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Home My WebLink About1999-07-13; City Council; Resolution 99-249I '11 0 0 1 2 3 4 5 6 7 a 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 I RESOLUTION NO. 99-249 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARLSBAD, CALIFORNIA, APPROVING THE AWARD OF ANNUAL CONTRACT FOR BLUEPRINTING AND PHOTO COPY SERVICES WHEREAS, the City of Carlsbad requires the photo copying and blueprint services, WHEREAS, bids submitted by three vendors were judged against known criteria; NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Carl! California, as follows: 1. That the bid of Palomar Reprographics Inc. for the annual contrac blueprinting and photo copy services is hereby accepted. 2. That the Mayor of the City of Carlsbad is hereby authorized and directr execute the Agreement, a copy of which is attached as Exhibit "2" and made a part he between the City of Carlsbad and Palomar Reprographics Inc., 5751 Palmer Way, Suii Carlsbad CA 92008 for the period of one year commencing July 14, 1999 through July 13, and may be renewed by the City Manager for four (4) additional one (I) year periods. PASSED, APPROVED AND ADOPTED at a Regular Meeting of the City Council o City of Carlsbad on the l3 thday of Ju1Y L 1999, by the following vote, to wit: AYES: Council Members Lewis, Nygaard, Finnila, Hall & Kulchin NOES: None ABSENT: None ATTEST: (SEAL) KAREN R. KUNDTZ, Assistant City Clerk 0 0 EXH I AGREEMENT FOR BLUEPRINTING AND PHOTO COPY SERVICES THIS AGREEMENT, made and entered into this 13 thday of July , 1999, by and between the CITY OF CARLSBAD, a Municipal Corporation, hereinafter referred to as “CITY” and Palomar Repograhics Inc. , a corporation, hereinafter referred to as “CONTRACTOR”. RECITALS City requires the services of a Contractor to provide the necessary copying and document services for preparation of various manuals, reports, and other documents and Contractor possesses the necessary skills and qualifications to provide the services required by the City; NOW, THEREFORE, in consideration of these recitals and the mutual covenants contained herein, City and Contractor agree as follows: 1. CONTRACTOR’S OBLIGATIONS Contractor shall provide copy services as outlined on Exhibit “A, attached. 2. TERM OF AGREEMENT This Agreement shall be for a period of one (1) years, commencing on July 7, 1999 and ending July 6, 2000. At the end of the year the CITY has the right to rebid or renew the Agreement for four (4) additional one (?) year periods. 3. COMPENSATION CONTRACTOR shall provide copying services per the prices contained on the Bid Proposal page of Exhibit “A” attached. 4. CLAIMS AND LAWSUITS The Contractor agrees that any contract claim submitted to the City must be asserted as part of the contract process as set forth in this agreement and not in anticipation of litigation or in conjunction with litigation. The Contractor acknowledges that if a false claim is submitted to the City, it may be considered fraud and the Contractor may be subject to criminal prosecution. The Contractor acknowledges that California Government Code sections 12650 et seq., the False Claims Act, provides for civil penalties where a person knowingly submits a false claim to a public entity. These provisions include false claims made with deliberate ignorance of the false information or in reckless disregard of the truth or falsity of information. If the City of Carlsbad seeks to recover penalties pursuant to the False Claims Act, it is entitled to recover its litigation costs, including attorney’s fees. The Contractor acknowledges that the filing of a false claim may subject the Contractor to an administrative debarment proceeding wherein the Contractor may be prevented to act as a Contractor on any public work or improvement for a period of up to five years. The Contractor acknowledges debarment by another jurisdiction is grounds for the City of Carlsbad to disqualify the Contractor from the selection process. && (Initial) The provisions of Carlsbad Municipal Code sections 3.32.025, 3.32.026, 3.32.027 and 3.32.028 pertaining to false claims are incorporated herein by reference@ (Initial) 1 0 0 5. JURISDICTION The Contractor .agrees and hereby stipulates that the proper venue and jurisdiction for resolution of any disputes between the parties arising out of this agreement is San Diego County, California. 6. HOLD HARMLESS AGREEMENT Contractor agrees to indemnify and hold harmless the City of Carlsbad and its officers, officials, employees and volunteers from and against all claims, damages, losses and expenses including attorneys fees arising out of the performance of the work described herein caused by any willful misconduct, or negligent act, or omission of the contractor, any subcontractor, anyone directly or indirectly employed by any of them or anyone for whose acts any of them may be liable. 