HomeMy WebLinkAbout1999-01-05; City Council; Resolution 99-131
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RESOLUTION NO. 99-13
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARLSBAD,
CALIFORNIA, APPROVING AMENDMENT NO. 2 TO THE COMMUNICATI(
SYSTEM AGREEMENT BETWEEN THE CITY OF CARLSBAD AND
MOTOROLA, INC. FOR THE PURCHASE OF PHASE 11, PART 2 RADIO
EQUIPMENT, AND APPROVING A PLAN FOR THE FINANCING OF PAST
CURRENT REGIONAL COMMUNICATIONS SYSTEM EQUIPMENT
PURCHASES AND APPROPRIATING FUNDS THEREFOR.
WHEREAS, the City of Carlsbad is a participating agency in the
Regional Communications System; and
WHEREAS, on November 12, 1996, The City adopted Resolution N
383 approving the Communications System Agreement with Motorola, Ir
and
WHEREAS, on November 18, 1997, the City adopted Resolution N
694 approving Communications System Agreement Amendment No. 1; :
WHEREAS? a second amendment to the Communications System
Agreement is required to purchase Phase 11, Part 2 radio equipment; anc
WHEREAS, all proposed Phase 11, Part 2 equipment purchases wil
reviewed and approved by the Regional Communications System Board
Directors or designee pursuant to the Regional Communications Systerr
Agreement; and
WHEREAS, City of Carlsbad continues to require the services of
Motorola to provide the necessary equipment and communications systc
services for acquisition and/or installation of Carlsbad's equipment
complimentary to the 800 MHz Regional Communications System; and
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WHEREAS, it is necessary and desirable to provide Phase 11, Part
services and equipment; and
WHEREAS, lease-purchase agreements were used to fund previou
phases of the 800Mhz radio system; and
WHEREAS, it is fiscally prudent to pay off the existing balances of
lease-purchase agreements for the radio backbone system and for Phase
Part 1 radio equipment ; and
WHEREAS, funds are available in the City General Fund Balance i
the CSA 135, Zone A account to fund the purchase of Phase 11, Part 2 ra
equipment and pay off the balances of two lease-purchase agreements;
NOW, THEREFORE, BE IT RESOLVED by the City Council
of the City of Carlsbad, that the City of Carlsbad:
1. Approves the attached agreement and authorizes and directs tl:
mayor to sign for the City.
2, Approves the 1998/99 financing plan for Regional Communicat
System costs and equipment, including:
a. Authorizing the Finance Director to appropriate $1,546,000 f~
the General Fund balance and $416,000 from the Sewer Enterprise fund
balance, and the remaining balance of the CSA 135, Zone A fund for the
purpose of paying off amounts owed for the City's share of the regional
backbone, paying off the remaining balance for Phase 11, Part 1 radio
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equipment, making the 1998/99 payment for Phase I dispatch and micrc
equipment and payment of 1998/99 system maintenance costs.
PASSED, APPROVED AND ADOPTED at a regular meeting of the
Carlsbad City Council on the 5 th day of January
1999, by the following vote, to wit:
AYES: Council Members Lewis , Nygaard, Finnila , Hall & Kulchin
NOES: None
ABSENT: None
ATTEST:
%& ALETHAW MTE NZ, City Clerk
( SEAL )
KAREN R. KUNDTZ, Assistant City Clerk
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AMENDMENT NO. 2
AGREEMENT BETWEEN THE CITY OF CARLSBAD AND
MOTOROLA, INC. FOR THE COMMUNICATIONS SYSTEM
This amendment is entered into and effective as of the 5 th day of January,
1999 amending the Agreement dated November 12,1996, by and between the City of
Carlsbad, a municipal corporation, hereinafter referred to as Y3ty", and Motorola, Inc.,
hereinafter referred to as "Contractor", for the 800 MHz communications system.
RECITALS
Whereas, the initial Agreement dated November 15, 1996, identified a scope of
work related to the purchase of equipment and installation thereof with regard to the
dispatch center and microwave system; and
Whereas, on November 18,1997, Amendment No. 1 to the aforementioned
agreement was approved to provide for the purchase of Phase 11, Part 1 radio
equipment; and
Whereas, the parties to this aforementioned Agreement desire to alter the scope
of work as follows: to provide for the purchase of Phase II, Part 2, radio equipment;
and
Whereas, it is now both desirable and necessary to amend said Agreement to
provide for such equipment.
