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HomeMy WebLinkAbout2003-10-14; City Council; Resolution 2003-2691 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 Exhibit 1 RESOLUTION NO. 2003-269 A RESOLUTION OF THE CITY COUNCILOF THE CITY OF CARLSBAD, CALIFORNIA, AMENDING COUNCIL POLICY #51 ON COMMUNITY ACTIVITY FUNDING WHEREAS, Council Policy #51 outlines the process for funding Community Activities; and WHEREAS, the City Council of the City of Carlsbad, California, appointed a two member Council subcommittee to review Community Activity Grant program and recommend any changes to Council; and WHEREAS, the Council subcommittee’ recommendations were presented to Council; and WHEREAS, the recommended changes included changes to the current Community Activity Grant program as well as unique features for Special Event Grants and Winning teams. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Carlsbad, California, as follows: I. That the above recitations are true and correct. 2. That Council Policy #51 , Community Activity Funding, as revised in Exhibit 2, hereto is hereby adopted. PASSED, APPROVED AND ADOPTED at a regular meeting of the Carlsbad City Council held on the 14th day of October , 2003 by the following vote, to wit: AYES: Council Members Lewis, F NOES: None ABSENT: Council Member Kulchi ATTEST: OOD, City Clerk (Seal) Exhibit 2 Policy No. 51 Date Issued 1011 4/03 Effective Date 10/14/03 Cancellation Date n/a Supersedes No. 3/24/92 CITY OF CARLSBAD COUNCIL POLICY STATEMENT General Subject: Community Activity Funding Specific Subject: Process for Funding Community Activities Copies to: City Council, City Manager, City Attorney, Department and Division Heads, Employee Bulletin Boards, Press, File BACKGROUND: The City Council has, in the past, chosen to fund community activities with General Fund monies. This has included the allocation of funds to agencies that provide various enrichment programs to Carlsbad residents and visitors. During the 2003-04 budget process, the City Council directed a council subcommittee to evaluate the current process and recommend changes to facilitate that process. The following policy outlines those changes. PURPOSE: To establish the process for distributing funds for community activities. POLICY: 1. It is the policy of the City of Carlsbad to allocate funds for community activities. 2. Programs funded under this policy may receive grants for no more than 3 years. 3. Community Activitv Grants a. These grants provide funding for enrichment programs for the community. b. The amount of funds to be allocated will be determined annually during the budget process. c. Once the budget is adopted interested groups will be notified of the application process. d. The application process will consist of the following: Exhibit 2 i. City application for funds ii. Public hearing before a citizen review panel iii. Recommendations submitted to City Council. e. The City Council will establish a review panel comprised of citizens and city staff to evaluate the applications, and make recommendations to the City Council. The review panel will be comprised of the following: One representative from each quadrant of the City, one member of the Senior Commission, the Library Board, and the Parks & Recreation Commission. 4. Special Event Grants a. These grants provide city funding for Special b. These grants can be requested any time of the c. The requests will be funded from Council’s d. The application process will consist of the Events in the city of citywide interest. year. contingency account. following: i. Special event application ii. Special Event Grant supplemental application iii. Approval of special event by special events iv. Allocation of funding by the City Council committee 5. Winninq Teams Grants a. These grants provide funding to youth teams to offset the cost of travel expenses to national championship competitions. b. These grants can be requested any time of the year. c. The requests will be funded from Council’s contingency account. d. Eligibility requirements are: i. ii. iii. The participants are all 18 years of age or under. The group or team is an organized non- profit corporation or agency. The request for funding must be made prior to the date of the event. Exhibit 2 iv. At least 90% of the participants in the team or group are residents of Carlsbad. e. The application process will consist of the following: i. Written request to Council ii. Allocation of funding by the City Council 6. This policy may be amended as necessary.