3 iibLIC
DATE dAME AND TITLE OF OFFICER
personally appeared \DC,iit,,Lft 3 /1!. ~l,icrg
NAME(S) OF SIGNER(S)
@ personally known to me - OR aproved to me on the basis of satisfactory evidence to be the person(s) whose
idare subscribed to the within instrument and acknowledged to me that helshelthey executed the same in hi:
authorized capacity(ies), and that by his/her/their signature(s) on the instrument the person(s), or the entity upon
which the person(s) acted, executed the instrument.
WITNESS my hand and official seal.
q)h)q I- -7. L<L9
SlGNATUFdE OF NOTmY (This area for official notary seal.)
r
Title or Type of Document Ql@SLIL77/V (I Ac//?n kicfii
Date of Document NO. of Pages Ib
Signer(s) other than named above
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CMWD 91 -403
06/1 L
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&V*i 3 0 nq
STATE OF mw 1
COUNTY OF Wri Cop& ISS.
On R - \\- 9.7 before me, %rq -4 . fiC&~tq gab\;<
DATE \ NAMEANDTlnaOF CFFICER ' 1
personally appeared 3" c1 r c-\e\inq WE@) OF SIGNER(S)
l)(personally known to me - OR uproved to me on the basis of satisfactory evidence to be the person(s) .whose nal
islare subscribed to the within instrument and acknowledged to me that hdshelthey executed'the same in hislhel
authorized capacity(ies), and that by hidherhheir signatura(s) on the instrument the person(s), or the entity upon bel
which the person(s) acted, executed the instrument.
WITNESS my hand and official seal.
d (This area for of'ficial notary seal.)
,
/Title or Type of Document c m-0 \+c\rx\ c -h- )C a Date of Document NO. of Pages ll EI I Signer(s) other than named above
I
CMWD 91-403
06/14i9
t. w EXHIBIT "A"
Scope of Work
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TASK 1 PROJECT MANAGEMENT
Truck Project Progress and Schedule
Perform overall project management, monitor budgets, and provide a detailed project
schedule using Microsoft Project which will be updated monthly.
MonthlyRogrmMeetings
The project manager will attend monthly project meetings with CMWD including the
initial project kick-off meeting.
Coordinetin Meetings
These meetings will be in lieu of the regular monthly meeting and will'likely be more
technically oriented. These meetings may be with the City of Carlsbad, CMWD, City
of Vista, CMWD's geotechnicd consultant, or utility districts. These meetings will
typically be attended by the project manager and project engineer or subconsultant.
Also included in this task will be the preparation of a meeting summary that will be
distributed to CMWD's project manager and all attendees.
Public Meetings
The project manager will attend up to 4 public meetings to support CMWD staff. This task includes the effort for exhibit preparation as well as attendance
at meetings.
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Strbconsultrurl Mmagement
Malcolm Pirnie will have total responsibility for the administration and technical and
financial aspects of this project, including overall management and' coordination of
the project's sub-consultants. Under this task, our Project Manager will provide
direction, coordinate the efforts, track the progress, and administer the contracts of
the various sub-consultants.
Project Docmemkztion
Communication is most effective if it is accurately documented and distributed for
the benefit of the entire project team, both internally and externally. The objective
of this documentation is to provide concise summaries of each major decision that
will keep the entire project team up to date and will serve as the basis for
implementation of subsequent work efforts. Copies of all memos, letters, telephone
conversation reports, etc. will be provided to CMWD project manager.
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TASK 2 PRELIMINARY DESIGN
Doin Collt.ctinn and Re.rearch
ChWD w~ll provide 3 blueline copy of all available existmz StrZt! md utility plan.;
and the 1991 draft set of drawings of the VistdCarlsbad Interceptor Sewer.
Malcolm Pirnie will perform research with all other public utilities such as telephone.
gas, electric, and cable W. Included in this task will be the identification of
adjacent property ownership and assessor parcei numbers.
