HomeMy WebLinkAbout2010-07-27; City Council; Resolution 2010-192EXHIBIT 1
1 RESOLUTION NO. 2010-192
2 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
CARLSBAD, CALIFORNIA, AMENDING THE ENVISION
3 CARLSBAD CITIZENS COMMITTEE MISSION STATEMENT
AND PRINCIPLES OF PARTICIPATION, AND APPOINTING
4 MEMBERS TO SAID COMMITTEE.
CASE NAME: ENVISION CARLSBAD CITIZENS COMMITTEE
5 MISSION AND MEMBERSHIP FOR PHASE 2
6 WHEREAS, on October 14, 2008, the City Council created the Envision
7 Carlsbad Citizens Committee to promote balanced consideration of a range of community
8 perspectives, serve as an information conduit to stakeholder groups, encourage broader
9 community participation, and provide continuity of participation throughout the Envision
10 Carlsbad process; and
11 WHEREAS, on January 12, 2010, the City Council accepted the Carlsbad
12 Community Vision, which was the result of Envision Carlsbad Phase 1; and
13 WHEREAS, on July 27, 2010, the City Council approved a consulting agreement
1^ with Dyett & Bhatia to complete Envision Carlsbad Phase 2, which consists of a comprehensive
15 update to the City's General Plan, Local Coastal Program, and Zoning Ordinance; and
^ WHEREAS, the work program for Envision Carlsbad Phase 2 includes the
1' continued work of the Envision Carlsbad Citizens Committee.
18 NOW THEREFORE, the City Council of the City of Carlsbad, California, does
19 hereby resolve as follows:
20 1. That the above recitations are true and correct.
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2. That the Envision Carlsbad Citizens Committee's mission for Envision
22 Carlsbad Phase 2 shall be that which is outlined in the ENVISION CARLSBAD CITIZENS
COMMITTEE (EC3) MISSION STATEMENT AND PRINCIPLES OF PARTICIPATION, as
23 amended and dated July 27, 2010, attached hereto as Exhibit A.
24 3. That the current and future vacancies on the Envision Carlsbad Citizens
Committee shall be filled as recommended by staff in the agenda bill for this resolution, and in
25 Exhibit 2 to said agenda bill.
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4. That, as indicated in Resolution No. 2008-288, the Envision Carlsbad
Citizens Committee shall exist for the duration of the Envision Carlsbad process, and the City
Council shall have the authority to reevaluate and, if necessary, reconstitute the committee at
any time deemed necessary by the City Council.
5. That the Envision Carlsbad Citizens Committee shall conduct its business
in open and public meetings, which shall be subject to the Ralph M. Brown Act ("Act",
Government Code Section 54950, et sec/.) and shall only meet in closed session upon advice of
the City Attorney in accordance with the Act.
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PASSED, APPROVED AND ADOPTED at a Regular Meeting of the City Council
of the City of Carlsbad on the 27th day of July, 2010, by the following vote to wit:
AYES: Council Members Lewis, Kulchin, Hall, Packard and Blackburn.
NOES: None.
ABSENT: None.
, Mayor
ATTEST:
'OOD, City Clerk
City of Carlsbad
Envision Carlsbad Citizens Committee EC3
Mission Statement and Principles of Participation
July 27. 2010
Envision Carlsbad
Envision Carlsbad is a two phase community process, the objective of which is to identify the
community's vision for Carlsbad's future (Phase 1), and to implement the "vision" by updating
the City's General Plan, Local Coastal Program (LCP), and Zoning Ordinance (Phase 2).
Mission Statement
The mission of the Envision Carlsbad Citizens Committee (EC3) is to participate in and provide
guidance to the Envision Carlsbad process by promoting balanced consideration of a range of
perspectives on issues affecting Carlsbad, serving as an information conduit to stakeholder
groups, encouraging broader community participation, and providing continuity of participation
throughout the entire public visioning and update prooessprogram.
