HomeMy WebLinkAbout2012-08-28; City Council; Resolution 2012-1965
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RESOLUTION NO. 2012-196
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A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
3 CARLSBAD, CALIFORNIA, ACCEPTING THE BID AND
AWARDING THE CONTRACT TO NOVA COMMERCIAL
4 COMPANY INC. FOR CUSTODIAL MAINTENANCE SERVICES
WHEREAS, the City of Carlsbad requires the services of a custodial services contractor;
and.
WHEREAS, on May 8, 2012, the City Clerk published a Notice Inviting Bids for a
custodial services contract; and,
WHEREAS, on May 30, 2012, ten bids were submitted to the City in accordance with
City purchasing procedures in response to the Notice Inviting Bids for a custodial services
contract; and,
WHEREAS, a selection committee comprised of City staff reviewed and ranked the
submitted bid proposals using a best values selection process authorized pursuant to the City
Purchasing Code; and,
WHEREAS, the City selection committee invited the four highest ranked bid proposal
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firms to make a presentation to the City selection committee; and,
WHEREAS, after hearing the bid proposal firms presentations, and reviewing all
respective bid proposal documents, the City selection committee judged the firm of NOVA
20 Commercial Company, Inc. (NOVA) to have the proposal that provides the best value meeting the
21 needs of the City and objectives of the proposed custodial service contract; and,
22 WHEREAS, City staff recommends that Council select Bid Alternate "A" for the provision
23 of daytime and parks custodial services with the Total Bid Price of $271,139; and,
24 WHEREAS, staff recommends award of the contract for Bid 12-13 Custodial
25 Maintenance Services to NOVA, in an amount not-to-exceed $300,000 in the initial agreement
26 year; and
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WHEREAS, staff recommends Council authorize the City Manager to approve a not-to
exceed increase of $30,000 in funding in each subsequent agreement year to ensure that funds
are available to add work during the agreement year as infrastructure is completed and accepted
by the city, to ensure that funds are available in the event that the actual work totals exceed the
estimates indicated in the bid documents, and to ensure that sufficient funds are available to fund
increase in compensation to the contractor in an amount not-to-exceed the Consumer Price Index
for San Diego County in the preceding year; and
WHEREAS, staff recommends Council authorize the Municipal Property Manager, or his
designated representative, to increase the services provided, add additional maintenance
locations from current or future inventory, or increase service frequencies to the limits granted to
the City Manager during the course of each agreement year to allow day-to-day management of
custodial maintenance operations. Annually, a formal amendment will be processed for City
Manager approval, indicating the actual service totals and the maximum compensation for the next
agreement year.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Carlsbad,
California, as follows:
1. That the above recitations are true and correct.
2. The bid of NOVA Commercial Company, Inc. is the best value.
3. The bid of NOVA Commercial Company, Inc. is hereby accepted.
4. That an additional $28,861 in contract funding is authorized in the initial
agreement year and the City Manager is authorized to approve an increase of
$30,000 in contract funding in each subsequent agreement year.
5. That the maximum compensation amount will not exceed $1,800,000 over the
maximum five-year period of the agreement. No compensation above this
amount will be authorized without Council approval.
1 6. That the Municipal Property Manager, or his designated representative, is
2 authorized to increase the services provided, add additional maintenance
3 locations from the current or future inventory, or increase service frequencies to
4 the limits granted to the City Manager during the course of each agreement year
5 to allow day-to-day management of custodial maintenance service operations.
7. That annually, a formal amendment may be processed for City Manager approval
indicating the actual service totals and the maximum compensation for the next
agreement year.
8. That the Mayor of the City of Carlsbad is hereby authorized and directed to
execute an agreement with NOVA Commercial Company, Inc. for an amount not-
to-exceed $300,000 in the initial agreement year, a copy of which is attached, for
and on behalf of the City of Carlsbad.
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PASSED, APPROVED AND ADOPTED at a Regular Meeting ofthe City Council
of the City of Carlsbad on the 28th day of August 2012, by the following vote to wit:
AYES:
NOES:
Council Members Hall, Kulchin, Blackburn, Douglas and Packard.
None.
ABSENT: None.
MA
ATTEST
LXDRRAINE M. WOOD, City Clerk
(SEAL)