7. INSURANCE The CONTRACTOR shall obtain and maintain policies of comprehensive general liability insurance, automobile liability insurance and a combined policy of worker's compensation and employers liability insurance from an insurance company which is admitted and authorized to do business in the State of California which has a current rating of at least "A-:.V . Each policy shall provide protection in an amount not less than five hundred thousand dollars ($500,000), unless a lower amount is approved by the City Attorney or City Manager. This insurance shall be in force during the life of the agreement. The City shall be provided written notice of cancellation of insurance via certified mail thirty (30) days prior to the effective date of such cancellation. The City shall be named as an additional insured on these policies, with the exception of Worker's Compensation. The Contractor shall furnish Certificates of Insurance with appropriate endorsements for the cancellation and additional insured provisions, to the City before commencement of work. 8. BUSINESS LICENSE CONTRACTOR shall maintain a business license to operate in the City of Carlsbad. 9. TERMINATION The City Manager or the Contractor may terminate the agreement at any time after a discussion, and thirty (30) day written notice to the other party. The City will pay Contractor's costs for service delivered up to the time of termination, if the services have been delivered in accordance with the agreement. ?O. PAYMENTS CONTRACTOR shall submit invoices to the Finance Department, 1200 Carlsbad Village Drive, Carlsbad CA 92008. Payments shall be made in full by CITY within thirty (30) days after receipt of invoice. 11. INDEPENDENT CONTRACTOR It is expressly understood and agreed that the CONTRACTOR herein named is acting as an Independent Contractor and not as an agent, servant or employee of the CITY. 2 0 0 The CONTRACTOR shall be aware of the requirements of the Immigration Reform and Control Act of 1986 and shall comply with those requirements including but not limited to verifying the eligibility for employment for all agents, employees, and subcontractors that are included in this Agreement. 12. ASSIGNMENT OF CONTRACT CONTRACTOR may not transfer, assign or subcontract this Agreement without prior written consent of the CITY. IN WITNESS WHEREOF, the parties hereto have executed the Agreement at Carlsbad, California, the day and year first above written. Executed by Contractor this Xa-4 day of TVU L , 1999. CONTRACTOR: (name of Contractor) %be& E'+k%d Tcs Iden" ATTEST: (print nameltitle) Qm&- -4" /!.&~#+ c. ~m+A U*P ALETHA L. RAUTENKRANZ City Clerk (print nameltitle) (Proper notarial acknowledgment of execution by Contractor must be attached.) (Chairman, President or vice-president and secretary, assistant secretary, CFO or assistant treasurer must sign for corporations. Otherwise, the corporation must attach a resolution certified by the secretary or assistant secretary under corporate seal empowering that officer to bind the corporation.) APPROVED AS TO FORM: RONALD R. BALL City Attorney / BY fiT< City Attorney 3 CALIFORNIA ALL-PURP 6 SE ACKNOWLEDGMENT 0 - " - -. - 7- State of t 4 L//aKtJ;L& County of c b/Eh On A fig 2 ?I / 7 7 9 before me, &&/A E. f?,LL/pr, Nmky Pv personally appeared khk6eT ~i%ay &;sma 4 #6&b CUM h tG6$ L%?i -. Date Name and Tale of Officer (e.g., "JaAe Doe, ttotary Public") Narne(s) of Signer($ &)erson-ally known to me - OR - 0 proved to me on the basis of satisfactory evidence to be the perso& d&;- . .. , .; .. 5. whose na@) is/@subscribed to the within instrument and acknowledged to me that he/she/@executed the same in hislhereuthorized capacitm, and that by his/he@ignatur@on the instrument the person& or the entity upon behalf of which the person(@acted, executed the instrument. WITNESS my hand and official seal. n E@!JJ&qd OPTIONAL Though the information below is not required by law, it may prove valuable to persons relying on the document and could prevent fraudulent removal and reattachment of this form to another document. 