Also included is field reconnaissance to verify field conditions and take 'photographs
and video tape of the project site.
srvvry Investigate County and City I#.;ords, obtaining copies of record maps and documents
within the project area Determine location of control monuments and benchmarks
necessary to establish survey control based on N.A.D. 83 State Plan Coordinates.
Provide Horizontal and vertical control for the pane1 locations for the site mapping
areas as directed by the photogrammetrist. Perform any office calculations to reduce
the field data and balance the survey.
Perform a field survey of Jefferson Street from Las Rorts Drive to Oak Avenue, and
a portion of Oak Avenue from Jefferson Street to Roosevelt Street.
The survey will locate sufficient monumentation to establish the existing property
lines, public rights-of-way and easements. Office calculations will be performed
directly related to the survey. An AutoCAD Release 13 drawing frle of the survey
will be prepared outlining the property, right-of-way and easement lines. In addition.
drawings will also show found monuments, course bearings and distances.
Conduct a field survey locating existing sewer manholes of the pipeLines being
replaced, storm drains crossing the alignment and any marked out utilities
encountered during the survey.
Provide field surveying for the horizontal and vertical location for utilities being
potholed. Excavation will be performed by others as coordinated by ~MaIcolm Pirnie.
Traffic control for potholing is available but not included in the fee proposal.
Provide approximately 5,500 linear feet of aerial mapping of the alignment with
co1:sr3ge being a 2Wfoot wide strip. The mapping will be prsrxed 3t 3 scale I" =
40'. with 2' contour intervals in AutoC.4.D Release 13 formx. Xi mappins will !x
prepared in accordance with the Xationd Slap Accuracy Stdxis.
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Vere Sewer Hydraulics
Meet with Encina Water Pollution Control Staff to discw and evaluate the
current peak capacity of the Ruena Vista Pump Ttntion and the capability for
expansion. Review the current masterplan for criteria 3rd as.sumptions used
to develop potential flows into the interceptor from intermediate connection
points. Use these flow data to verify the hydraulics of the proposed interceptor
sewer and portions of the existing interceptor sewer which will remain in
service. Provide recommendations for mitigating potential mimimum velocity
problems, Provide the resalts and recommendations to the CMWB in a
technical memorandum
Prepare Rehinory (30%) Plans and Specifiations
This includes the development and evaluation of alignment and phasing alternatives,
selections of pipe materials and preparation of base drawings incorporating all
existing utilities and property ownership onto the aerial topography. Drawings will
be prepared using AutoCAD release 13.
The-product deliverable will be 10 blueline sets of the topographic base sheets with
the recommended horizontal alignment. Limited profile information will be shown
on this 3096 set due to the accelerated time schedule. A letter or technical memo wiU
accompany the drawings in order to convey concerns, questions, and possible
solutions.
Traffic Control will be addressed in a technical memo identifying staging plans that
will be utilized for the preparation of traffic controi plans. The written staging plans
will define, by block the proposed method of handling WIC control.
Specifications will be in CSI format and will be prepared in Microsoft Word.
QNQC of drawings and specifications will be performed by Malcolm Pirnie's
Technical Advisor.
PreMnaty Cost fithate
An Engineer's Estimate of Robable Construction Costs will be prepared. The format
provided will be a standard line item estimate with quantity, unit cost and total cost
provided. The estimate does not include a break down between material, equipment,
and labor.
The estimate will be prepared using Microsoft Excel 5.0.
Product Delivsnbles:
e 10 sets of 24" X 36" b!uctlixs of piczlir;e dr~xi:.gs
e 10 sets of specifications
0 10 sets of cost estimxt
. .,> - ' e
Traffic Control memo
TASK 3 FCYW DESICY (70%, 90%. .AhD FIX.-U)
Prepare Find Plans and Speclrxations
This includes the preparation of all construction drawings and the incorporation of
review comments from the 30% 70%. and 90% submittals in order to provided
CMWD with a complete set of bid documents. The drawings will be prepared at a
scale of 1 " = 40 horizontally and I" = 4' verticaily.
