HomeMy WebLinkAbout2000-03-21; City Council; Resolution 2000-907 11; W m
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RESOLUTION NO. 2000-90
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
CARLSBAD, CALIFORNIA, APPROVING AN AGREEMENT WITH
DOKKEN ENGINEERING FOR PROFESSIONAL ENGINEERING
SERVICES FOR PREPARATION OF PLANS, SPECIFICATIONS AND
ESTIMATES FOR THE POINSETTIA LANE BRIDGE WIDENING
PROJECT, PROJECT NO. 3551, RELOCATION OF SEWER LINE,
PROJECT NO. 3810, AND CONSTRUCTION OF AWATERLINE AND
RECLAIMED WATERLINE IN POINSETTIA LANE, PROJECT NO. 3442.
7 WHEREAS, the Engineering Department requested Statements of Qualifications
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preparation of plans, specifications and cost estimates from twenty-two private firms interestec 9
provide professional engineering services for preliminary engineering, environmental studies i
providing engineering services for the Poinsettia Lane Bridge Widening, Project No. 3551, i
received responses from seven firms and after review of the proposals, staff is recommenc
Dokken Engineering as the best qualified firm for preparation of plans, specifications and c
estimates based on their experience and expertise on similar types of project; and
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13 WHEREAS, the City Council of the City of Carlsbad, California, has determir
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it necessary and in the public interest to approve and accept an agreement v
and estimates; and 16
Dokken Engineering for professional engineering services for preparation of plans, specificatic
17 WHEREAS, total project cost estimated for the preparation of plans, specifications i
18 estimates is $226,376; and
19 WHEREAS, funds in the amount of $2,405,000, including $2 million for the brid
widening, $30,000 for the sewer line and $375,000 for the water line, have been previou
appropriated for the Poinsettia Lane Bridge Widening Project and there are sufficient fur
available for this project; and
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22 WHEREAS, on January 5, 2000, the Planning Commission adopted Plann
Commission Resolution No. 4715 approving the Mitigated Negative Declaration issued by '
24 Planning Director, and Planning Commission Resolution No. 4716 approving Coa:
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Development Permit 99-30 for the Poinsettia Lane Bridge Widening Project.
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1 NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Carlsl
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California, as follows:
1. That the above recitations are true and correct.
2. That the agreement with Dokken Engineering for engineering services to prer
plans, specifications, and estimates for the Poinsettia Lane Bridge Widening Project, a cop
which is attached as Exhibit 5, is hereby approved.
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6 3. That the Mayor is hereby authorized to execute the proposed agreement
engineering services with Dokken Engineering for preparation of plans, specifications ; 7
8 estimates.
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IO PASSED, APPROVED AND ADOPTED at a regular meeting of the Carlsbad City Cou
11 held on the 21st day of March , 2000 by the following vote, to wit:
12 AYES: Council Members Lewis, Hall, Nygaard and Kulchin
13 NOES: *;ne{'
14 ABSENT: co$L ," y/&J "emf& ;/Jfi, $id :y /
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CLAUDE A. LEWIS, MaTor / I- ,W'
17 ATTEST:
18 6h.S 19 '-t(OR%AINE M, WOOD, City Clerk (SEAL)
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- City of Carlsbad
March 30,2000
Dokken Engineering '
Attn: Richard T. Liptak, Project Manager
3914 Murphy Canyon Blvd., Suite A-153
San Diego, CA 92123
RE: AGREEMENT FOR PROFESSIONAL ENGINEERING SERVICES
At the meeting of March 21,2000, the Carlsbad City Council adopted Resolution No.'s
2000-90.& 1076, approving the above referenced agreement.
Enclosed for your records is a copy of Resolution No. 2000-90, 1076, and a fully
executed agreement for your files.
If you have questions concerning the contract, please contact Lloyd Hubbs, Public Works
Director, at 602-2730.
Sincerely, .
