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2017-01-24; City Council; Resolution 2017-020
EXHIBIT 1 RESOLUTION NO. 2017-020 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARLSBAD, CALIFORNIA,AUTHORIZING EXECUTION OF A PROFESSIONAL SERVICES AGREEMENT WITH HDR,INC.FOR AN AMOUNT NOT TO EXCEED $868,000 FOR THE 2016 POTABLE WATER,RECYCLED WATER AND SEWER MASTER PLAN UPDATES,AND APPROPRIATION OF ADDITIONAL FUNDS,PROJECT NOS. 5543-2,5543-3, 5543-1 WHEREAS,the City Council of the City of Carlsbad,California has determined it necessary, desirable and in the public interest to update the potable water,recycled water and sewer master plans; and WHEREAS,the last update to the master plans was completed in 2012 based on 2010 data; and WHEREAS,to obtain professional engineering services for the 2016 Potable Water, Recycled Water and Sewer Master Plans, staff solicited proposals from five qualified engineering firms consistent with Carlsbad Municipal Code section 3.28.060; and WHEREAS,three proposals were received and subsequent to a review of the proposals, staff recommends HDR, Inc. as the best qualified consultant for the project; and WHEREAS,staff and HDR,Inc.have negotiated compensation not to exceed $868,000 to provide master planning services as described in the Professional Services Agreement,which staff believes is a fair and reasonable price for the master planning services; and WHEREAS,an additional appropriation of $458,000 is requested to fund the Professional Services Agreement with HDR, Inc. NOW, THEREFORE,BE IT RESOLVED by the City Council of the City of Carlsbad, California,as follows: 1.That the above recitations are true and correct. EXHIBIT 1 2.That the Mayor is hereby authorized and directed to execute the Professional Services Agreement with HDR,Inc.,attached hereto as Attachment A,to provide professional engineering services for the 2016 Potable Water, Recycled Water and Sewer Master Plan Updates,Project Nos. 5543-2, 5543-3, 5543-1. 3.That the Administrative Services Director is hereby authorized to appropriate an additional $458,000 from Water,Recycled Water,and Wastewater Replacement Funds as follows: $177,200 from the Water Replacement Fund; $140,400 from the Recycled Water Replacement Fund and $140,400 from the Sewer Replacement Fund. PASSED,APPROVED AND ADOPTED at a Regular Meeting of the City Council of the City of Carlsbad on the 24th day of January, 2017, by the following vote, to wit: AYES:M. Hall,K.Blackburn, M. Schumacher,C.Schumacher, M. Packard. NOES:None. ABSENT:None. G'/(0Y70 MATT HALL, Mayor )61/621:0_0 BARBARA ENGLESON, City C (SEAL) .......P..0 0 -n **••: ..:.•••*• UTIL1510 AGREEMENT FOR ENGINEERING MASTER PLANNING SERVICES FOR THE 2016 POTABLE WATER, RECYCLED WATER AND SEWER MASTER PLAN UPDATES C.\THIS AGREEMENT is made and entered into as of the day of \/tt A.. Sr 2017, by and between the CARLSBAD MUNICIPAL WATER DISTRICT, a Public Age Sr organized under the Municipal Water Act of 1911, and a Subsidiary District of the City of Carlsbad,("CMWD"),and HDR ENGINEERING,INC.,a Nebraska corporation, ("Contractor"). RECITALS A.CMWD requires the professional services of a professional engineering firm that is experienced in master planning of potable water, recycled water and sewer systems. B.Contractor has the necessary experience in providing professional services and advice related to master planning of potable water, recycled water and sewer. C.Contractor has submitted a proposal to CMWD and has affirmed its willingness and ability to perform such work. NOW,THEREFORE,in consideration of these recitals and the mutual covenants contained herein, CMWD and Contractor agree as follows: 1.SCOPE OF WORK CMWD retains Contractor to perform,and Contractor agrees to render,those services (the "Services") that are defined in attached Exhibit "A", which is incorporated by this reference in accordance with this Agreement's terms and conditions. 2.STANDARD OF PERFORMANCE While performing the Services, Contractor will exercise the reasonable professional care and skill customarily exercised by reputable members of Contractor's profession practicing in the Metropolitan Southern California Area, and will use reasonable diligence and best judgment while exercising its professional skill and expertise. 3.TERM The term of this Agreement will be effective for a period of three (3) years from the date first above written. The Executive Manager may amend the Agreement to extend it for one (1) additional one (1)year period or parts thereof.Extensions will be based upon a satisfactory review of Contractor's performance,CMWD needs,and appropriation of funds by the CMWD Board of Directors. The parties will prepare a written amendment indicating the effective date and length of the extended Agreement. 4.TIME IS OF THE ESSENCE Time is of the essence for each and every provision of this Agreement. 5.COMPENSATION The total fee payable for the Services to be performed during the initial Agreement term will be eight hundred and sixty eight thousand dollars ($868,000).No other compensation for the Services will be allowed except for items covered by subsequent amendments to this Agreement. CMWD reserves the right to withhold a ten percent (10%) retention until CMWD has accepted the work and/or Services specified in Exhibit "A". Incremental payments, if applicable, should be made as outlined in attached Exhibit "A". General Counsel Approved Version 4/2/15 1 UTIL1510 6.STATUS OF CONTRACTOR Contractor will perform the Services in Contractor's own way as an independent contractor and in pursuit of Contractor's independent calling, and not as an employee of CMWD. Contractor will be under control of CMWD only as to the result to be accomplished, but will consult with CMWD as necessary. The persons used by Contractor to provide services under this Agreement will not be considered employees of CMWD for any purposes. The payment made to Contractor pursuant to the Agreement will be the full and complete compensation to which Contractor is entitled.CMWD will not make any federal or state tax withholdings on behalf of Contractor or its agents, employees or subcontractors. CMWD will not be required to pay any workers'compensation insurance or unemployment contributions on behalf of Contractor or its employees or subcontractors. Contractor agrees to indemnify CMWD and the City of Carlsbad within thirty (30) days for any tax, retirement contribution, social security, overtime payment,unemployment payment or workers'compensation payment which CMWD may be required to make on behalf of Contractor or any agent,employee,or subcontractor of Contractor for work done under this Agreement.At CMWD's election, CMWD may deduct the indemnification amount from any balance owing to Contractor. 7.SUBCONTRACTING Contractor will not subcontract any portion of the Services without prior written approval of CMWD.If Contractor subcontracts any of the Services,Contractor will be fully responsible to CMWD for the acts and omissions of Contractor's subcontractor and of the persons either directly or indirectly employed by the subcontractor, as Contractor is for the acts and omissions of persons directly employed by Contractor. Nothing contained in this Agreement will create any contractual relationship between any subcontractor of Contractor and CMWD. Contractor will be responsible for payment of subcontractors. Contractor will bind every subcontractor and every subcontractor of a subcontractor by the terms of this Agreement applicable to Contractor's work unless specifically noted to the contrary in the subcontract and approved in writing by CMWD. 8.OTHER CONTRACTORS CMWD reserves the right to employ other Contractors in connection with the Services. 9.INDEMNIFICATION Contractor agrees to indemnify and hold harmless CMWD and the City of Carlsbad, their officers, officials, employees and volunteers from and against all claims, damages, losses and expenses including attorney's fees arising out of the performance of the work described herein caused by any negligence, recklessness, or willful misconduct of the Contractor, any subcontractor, anyone directly or indirectly employed by any of them or anyone for whose acts any of them may be liable. The parties expressly agree that any payment,attorney's fee,costs or expense CMWD or the City of Carlsbad incurs or makes to or on behalf of an injured employee under the their self- administered workers' compensation is included as a loss, expense or cost for the purposes of this section, and that this section will survive the expiration or early termination of this Agreement. 