An estimated drawing list is included at the end of hs scope of work and identifies
the anticipated drawing effort involved. City/CMWD standards and San Diego
Regional Standard Drawings will be used to the extent possible and will typically be
incorporated by reference. Detail drawings will include City standards that require
modifications, site specific details, sections and all other areas that require greater
detail in order to facilitate construction.
A check list will be provided with each of the submittals that identifies information
that is outstanding and that will be incorporated before the drawings are deveioped
to 100%.
It is anticipated that structural engineering design will be limited to one detail
drawing for special sewer junction structures.
landscape architect is included as part of the project team. Landscape restoration
may be necessary in areas where the trench excavation or work arca extends beyond
the curb line. However, since this effort can not be defined until an alignment is
established, this effort is not included in the fee proposal.
QNQC of drawings and specifications WIU be preformed by Malcolm Pirnie's
Technical Advisor.
Cost &timates (?Os, 90%, Md Find)
An Engineer's Estimate of Probable Construction Costs will be prepared. The format
provided will be a standard line item estimate with quantity, unit cost and total Cost
provided. The estimate does not include a break down between material, equipment.
and labor.
The estimate wiil be prepared using Microsoft Excei 5.0.
*. i‘ a
1
e 0
Product Dclivcrablc.;:
! 0 CY!^ nf ? 1” Y ‘6” b!c~!iot..; ?f :!x cr,:irc x: of ccr.s:rJc:ion drawing; ;it
e 10 jets ot Sptxlticarions
0 10 sets of the cost estimate at 70% ,go%, and final
I set of find mylars with disk of electronic files
705 Jnci (10‘7- r~v1e-z.
TASK 4 STORM WATER POLLUTION PREVENTION PLAN
Prepare a stormwater pollution prevention plan (SWPPP) and monitoring plan
which complies with a11 of the requirements of the Regional Water Qaaiity
Control Board’s NPDES permit for “Discharges of Storm Water Rmdf
Associated with Construction Activity”. Assist the CMWD On the preparathm
of the Notice of Intent (NOI) which must be filed with the State Water
Resources Control Board.
Product Deiiverable:
5 copies of the draft SUTPP.
3 copies of the final SWPPP.
TASK 5 POST DESIGN SERVICES
Bid PILaseh&tance
Assist CMWD with preparation of the solicitation of bids, attend the pn-proposal
meeting, and evaluate the bids received and qualifications of the apparent low bidder.
Also provide assistance to CMWD in preparing responses to inquiries from
prospective bidders and preparation of addenda.
Cotwtru&n Phase Services
Provide office support of construction activities which shall be limited to review of
submittals and responses to “request for information”. Site visits which are ~ece~~iuy
in order to prepare responses are included in this task. Assistance in the preparation
of addenda is also included.
Prepare Record Drawings
“As-Built” drawings ndl be prepared from the Conuactor’s Record Drawing set and
will be certified as “&-Built” in xcordance with Sections 6735.5 and 6735.6 of the
Business and Prctizcions Ccbe of Cl!ifornia.
. ,t:l I - _..
w - TASK 6 SPECIAL SERVICES
I his ;ask includes additional effort which may b,e necessary as the project
detelopr. Semices will not be performed under this task without development
of a work order, fee proposal and authorization from the c;MwD. These special
services may include but are not limited to the preprration of traf€ic control
plans for potholing, NPDES dewatering permit usistame, attendance at
additional public meetings, or additioaal design tiforts not prrviwsly idcnttftrrl-
II I
19 I Traffic Control Plan IL I 'I 20 i Traffic Control Plan
il il 21 i Traffic Control Plan
22 1 Traffic Control Plan
23 ' Traffic Control Details
.I 24 : Traffic Control Details
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