HomeMy WebLinkAbout1998-08-04; City Council; Resolution 98-279.. 0 0
1 II RESOLUTION NO. 98-279
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A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
CARLSBAD, CALIFORNIA, APPROVING AN AGREEMENT
WITH THE MATTOX GROUP/@DOC LLC FOR PREPARATION OF
A CITYWIDE RECORDS MANAGEMENT PROGRAM, AND
ELECTRONIC DOCUMENT MANAGEMENT REQUIREMENTS
ANALYSIS, SYSTEM DESIGN AND SELECTION.
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WHEREAS, the City has implemented a financial information system to
incorporate the latest technology and is proceeding into Phase VII; and
WHEREAS, the need exists to replace the existing legislative history
indexing program which is not Year 2000 compliant and has been scheduled for
replacement as part of Phase VII; and
WHEREAS, there is also a great need to organize and automate other
types of city records, forms and maps; and
WHEREAS, the Records Management Program will help reduce the need
for offsite records storage for city departments: and
WHEREAS, the Electronic Document Management Program will allow
departments to share information stored electronically and will improve
employees’ ability to retrieve the information in a much quicker and effective
manner: and
WHEREAS, the Records Management Committee requested and
evaluated proposals from consulting firms; and
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WHEREAS, the Records Management Committee is recommending the
selection of The Mattox Group/@doc LLC, as the consulting firm to assist the
City with the above referenced tasks based on their qualifications, experience of
their personnel and competitive fees; and
WHEREAS, sufficient funds have been previously appropriated and are
available in the City Clerk and Financial Information Systems budgets.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of
Carlsbad, California, as follows:
1. That the above recitations are true and correct.
2. That the Agreement with the Mattox Group/@doc LLC to provide
professional services for preparation of a Records Management Program and
Electronic Document Management Requirements Analysis, System Design and
Selection is hereby approved.
3. That the City Council does hereby authorize the appropriation of
$58,000 from City Clerks Account No. 00102107490, and $62,000 from the
Financial Information Systems Account No. 301 171 07490 for this project, and
authorizes staff to transfer the funds into the appropriate account.
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PASSED, APPROVED AND ADOPTED at a regular meeting of the City
Council on the 4th day of August , 1998, by the following
vote, to wit:
AYES: Council Members Lewis, Finnila, Nygaard, Kulchin and Hall
NOES: None
ABSENT: None 1
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ATTEST:
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ALTH, L. k ALNz, cityzk
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