8 Description of Attached Document 1 Title or Type of Document: Assf Gdrn efl OF wE&r I Document Date: Number of Pages: 3- Signer(s) Other Than Named Above: NOt-fE Capacity(ies) Claimed by Signer(s) Signer's Name: eUfi&r BA7'SfiKj 1 Signer's Name: dkCGA bAsFom 0 Individual g Corporate Officer Title(s): 0 Partner - 0 Limited General 0 Attorney-in-Fact 0 Trustee 0 Guardian or Conservator 0 Other: Signer Is Representing: I 0 Individual Title(s): ~ N Corporate Officer 0 Partner - 0 Limited 0 General 0 Attorney-in-Fact 0 Trustee Guardian or Conservator 0 Other: .,- , Signer Is Representing: " " - 0 1995 National Notary Association - 8236 Remmet Ave., P.O. Box 7184 - Canoga Park, CA 91309-7184 Prod. No. 5907 Reorder: Call Toll-Free 1-8004 0 0 EXHIB - City of Carlsbad BID NO. 26 REQUEST FOR BID Bid Opening: JUNE IO, 1999 1 'l :OO A.M. FOR: ANNUAL COPYING AND DOCUMENT SERVICES The City of Carlsbad is requesting bids for annual copying and document services per. the attached conditions and provisions, for the contract period beginning approximately July 1,1999 through June 30, 2000. The exact starting date will be set at the time of the contract award. By submitting a bid, you are making an offer to supply goods and services to the City of Carlsbad. Quantities listed' on the Proposal Page are estimates only. These figures are based on last year's orders and should not be construed as a commitment. No minimum or maximum is guaranteed or implied. BIDDER'S REQUIREMENTS Orders will be picked up within 2 hours of notification. Orders must be completed and delivered within two working days, (some orders will require same day service). All deliveries are F.O.B. Carlsbad; no charges for pick up or delivery will be allowed. Additionally, City employees may drop off orders directly .to the vendor. The vendor will be responsible for verifying the individual has a City tdentification card. Invoices must include the requester's name and City Department. Completed orders will be shipped to the Purchasing Department or directed to any of several delivery points in the City. There will be no minimum charge or minimum order size allowed. The City reserves the right to reject and exchange any shipment or part thereof which is not of acceptable quality. Photo copy paper must contain a minimum 20% post consumer waste content. The bidder shall provide the name and specifications regarding recycled content for the copy paper that is bid. BID AWARD The award will be based on the overall cost the City derived from the prices submitted on the proposal page and the anticipated usage quantities. Will successful bidder agree to hold unit prices firm through the contract period ( July 1, 1999 - June 30,2000)? 3(, Yes no THE CITY ENCOURAGES THE PARTICIPATION OF MlNORllYAND WOMEN-OWNED BUSINESSES. 1200 Carlsbad Village Drive Carlsbad, CA 92008-1 989 - (760) 434-2803 - FAX (760) 434-1 987 0 0 OPTION TO RENEW The City may desire to exercise an option to renew the Contract for four (4) additional one (1) year periods. The City proposes that such renewal be contingent on a mutual agreement between the City and the successful bidder herein, such agreement to be confirmed sixty (60) days prior to the termination of the contract period. Either the City or the bidder may at that time decline to confirm the renewal of the Contract for any reason whatever, and such declination would render the renewal option null and void. Would the bidder accept an option to renew, subject to the above stated condition? x Yes no READ THE AlTACHED GENERAL PROVISIONS CAREFULLY; THEY ARE A PART OF YOUR BID. The Representation and Certification form must be completed and returned with your bid A sample agreement to be executed is attached for your information only, do not sign the agreement. Please pay special attention to the insurance requirements. Evidence of proper insurance must be received in the Purchasing Office before the contract will be awarded. Submission of a signed bid will acknowledge your approval of the attached agreement as written and your intent to sign same if you are awarded the contract. Firm ?aitswxw~ppmqrth&~c. TERMS: dE?fa Address 5751 %/me/ &&.p sf-€?. hL City edl-hbd GUARANTEE OF GOOD FAITH REQUIRED: GUARANTEE OF GOOD FAITH WlU VOID THE BID. SEE PARAGRAPH 5, GENERAL Print Name 5o~e r.t anfsso r& PROVISIONS.) $ None (FAILURE TO SUBMIT state, zip CA ~ZAO~ OPENED, WITNESSED AND RECORDED: id”/&-? e SIGNATURE -- I" 0 e BID PROPOSAL - COPYING AND DOCUMENT SERVICES EST QTY ONE SIDED TWO SIDED COPY SERVICES 8%X 11 -per page 8% X 14 - per page 11 X 17 - per page 8 '/2 X 1 1 Color copy - per page 350,000 2,000 7,500 2500 0035 6 035 d 07 0 59 !@f ;a4 c 10 I.[$ Name & recycled content specifications of paper Eureka 7rem;urn %~rt!rJe, COMB BINDING W Combs 200 0 35 each ?"Combs 900 14s each 1 ?4" Combs 400 0- each - 2" Combs 200 70 each STAPLES 6000 COVERS Front and back - copying on front only 67# Vellum Bristol colors or equal 3000 3- HOLE PUNCH 15000 MYLAR FRONT COVER 250 FOLDING 20,000 .sl per set e 20 per set d IC per 500 420 each 601 each BLUEPRINT SERVICES Bluelines or blueprint copies 250,000 per sq. ft. 6 Stapling Edge Binding d IC per set db per set