/ua hh=L Dee Ulrich
Office of the Carlsbad City Clerk
Enclosures (2)
1200 Carlsbad Village Drive - Carlsbad, CA 92008-1 989 - (760) 434-2808
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AGREEMENT FOR PREPARATION OF PLANS,
SPECIFICATIONS AND ESTIMATES FOR
POlNSETTlA LANE BRIDGE WIDENING PROJECT NO. 3551,
RELOCATION OF SEWER LINE PROJECT NO. 3810,
CONSTRUCTION OF A WATERLlNE IN POINSETTIA LANE
PROJECT NO. 3442, AND CONSTRUCTION OF A RECYCLED
WATERLINE IN POINSETTIA LANE
THIS AGREEMENT is made and entered into as of the 28 * day of
Lyn4 , 20e, by and between the CITY OF CARLSBAD, a municipal
corporation, hereinafter referred to as "City", CARLSBAD MUNICIPAL WATER
DISTRICT, a Public Agency organized under the Municipal Water Act of 191 1, and a
Subsidiary District of the City of Carlsbad hereinafter referred to as "District", and
DOKKEN ENGINEERING, a California corporation, hereinafter referred to as
"Contractor."
RECITALS
City requires the services of an engineering Contractor to provide the necessary
design services for preparation of plans, specifications and estimates for Poinsettia
Lane Overhead Widening and Sewer and Waterline Extensions, City Project Nos. 3551,
3810, 3442/CMWD Project No. 90-1 11; the District requires the services of an
engineering Contractor to provide the necessary design services for 'preparation of
plans, specifications and estimates for Poinsettia Lane Overhead Widening Sewer and
Waterline Extensions, CMWD Project No. 90-1 11; and 'Contractor possesses the
necessary skills and qualifications to provide the services required by the City and the
District;
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NOW, THEREFORE, in consideration of these recitals and the mutual covenants
contained herein, City, District and Contractor agree as follows:
1. CONTRACTOR'S OBLIGATIONS
See attached Exhibits "AI", "A2", "A3", attached hereto and made a part hereof.
2. CITY OBLIGATIONS
The City shall:
A. Provide contractor with one (1) digital copy, on 3-1/2" diskette, of City
Standard Special Provisions for Specifications in Microsoft Word, 6.0/95 format.
B. .Provide one (1) copy, on 3-1/2" diskette, of City title sheet in AutoCad
Release 14 format.
C. Provide expeditious review of plans in conformance with the design
schedule.
. The District shall:
A. Provide copies of existing sewer pipeline and waterlines to be connected to.
3. PROGRESS AND COMPLETION
The work under this contract will begin within ten (IO) days after receipt of
notification to proceed by the City Engineer or designee and be completed within seven
hundred twenty (720) calendar days of that date. Extensions of time may be granted if
requested by the Contractor and agreed to in writing by the City Engineer or designee.
The City Engineer or designee will give allowance for documented and substantiated
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unforeseeable and unavoidable delays not caused by a lack of foresight on the part of
the Contractor, or delays caused by City or District inaction or other agencies' lack of
timely action.
4. FEES TO BE PAID TO CONTRACTOR
The total fee payable for the services to be performed shall be $226,376. No
other compensation for services will be allowed except those items covered by
supplemental agreements per Paragraph 8, "Changes in Work." The City reserves the
right to withhold a ten percent (10%) retention until the project has been accepted by
the City and the District.
Incremental payments, if applicable, should be made as outlined in attached
Exhibits "BI 'I, "B2", and "83".
5. DURATION OF CONTRACT
This agreement shall extend for a period of seven hundred thirty (730) calendar
days from date thereof. The contract may be extended by the City ManagedExecutive
Manager for two (2) additional one (I) year periods or parts thereof, based upon a
review of satisfactory performance and the City's and the District's needs. The parties
shall prepare extensions in writing indicating effective date and length of the extended
contract.
6. PAYMENT OF FEES
Payment of approved items on the invoice shall be mailed to the Contractor
within 30 days of receipt of the invoice.
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7. FINAL SUBMISSIONS
Contractor to deliver submittals to City per attached Exhibits "AI", "A2", and
"A3".
