HomeMy WebLinkAbout2015-09-22; City Council; Resolution 2015-239EXHIBIT 1
RESOLUTION NO. 2015-239
2 A RESOLUTION QF THE CITY COUNCIL QF THE CITY QF CARLSBAD,
CAUFORNIA, APPROVING AN AGREEMENT WITH PAGE & TURNBULL,
INC FOR PROFESSIONAL ARCHITECTURAL DESIGN SERVICES ON
4 THE LEO CARRILLO RANCH HISTORIC PARK STABLES RESTORATION
AND NEW RESTROOM CONSTRUCTION PRQJECT IN A NQT TO
5 EXCEED AMOUNTOF $148,100
3
6
y WHEREAS, in Dec. 2013, the City Council formally accepted the parks & recreation department's
g needs assessment and comprehensive action plan (needs assessment); and
9 WHEREAS, one of the needs assessment's short term action items was to update master plans
10 for certain facilities to ensure the proposed amenities were consistent with the community vision
11 identified; and
WHEREAS, the Leo Carrillo Ranch Historic Park project prioritization and cost estimate update
was completed in Feb. 2015, and included assigning restoration ofthe stables and construction ofthe
new restrooms to the top ofthe list; and
WHEREAS, the work associated with the restoration ofthe stables includes installation of new
concrete flooring, repair of existing clay tile flooring, repair of worn wood features, installation of
interior lighting and a security system, drainage improvements, and replacement of the 20 year old
wood shingle roof; and
WHEREAS, the work associated with the construction of the new restroom includes standard
12
13
14
15
16
17
18
19
20
22 brick and mortar type assembly, with the interior amenities/finishes being consistent to those in the
22 park's other restrooms. The exterior fagade of the restroom will replicate the chicken coop which
23 formerly existed at the site. The chicken coop facade wili be designed from photographic archives and
24 other historical data; and
25
26
27
28 ^
1 WHEREAS, the parks & recreation department's submittal in the FY 2015-16 CIP budget for the
2 Leo Carrillo Ranch Historic Park, Phase 3 development, included hiring a consultant architectural design
3 firm for the restoration of the stables and construction of the new restrooms; and
WHEREAS, On July 7, 2015, the city issued a Request for Qualifications (RFQ) and Price Proposal
(proposal) to provide Professional Architectural Design Services on the project; and
WHEREAS, the city required that the interested design firms demonstrate expertise and past
experience with architectural and cultural landscapes and properties that are listed on the National
Registrar of Historic places, as well as experience in preparing plans and specifications for wood and
adobe structures of similar nature to those atthe Leo Carrillo Ranch Historic Park; and
WHEREAS, on Aug. 6, 2015, staff received six submittals to the RFQ and proposal for the
4
5
6
7
8
9
10
11
j2 professional architectural design services on this project. The submittals were reviewed by five parks &
recreation and property & environmental department staff, using the best value evaluation method; and
14 WHEREAS, the two firms which had the highest evaluated submittals were Page and Turnbull,
15 Inc., and Jeff Katz Architecture, with composite numeric ratings of 418 and 412, respectively; and
16 WHEREAS, staff from these two firms were invited to interview with city staff in late August; and
17 WHEREAS, Page and Turnbull was determined to be the most suitable firm for the professional
architectural design services, and
WHEREAS, the proposal for Page and Turnbull, Inc. was $148,100, that being the second lowest
of the proposals received. Staff found this cost to be within the market expectations for specialized
historical restoration and construction design expertise, such as required at the Leo Carrillo Ranch
Historic Park; and
WHEREAS, an agreement for professional architectural design services with Page and Turnbull,
Jnc. has been drafted in an amount "not to exceed" $148,100; and
18
19
20
21
22
23
24
25
2g WHEREAS, the City Council hereby finds it necessary, desirable, and in the public interest to
27 approve said professional architectural design services agreement.
28 6
1
2
3
4
5
6
7
8
9
10 //
11 //
12 //
13 //
14 //
15 //
16 //
17 //
18
//
19
//
20
//
21
//
22
//
23
//
24 //
25 //
26
27
28
NOW, THEREFORE, BE IT RESOLVED by the City Council ofthe City of Carlsbad, California, that:
1. The above recitations are true, correct, and incorporated herein.
2. The agreement for professional architectural design services between the city and Page
& Turnbull, Inc. is hereby approved and the Mayor is authorized to execute said
agreement on behalfofthe City of Carisbad.
3. There are sufficient funds available in the Fiscal Year 2015-16 Capital Improvement
Program budget in the Public Facilities Fund and the Park-in-lieu Fund for this
agreement.
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
PASSED, APPROVED AND ADOPTED at a Regular Meeting ofthe City Council of the City
of Carlsbad on the 22"^ day of September 2015, by the following vote to wit:
AYES:
NOES:
ABSENT:
Council Members Hall, Blackburn, Schumacher, Wood, Packard.
ATTEST:
BARBARA ENGLESON, Qj^ Clerk
(SEAL) o^^l^SBAo^^,^