HomeMy WebLinkAbout2008-06-10; City Council; Resolution 2008-1651
RESOLUTION NO. 2008-165
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A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
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MAINTENANCE SERVICES, BID NO. 08-18.
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WHEREAS, the City of Carlsbad requires the services of an landscape maintenance
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services contractor; and
WHEREAS, proper bidding procedures have resulted in the City's receipt of a bid from a
CARLSBAD, ACCEPTING THE BID AND AWARDING THE CONTRACT
TO SERGIO GRAHAM, INC., DBA WESTTURF LANDSCAPE
MAINTENANCE, FOR PARKS AND FACILITIES LANDSCAPE
qualified contractor, Westturf Landscape Maintenance; and
WHEREAS, a best value evaluation consistent with Carlsbad Municipal Code Section
3.28.050 was performed by staff and has resulted in staff's determination that the bid submitted by
Westturf Landscape Maintenance, at $248,809 per agreement year is the best value to the City of
Carlsbad; and
WHEREAS, staff recommends Council approve an additional $99,526 in funding for the
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bid from Westturf Landscape Maintenance, in the initial two-year agreement term to ensure that
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funds are available to add work during the two-year agreement term as infrastructure is completed
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and accepted by the City and to ensure that funds are available in the event that the actual work
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totals exceed the estimates indicated in the bid documents; and
17 WHEREAS, staff recommends award of the contract for Bid 08-18 Parks and Facilities
18 Landscape Maintenance Services to Westturf Landscape Maintenance, in an amount
not-to-exceed $597,144 in the initial two-year agreement term; and
WHEREAS, staff recommends Council authorize an increase of 20% in funding in each
subsequent two-year agreement period to a maximum compensation amount of $2,173,605 during
the maximum six-year life of the agreement to ensure that funds are available to add work during
the agreement year as infrastructure is completed and accepted by the City, to ensure that funds
are available in the event that the actual work totals exceed the estimates indicated in the bid
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documents, and to ensure that sufficient funds are available to fund increases in compensation to
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the contractor in an amount not-to-exceed the Consumer Price Index for San Diego County in the
26 preceding two-year term; and
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1 WHEREAS, staff recommends Council authorize the Public Works Director, or his
2 designated representative, to increase the services provided, add additional maintenance
locations from the current or future inventory, or increase service frequencies to the limits
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authorized during the course of each agreement year to allow day to day management of parks
and facilities landscape maintenance operations. Bi-annually, for a maximum six-year agreement
5 term, a formal amendment will be processed for City Manager approval indicating the actual
g service totals and the maximum compensation for the next two-year agreement term; and
WHEREAS, sufficient appropriations are available in the Facilities Maintenance
Operating Budget - General Fund, the Parks Maintenance Operating Budget - General Fund, and
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the Trails Maintenance Operating Budget - General Fund to fully fund the agreement.
9 NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Carlsbad,
10 California, as follows:
1. That the above recitations are true and correct.11
2. The bid of Sergio Graham, Inc., DBA Westturf Landscape Maintenance, P.O.
12 Box 1706, Vista, CA 92085, is the best value.
13 3. The bid of Sergio Graham, Inc., DBA Westturf Landscape Maintenance is hereby
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15 4. That an additional $99,526 in funding is authorized in the initial two-year term
and increases of 20% in funding in each subsequent two-year agreement period are authorized.
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5. That the maximum compensation amount will not exceed $2,173,605 over the
171' maximum six-year period of the agreement.
18 6. That the Public Works Director, or his designated representative, is authorized
19 increase the services provided, add additional maintenance locations from the current or future
inventory, or increase service frequencies to the limits authorized during the course of each20
agreement year to allow day to day management of parks and facilities landscape maintenance
21 service operations.
22 7. That bi-annually, for a maximum six-year agreement term, a formal amendment
23 will be processed for City Manager approval indicating the actual service totals and the maximum
compensation for the next two-year agreement term.24
8. That the Mayor of the City of Carlsbad is hereby authorized and directed to
25 execute an agreement with Sergio Graham, Inc., DBA Westturf Landscape Maintenance, for an
26 amount not-to-exceed $597,144 in the initial two-year agreement term, for and on behalf of the
27 City of Carlsbad.
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PASSED, APPROVED AND ADOPTED at a Regular Meeting of the City Council
of the City of Carlsbad on the 10th day of June, 2008, by the following vote to wit:
AYES: Council Members Lewis, Kulchin, Hall and Nygaard.
NOES: None.
ABSENT: Packard.
ATTEST:
LORRAINE M. WOOD, City ClerkJ
(SEAL)