8. CHANGES IN WORK
If, in the course of the contract, changes seem merited by the Contractor, the
City. or the District, and informal consultations 'with the other party indicate that a
change in the conditions of the contract is warranted, the Contractor, the City or the
District may request a change in contract. Such changes shall be processed by the
City in the following manner: A letter outlining the required changes shall be forwarded
to the City/District by Contractor to inform them of the proposed changes along with a
statement of estimated changes in charges or time schedule. A Standard Amendment
to Agreement shall be prepared by the City and the District and approved by the City
and the District according to the procedures described in Carlsbad Municipal Code
Section 3.28.172. Such Amendment to Agreement shall not render ineffective or
invalidate unaffected portions of the agreement.
9. COVENANTS AGAINST CONTINGENT FEES
The Contractor warrants that their firm has not employed or retained any
company or person, other than a bona fide employee working for the Contractor, to
solicit or secure this agreement, and that Contractor has not paid or agreed to pay any
company or person, other than a bona fide employee, any fee, commission,
percentage, brokerage fee, gift, or any other consideration contingent upon, or resulting
from, the award or making of this agreement. For breach or violation of this warranty,
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the City or the District shall have the right to annul this agreement without liability, or, in
its discretion, to deduct from the agreement price or consideration, or otherwise
recover, the full amount of such fee, commission, percentage, brokerage fees, gift, or
contingent fee.
IO. NONDISCRIMINATION CLAUSE
The Contractor shall comply with the state and federal laws regarding
nondiscrimination.
11. TERMINATION OF CONTRACT
In the event of the Contractor's failure to prosecute, deliver, or perform the work
as provided for in this contract, the City ManagerIExecutive Manager may terminate this
contract for nonperformance by notifying the Contractor by certified mail of the
termination of the Contractor. The Contractor, thereupon, has five (5) working days to
deliver said documents owned by the City and the District and all work in progress to
the Public Works Director. The Public Works Director shall make a determination of fact
based upon the documents delivered to City of the percentage of work which the
Contractor has performed which is usable and of worth to the City in having the contract
completed. Based upon that finding as reported to the City Manager, the Manager shall
determine the final payment of the contract.
This agreement may be terminated by either party upon tendering thirty (30)
days written notice to the other party. In the event of such suspension or termination,
upon request of the City or the District, the Contractor shall assemble the work product
and put same in order for proper filing and closing and deliver said product to City or
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the District. In the event of termination, the Contractor shall be paid for work performed
to the termination date; however, the total shall not exceed the lump sum fee payable
under paragraph 4. The City ManagerlExecutive Manager shall make the final
determination as to the portions of tasks completed and the compensation to be made.
12. CLAIMS AND LAWSUITS
The Contractor agrees that any contract claim submitted to the City or the District
must be asserted as part of the contract process as set forth in this agreement and not
in anticipation of litigation or in conjunction with litigation. The Contractor acknowledges
that if a false claim is submitted to the City or the District, it may be considered fraud
and the Contractor may be subject to criminal prosecution. The Contractor
acknowledges that California Government Code, sections 12650 et sea., the False
Claims Act, provides for civil penalties where a person knowingly submits a false claim
to a public entity. These provisions include false claims made with deliberate ignorance
of the false information or in reckless disregard of the truth or falsity of information. If
the City of Carlsbad or the Carlsbad Municipal Water District seeks to recover penalties
pursuant to the False Claims Act, it is entitled to recover its litigation costs, including
attorney's fees. The Contractor acknowledges that the filing of a false claim may subject
the Contractor to an administrative debarment proceeding wherein the Contractor may
be prevented to act as a Contractor on any public work or improvement for a period of
up to five years. The Contractor acknowledges debarment by another jurisdiction is
grounds for the City of Carlsbad or the Carlsbad .Municipal Water District to disqualify
the Contractor from the selection process. & (Initial) Fy
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The provisions of Carlsbad Municipal Code sections 3.32.025, 3.32.026,
3.32.027 and 3.32.028 pertaining to false claims are incorporated herein by reference. ivg&
13. JURISDICTION
Contractor agrees and hereby stipulates that the proper venue and jurisdiction
for resolution of any disputes between the parties arising out of this agreement is San
Diego County, California.