10.INSURANCE Contractor will obtain and maintain for the duration of the Agreement and any and all amendments, insurance against claims for injuries to persons or damage to property which may arise out of or in connection with performance of the services by Contractor or Contractor's agents,representatives,employees or subcontractors.The insurance will be obtained from an insurance carrier admitted and authorized to do business in the State of California. The insurance carrier is required to have a current Best's Key Rating of not less than "A-:VI I";OR with a surplus line insurer on the State of California's List of Approved Surplus Line Insurers (LASLI) with a rating General Counsel Approved Version 4/2/15 2 UTIL1510 in the latest Best's Key Rating Guide of at least "A:X"; OR an alien non-admitted insurer listed by the National Association of Insurance Commissioners (NAIC) latest quarterly listings report. 10.1 Coverages and Limits. Contractor will maintain the types of coverages and minimum limits indicated below, unless the Risk Manager or Executive Manager approves a lower amount.These minimum amounts of coverage will not constitute any limitations or cap on Contractor's indemnification obligations under this Agreement.CMWD,its officers,agents and employees make no representation that the limits of the insurance specified to be carried by Contractor pursuant to this Agreement are adequate to protect Contractor.If Contractor believes that any required insurance coverage is inadequate,Contractor will obtain such additional insurance coverage,as Contractor deems adequate, at Contractor's sole expense. The full limits available to the named insured shall also be available and applicable to CMWD as an additional insured. 10.1.1 Commercial General Liability Insurance. $2,000,000 combined single-limit per occurrence for bodily injury, personal injury and property damage. If the submitted policies contain aggregate limits, general aggregate limits will apply separately to the work under this Agreement or the general aggregate will be twice the required per occurrence limit. 10.1.2 Automobile Liability (if the use of an automobile is involved for Contractor's work for CMWD).$1,000,000 combined single-limit per accident for bodily injury and property damage. 10.1.3 Workers'Compensation and Employer's Liability.Workers'Compensation limits as required by the California Labor Code. Workers' Compensation will not be required if Contractor has no employees and provides, to CMWD's satisfaction,a declaration stating this. 10.1.4 Professional Liability. Errors and omissions liability appropriate to Contractor's profession with limits of not less than $1,000,000 per claim. Coverage must be maintained for a period of five years following the date of completion of the work. 10.2.Additional Provisions. Contractor will ensure that the policies of insurance required under this Agreement contain, or are endorsed to contain, the following provisions: 10.2.1 CMWD will be named as an additional insured on Commercial General Liability which shall provide primary coverage to CMWD. 10.2.2 Contractor will obtain occurrence coverage, excluding Professional Liability, which will be written as claims-made coverage. 10.2.3 This insurance will be in force during the life of the Agreement and any extensions of it and will not be canceled without thirty (30) days prior written notice to CMWD sent by certified mail pursuant to the Notice provisions of this Agreement. 10.3 Providing Certificates of Insurance and Endorsements. Prior to CMWD's execution of this Agreement, Contractor will furnish certificates of insurance and endorsements to CMWD. 10.4 Failure to Maintain Coverage.If Contractor fails to maintain any of these insurance coverages, then CMWD will have the option to declare Contractor in breach,or may purchase replacement insurance or pay the premiums that are due on existing policies in order to maintain the required coverages. Contractor is responsible for any payments made by CMWD to obtain or maintain insurance and CMWD may collect these payments from Contractor or deduct the amount paid from any sums due Contractor under this Agreement. General Counsel Approved Version 4/2/15 3 UTIL1510 10.5 Submission of Insurance Policies.CMWD reserves the right to require,at any time, complete and certified copies of any or all required insurance policies and endorsements. 11.BUSINESS LICENSE Contractor will obtain and maintain a City of Carlsbad Business License for the term of the Agreement, as may be amended from time-to-time. 12.ACCOUNTING RECORDS Contractor will maintain complete and accurate records with respect to costs incurred under this Agreement. All records will be clearly identifiable. Contractor will allow a representative of CMWD during normal business hours to examine, audit, and make transcripts or copies of records and any other documents created pursuant to this Agreement.Contractor will allow inspection of all work, data, documents, proceedings, and activities related to the Agreement for a period of three (3) years from the date of final payment under this Agreement. 13.OWNERSHIP OF DOCUMENTS All work product produced by Contractor or its agents, employees, and subcontractors pursuant to this Agreement is the property of CMWD.In the event this Agreement is terminated,all work product produced by Contractor or its agents,employees and subcontractors pursuant to this Agreement will be delivered at once to CMWD. Contractor will have the right to make one (1) copy of the work product for Contractor's records. 14.COPYRIGHTS Contractor agrees that all copyrights that arise from the services will be vested in CMWD and Contractor relinquishes all claims to the copyrights in favor of CMWD. 15.NOTICES The name of the persons who are authorized to give written notices or to receive written notice on behalf of CMWD and on behalf of Contractor under this Agreement. For CMWD For Contractor Name Shadi Sami Name Jennifer Duffy Title Senior Engineer Title Project Manager Carlsbad Municipal Water District Address 8690 Balboa Avenue, Suite 200 Address 5950 El Camino Real San Diego, CA 92123-1502 Carlsbad, CA 92008 Phone (858) 712-8349 Phone (760) 603-7350 E-mail Jennifer.duffy@hdrinc.com Each party will notify the other immediately of any changes of address that would require any notice or delivery to be directed to another address. 16.CONFLICT OF INTEREST Contractor shall file a Conflict of Interest Statement with the City Clerk in accordance with the requirements of the City of Carlsbad Conflict of Interest Code.The Contractor shall report investments or interests in all four categories. 17.GENERAL COMPLIANCE WITH LAWS Contractor will keep fully informed of federal, state and local laws and ordinances and regulations which in any manner affect those employed by Contractor, or in any way affect the performance General Counsel Approved Version 4/2/15 4 UTIL1510 of the Services by Contractor.Contractor will at all times observe and comply with these laws, ordinances, and regulations and will be responsible for the compliance of Contractor's services with all applicable laws, ordinances and regulations. Contractor will be aware of the requirements of the Immigration Reform and Control Act of 1986 and will comply with those requirements, including, but not limited to, verifying the eligibility for employment of all agents, employees, subcontractors and consultants that the services required by this Agreement. 18.DISCRIMINATION AND HARASSMENT PROHIBITED Contractor will comply with all applicable local, state and federal laws and regulations prohibiting discrimination and harassment. 19.DISPUTE RESOLUTION If a dispute should arise regarding the performance of the Services the following procedure will be used to resolve any questions of fact or interpretation not otherwise settled by agreement between the parties.Representatives of Contractor or CMWD will reduce such questions, and their respective views, to writing. A copy of such documented dispute will be forwarded to both parties involved along with recommended methods of resolution, which would be of benefit to both parties.The representative receiving the letter will reply to the letter along with a recommended method of resolution within ten (10) business days. If the resolution thus obtained is unsatisfactory to the aggrieved party,a letter outlining the disputes will be forwarded to the Executive Manager. The Executive Manager will consider the facts and solutions recommended by each party and may then opt to direct a solution to the problem.In such cases, the action of the Executive Manager will be binding upon the parties involved,although nothing in this procedure will prohibit the parties from seeking remedies available to them at law. 20.TERMINATION In the event of the Contractor's failure to prosecute, deliver, or perform the Services, CMWD may terminate this Agreement for nonperformance by notifying Contractor by certified mail of the termination.If CMWD decides to abandon or indefinitely postpone the work or services contemplated by this Agreement, CMWD may terminate this Agreement upon written notice to Contractor.Upon notification of termination, Contractor has five (5) business days to deliver any documents owned by CMWD and all work in progress