HomeMy WebLinkAbout2008-06-10; City Council; Resolution 2008-1561
RESOLUTION NO. 2008-156
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A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
CARLSBAD, ACCEPTING THE BID AND AWARDING THE CONTRACT
TO SADLER ELECTRIC, INC., FOR ELECTRICAL MAINTENANCE
SERVICES, BID NO. 08-19.
WHEREAS, the City of Carlsbad requires the services of an electrical maintenance
services contractor; and
WHEREAS, proper bidding procedures have resulted in the City's receipt of a bid from a
qualified contractor, Sadler Electric, Inc.; and
WHEREAS, a best value evaluation consistent with Carlsbad Municipal Code Section
3.28.050 was performed by staff and has resulted in staff's determination that the bid submitted by
Sadler Electric, Inc., at $162,700 per agreement year is the best value to the City of Carlsbad; and
WHEREAS, staff recommends Council approve an additional $65,080 in funding for the
bid from Sadler Electric, Inc., in the initial two-year agreement term to ensure that funds are
available to add work during the two-year agreement term as infrastructure is completed and
accepted by the City and to ensure that funds are available in the event that the actual work totals
exceed the estimates indicated in the bid documents; and
WHEREAS, staff recommends award of the contract for Bid 08-19 Electrical
Maintenance Services to Sadler Electric, Inc., in an amount not-to-exceed $390,480 in the initial
two-year agreement term; and
WHEREAS, staff recommends Council authorize an increase of 20% in funding in each
subsequent two-year agreement period to a maximum compensation amount of $1,421,347 during
the maximum six-year life of the agreement to ensure that funds are available to add work during
the agreement year as infrastructure is completed and accepted by the City, to ensure that funds
are available in the event that the actual work totals exceed the estimates indicated in the bid
25 documents, and to ensure that sufficient funds are available to fund increases in compensation to
26 the contractor in an amount not-to-exceed the Consumer Price Index for San Diego County in the
27 preceding two-year term; and
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WHEREAS, staff recommends Council authorize the Public Works Director, or his
designated representative, to increase the services provided, add additional maintenance
locations from the current or future inventory, or increase service frequencies to the limits
authorized during the course of each agreement year to allow day to day management of electrical
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maintenance operations. Bi-annually, for a maximum six-year agreement term, a formal
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amendment will be processed for City Manager approval indicating the actual service totals and
e"
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Trails Maintenance Operating Budget - General Fund and the Medians Maintenance Operatingy
Budget - Assessment District Fund to fully-fund the agreement.
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NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Carlsbad,
11 California, as follows:
1. That the above recitations are true and correct.
2. The bid of Sadler Electric, Inc., 1946 John Towers Avenue, El Cajon, CA 92020,
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the maximum compensation for the next two-year agreement term; and
WHEREAS, sufficient appropriations are available in the Facilities Maintenance
Operating Budget - General Fund, the Parks Maintenance Operating Budget - General Fund,
is the best value.
3. The bid of Sadler Electric, Inc., is hereby accepted.
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4. That an additional $65,080 in funding is authorized in the initial two-year term
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and increases of 20% in funding in each subsequent two-year agreement period are authorized.
5. That the maximum compensation amount will not exceed $1,421,347 over the
18 maximum six-year period of the agreement.
6. That the Public Works Director, or his designated representative, is authorized
increase the services provided, add additional maintenance locations from the current or future
inventory, or increase service frequencies to the limits authorized during the course of each
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agreement year to allow day-to-day management of electrical maintenance service operations.
7. That bi-annually, for a maximum six-year agreement term, a formal amendment
23 will be processed for City Manager approval indicating the actual service totals and the maximum
24 compensation for the next two-year agreement term.
8. That the Mayor of the City of Carlsbad is hereby authorized and directed to
execute an agreement with Sadler Electric, Inc., for an amount not-to-exceed $390,480 in the
initial two-year agreement term, for and on behalf of the City of Carlsbad.
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PASSED, APPROVED AND ADOPTED at a Regular Meeting of the City Council
of the City of Carlsbad on the 10th day of June, 2008, by the following vote to wit:
AYES: Council Members Lewis, Kulchin, Hall and Nygaard.
NOES: None.
ABSENT: Packard.
CLAUDE ATEWlSf Mayor
ATTEST:
LORRAINE M. WOOD, City Clerk
(SEAL)