14, STATUS OF THE CONTRACTOR
The Contractor shall perform the services provided for herein in Contractor's own
way as an independent Contractor and in pursuit of Contractor's independent calling,
and not as an employee of the City or the District. Contractor shall be under control of
the City and the District only as to the result to be accomplished, but shall consult with
the City and the District as provided for in the request for proposal. The persons used
by the Contractor to provide services under this agreement shall not be considered
employees of the City or the District for any purposes whatsoever.
The Contractor is an independent Contractor of the City and the District. The
payment made to the Contractor pursuant to the contract shall be the full and complete
compensation to which the Contractor is entitled. The City and the District shall not
make any federal or state tax withholdings on behalf of the Contractor or its employees
or subcontractors. The City and the District shall not be required to pay any workers'
compensation insurance or unemployment contributions on behalf of the Contractor or
its employees or subcontractors. The Contractor agrees to indemnify the City and the
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District within 30 days for any tax, retirement contribution, social security, overtime
payment, unemployment payment or workers' compensation payment which the City
and the District may be required to make on behalf of the Contractor or any employee
or subcontractor of the Contractor for work done under this agreement or such
indemnification amount may be deducted by the City and the District from any balance
owing to the Contractor.
The Contractor shall be aware of the requirements of the Immigration Reform
and Control Act of 1986 and shall comply with those requirements, including, but not
limited to, verifying the eligibility for employment of all agents, employees,
subcontractors and Consultants that are included in this agreement.
15. CONFORMITY TO LEGAL REQUIREMENTS
The Contractor shall cause all drawings and specifications to conform to all
applicable requirements of law: federal, state and local. Contractor shall provide all
necessary supporting documents, to be filed with any agencies whose approval is
necessary.
The City or the District will provide copies of the approved plans to any other
agencies.
16. OWNERSHOP OF DOCUMENTS
All plans, studies, sketches, drawings, reports, and specifications as herein
required are the property of the City and the District, whether the work for which they
are made be executed or not. In the event this contract is terminated, all documents,
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plans, specifications, drawings, reports, and studies shall be delivered forthwith to the
City or the District. Contractor shall have the right to make one (I) copy of the plans for
its records.
17. REPRODUCTION RIGHTS
The Contractor agrees that all copyrights which arise from creation of the work
pursuant to this contract shall be vested in City and District and hereby agrees to
relinquish all claims to such copyrights in favor of City and District.
18. HOLD HARMLESS AGREEMENT
Contractor agrees to indemnify and hold harmless the “City” and the “District”
and their officers, officials, employees and volunteers from and against all claims,
damages, losses and expenses including attorney fees arising out of the performance
of the work described herein caused in whole or in part by any willful misconduct or
negligent act or omission of the Contractor, any subcontractor, anyone directly or
indirectly employed by any of them or anyone for whose acts any of them may be liable.
19. ASSIGNMENT OF CONTRACT
The Contractor shall not assign this contract or any part thereof or any monies
due thereunder without the prior written consent of the City and the District.
20. SUBCONTRACTING
If the Contractor shall subcontract any of the work to be performed under this
contract by the Contractor, Contractor shall be fully responsible to the City and the
District for the acts and omissions of Contractor‘s subcontractor and of the persons
either directly or indirectly employed by the subcontractor, as Contractor is for the acts
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and omissions of persons directly employed by Contractor. Nothing contained in this
contract shall create any contractual relationship between any subcontractor of
Contractor and the City or the District. The Contractor shall bind every subcontractor
and every subcontractor of a subcontractor by the terms of this contract applicable to
Contractor's work unless specifically noted to the contrary in the subcontract in question
approved in writing by the City or the District.