to CMWD address contained in this Agreement. CMWD will make a determination of fact based upon the work product delivered to CMWD and of the percentage of work that Contractor has performed which is usable and of worth to CMWD in having the Agreement completed. Based upon that finding CMWD will determine the final payment of the Agreement. Either party upon tendering thirty (30) days written notice to the other party may terminate this Agreement.In this event and upon request of CMWD, Contractor will assemble the work product and put it in order for proper filing and closing and deliver it to CMWD. Contractor will be paid for work performed to the termination date;however,the total will not exceed the lump sum fee payable under this Agreement. CMWD will make the final determination as to the portions of tasks completed and the compensation to be made. 21.COVENANTS AGAINST CONTINGENT FEES Contractor warrants that Contractor has not employed or retained any company or person, other than a bona fide employee working for Contractor, to solicit or secure this Agreement, and that Contractor has not paid or agreed to pay any company or person,other than a bona fide employee,any fee,commission,percentage,brokerage fee,gift,or any other consideration contingent upon, or resulting from, the award or making of this Agreement. For breach or violation of this warranty,CMWD will have the right to annul this Agreement without liability,or,in its General Counsel Approved Version 4/2/15 5 UTIL1510 discretion,to deduct from the Agreement price or consideration,or otherwise recover, the full amount of the fee, commission, percentage, brokerage fees, gift, or contingent fee. 22.CLAIMS AND LAWSUITS By signing this Agreement, Contractor agrees that any agreement claim submitted to CMWD must be asserted as part of the agreement process as set forth in this Agreement and not in anticipation of litigation or in conjunction with litigation.Contractor acknowledges that if a false claim is submitted to CMWD,it may be considered fraud and Contractor may be subject to criminal prosecution. Contractor acknowledges that California Government Code sections 12650 et seq., the False Claims Act applies to this Agreement and, provides for civil penalties where a person knowingly submits a false claim to a public entity. These provisions include false claims made with deliberate ignorance of the false information or in reckless disregard of the truth or falsity of information. If CMWD seeks to recover penalties pursuant to the False Claims Act,it is entitled to recover its litigation costs, including attorney's fees. Contractor acknowledges that the filing of a false claim may subject Contractor to an administrative debarment proceeding as the result of which Contractor may be prevented to act as a Contractor on any public work or improvement for a period of up to five (5) years. Contractor acknowledges debarment by another jurisdiction is grounds for CMWD to terminate this Agreement. 23.JURISDICTION AND VENUE Any action at law or in equity brought by either of the parties for the purpose of enforcing a right or rights provided for by this Agreement will be tried in a court of competent jurisdiction in the County of San Diego, State of California, and the parties waive all provisions of law providing for a change of venue in these proceedings to any other county. 24.SUCCESSORS AND ASSIGNS It is mutually understood and agreed that this Agreement will be binding upon CMWD and Contractor and their respective successors.Neither this Agreement nor any part of it nor any monies due or to become due under it may be assigned by Contractor without the prior consent of CMWD, which shall not be unreasonably withheld. 25.ENTIRE AGREEMENT This Agreement, together with any other written document referred to or contemplated by it,along with the purchase order for this Agreement and its provisions, embody the entire Agreement and understanding between the parties relating to the subject matter of it.In case of conflict, the terms of the Agreement supersede the purchase order. Neither this Agreement nor any of its provisions may be amended, modified, waived or discharged except in a writing signed by both parties. General Counsel Approved Version 4/2/15 6 UTIL1510 26.AUTHORITY The individuals executing this Agreement and the instruments referenced in it on behalf of Contractor each represent and warrant that they have the legal power, right and actual authority to bind Contractor to the terms and conditions of this Agreement. CONTRACTOR:CARLSBAD MUNICIPAL WATER HDR ENGINEERING, INC.,a Nebraska DISTRICT, a Public Agency organized under corporation the Municipal Water Act of 1911, and a Subsidiary District of the City of Carlsbad By:AA By: (sign here)MAT ALL President 16f b,Reid,vice Pre5;den-e- (print name/title) ATTEST: By: (sign here)BARB RARAlirNGCS2Cibri—'LESON Secreta (print name/title) If required by CMWD,proper notarial acknowledgment of execution by contractor must be attached.If a corporation, Agreement must be signed by one corporate officer from each of the following two groups. Group A Group B Chairman,Secretary, President, or Assistant Secretary, Vice-President CFO or Assistant Treasurer Otherwise,the corporation must attach a resolution certified by the secretary or assistant secretary under corporate seal empowering the officer(s) signing to bind the corporation. APPROVED AS TO FORM: CELIA A. BREWER, General Counsel By: Deputy General Counsel General Counsel Approved Version 4/2/15 7 CERTIFICATE The undersigned hereby certifies that she is the Assistant Secretary of HDR Engineering, Inc.,a Nebraska corporation (the "Corporation"),and that,as such,has custody of the minute books of the Corporation, and that, by Consent and Agreement of the Board of Directors dated May 18, 2016, the following resolution was unanimously adopted: "RESOLVED,that effective immediately and until June 20,2017,or until termination of said individual from the Corporation, or until recision by the Corporation's Board of Directors, whichever occurs first, the following individuals are hereby granted the nondelegable authority to execute or approve on behalf of the Corporation, contracts for engineering services and architectural services incidental to engineering services to be rendered by the Corporation,...,or releases of claim or lien in connection with such services,such contracts or releases so executed or approved shall be binding upon the Corporation: ...Kip D. Field —Vice President ..." The undersigned further certifies that the foregoing resolution has been spread in full upon the minute books of the Corporation and is in full force and effect. DATED ,2016. (CORPORATE SEAL) acceA.. Bonnie J. Kudro ,Asst. Secretary CALIFORNIA ALL-PURPOSE ACKNOWLEDGMENT CIVIL CODE § 1189 4....ite.Rv.:-.:t.4.4.:e.i..w.-04.Alb.To..e-.--....wfw......t.c.-..tei..44 -p.s.v.iw.;:v.T.tei:(6.,-..&1...............v.-....~R•1.6.-.:1:-.....-est.FmeR•teiteis..w.R.:6-7.tei:teRte.Reizt. A notary public or other officer completing this certificate verifies only the identity of the individual who signed the document to which this certificate is attached, and not the truthfulness, accuracy, or validity of that document. State of California ) County of oC--(k_nq -6.) On 7'3 .'2C.1 -7 before me,rYi IC )*) lk 4 .\\3110-\"0 ye 1.t‘o-t\c.t.A - pk.5\21\c., Date Here Insert Name and Title of the Officer personally appeared -kV 1 .\ (- Name(s)of Signer(s) —___________________ who proved to me on the basis of satisfactory evidence to be the person(s)-whose name(s)6jafe subscribed to the within instrument and acknowledged to me that e-executed the same in 6p4faer7419eir authorized capacity(44as), and that bythireritheir signature )on the instrument the person(4.-VheAlaay or the entity upon behalf of which the person(s) acted, executed the instrument. I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct. WITNESS my hand and icial seal....,MICHELLE A. WHITE "419111? -...Commission #2104067-$,X.:.'0!Notary Public -California zV1!q OrangeCounty!Signature b _......//t.c__ ----L,!. Comm.E Tres 17, 2019 Signature of Notary Public Place Notary Seal Above OPTIONAL Though this section is optional, completing this information can deter alteration of the document or fraudulent reattachment of this form to an unintended document. Description of Attached Document Title or Type of Document:Document Date: Number of Pages:Signer(s)Other Than Named Above: Capacity(ies) Claimed by Signer(s) Signer's Name:Signer's Name: PI Corporate Officer —Title(s):E Corporate Officer —Title(s): LI Partner —E Limited E General E Partner —E Limited E General E Individual El Attorney in Fact E Individual El Attorney in Fact E Trustee El Guardian or Conservator E Trustee E Guardian or Conservator E Other:E Other: Signer Is Representing:Signer Is Representing: 6v.t..c.-.4...lowKlow.v...2.e.wc.;•10......tz.0;10;..yvy.4.w.s.tows:low.c.low.0:10;;.....K.10:st...1.