HomeMy WebLinkAbout2008-04-22; City Council; Resolution 2008-123EXHIBIT 1
1 RESOLUTION NO. 2008-123
2 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
CARLSBAD, CALIFORNIA, AUTHORIZING THE REVISION
3 OF COUNCIL POLICY NUMBER 61 APPROVING AN
4 APPROPRIATION TO GRAD NITE ACTIVITIES THAT
SERVE CARLSBAD RESIDENT HIGH SCHOOL SENIORS
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6 WHEREAS, on January 12, 1999, the City Council of the City of Carlsbad,
7 California approved Council Policy No. 61, Request for City Contributions to Grad Nite
Activities; and,
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WHEREAS, the City Council supports the alcohol free Grad Nite Activities as
being a positive alternative activity for graduating seniors who reside in Carlsbad; and,
11 WHEREAS, Policy No. 61 stipulates the contribution amount be reviewed every 3
12 years; and,
13 WHEREAS, staff is presenting three possible alternatives for funding Grad Nite
14 Activities proportionately based on the percentage of Carlsbad resident high school
15 seniors; and,
16 WHEREAS, Alternative No. 1 results in a 2008 donation of $10,000 ($2,900
17 increase from 2005 donation) to fund Grad Nite Activities; and,
18 WHEREAS, Alternative No. 2 results in a 2008 donation of $8,000 ($1,000
19 increase from 2005 donation) to fund Grad Nite Activities; and,
20 WHEREAS, Alternative No. 3 results in a 2008 donation of $7,100 (no increase
from 2005 donation) to fund Grad Nite Activities.
22 NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of
2_ Carlsbad, California, as follows:
1. That the above recitations are true and correct.
2. That the City Council does hereby select Alternative No. 1 for Grad
Nite Activity donations from the City Council FY 07/08 Contingency26
Account.
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1 3. Authorize the Finance Director to transfer and appropriate
2 $ 10.000 _ from City Council FY 07/08 Contingency to the
3 Community Contributions account for Grad Nite Activities.
4 4. That the City Council does hereby amend Policy No. 61 to reflect
5 Alternative No. 1 : and setting the donation amount at
6 $ _ 1 0,000 _ , a copy of which is attached hereto and made a part
thereof (Exhibit 4).
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PASSED, APPROVED AND ADOPTED at a Regular Meeting of the City Council
of the City of Carlsbad on the 22nd day of April, 2008, by the following vote to wit:
AYES: Council Members Lewis, Kulchin, Hall and Nygaard.
NOES: Council Member Packard.
ABSENT: None.
E A LEWrS, Mayor
Exhibit 4
CITY OF CARLSBAD
61
COUNCIL POLICY STATEMENT
General Subject: Grad Nite
Specific Subject: Request for City contributions to
Grad Nite Activities
Policy No.
Date Issued 4/22/08
Effective Date 4/22/08
Cancellation Date
Supersedes No.
Copies to:City Council, City Manager, City Attorney, Department and
Division Heads, Employee Bulletin Boards, Press, File
PURPOSE
To establish a method by which the City Council can provide annual support on an
equitable basis to Grad Nite Activities that encourages positive alcohol free alternatives
for high school seniors who reside in Carlsbad.
STATEMENT OF POLICY
The Carlsbad City Council has established a method of distribution for annual
donations of cash and/or in-kind services not to exceed a total value of $10,OOP
The maximum donation will be reviewed every three (3) years by the City Council.
Contributions are to be distributed on a proportionate basis to the Grad Nite Activities
provided in affiliation with the local high schools which serve Carlsbad seniors.
PROCEDURE
1. Each Grad Nite Activity Committee serving Carlsbad seniors must provide the
following items by March 1st, of each school year to the City Manager's office:
1. Written request for contribution from authorized representative of
Grad Nite Committee.
2. Designate request for cash and/or in-kind services. Describe the in-kind
services (i.e. facility rental and/or City Services).
3. Official documentation verified by the School District Superintendent's
Office indicating the number of high school seniors attending each
respective high school that reside in Carlsbad.
4. Address to where the contribution should be mailed.
2. The City Manager or designee will determine the donation that each Grad Nite
Committee is to receive based upon the total number (and percentage) of Carlsbad
residents enrolled as seniors at each respective high school.
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3. The value of in-kind services will be determined by the City according to the
established City salary schedules and existing Facility Use Fees.
4. Facility and service requests are subject to availability
5. All contributions will be subject to City Council approval prior to distribution.
6. Grad Nite Committees will be notified by letter, once the City Council has approved
the contributions.
7. Grad Nite Committees will receive cash donations in the form of a check by mail.
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