HomeMy WebLinkAbout2000-02-15; City Council; Resolution 2000-64ll w - 3I I1
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RESOLUTION NO. 2000-64
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARLSBAD,
CALIFORNIA, APPROVING A CONTRACT FOR THE PURCHASE OF A
CITYWIDE DOCUMENT MANAGEMENT SYSTEM
WHEREAS, the need to replace the existing legislative history indexing
program used by the City Clerk’s Department was identified as part of Phase VI1
of the Financial Information Systems Project; and
WHEREAS, as part of that process, it was determined that there is also a
great need to organize and automate other types of city records, forms and
maps, and to improve employees’ ability to share and retrieve information quickly
and effectively; and
WHEREAS, the City desires to implement a Document
Management System (DMS); and
WHEREAS, in May, 1999, the City Council authorized staff to distribute a
Request for Proposal (RFP) for a Document Management System, and
appropriated funds for the project; and
WHEREAS, seven responses were received in response to the City’s
Request for Proposal for the Document Management System; and
WHEREAS, the responses have been reviewed by the City’s consultant
and the Project Committee; and
WHEREAS, the response from ThirdWave Corporation (TWC) has been
selected as that best able to meet the City’s needs; and
WHEREAS, the total cost to implement Phases 1 and 2 of the system is
estimated at $956,633, which includes the purchase of hardware, software and
conversion costs.
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NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of
Carlsbad, California, as follows:
1. That the above recitations are true and correct.
2. That the response of ThirdWave Corporation for provision of a
Document Management System, Phases 1 and 2, is accepted, and a contract in
the amount of $956,633, is hereby awarded to ThirdWave Corporation, for the
purchase of hardware, software, and document conversion costs.
3. That funds are available in Records Management Department budget
to fund this project.
4. That the Mayor is hereby authorized to execute the Contract between
the City of Carlsbad and ThirdWave Corporation.
PASSED, APPROVED AND ADOPTED at a regular meeting of the City
Council on the 15th day of February , 2000, by the following
vote, to wit:
AYES: Council Members Lewis, Hall, Finnila, Nygaard and Kulchin
NOES: None
ABSENT: None
ATTEST:
(SEAL)