-4-0;...s.,st.%_.-.6:&,.s.4 -s.gis.y.iw...- ©2014 National Notary Association •www.NationalNotary.org •1 -800-US NOTARY (1 -800-876-6827)Item #5907 EXHBIT A Potable Water, Recycled Water and Sewer Master Plan Updates Scope of Work November 18 2016 EXHIBIT "A" SCOPE OF WORK PROJECT DESCRIPTION The Carlsbad Municipal Water District (CMWD/District)/City completed its last Water, Recycled Water and Sewer Master Plan Updates in 2012, based on 2010 data, and is proceeding with updating all three Master Plans. The consultant shall work closely with City staff to develop a meaningful capacity assessment and system evaluation. Existing and pending regulations that could impact the three systems shall be discussed in the Master Plan Updates. The consultant shall obtain existing archived reports, GIS maps, the General Plan Update, topographic maps, drawings of major facilities, condition assessment records, flow data and other records and data in order to become familiar with the District's systems. The master plan efforts shall utilize existing and planned City of Carlsbad land use data and existing geographic information system (GIS) information. Data from the Master Plan Updates shall be presented in a format that's easily incorporated in the City's GIS system. Potable Water: The potable water service area of CMWD,a subsidiary district of the City of Carlsbad, covers approximately 85 percent of the City of Carlsbad and includes an area of about 32 square miles. The existing potable water distribution system consists of 474 miles of pipeline and 17 major pressure zones that are supplied by gravity from over 50 major pressure regulating stations. CMWD operates and maintains one active and four standby pump stations within the distribution system that are used for emergency purposes only. The total operations storage for CMWD is 245.5 MG, which includes the 195 MG Maerkle Dam Reservoir and ten storage tanks. Water service to the southeast corner of the City is provided by the Olivenhain Municipal Water District (OMWD). The Vallecitos Water District (VWD) provides service to the Meadowlark area along the eastern City limit. Potable water is imported from the San Diego County Water Authority (SDCWA) to CMWD. There are four SDCWA treated water turnouts. SDCWA Connections No.1 and No.2 are direct connections to the SDCWA Second Aqueduct. Connection No.1 supplies water to CMWD, while Connection No.2 supplies water to VWD and OMWD in addition to CMWD. Water supply to CMWD from Connection No.2 is delivered through a VWD transmission main. Connections No. 3 and No. 4 are on the Tri-Agency Pipeline (TAP), which is also supplied from the SDCWA Second Aqueduct. The TAP also serves the City of Oceanside and the Vista Irrigation District (VID). The updated Water Master Plan shall review and update the land use and potable water projections utilized in the 2012 Water Master Plan.It shall analyze the performance of the District's existing water distribution system based on those projections and make recommendations for system improvements, redundancy and reliability, address system deficiencies and accommodate the projected population growth within the District. Water quality in the distribution system, regulatory policies, build out of the ultimate system, maintenance requirements and costs, system expansion/replacement funding needs and the O&M staffing needs also need to be addressed. 1 Potable Water, Recycled Water and Sewer Master Plan Updates Scope of Work November 18 2016 Recycled Water: The District currently supplies recycled water to local irrigation customers. Recycled water was originally purchased from the Vallecitos Water District, who owns and operates the Meadowlark Water Reclamation Facility located in Carlsbad and from the Gafner Wastewater Facility, owned and operated by the Leucadia Wastewater District.In 2002, as part of the Phase II Recycled Water Program, the District constructed a 4 MGD water reclamation facility (Carlsbad Water Recycling Facility; CWRF) adjacent to the Encina Water Pollution Control Facility, that also supplies recycled water to District customers. Currently, CWRF is under construction and is being expanded to 7 MGD. Project stakeholders to be considered in the analysis include the District, City of Vista, City of Oceanside, Encina Wastewater Authority, Olivenhain Municipal Water District, the San Diego County Water Authority and Metropolitan Water District of Southern California. The existing recycled water distribution system consists of 85 miles of pipeline, five pressure zones, three storage tanks, three booster pumping stations, two supply sources with pump stations and three pressure regulating stations. CMWD also supplies recycled water to the south course of the La Costa Resort and Spa from the Gafner Water Reclamation Plant through a separate distribution system with dedicated service to the south golf course of the resort. The purpose of the Recycled Water Master Plan Update is to provide the District with a blueprint for future expansions and improvements of the recycled water system. The District's Recycled Water Master Plan that was completed in 1990 detailed five phases of development culminating in total deliveries of 11,480 acre-feet per year. The District has aggressively followed this plan and has completed construction of Phases I and II and part of Phase III. The District updated its Recycled Water Master Plan and developed a Phase III Feasibility Study in 2012, based on 2010 data. The 2012 Recycled Water Master Plan also developed a system build-out. The 2016 Recycled Water Master Plan Update shall refine the system build-out and identify a Phase IV program. New opportunities need to be addressed in this Master Plan Update including new markets, expansion of the Carlsbad Water Recycling Facility (CWRF), water quality in the distribution system, improved operations (such as increasing pumping efficiencies and system reliability and robustness), renewal of supply agreements, regulatory policies, build out of the ultimate system, maintenance requirements and costs, system expansion/replacement funding needs, and the O&M staffing needs for the expansion of the recycled water system. Implementation of new phases recommended by the Master Plan Update may require extension of transmission, pumping and storage facilities and expansion(s) to existing treatment facilities. By maximizing the recycled water system, the District can effectively reduce the use of potable water and its demand on the regional imported water system by providing additional recycled water for irrigation and other appropriate uses. Sewer: The City of Carlsbad provides wastewater collection service to approximately 78 percent of the City limit, a 31 square miles area. The existing system consists of six interceptor pipelines, approximately 270 miles of collection and conveyance pipelines and 16 lift stations. Wastewater flows are conveyed at the Encina Water Pollution Control Facility for treatment and disposal through the ocean outfall or delivery to the adjacent CWRF for reuse. Several interceptors are jointly owned with Carlsbad and convey outside agency flows to Encina Water Pollution Control Facility in addition to the flows generated within the Carlsbad service area. 2 Potable Water, Recycled Water and Sewer Master Plan Updates Scope of Work November 18 2016 The Sewer Master Plan Update shall include a system evaluation and capacity assessment. A 25 year prioritized capital improvement program shall be developed based on hydraulic deficiencies and serviceability conditions of the system. The master plan efforts shall utilize existing and planned City efforts, existing sewer video inspections, sewer flow monitoring, geographic information system (GIS), and the Sewer System Management Plan (SSMP). The selected consultant will work closely with City staff to develop a meaningful capacity assessment and system evaluation. The Master Plan Updates shall also include a phased and prioritized capital improvement program (CIP) to ensure adequate and reliable potable and recycled water distribution and sewer collection through 2040. They shall include background information, study area, land uses based on the City's General Plan Update, current demands and demand projections. They shall also summarize condition assessment of existing pipelines, pressure regulating stations, reservoirs and other infrastructure. Based on the condition assessment and the results of the hydraulic modeling and analysis,a prioritized system improvement and CIP program shall be recommended in the Master Plans. Model development, calibration efforts and results shall be described. Results of the hydraulic analysis, existing and recommended CIP projects, including background and cost estimates shall be described and presented in the Master Plans. An Asset Management Plan shall be developed in parallel with the Master Plans. The City currently owns and manages over $1billion worth of infrastructure. This infrastructure has a finite life.As it ages, infrastructure deteriorates and fails more often resulting in customer outages, reduced service levels, regulatory non compliance and increased costs. As the focus of the City's capital investments shift from growth towards managing aging infrastructure, the interrelationship of Master Planning and Asset Management will continue to grow. Tasks to be accomplished in parallel with the Master Plans include prioritization of asset classes by risk and developing a rehabilitation and repair plan to integrate into the Capital Improvement Program. SCOPE OF SERVICES: The following scope of work is proposed for the Master Plan Updates. Task 1 —Project Management and Meetings The consultant shall provide one single Project Manager for all three master plans, who shall serve as the primary point of contact. All meetings shall be in person, unless otherwise noted. 