21. PROHIBITED INTEREST
No official of the City or the District who is authorized in such capacity on behalf
of the City or the District to negotiate, make, accept, or approve, or take part in
negotiating, making, accepting, or approving of this agreement, shall become directly or
indirectly interested personally in this contract or in any part thereof. No officer or
employee of the City or the District who is authorized in such capacity and on behalf of
the City or the District to exercise any executive, supervisory, or similar functions in
connection with the performance of this contract shall become directly or indirectly
interested personally in this contract or any part thereof.
22. VERBAL AGREEMENT OR CONVERSATION
No verbal agreement or conversation with any officer, agent, or employee of the
City or the District,*either before, during or after the execution of this contract, shall
affect or modify any of the terms or obligations herein contained nor entitle the
Contractor to any additional payment whatsoever under the terms of this contract..
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23. SUCCESSORS OR ASSIGNS
Subject to the provisions of Paragraph 18, "Hold Harmless Agreement," all
terms, conditions, and provisions hereof shall inure to and shall bind each of the parties
hereto, and each of their respective heirs, executors, administrators, successors, and
assigns.
24. EFFECTIVE DATE
This agreement shall be effective on and from the day and year first written
above.
25. CONFLICT OF INTEREST
The City has determined, using the guidelines of the Political Reform Act and the
City's conflict of interest code, that the Contractor will not be required to file a conflict of
interest statement as a requirement of this agreement. However, Contractor hereby
acknowledges that Contractor has the legal responsibility for complying with the
Political Reform Act and nothing in this agreement releases Contractor from this
responsibility.
26. INSURANCE
The Contractor shall obtain and maintain for the duration of the contract and any
and all amendments insurance against claims for injuries to persons or damage to
property which may arise out of or in connection with performance of the work
hereunder by the Contractor, his agents, representatives, employees or subcontractors.
Said insurance shall be obtained from an insurance carrier admitted and authorized to
do business in the State of California. The insurance carrier is required to have a
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current Best's Key Rating of not less than "A-:V" and shall meet the City's policy for
insurance as stated in Resolution No. 91-403 and the District's policy for insurance as
stated in Resolution No. 772.
A. Coverages and Limits.
Contractor shall maintain the types of coverages and minimum limits
indicated herein, unless a lower amount is approved by the City Attorney/General
Counsel or City ManagedExecutive Manager:
I. Comprehensive General Liability Insurance. $1,000,000 combined
single-limit per occurrence for bodily injury, personal injury and property damage. If the
submitted policies contain aggregate limits, general aggregate limits shall apply
separately to the work under this contract or the general aggregate shall be twice the
required per occurrence limit.
2. Automobile Liability (if the use of an automobile is involved for
Contractor's work for the City/District). $1,000,000 combined single-limit per accident
for bodily injury and property damage.
3. Workers' Compensation and Employer's Liability. Workers'
Compensation limits as required by the Labor Code of the State of California and
Employer's Liability limits of $1,000,000 per accident for bodily injury.
4. Professional Liability. Errors and omissions liability appropriate to
the contractor's profession with limits of not less than $1,000,000 per claim. Coverage
shall be maintained for a period of five years following the date of completion of the
work.
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B. Additional Provisions.
Contractor shall ensure that the policies of insurance required under this
agreement contain, or are endorsed to contain, the following provisions.
1. The City and the Carlsbad Municipal Water District shall be named
as additional insureds on all policies excluding Workers' Compensation and
Professional Liability.
2. The Contractor shall furnish certificates of insurance to the City
before commencement of work.
3. The Contractor shall obtain occurrence coverage, excluding
Professional Liability which shall be written as claims-made coverage.
4. This insurance shall be in force during the life of the agreement and
any extension thereof and shall not be canceled without 30 days prior written notice to
the City sent by certified mail.
5. If the Contractor fails to maintain any of the insurance coverages
required herein, then the City will have the option to declare the Contractor in breach, or
may purchase replacement insurance or pay the premiums that are due on existing
policies in order that the required coverages may be maintained. The Contractor is
responsible for any payments made by the City to obtain or maintain such insurance
and the City may collect the same from the Contractor or deduct the amount paid from
any sums due the Contractor under this agreement.