Principles of Participation
Role of Envision Carlsbad Citizens Committee Members
To achieve the mission of the EC3, the City Council is asking members to:
• Become familiar with the issues surrounding city planning and community development
• Attend periodic meetings over a prolonged period of time (approximately 3 years)
• Represent a broader community interest (rather than just the particular organization of
which they are a member) at EC3 meetings
• Keep their organization/stakeholder group informed of the progress of the public
visioning and update program
• Balance stakeholder goals with the larger public interest
• Encourage community participation throughout the public visioning and update process
program
• Provide comment as to the adequacy of the Phase 2 Work Program that will be
presented to the City Council for approval
• Adhere to the public visioning and update program schedule and respond to established
deadlines
• Work collaboratively with other EC3 members
7
Envision Carlsbad Citizens Committee EC3
Mission Statement and Principles of Participation
Page 2
• Provide constructive feedback to Gcity staff and consultants on process and works in
progress at key points during the update program
• Confirm that the final Community Vision Report accurately and fairly reflects the
community input received during the Public Visioning (Phase 1) process
« Provide comment as to the adequacy of the Phase 2 Work Plan that will be presented to
the City Council for approval
Representation
Committee members will be appointed by the Mayor with concurrence of a majority of the City
Council from among a list of candidates nominated by individual organizations, representing a
balanced cross-section of stakeholder groups and community interests. Selection of the EC3
will be guided by the City Council's "Guiding Principles for a Sustainable Community", whereby
membership will be drawn from Social, Economic and Environmental perspectives. Members
will also be selected to represent each of the four city quadrants. In addition, the committee will
have two student members selected from the local high schools.
The committee will be composed of a total of 19 members: three each from the sustainability
perspectives (9), two from each city quadrant (8), and a student member each from Carlsbad
and La Costa Canyon High Schools (2). To be considered for appointment, candidates must
reside in Carlsbad. Nominated candidates will be evaluated on their ability to effectively
represent one of the three key perspectives, city quadrant, or youth perspectives. In addition,
each committee member will have an alternate committee members will be appointed by the
Mayor with concurrence of a majority of City Council from among the list of nominated
candidates: one for each sustainabilitv perspective, one for each city quadrant, and one for the
high schools. The alternate member does not need to be from the same organization(s) as the
primary members as long as he or she represents the same key perspective or quadrant.
Discussion Process
During EC3 meetings, committee members agree to abide by the following discussion process:
• The committee will select a Chair and Vice-chair
• The committee will establish ground rules about how members should conduct
themselves during meetings
• The preferred decision-making process is collaborative problem-solving
• Consensus of the EC3 will take precedence over individual preferences
• In cases of non-consensus, the Chair may call for majority vote of the committee:
however, alternative perspectives will be documented
•—A neutral third-party will facilitate the meetings
Envision Carlsbad Citizens Committee EC3
Mission Statement and Principles of Participation
Page 3
The committee will consider the selection of a Chair and Vice-Chair
Role of Chair and Vice-chair
The Chair will ensure that the EC3 meetings are conducted fairly and efficiently, that proper
order is maintained, that there is full participation during meetings, that all relevant matters are
discussed, that all committee members have an opportunity to participate in committee
discussions, and that necessary decisions are made. To the extent reasonable, the Chair will
seek consensus of the committee in decision-making. In instances where consensus cannot be
reached, the Chair may call for majority vote of the committee: however, the Chair will ensure
that minority viewpoints are heard and documented.
The Chair will ensure that these Principles of Participation and agreed-upon "ground rules" are
adhered to.
The Chair is responsible for ensuring that members of the public desiring to address the
committee have the opportunity to do so at the appropriate time.
The Chair may speak to members of the media on behalf of the EC3, and represent the
committee at public workshops, hearings and other public events as appropriate.
The role of the Vice-chair is to serve as the Chair in his or her absence.
Meeting Schedule
Once appointedFor the Phase 2 work program, EC3 members are making an approximatelya
two and one-half to three year commitment. To date, the meeting schedule is outlined only for
the first phase of the overall Envision Carlsbad process. The EC3 will be formed and have its
first meeting in Fall 2008resume meeting in May 2010, and will meet approximately once a
month (about 25 times) throughout the update program. It is anticipated the EC3 will conclude its
work by December 2Q12.At least three additional EC3 meetings are anticipated in Phase 1.
which is anticipated to conclude in Fall 2009. After the completion of Phase 1, and prior to
initiating Phase 2, the membership of the EC3 will be reevaluated and reconstituted by the City
Council, if necessary.
Phase 2 of Envision Carlsbad (updating the General Plan/Local Coastal Program/Zoning
Ordinance to achieve the Community Vision) will begin following the completion of Phase 1 and
is expected to last approximately 2 to 3 years, with potentially 20 to 25 meetings.
Meeting Attendance
Full participation of committee members is essential to the effectiveness of the EC3. Committee
members are expected to attend all EC3 meetings. If a committee member is unable to attend a
meeting, the designated alternate may attend in his or her place. The alternate is encouraged
to actively participate in the meeting provided that he or she is adequately briefed as to the
status of prior discussions and decisions. Alternate members will be invited to participate
directly at key points during the update program, in order to ensure the broadest range of
perspectives and to keep all committee members engaged throughout the program.