1.1 Kick-Off Meeting —The consultant shall conduct a kick-off meeting with City staff. Prepare and submit meeting agenda and meeting notes. 1.2 Coordination Meetings —The consultant shall conduct up to five (5) meetings with other City departments (e.g. GIS, Planning, O&M, Fire) and potential outside stakeholders such as Encina Wastewater Authority (EWA), the City of Vista, Leucadia Wastewater District, Vista Irrigation District and Vallecitos Water District. Prepare and submit meeting agendas and meeting notes. 1.3 Monthly Status Meetings —The consultant shall attend up to 15 monthly status meetings or conference calls to summarize project status, share information, and gain concurrence on key project issues. Prepare and submit meeting agendas and meeting notes. 1.4 Prepare a Project Management Plan and Schedule at the onset of the project. Throughout the project, provide general project management functions, prepare and maintain a project schedule and monitor budgets. Provide a summary of work performed with each invoice. Submit monthly schedule updates with each status meeting. 3 Potable Water, Recycled Water and Sewer Master Plan Updates Scope of Work November 18 2016 Task 1 Deliverables: Data Request Tracking Log Project Management Plan and Schedule Meeting Agendas and Minutes Monthly Project Status Reports and Invoices Task 2 —Data Collection and Document Review 2.1 Prepare and maintain a data request tracking log and provide common access among all team members. Obtain and review all available and pertinent information, reports, data, and mapping relevant to the Master Plan Updates including, but not limited to the following: •The 2003 and 2012 Water Master Plans. •The 2003 and 2012 Sewer Master Plans. •The 2000 and 2012 Reclaimed Water Distribution Master Plans. •The 2012 Phase III Recycled Water Project Feasibility Study. •Existing hydraulic models, with current GIS and SCADA data. •Water, Recycled Water and Sewer Billing Records for past 10 years,in digital format. •The 2010 and 2015 Urban Water Management Plans. •General Plan Updates and land use data in GIS format. •CWRF Report of Waste Discharge, Title 22 Report and pending update. •ADS Sewer Flow Monitoring Data / Inflow and Infiltration Analysis •Interagency recycled water agreements with Vallecitos Water District, Leucadia Wastewater District and Encina Wastewater Authority, and all other recent three-party Memorandum of Understandings.. •Vallecitos Water District's Meadowlark Water Reclamation Facility's production and water quality data as it relates to CMWD. •Uniform Contract with the SDCWA for purchase of desalinated water. •Relevant planning and engineering reports and documents, operational data, geographic information data, engineering standards, regulatory standards and policies, jurisdictional land use documents, proposed developments, City's General Plan Update document, population projections, existing hydraulic model, Supervisory Control and Data Acquisition (SCADA) settings and controls, meter records, pipe condition assessment reports, corrosion reports, sewer flow data from the existing meters used by EWA and all other data pertinent to the project. •The City of Carlsbad's Asset Register data. The Asset Register includes the asset conditions and remaining useful life of existing assets that need be considered in the preparation of all three master plan updates and developing priorities for proposed CIP Projects. •The 2015 Asset Management Plan; which was developed based on 2013 data. •CCTV Data for Sewer System, with corresponding GIS Facility ID and scoring information. •Utility Maintenance Logs and Historic Break Data. 2.2 Prepare for and conduct Basis of Planning Workshop.Conduct a 4 hour workshop with City staff to present key issues and prioritized goals for the Master Plan update. The Workshop will cover the following topics: •Project Goals and Objectives •Demand Forecasting Tools and Approach 4 Potable Water, Recycled Water and Sewer Master Plan Updates Scope of Work November 18 2016 •Water Supply Parameters and Level of Service Goals •Identification of Known System Deficiencies •Hydraulic Modeling Approach/Design and Planning Criteria •Regulatory Issues of Concern •Interagency Coordination Opportunities and Constraints •Asset Management Integration in Master Plan Approach 2.2.1 Prepare Technical Memorandum (TM) No.1,Basis of Planning. Key Assumptions It is assumed that Carlsbad's GIS data accurately represents each of the utility systems' configurations and the database of attributes is current.Any edits to the GIS database needed to complete the master plans or asset management plans will be made by City staff. Task 2 Deliverables: Data Request Tracking Log and updates Basis of Planning Meeting Agenda/Minutes TM No.1 Basis of Planning Task 3 —Demand Analysis Task 3A —Demand Analysis (POTABLE WATER) The District maintains a detailed billing database of its water meter demands. The water meters are read on a monthly cycle. This data will be used as the basis for existing system demand analysis, via development of an excel-based water demand forecast tool.In addition, the District maintains daily water purchases that can be used for additional analysis. The City has detailed land use data available that shall be used for future demand evaluation in conjunction with the demand forecast tool. As part of demand analysis, the consultant shall perform these minimum tasks: 3A.1 Identify the top 20 to 25 critical system users for further location identification by District staff. The purpose of this review is to consider how the consumption patterns of these large users may change over time. 3A.2 Evaluate annual, seasonal, and diurnal variability in demand and update peaking factors from the 2012 Water Master Plan to be used for hydraulic modeling and future planning. 3A.3 Evaluate the geographic distribution of demand on a zone by zone basis, based on assignment of water meters to nodes in the hydraulic model. 3A.4 Summarize statistical demand information such as minimum day, maximum day, unaccounted for water and total annual demand for historical water uses, using the excel based demand forecast tool. 3A.5 Review and confirm that unit demands listed in District's standards for development purposes are appropriate, and adjust, if needed, based on the demand analysis. 5 Potable Water, Recycled Water and Sewer Master Plan Updates Scope of Work November 18 2016 3A.6 Confirm an approach for buildout demand determination. The base assumption is that the demand forecast will be based on SANDAG Series 13 Growth Forecast data to be provided by SANDAG at a pressure zone level of spatial resolution, and adjusted for the modest land use changes implemented by the City's recent General Plan update. Provide a brief technical memorandum (TM) for District consideration. Provide demands for baseline existing conditions (assumed to be 2015), 2025 and 2040. Task 3B —Demand Analysis (RECYCLED WATER) 3B.1 Summarize existing recycled water demands, including the 2012 Phase III program, based on the City's updated existing system hydraulic model and billing data. Summarize annual average, maximum month demands, maximum day demands, peak hour and peaking factors, as well as seasonal and diurnal patterns. Review and update peaking factors from 2012 Recycled Water Master Plan to existing master planning estimates and industry standards. 