HomeMy WebLinkAbout2016-02-23; City Council; Resolution 2016-035RESOLUTION NO. 2016-035
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARLSBAD,
CALIFORNIA, RATIFYING THE ADVERTISEMENT FOR BIDS FOR DOVE
LIBRARY ROOF REPAIR AND ACCEPTING BIDS AND AWARDING THE
CONTRACT TO COMMERCIAL WATERPROOFING SYSTEMS, INC. DBA
ERC ROOFING AND WATERPROOFING IN THE AMOUNT OF $326,600
FOR THE DOVE LIBRARY ROOF REPAIR, PROJECT NO. 4030.
WHEREAS, the City Council of the City of Carlsbad, California has determined that it is
necessary, desirable, and in the public's best interest to repair the roofing system at the Dove
Library; and
WHEREAS, on Dec. 15, 2015, the City Council of the City of Carlsbad approved plans and
specifications for the repair of the roofing system at the Dove Library, Project No. 4030, and
authorized the advertisement for bids on that project along with roof repair/replacement
projects at the Safety Center (Project No. 4715), Faraday Building (Project No. 4720), and City
Hall (Project No. 4718); and
WHEREAS, since Dec. 15, 2015, construction work under a separate contract for the
interior renovation of the Cole and Dove Libraries has proceeded steadily toward completion at
the Cole Library and is starting this month at the Dove Library, in coordination with a specific
window of time for the library to be shut down, staff therefore issued a request for bids on Jan.
7, 2016, for the Dove Library roof repair; and
WHEREAS, eight sealed bids were received on Feb. 8, 2016 by the City of Carlsbad for
the Dove Library Roof Repair, Project No. 4030; and
WHEREAS, the lowest responsive and responsible bid to construct said project was
submitted by Commercial Waterproofing Systems, Inc. dba ERC Roofing And Waterproofing
(ERC) in the amount of $326,600; and
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WHEREAS, ERC's bid contained a minor irregularity in failing to acknowledge receipt of
Addendum 1, which made minor changes to the project such as changing the title of the project
from a roof replacement to repair, and amending related technical specifications that would
not affect project cost, such that ERC's bid substantially conformed to the requirements in the
advertisement for bids and the minor irregularity did not give ERC an advantage over other
bidders; and
WHEREAS, there are sufficient funds available in the Capital Improvement Program to
complete the project; and
WHEREAS, subsection 3.28.040(C)(5) of the Carlsbad Municipal Code authorizes the
City Manager to approve change orders in the amount equal to the contingency set at the time
of project award.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Carlsbad,
California, as follows:
1. That the above recitations are true and correct.
2. That the advertisement for bids for the Dove Library Roof Repair, Project No.
4030, on Jan. 7, 2016, is ratified.
3. That the minor irregularity in the low bid of failing to acknowledge Addendum 1
is waived pursuant to Carlsbad Municipal Code section 3.28.080(G)(3).
4. That the low bid of $326,600 submitted by Commercial Waterproofing Systems,
Inc. dba ERC Roofing And Waterproofing for the Dove Library Roof Repair, Project No. 4030 is
accepted and the Mayor is hereby authorized to execute a contract for this project.
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5. That the City Manager is hereby authorized to approve construction change
orders up to $42,000 for the Dove Library Roof Repair, Project No. 4030.
6. That the award of this contract is contingent upon the bidder submitting the
lowest responsible bid, executing the required contract and submitting the
required bonds and insurance policies, as described in the contract, within 20
days of adoption of this resolution. The City Manager may grant reasonable
extensions of time.
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BARBARA ENGLESON, C Clerk
(SEAL) OBAO
R
PASSED, APPROVED AND ADOPTED at a Regular Meeting of the City Council of the City
of Carlsbad on the 23rd day of February 2016, by the following vote to wit:
AYES: Council Members Hall, Wood, Schumacher, Blackburn, Packard.
NOES: None.
ABSENT: None.
14 //a, e
MATT HIALL, Mayor
ATTEST:
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LOCATION MAP
PROJECT NAME
DOVE LIBRARY RENOVATIONS AND
COLE LIBRARY RENOVATIONS
PROJECT
NUMBER
40301, 47061 (DOVE)
40201, 47051 (COLE)
EXHIBIT
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DOVE LIBRARY
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