Envision Carlsbad Citizens Committee EC3
Mission Statement and Principles of Participation
Page 4
Quorum. For meeting purposes, a quorum of the EC3 is met with ten members in
attendance.
If a committee member resigns his or her appointment, his or her designated alternate shall
automatically become a regular committee member for the duration of the program. Vacancies
may be filled at the Mayor's discretion.
All EC3 meetings and committee members are subject to the open meeting requirements of the
Ralph M. Brown Act (Brown Act). The Brown Act imposes public notice and access
requirements on committee meetings, and places certain limitations on when and how
committee members may communicate with one another. At the first EC3 meeting,New
committee members will be given a briefing by the City Attorney's office about the basic
requirements of the Brown Act.
In addition to meeting as a committee approximately once a monthfour times during Phase 24,
committee members will be expected to be engaged throughout the Envision Carlsbad
processprogram by attending tbe-community workshops, educational forumsopen houses and
other activities for the general public.
Meeting Agendas
Meeting agendas will be prepared by Gcity staff and the EC3 facilitator in consultation with the
Chairperson or a majority of the EC3, following the procedures of the Brown Act. At the
conclusion of each meeting, the facilitator and the Chair and cGitv staff will summarize the
results and identify items that may need further research or be carried over to the next meeting,
preview new business for the upcoming meeting, and invite committee members to suggest new
items for future meetings. Agendas for future meetings will be established by consensus of the
EC3 with concurrence of the Chair and c€itv staff and facilitator.
Members of the public have a right to attend EC3 meetings and will have an opportunity to
address the committee on any issue under its purview. Agendas will include time for public
comment.
External Communications
The overriding consideration in all communications is to honor and sustain the constructive,
collaborative process of the committee. EC3 members are encouraged to communicate with
their constituencies in order to keep them informed of the public visioning and General
Plan/LCP/Zoning Ordinance update processprogram and to encourage direct participation.
Should committee members speak to the media, members are encouraged to provide accurate,
factual information to inform the public about the program, but are asked to refrain from
engaging in speculation, advocating a position on a specific issue, speaking on behalf of the
EC3 (except for the Chair or unless authorized by the committee to do so), or otherwise making
public statements that would tend to hamper constructive committee discussions. Committee
members are asked to notify city staff of any media contact related to the committee and its
Envision Carlsbad Citizens Committee EC3
Mission Statement and Principles of Participation
Page 5
work. City staff and the facilitator will be available to assist in any communications to the media,
if desired.
Information Sharing
In order to ensure all EC3 members have the same information available to them, all documents
will be distributed through cGity staff. If a member has information he or she would like to share
with other committee members, the information should be given to staff for distribution to the
entire committee. Maintaining this flow of information will facilitate a respectful, collaborative
process, and help avoid unintended violations of open meeting laws (e.g., serial meetings).
Work Products
In addition to its role as representatives of and conduits to community stakeholders, the EC3 will
be responsible for reviewing work product and providing guidance on policy issues. The
primary purpose of the EC3 in reviewing work product is to ensure that it accurately and fairly
reflects the input received from the community at the various forums, group meetings and public
workshops. For Phase 2ln particular, the EC3 witi-is expected to focus on input, review, and
"buy-in" to carry out closely review the Community Vision, rather than deliberating in detail on
precise policy and program wording and Guiding Principles and Themes report to ensure that it
accurately and fairly reflects the community's input. The EC3 will be principally engaged in the
development of the General Plan, reviewing and responding to various working papers
addressing the Community Vision's nine core values, brainstorming alternative land use plans,
and provide direction on draft policies and programs, ensuring alignment with the Community
Vision. The policies developed in the General Plan will guide the updates to the Local Coastal
Program and Zoning Ordinance. The EC3's role in the Zoning Ordinance update consists of an
early workshop on zoning issues and options, while the committee's role in the Local Coastal
Program update consists of review of the administrative draft LCP before it is "released" for
review by the public and informal review and consultation with California Coastal Commission
staff. The committee will also assess whether the Phase 2 Work Program is comprehensive and
can realistically achieve the goal of developing policies, programs, and standards that will carry
out the community vision articulated in Phase 1.
The Phase 4-2_interim and final draft work products that the EC3 will likely review include:
• Existing Conditions wWorking ^Papers ^organized around Vision core values^
Opportunities and Challenges
• Community Survey ResultsPreliminary Alternative Land Use Plans
• Community Vision and Guiding Principles and ThemesPreferred Land Use Plan
• Working Paper on Vision and Policy MatchPublic Review Draft General Plan
• Working Paper on Zoning IssuesAdministrative draft LCP
• Phase 2 Work Program