HomeMy WebLinkAbout2002-01-08; City Council; Resolution 2002-0151
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RESOLUTION NO. 2002-015
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARLSBAD,
CALIFORNIA, APPROVING THE PURCHASE AND IMPLEMENTATION
OF PHASE 3 OF THE CITYWIDE DMS AND APPROVING AN
AGREEMENT WITH THIRDWAVE CORPORATION.
WHEREAS, the City has implemented an electronic Document Management
System (DMS) in order to organize and automate various types of city records, maps,
and drawings and to improve employees’ ability to share and retrieve information quickly
and effectively; and
WHEREAS, on February 15, 2000, the City Council approved an agreement with
ThirdWave Corporation for the purchase and implementation of Phases 1 and 2 of the
citywide electronic Document Management System; and
WHEREAS, Phases 1 and 2 of the Document Management System, which
included software, hardware, systems integration and installation, document conversion,
and training have been successfully completed; and
WHEREAS, the City desires to continue implementation of the Document
Management System project, with the approval of Phase 3, and
WHEREAS, a contract for Phase 3 of the Document Management System has
been negotiated with the vendor, ThirdWave Corporation, by the City’s project team,
and
WHEREAS, the DMS Phase 3 project and associated goal has been reviewed
and approved by both the Leadership Team, and the Information Technology
Governance Committee; and
WHEREAS, the total costs for implementation of Phase 3 of the Document
Management System is estimated at $ 107,233, which includes software, hardware,
maintenance, depreciation, system design, integration and installation costs.
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NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of
Carlsbad, California, as follows:
1. That the above recitations are true and correct.
2. That the expenditure of $107,233 for the implementation of Phase 3 of the
citywide Document Management System is hereby approved.
3. That the proposal of ThirdWave Corporation for Phase 3 of the citywide
Document Management System is accepted, and a contract in the amount of $96,183,
is hereby awarded to ThirdWave Corporation, for software, maintenance, system
design, configuration, integration and installation costs.
4. That the funds for this project have been included in the fiscal year 2001-
2002 Records Management budget.
5. That the Mayor is hereby authorized to execute the Contract between the City
of Carlsbad and ThirdWave Corporation.
PASSED, APPROVED AND ADOPTED at a regular meeting of the City Council
on the 8th day of JANUARY , 2002, by the following vote, to wit:
AYES: Council Members Lewis, Kulchin, Finnila, Nygaard, Hall
NOES: None
ATTEST:
s&.?.i L%d
(SEAL
M. WOOD, City Clerk
Page 2 of Resolution No. 2002-015