3B.2 For customers within the existing service area, refine list of potential recycled water customers identified in previous master plan and identify additional potential recycled water customers by using the excel-based forecast tool analysis of historical billing records, updated general plan land use, any new specific plans, the City's database of potential users, the 2012 Recycled Water Master Plan and other related information. Emphasis will be placed on customer's uses that are identified as agriculture, irrigation, commercial, or industrial. Identify potable water customers immediately adjacent to the District's service area boundary that can be served with recycled water. Refine the list of these customers identified in the previous master plans and other studies. The areas outside the service area would be those that do not have access to recycled water and are logical and cost effective extensions of the District's system. Any facilities identified for implementation outside the District's service area boundary may impact other agencies, such as VID, OMWD, San Elijo JPA, City of Oceanside, and/or VWD, and will therefore require their cooperation, concurrence and ultimately an execution or update of an operational agreement between the two agencies. The consultant shall identify those needs but preparation of the agreements is not part of this scope. 3B.3 Quantify potential recycled water demands by updating the table of the most viable reuse customers and their demands, including demand patterns. Compare against industry standards for unit demands. Review with District staff the 20 to 25 largest users to identify potential candidates. 3B.4 Update existing map to indicate the location of potential users and visually indicate the potential recycled water use. Review "abandoned assets" to see if they are viable for incorporation into the recycled water system. 3B.5 Based on the demand analysis results, estimate future recycled water demands. The demands will be estimated from baseline existing conditions (assumed to be 2015), to 2025 and 2040. Key Assumptions It is assumed that Carlsbad's utility billing data has been geocoded to current parcel data to facilitate the spatial correlation of billing and parcel specific usage. 6 Potable Water, Recycled Water and Sewer Master Plan Updates Scope of Work November 18 2016 Task 3 Deliverables Excel Based Demand Forecast Tool Potable and Recycled Water Demand Forecast evaluations and graphics (to be incorporated in Technical Memorandums in Task 4) Task 4 —Supply Analysis: Task 4A —Water Supply (POTABLE WATER) 4A.1 Update and summarize existing water supply sources, capacities, and potential issues that could affect water delivery to the District. 4A.2 Review and confirm future supply sources needed to meet demands developed in Task 3. Seawater desalination should be given special consideration, based on the terms of new Water Purchase Agreement for direct supply,as well as recycled water. Water supplies shall be provided for 2015, 2025 and 2040. 4A.3 Discuss supply reliability and opportunities to improve potable supply reliability and redundancy. Up to four different failure scenarios will be developed with input from City staff and evaluated. 4A.4 Provide a planning level order of magnitude and range of costs for various supply options on total and per acre-foot basis. 4A.5 Coordinate water supply with the Recycled Water Master Plan to incorporate the probable amount of potable water demand that can be converted to recycled water. 4A.6 Analyze the desalinated water available from the SDCWA connections as well as the new proposed Carlsbad 5 Flow Control Facility and include this additional supply source in the modeling and hydraulic analysis. 4A.7 Prepare a TM No. 2 summarizing the findings of Tasks 3A and 4A. Task 4B —Water Supply (RECYCLED WATER) 4B.1 Evaluate the capacity of the District's existing and potential recycled water supply sources through 2040 and buildout, which include the Carlsbad Water Recycling Facility, Meadowlark Reclamation Facility, and Gafner Water Reclamation Plant. The supply evaluation will also consider seasonal and supply fluctuations and operational variability. The supplies will be compared with the projected demands to estimate the recycled water supply balance through Phase IV. Should the City have a surplus balance in recycled water, options will be discussed to minimize the surplus, including additional out of service recycled water supplies, indirect potable reuse, and others. 4B.2 Develop supply balance for up to four scenarios with input from City staff. Prioritize the supply options. Review the options with City staff and make adjustments. 4.B.3 Provide a planning level order of magnitude and range of cost per acre foot for each of the supply options. The intent of the scenarios will be to determine whether source(s) should be expanded or abandoned and to help identify operational limitations on the supply side. 7 Potable Water, Recycled Water and Sewer Master Plan Updates Scope of Work November 18 2016 4B.4 Prepare TM No.3,summarizing the findings of Tasks 3B and 4B. Key Assumptions City or Water Authority staff will provide planning criteria for Carlsbad 5 Flow Control Facility connection.For this task, no hydraulic modeling is associated with evaluating water supply reliability or redundancy evaluations. Task 4 Deliverables TM No. 2 Potable Water Supply and Demands TM No. 3 Recycled Water Supply and Demands Task 5 —Regulatory Analysis: Task 5A —Regulatory Analysis (Potable Water) 5A.1 Review State and federal Standards, Ordinances, and Regulations as they pertain to potable water. Identify upcoming regulatory issues that could impact potable water distribution. Identify current and future potable water system monitoring and reporting requirements. Prepare a table listing monitoring type, frequency, reporting agency, and test methodology.. 5A.2 Review the District's planning and design standards and water quality management practices. Review other agency level of service standards and compare to District standards. Suggest modifications for City review. Key criteria include unit demands, pressure and flow requirements, storage, fire flow, and facility redundancy. 5A.3 Summarize deficiencies and provide recommendations in TM No. 4. Task 5B —Regulatory Analysis (Recycled Water) 5B.1 Review current State and federal Standards, Ordinances, and Regulations for non potable recycled water. Review the District's recycled water ordinances and make recommendations for changes, if necessary. 5B.2 Review the District's recycled water planning and design standards and water quality management practices, including the District's Best Management Practices for recycled water use. 5B.3 Provide a summary of upcoming regulatory issues that could impact recycled water implementation.Evaluate the feasibility of potable reuse, direct and indirect, and identify the next steps for implementation. The District is interested in continuing to pursue its recycled water program and maximizing production. However, during low recycled water demands, the District would like to analyze the feasibility of DPR of the treated excess recycled water produced. 5B.4 Summarize deficiencies and provide recommendations in TM No. 4. Task 5C —Regulatory Analysis (Sewer) 5C.1 Review and summarize existing and pending State and federal sanitary sewer regulations and ordinances. Review all chapters of the Carlsbad Municipal Code, Title 13,Sewers and compare to planning level flow generation factors. Determine whether Title 13 and planning 8 Potable Water, Recycled Water and Sewer Master Plan Updates Scope of Work November 18 2016 level flow generation factors used in the City of Carlsbad's Engineering Standards are consistent with one another and also consistent with the recommendations of the master plan. Review the latest State of California Waste Discharge Requirements and others that may be applicable.In particular, review the Grease Ordinance in detail and make recommendations for revisions. 5C.2 Review the City's Sewer System Management Plan (SSMP). Evaluate compliance with the requirements of the SSMP, particularly the System Evaluation and Capacity Assurance Plan.In coordination with Task 11,assess O&M staffing level commitment required to comply with SSMP. 5C.3 In TM No. 4, briefly describe the latest regulations and requirements and how they will affect the City's current regulations and procedures. Summarize SSMP deficiencies and provide recommendations. Task 5 Deliverables TM No. 4, Regulatory Analysis for Potable Water, Recycled Water and Sewer Systems Task 6 —Potable Water Analysis Task 6A —Potable Water Model The District currently uses the potable water model H2OMAP, based on system data as of 2010. The model and modeling platform will be used as the basis for hydraulic model development and system analysis for this project. The District desires to update and recalibrate, as necessary, the existing hydraulic model to fully represent the District's existing potable water distribution system. A static and extended period calibration should be performed. Once the existing model has been updated,it should be used to analyze existing, 2025 and 2040 scenarios and to develop a Capital Improvement Plan for the District. 6A.1 Use the data collected in Tasks 1 and 2 to complete the facilities of the existing potable model. The model shall include necessary potable water infrastructure in the District's water system. Provide large plots of the model shapefiles with pressure zone and pipe diameter labels for District review. Incorporate District comments into model. 