Now, therefore, in consideration of these recitals and the mutual covenants
contained therein, City and Contractor hereby agree as follows:
.I. Section I. Motorola's Obligations of said Agreement is amended by the
addition of a new subparagraph E to read as follows:
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"E. Motorola shall furnish and/or install the radio equipment of the type
specified at the site specified and for the amount specified in the equipment
list attached to schedule A-2, dated January 4 th , 1999."
2. Section 5. Payment Schedule of said agreement is amended as follows:
"Pavment Terms
1. One hundred percent (100%) of equipment total, as shown on Schedule
A-2, including tax, due net 30 days after receipt of equipment.
2. One hundred percent (100%) of installation costs as shown on Schedule
A-2, due net 30 days after completion of all installations.*
3. All other provisions of the aforementioned Agreement not modified by this
Amendment No. 2 remain in full force and effect.
4. All requisite insurance policies to be maintained by the Contractor shall
include coverage for the amended scope of work.
ACKNOWLEDGED AND ACCEPTED:
CONTRACTOR:
OL
IARRY OLSON WE PRESIDEM, SALES
by: L!stii5mFcr - .. Twy
CITY OF CARLSBAD n
Dated:
2
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ATTEST:
Dated: I - 26- f’t ALETHA L. RAUTENKRANZ, City $lerk
APPROVED AS TO FORM:
Ronald R. Bail, City Attorney
by: LFL
/* 26.77.
(Proper notarial acknowledgment of execution by Contractor must be attached.)
(President or vice-president and secretary or assistant secretary must sign for
corporations. If only one officer signs, the corporation must attach a resolution certified
by the secretary or assistant secretary under corporate seal empowering that officer to
bind the corporation.)
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CALIFORNIA ALGPURPOSE ACKNOWLEDGMENT
State of hk
County of &3E&tI
1 I on rMTEwi 194 before me,h NAME, /c+&L~&, nm OF OFFICER - E'G.. dh -JANE WE ~ARY bbhc WBUC
1 personally appeared L-bw Obm J&a aim '/ NAM& OF SGNER(S)
I
@fpersonaIly known to me - -6R - G ya
subscribed to the within instrument and ac
knowledged to me that e execute
the same in hWkw eir authorize
capacity(ies), and that by w
signature(s) on the instrument the person($
or the entity upon behalf of which thi
person(s) acted, executed the instrurnenl
WITNESS my hand and o 'cia1 seal.
w
y$L+if- GN REOFNOTARY
OPTIONAL
Though the data below is not required by law. it may prove valuable to persons relying on the document and could prever
fraudulent reattachment of this fom.
CAPACITY CLAIMED BY SIGNER DESCRlPTlON OF Al?ACHED DOCUMENT
0 INDIVIDUAL
CORPORATE OFFICER
TITLE(S)
D PARTNER(S) m LIMITED
A'TTORNEY-IN-FACT I7 TRUSTEE(S) 0 UARDIAN/CO ERV T
0 GENERAL
d OTHER: c'. P&-=. &s+. 3&w&kbP
J$Pwhmd4&mdm
&tnw3Tqmbb
d*
3
NUMBER OF PAGES
DATE OF DOCUMENT I /
SIGNER IS REPRESENTING: NAME OFPERSON(S) OR ENflTY(IES) d.4
SIGNER(S) OTHER THAN NAMED ABOVE
99- 3/6
-~ ~ " -~ ~ ."~"~- """".