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27. RESPONSIBLE PARTIES
The name of the persons who are authorized to give written notices or to receive
-written notice on behalf of the CitylDistrict and on behalf of the Contractor in connection
with the foregoing are as follows:
For City:
For Contractor:
Title Public Works Director
Name Lloyd B. Hubbs
Address ;I 635 Faraday Avenue
Carlsbad, CA 92008-7314
Title Project Manager
Name Richard T. Liptak
Address 3914 Murphy Canyon Blvd., Suite A-153
San Diego, CA 92123
ArchitecVLicense Number: C 40887
28. BUSINESS LICENSE
Contractor shall obtain and maintain a City of Carlsbad Business License for the
duration of the contract.
29. ENTIRE AGREEMENT
This agreement, together with any other written document referred to or
contemplated herein, embody the entire agreement and understanding between the
parties relating to the subject matter hereof. Neither this agreement nor any provision
hereof may be amended, modified, waived or discharged except by an instrument in
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writing executed by the party against which enforcement of such amendment, waiver or
discharge is sought.
Executed by Contractor this bd day of fld Y 20 43 *
CONTRACTOR: CITY OF CARLSBAD, a municipal
DOKKEN ENGINEERING, a Californiq$orporation
(sign here) L'
Richard T. Liptak, Vice President M&b" ATTEST:
By: LOR IN M. WOOD, City Clerk
Richard Lewis, Secretary
(print nameltitle)
ArchitecffLicense Number
ATTEST.,
&%.5%@,
LmRAlNE M. WOOD, Secretary
(Proper notarial acknowledgment of execution by Contractor must be attached.)
(Chairman, president or vice-president and secretary, assistant secretary , CFO or assistant treasurer must sign for corporations. Otherwise, the corporation must attach a resolution certified by the secretary or assistant secretary under corporate seal empowering that officer(s) signing to bind the corporation.)
(if signed by an individual partner, the partnership must attach a statement of partnership authorizing the partner to execute this instrument.)
*ppR;ps,7[T
BY Depu City Attorney
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APA 1/94 VALLEY-SIERRA, 800-362-3369
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EXHIBIT “Al”
SCOPE OF WORK
for
Poinsettia Lane Overhead Widening
(City of Carlsbad)
A. Final Design
1. Preparation of Plans, Specifications and Cost Estimate (PS&E).
2. Prepare plans in ink on mylar, or other meha acceptable to City, on screened topographic map using scales of 1” = 40’ horizontal and 1” = 4’ vertical or
1“ = 8’ vertical as agreed to prior to plan preparation. Provide one set of
approved final plans in digital format compatible with AutoCAD Rel. 14 or
current version in use at the time plans are prepared. Digital drawings shall
be on 3 %” floppy disks or other media approved by the City. Provide one set
of mylar plans of final drawings.
3. Include in the improvement a typed list of contract items to be included in
the Contract Documents. Estimate and bid item list to have identical item
descriptions, compatible with Standard Specifications for Public Works
Construction (SSPWC), and identical unit values.
4. ‘ Submit detailed calculations and summary sheet of Engineer’s Estimate for
construction.
5. Prepare hydrologic and hydraulic reports to City standards.
6. Prepare erosion control plans.
7. Prepare phasing and traffic control plans.
8. Prepare striping and signing plans
9. Prepare structure plans
10. Prepare city street lighting plans.
11. Prepare planting and irrigation plans.
12. Prepare technical specifications, including standard and special provisions.
Provide printed original and electronic copy in Microsoft Word Version 7 to
the City. Specifications in Greenbook format only.
13. Provide to the City Project Manager, in a timely manner, copies of telephone
conversations reports, meeting minutes, transmittals and correspondence.
14. Provide ten (10) sets of bluelines of plans at 70%, 90% and 100% plancheck
submittals.