6A.2 Based on the characteristics of the existing model, develop calibration procedures for Extended Period Simulations (EPS). District staff will collect the necessary data, which includes as a minimum SDCWA supply data and SCADA information on tank levels and pump data. 6A.3 Review and update hydraulic friction factors to be used for the model. 6A.4 Calibrate the existing model for hydraulic conditions under EPS based on the data collected in Task 6A.2. The 2012 Water Master Plan included an extensive hydrant flow testing program and a successful steady state model calibration and therefore no additional flows test will be required. 6A.5 Based on data developed in other tasks construct a model of the 2040 system. 9 Potable Water, Recycled Water and Sewer Master Plan Updates Scope of Work November 18 2016 6A.6 Develop implementation scenarios in the model for the various stages of the Capital Improvement Program. The CIP should start in 2015 and provide for improvements at 2025 and 2040. Task 6B —Existing System Analysis (POTABLE WATER) 6B.1 Prepare a draft evaluation criteria based on previous studies and typical criteria used in the industry. These draft criteria will be discussed with City staff at one of the progress meetings and finalized prior to the system evaluations. 6B.2 The calibrated model will be used to analyze the existing potable water system with 2015 baseline demands under the following demand conditions: •Minimum Day Demands •Average Day Demands •Maximum Day Demand •Peak Hour Demands •Fire flow 6B.3 The hydraulic model will be used to size the required infrastructure to improve the existing system for hydraulic performance and reliability. The improvements shall include physical system improvements such as pipelines, water transfer stations, and reservoir storage and operational improvements, such as off-peak pumping and SCADA improvements, to minimize operational costs. 6B.4. Summarize HDR Cathodic Protection Report findings. 6B.5 Perform an operational review of the water system and identify possible operational improvements for winter and summer times. Provide recommendations to achieve optimum distribution system operation. 6B.6 Review the existing pressure zone boundaries and any changes since the 2012 Water Master Plan. Provide recommendations to improve service. 6B.7 Utilize the model to conduct up to 2 outage scenarios to assist with supply reliability evaluations in Task 4.3. 6B.8 Verify that the distribution system can meet minimum pressure requirements in accordance with California regulations and the established design criteria. 6B.9 The District mostly operates emergency pump stations. Review annual energy costs for water system operations and summarize any potential savings in energy costs. 6B 10 Perform updates to the fire flow deficiency analysis conducted in the 2012 WMP and prepare a map showing areas that currently are deficient. 66.11 Evaluate hydraulic impacts on the existing system from introduction of desalinated seawater as a potable water source. Review the operational function of the District's 195 million gallon reservoir with two separate supply source of desalinated sea water and imported water from SDCWA and summarize recent studies conducted at the Maerkle site to enhance service. 10 Potable Water, Recycled Water and Sewer Master Plan Updates Scope of Work November 18 2016 6B.12 Summarize the District's chlorination systems in the water system. Task 6C—Future System Analysis (POTABLE WATER) 6C.1 Analyze the future system supply including desalinated seawater supply. Prepare updated storage and pumping tables under the 2040 scenario for the water system. 6C.2 Develop modeling scenarios to provide the District with facility needs to meet projected demands for 2025 and 2040. 6C.3 Develop a phasing plan for the identified facilities for 2025 and 2040. 6C.4 Prepare TM No.5 summarizing potable water model development, existing and future system analysis. One copy of all model data shall be supplied to the City on CD in digital file format. Task 6 Deliverables TM No.5,Potable Water Analysis Updated Potable Water Model Task 7 —Recycled Water Analysis: Task 7A —Recycled Water Model The existing recycled water model is in H2OMap, based on system data as of 2010. This model and modeling platform will be used as the hydraulic model for this project. 7A.1 The City's modeling consultant has updated the recycled water model and validated existing system operations for use in the existing system analysis.Prior to using the model, consultant shall meet with City operations staff to review the existing system operations and understand any areas of concern and confirm modeling scenarios. 7A.2 Review existing water quality data for recycled water system. Task 7B—Existing System Analysis (RECYCLED WATER) 7B.1 Prepare draft evaluation criteria based on previous studies and typical criteria used in the industry. These draft criteria will be discussed with City staff at one of the progress meetings and finalized prior to the system evaluations. 7B.2 The City-provided calibrated model will be used to analyze the existing recycled water system under the following demand conditions: •Average Day Demands •Maximum Day Demand •Peak Hour Demands Run the existing system hydraulic model to analyze peak demands, storage, and pumping capacity and efficiency and determine deficiencies.In particular, review the loss of chlorine residual when water is conveyed from the Mahr Reservoir and each recycled water supply facility. Review circulation during winter and low demand months and discuss with operations 11 Potable Water, Recycled Water and Sewer Master Plan Updates Scope of Work November 18 2016 potential improvements. Investigate options to eliminate hydropnuematic pumping systems and optimization of pump operations. 7B.3 Summarize the deficiencies and provide recommendations to address existing deficiencies. The hydraulic model will be used to size the required infrastructure to improve the existing system, such as pipelines, pumping stations, and reservoir storage, future customers and developments. Task 7C-Future System Analysis (RECYCLED WATER) 7C.1 Prepare a summary of most likely users that could be converted to recycled water during Phase IV.This list should be a subset of the users identified in Task 3B, based on the demand analysis and input from District staff. Recycled water needs of these users should be evaluated in detail. 7C.2 Identify potential new supplies from Task 4B that could be implemented during Phase IV. 7C.3 Identify distribution facilities needed to implement Phase IV.Perform maximum day model runs and storage analysis for Phase IV to verify size of facilities. 7C.4 Develop a list of potential Phase IV projects and their capacity. 7C.5 Develop an updated model of the Phase IV system. Refine a supply and distribution system to connect the users identified in Task 3B and resolve deficiencies identified in previous tasks. 7C.6 Develop budgetary level cost estimates for recycled water system expansion alternatives. Estimate the cost per acre foot for each of the potential users or user groups, utilizing the previous work from the 2012 Recycled Water Master Plan. 7C.7 Evaluate alternatives to prioritize the projects and make recommendations for implementation. Develop preliminary phasing of recommended projects. 7C.8 Prepare a TM No. 6 summarizing recycled water model development, existing and future system analysis. One copy of all model data shall be supplied to the City on CD in digital file format. Task 7 Deliverables TM No. 6, Recycled Water Analysis Updated Recycled Water Model Task 8 —Sewer System Analysis: Task 8A —Sewer Model The City currently uses the InfoSWMM Sewer Model, based on system data as of 2010. The model and modeling platform will be used as the basis for sewer model development for this project. 8A.1 The City desires to complete and validate the existing sewer model to fully represent the City's existing (2015 baseline) sewer system. To the extent possible, existing sewer flow monitoring data will be used to validate the dry and wet weather conditions in the model. Review 12 Potable Water, Recycled Water and Sewer Master Plan Updates Scope of Work November 18 2016 and update peak wet weather assumptions in existing model based on December 2010 storm data and corresponding flow monitoring data.Identify areas that have undergone sewer replacement and incorporate inflow and infiltration (I&I) analysis from the ADS flow reports into the model.The model shall be used to analyze the capacity of the existing system in its current condition and with future system improvements under 2025 and 2040 scenarios. Task 8B —Existing System Analysis (SEWER) 8B.1 Review historical and projected sanitary sewer per capita and sanitary sewer factors for various types of land use. The residential, industrial, and commercial flows may be estimated using the Carlsbad Engineering Standards for Equivalent Dwelling Units (EDUs). Commercial operations which may contribute to significantly greater flows such as car washes and laundry facilities shall be investigated individually by the consultant. Major discharges from commercial or industrial point sources should be ascertained from available information, including plans of the existing establishments, industrial and institutional zoning plans and projections of past records of water and wastewater flow rates. 