@I993 NATlONAL NOTARY ASSOCIATION 9 8236 Remmet Ave.. P.O. Box 7184 Canoga Park, CA 91s
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CIW Of CARLSABD R€G\ONAL COMMUNlCATlONS SYSTEM Contract # 43095
Various Public Service Agencies
Item Model/Option Description Rcs Unit Price
ASTRO DIGITAL EQUIPME SCHEDULE A-2
Spectra Mobile Radios for Various City Agencies
4 57 T59DX ASTRO DIGITAL SPECTRA MOBILE SERIES S 1,970
4a 57 133W Asmo SPECTRA W9 35W 800MHZ REMOTE $550
4 b 57 651 ENH: ENHANCED SMAmZONE OPERATION $455
4c 57 6114 ENH: DIGITAL ID DISPLAY $44
4d 57 6806 ENH: APCO 25 COMMON AIR INTERFACE $35
PACKAGED UNIT PRICE $3,053
ANNUAL MAINTEUANCE AGREEMENT FOR ASTRO SPECTRA
57 YEAR2MAlNTEWCEFORANYABOVESELK=T171ADIO $60
' 57 YEAR 3 MAINTENANCE FOR ANY ABOVE SELECT RADIO $643
AS7'RO 800 MHz Portable Radios Model 111
37 47 H09UCH9M-N ASTW DIGITAL XTS3000 MODEL 111 PORT
37 a 47 Q806 ASTRO DIGITAL CAI OPERATION
37 b 47 H38 ENHANCED SMARTZONE OPERATION
37 c 47 H14 ADD: ID DISPLAY
37 d 47 H7W ADD SYSTEM TEST RESULT
37 e 47 H885 2 YEAR SERVICE PLAN
PACKAGED UNIT PRICE
S 1,964
$509
$707
$76 so
$36
$3,291
43 17 NMN6193 REMOTE SPEAKER MIC
44 8 NTN8294 SPARE ULTR HlGN BATERY
45 18 NTN1168 CHARGER, DESKTOP SINGLE UNIT 117V
46 4 NTN1177C CHARGER, DESKTOP MULTI UNIT 1 17V
52 10 TDN9816 VEHICULAR CHARGER XTS3000 TBD
$7 1
$134
$97
$601
$222
Mobile Control Stations
56 12 T99DX Asmo DIGITAL SPECTRA MOBILE SERIES S 1,970
56 a 12 132W W 800 806-870 W7 $343 56 b ' i2 651 ENH: ENHANCED SMARTZONE OPERATION $455 56 c 12 6114 ENH: DIGITAL ID DISPLAY $44 56d 12 W665 ADD: CONTROL STATION OPERATION $344 56 e 12 G806 ENH APCO 25 COMMON AIR INTERFACE $35
PACKAGED UNIT PRICE $3,189
ANNUAL MAINTENANCE AGREUIENT FOR ASTRO SPECTRA
12 YEAR2 MAINTENANCE FOR ABOVE MOBILE STATION RADIO $60
12 YEAR 3 MAINTENANCE FOR ABOVE MOBILE STA RON RADIO $60
Revised 1-4-99
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carlspw.)
RCS Equipment Price Book
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, . CINOFCARLSABD REGlONAL COMMUNlCA7lONS SYSTEM Conkact #43O95
Various public STn/ice Agencies
ttm Model/Option Description RCSUnit Price F
ANTENNA SYSTEMS
For use with Mobile & Desktop Stations
72
73
74
75
77
78
79
80
81
83
240
24
24
900
24
24
24
24
24
12
L1702
TDN88U9
5880367821
L1705
TON8814
TDN8815
RRX4038A
TDN6673
TON6670
TDF644 1
1/2' SUPERFLEX, POLY JKT, PER FOOT
1/2'CONN, N PLUG SFLEX (PLTD)
Mini/UHF M TO NF
1/2' LDF HEUAX, POLY JU, PER FOOT
1 /2'CONNECTOR, N PLUG (PLATED)
1/2'CONNECTOR, N JACK (PLATED)
COAX PROTECTOR
1 /2'CABLE GROUND CLAMP KIT
CABLE TIES. NYLON
YAGI ANTENNA
$4
$47
$17
$3
$41
$41
$77
$24
$38
$90
Total Equip $I
Tax t
InstaHation/Rer <
Programming
Freight approx.
TOTAL $4
Revised 1-4-99 carlspw.
RCS Equipment Price Book
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@ MO7VROLA
January 4,1999
City of Carlsbad
2560 Orion Way
Carlsbad, Ca 92008
Att: Chief Brian Watson
Brim,
Motorola is pleased to present to the City of Carlsbad the finalized subscriber radio
quantities and types for the remaining city public service departments for usage on the
Regional Communications System.