15. Provide ten (10) copies of the technical specifications and cost estimates at
70%, 90% and 100% plancheck submittals.
16. Coordinate design with Carlsbad Municipal Water District (CMWD) where
applicable.
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17. Provide plans to affected utility companies and assist City Project Manager
with coordination for relocation of facilities required to be relocated due to
the roadway construction.
18. Coordinate design and construction requirements with railroad agencies and
the Public Utilities Commission.
19. Perform additional field surveys to locate survey monumentation necessary
to establish and calculate existing property, right-of-way and easement lines.
Property, right-of-way, and easement lines will be calculated from a
combination of survey data and record data from both the title report and
record maps for the subject property (APN 214-450-25). The City wdl supply
a current title report.
20. Prepare a plat and legal description for the acquisition of right-of-way or
easement. Easements for proposed utility relocations, drainage facihties, or
other proposed facilities are not included. Grant deeds, subordination
agreements, and other instruments of transfer will be prepared by the City.
B. Project Management
1. Project meetings shall include an initial project kick-off meeting with
monthly meetings until the project is complete.
2. Prepare a detailed project schedule using Microsoft Project, or other
approved software of the final design phase. The project schedule shall be
updated monthly and with each submittal and be provided to City Project
Manager sufficiently prior to the monthly meetings for adequate review.
3. Provide quality assurance reviews.
4. Prepare semi-monthly (2 per month) progress reports detailing work
accomplished during period and work anticipated for next period.
5. Prepare meeting minutes and record of conversations for all project related
meetings and phone conversations.
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EXHIBIT "A2"
SCOPE OF WORK
for
Poinsettia Lane Overhead Widening
(Water and Recycled Water)
A. Final Design
1. Preparation of Plans, Specifications and Cost Estimate (PS&E).
2. Prepare plans in ink on mylar, or other media acceptable to City, on screened
topographic map using scales of 1'' = 40' horizontal and 1" = 4' vertical or
1" = 8' vertical as agreed to prior to plan preparation. Provide one set of
approved final plans in digital format compatible with AutoCAD Rel. 14 or
current version in use at the time plans are prepared. Digital drawings shall
be on 3 %" floppy disks or other media approved by the City. Provide one set
of mylar plans of final drawings.
3. Include in the improvement a typed list of contract items to be included in
the Contract Documents. Estimate and bid item list to have identical item
descriptions, compatible with Standard Specifications for Public Works
Construction (SSPWC), and identical unit values.
4. Submit detailed calculations and summary sheet of Engineer's Estimate for
construction.
5. Prepare water line plans, specifications and estimate.
6. Prepare recycled water line plans, specifications and estimate.
7. Prepare technical specifications, including standard and special provisions.
Provide printed original and electronic copy in Microsoft Word Version 7 to
the City. Specifications in Greenbook format only.
8. Provide to the City Project Manager, in a timely manner, copies of telephone
conversations reports, meeting minutes, transmittals and correspondence.
9. Provide five (5) sets of bluelines of plans at 70%, 90% and 100% plancheck
submittals.
10. Provide five (5) copies of the technical specifications and cost estimates at
70%, 90% and 100% plancheck submittals.
11. Coordinate design with the City of Carlsbad Public Works Department where
applicable.
12. Provide plans to affected utility companies and assist City Project Manager
with coordination for relocation of facilities required to be relocated due to the
roadway construction.
13. Coordinate design and construction requirements with railroad agencies and
the Public Utilities Commission.
B. Project Management
1.
2.
3.
4.
5.
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Project meetings shall include an initial project kick-off meeting with
monthly meetings until the project is complete.
Prepare a detailed project schedule using Microsoft Project, or other approved
software of the final design phase. The project schedule shall be updated
monthly and with each submittal and be provided to City Project Manager
sufficiently prior to the monthly meetings for adequate review.
Provide quality assurance reviews.
Prepare semi-monthly (2 per month) progress reports detailing work
accomplished during period and work anticipated for next period.
Prepare meeting minutes and record of conversations for all project related
meetings and phone conversations.
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EXHIBIT "A3"
SCOPE OF WORK
for
Poinsettia Lane Overhead Widening
(Sewer)
A. Final Design
1. Preparation of Plans, Specifications and Cost Estimate (PS&E).
2. Prepare plans in ink on mylar, or other media acceptable to City, on screened
topographic map using scales of 1" = 40' horizontal and 1" = 4' vertical or
1'' = 8' vertical as agreed to prior to plan preparation. Provide one set of
approved final plans in digital format compatible with AutoCAD Rel. 14 or
current version in use at the time plans are prepared. Digital drawings shall
be on 3 %', floppy disks or other media approved by the City. Provide one set
of mylar plans of final drawings.
3. Include in the improvement a typed list of contract items to be included in
the Contract Documents. Estimate and bid item list to have identical item
descriptions, compatible with Standard Specifications for Public Works
Construction (SSPWC), and identical unit values.
4. Submit detailed calculations and summary sheet of Engineer's Estimate for
construction.
5. Prepare sewer line plans, specifications and estimate.
6. Prepare technical specifications, including standard and special provisions.
Provide printed original and electronic copy in Microsoft Word Version 7 to
the City. Specifications in Greenbook format only.
7. Provide to the City Project Manager, in a timely manner, copies of telephone
conversations reports, meeting minutes, transmittals and correspondence.
8. Provide five (5) sets of bluelines of plans at 70%, 90% and 100% plancheck
submittals.
9. Provide five (5) copies of the technical specifications and cost estimates at
70%, 90% and 100% plancheck submittals.
10. Coordinate design with the City of Carlsbad Public Works Department where
applicable.
11. Provide plans to affected utility companies and assist City Project Manager
with coordination for relocation of facilities required to be relocated due to the
roadway construction.
12. Coordinate design and construction requirements with railroad agencies and
the Public Utilities Commission.
B. Project Management
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1. Project meetings shall include an initial project kick-off meeting with
monthly meetings until the project is complete.
2. Prepare a detailed project schedule using Microsoft Project, or other approved
software of the final design phase. The project schedule shall be updated
monthly and with each submittal and be provided to City Project Manager
sufficiently prior to the monthly meetings for adequate review.
3. Provide quality assurance reviews.
4. Prepare semi-monthly (2 per month) progress reports detailing work
accomplished during period and work anticipated for next period.
5. Prepare meeting minutes and record of conversations for all project related
meetings and phone conversations.
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m
EXHIBIT “Bl”
COST ESTIMATE
Poinsettia Lane Overhead Widening
(City of Carlsbad)
A. Final Design
Firm Comments Total
Dokken Engineering Final Design (PS&E) entire project $137,340 except that listed below and the
portion covered under agreement
with CMWD
Lintvedt, McColl & Associates Right-of-way Surveying, Mapping $7,378
and Right-of-way Acquisition
Documents
Linscott, Law 8z Greenspan Lighting Plans $4,038
ADL Planning Landscape Plans $10,000
Subtotal , $158,756
B. Project Management
Firm Comments Total
Dokken Engineering City portion Project Management $11,040
Subtotal $11,040
TOTAL $169,796
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EXHIBIT “B2”
COST ESTIMATE
Poinsettia Lane Overhead Widening
(Water and Recycled Water)
A. Final Design
Firm Comments Total
Daniel Boyle Engineering CMWD Water $13,135
CMWD Recycled Water $13,135
Dokken Engineering Structural Engineering associated
with CMWD Water $ 7,960
with CMWD Recycled Water $ 7,960
Subtotal $42,190
B. Project Management
Firm Comments Total
Daniel Boyle Engineering CMWD Project Management
Water $3,325
Recycled Water $3,325
Subtotal $6,650
TOTAL $48,840
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EXHIBIT “B3”
COST ESTIMATE
Poinsettia Lane Overhead Widening
(Sewer)
A. Final Design
Firm Comments Total
Daniel Boyle Engineering CMWD Sewer $ 7,740
Subtotal $ 7,740