The enclosed list of equipment shown in Schedule “A-2” has been selected and priced
using the RCS “Price Book”.
Term of Sale
The master lease will not be used for this agreement as requested. Therefore the payment
terms for the equipment and service will be
100% of equipment & tax total Due 30 days fiom shipment & invoice
100% of insbllation due after final instalIation
Communications Equipment Purchase Agreement
Motor-’ Ari-c - - .vi11 work with you and the City Attorney’s office to modi@ the existing
agreement between the City of Carlsbad and Motorola. This will be accomplished by
Amendment NO. 2 to the existing agreement.
Statement of Work (SOW)
Motorola has included a statement of work to help define the responsibilities of the City
of Carlsbad and Motorola for the Installation/removal of your subscriber radios shown in
Schedule “A“.
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Subscriber Equipment Warranty
Motorola has included information on the warranty period for the proposed equipment.
Also included is the standard repair process. Additional information on maintenance and
warranty repair procedures is being determined by the RCS.
If you have any questions do not hesitate to call me at (760) 930-4013.
Sincerely,
Motorola kc. w
Ed U’2czcikowski
Sales Team Manager
Western Division
CC: Curt Munro, RCS Project Manager
Stu Tat, RCS Radio Service Supervisor
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Statement of Work (SOW)
Installation and Services
Motorola will sub-contract to a qualified service provider QuigleyLBehr.
Motoroia will ship and deliver the radios to the City of Carlsbad that are specified as the
City of Carlsbad user radios shown in Schedule “A-2”.
City of Carlsbad should contact the RCS project office to make arrangements for the
installation timelines, programming of the radio units, Training for the radio users and the
final radio installation to be performed by the Motorola contracted installation provider.
Removal of existing radios will be accomplished as part of this service.
Training
Training for all subscriber radio equipment will be coordinated by the city of Carlsbad
and the RCS SheriFs transition training team. Contact the RCS project office for
additional information.
Installation Schedules
Will be coordinated between the City of Carlsbad, the RCS/Motorola/Quigley’s Behr.
Product Warranties
,Motorola warrants that all products provided under this agreement will be free fiom
defects in design, material, and workmanship for the Warranty Periods listed in Table I -
Warran? Periods. During the respective Warranty Periods, Motorola will repair or
replace defective parts free of charge, including freight, during the product warranty
period.
Table I - Warranty Periods
Field Unit Equipment
YearS ESP/
1 & 3 From Date of Ship + two year
“Express Service Plus Plan (ESP)
This option has been included for all MTS2000, MCS2000, XTS3000 field units.
(Spectra Digital radios contain a I yearparts and labor warranty along with years 2 & 3
maintenance). The ESP provides repair coverage for 2 years beyond the standard 1 year
warranty (for a total of 3 years of radio coverage). Repairs under the standard 1 year
warranty can be made at any qualified Motorola Service Center, or when initialization of
the board is required, at the Plantation or National Subscriber Depots. Repairs under the 2
year extended warranty must be made at the National Subscriber Depot (Schaumburg).
All inbound shipping or transportation charges to MotoroIa must be paid by the
purchaser. Motorola will pay for outbound shipping via Motorola’s normal shipping
methods.
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This Factory Depot Service plan is available in addition to the Standard Commercial
Warranty for certain Motorola manufactured subscriber products for a consideration over
and above the price of the product paid by the original purchaser or lessee ( WITH TKE
EXCEPTION OF BATTERIES AND ANY MOTOROLA SOFTWARE WHICH ARE
NOT COVERED BY THIS PLAN) and is in effect fiom the date the standard
commercial warranty expires. This plan is available for purchase at the time of equipment
order only..
TMS ?EAN DOES NOT COVER DEFECTS, MALFUNCTIONS, PERFORMANCE
FAILURES OR DAMAGES TO THE UNIT RESULTING FROM: A) USE IN OTHER
THAN ITS NORMAL, AND CUSTOMARY MANNER B) MISUSE, VANDALISM,
ACCIDENT OR NEGLECT; OR C) IMPROPER DISASSEMBLY, TESTING,
MENT, AL'ITMTION OR REPAIR.
OPERATION, MAINTENANCE, INSTALLATION, MODIFICATION, ADJUST-