8B.2 Summarize estimated flow information from adjacent cities and compare those flows with the City flow measurements. 8B.3 Summarize the l&I based on prior analyses, characterize the main source location of l&I found in the ADS flow monitoring study and,in coordination with Task 13 CCTV data review, develop a remediation plan based on those results. 8.B.4 Run the model to represent the following scenarios for the existing system and identify deficiencies. •Dry weather flows (DWF) •Peak wet weather flows (PWWF) •With capital improvements constructed under PWWF conditions Task 8C-Future System Analysis (SEWER) 8C.1 Develop unit flow coefficients and peaking factors in cooperation with City staff. Identify general impacts on wastewater volume resulting from potential demographic/land-use charges/General Plan Update information. 8C.2 Update sanitary sewer flows for the projected 2040 conditions. Run the model to represent the following scenarios for the 2040 system and identify deficiencies. •Dry weather flows (DWF) •Peak wet weather flows (PWWF) •With capital improvements constructed under PWWF conditions 8C.3 The Sewer Master Plan Update shall also include an updated sewer benefit area map corresponding to the City's 25 growth management zones (GMZs). Hard copies of color coded CIP and sanitary sewer maps (including sewer basis boundaries) shall be included in the report. Projects required to meet future improvements only shall be identified separately for construction as growth may warrant. Large-scale capital projects, as well as new private development projects shall be included. 13 Potable Water, Recycled Water and Sewer Master Plan Updates Scope of Work November 18 2016 8C.4 Identify specific projects needed to improve the system capacity to meet 2040 required levels of service and factors of safety. Where deficiencies exist, the Consultant shall provide recommendations on alternatives. Existing undersized facilities shall be prioritized for improvement and clearly identified on a color exhibit/wall map. Projects shall include specific recommended improvement details (e.g. pipe, size, material, depth, facilities) and estimated costs. 8C.5 Prepare TM No.7 summarizing sewer model development, existing and future system analysis. Complete model data input/output, results, and maps of each of the model runs shall be included in the report. One copy of all model data shall be supplied to the City on CD in digital file format. Key Assumptions: Wet weather flow monitoring is not part of the scope of this RFP. The City of Carlsbad has an on-call consultant that performs wet weather flow monitoring and l&I analysis. Data and l&I analysis from past flow monitoring will be made available to the Consultant. Deliverables: TM No. 7 Sewer System Analysis Updated Sewer Model Task 9 —Capital Improvement Programs: 9.1 Conduct CIP Workshop to review recommended projects for all utilities with City engineering and O&M staff to discuss validation with field observations, potential for grouping multiple projects and prioritization of projects. Identify projects that will help reduce GHG emissions. 9.2 Develop unit costs for the various facilities to be implemented. Task 9A —Capital Improvement Program (POTABLE WATER) 9A.1 Developed budgetary level cost estimates for the CIP. Prioritize the projects and make recommendations for implementation. The plan shall include a table listing of CIP projects associated with tabulated CIP budget on an annual basis for the initial five-years, from 2015/16 to 2020, at 2025 and at 2040. 9A.2 Prepare TM No.8,summarizing potable water projects for Capital Improvement Program (CIP). Task 9B —Capital Improvement Program (RECYCLED WATER) 9B.1 Develop costs for selected Phase IV projects. Prepare opinions of probable construction and operation and maintenance costs for the project components using existing information wherever available. 9B.2 Describe the steps needed to move forward with the recommended projects. Prepare an outline of the steps to implement the projects and prepare an outline schedule. 14 Potable Water, Recycled Water and Sewer Master Plan Updates Scope of Work November 18 2016 9B.3 Review Property Acquisition and Right of Way Requirements. Review the facilities and identify property or right of way that will be required for the projects, outside of District holdings or public right of way. Comment on any difficulties expected in acquisition. 9B.4 Prepare TM No.8,summarizing the Recycled Water CIP program. Task 9C —Capital Improvement Program (SEWER) 9C.1 A multi-year Capital Improvement Program (CIP) will be developed based on the computer modeling. Hydraulic capacity and deficiency criteria shall be developed in cooperation with the City. The Consultant shall develop a comprehensive 25 year CIP outlining the project needs, budgets, and priorities. The plan shall include a table listing of CIP projects associated with tabulated CIP budget on an annual basis for the initial five-years, from 2015/16 to 2020, at 2025 and at 2040. 9C.2 Upon completion of the CIP & Capital Replacement Plan (CRP)in Task 13, the consultant shall prepare an update of the City's sewer connection fees. Sewer connection fees are used to generate revenue to construct sewer infrastructure needed to support new development. The fees pay for the planning, design and construction of capacity improvements and/or new facilities required for the conveyance and treatment of sewage. 9C.3 Prepare TM No.8,summarizing the Sewer CIP program and updated sewer connection fees. Task 9 Deliverables: TM No.8,Unit Costs and CIP for Potable Water, Recycled Water and Sewer Programs Task 10 —Program EIR Update The Master Plans shall include identifying and addressing potential environmental impacts and preparation of an update to the existing Program EIR (PEIR) which shall include conformance with new CEQA requirements and new regulations. 10.1 Review Master Plan CIP lists. Evaluate what projects are new and which are similar or unchanged as a result of the Master Plan updates. 10.2 Prepare Air Quality / GHG Memorandum using the most recent version of the Cal EE Mod Model or equivalent approach.Analyze impacts of construction and future maintenance activities. Summarize findings in a brief TM. 10.3 Prepare an updated project screening checklist to improve the utility of the existing Program EIR for subsequent projects.Checklist will provide a logical and systematic approach for clearing subsequent future projects following Appendix N of the CEQA guidelines. Integrate existing mitigation monitoring and reporting program to expedite CEQA review of future projects and determination of the appropriate project level CEQA documentation. 10.4 Prepare Addendum.to the 2013 PEIR, incorporating the City's prior PEIR analysis by reference. Task 10 Deliverables: GHG Analysis TM 15 Potable Water, Recycled Water and Sewer Master Plan Updates Scope of Work November 18 2016 PEIR Checklist PEIR Addendum Task 11 —Staffing Analysis 11.1 Analyze current and future staffing needs for Operation and Maintenance (O&M) of Potable Water, Recycled Water, and Sewer.In general, the approach will be similar to that utilized in the 2012 Water Master Plan;a million gallon per day per full-time equivalent (FTE) approach, and also an hours-per-facility task approach. A.Research professional organization benchmarking relative to staffing for water (AWWA and CA DDW), recycled water, sewer O&M, and asset management. B.For the recycled water and sewer systems, develop draft O&M tasks, system facilities, frequency, and staff hours per occurrence similar to Table 7-12 in the 2012 Water Master Plan. Review draft with City utility managers and operations supervisors and incorporate their input. C.Plan interview background and questions and design a data collection form. Prepare a cover letter for City signature. Interview and survey the City of Carlsbad and at least four other agencies to collect the following information: •Number of FTE staff in O&M and their roles including Division, Title, and percent allocation to water, recycled water, and sewer (see Table 7-10 in the 2012 Water Master Plan). •Qualifications and years of experience of staff, professional engineers and support staff •Number of water, recycled water, and sewer accounts •Average annual water, recycled water, and sewer flows •Percent the service area is built out •Number of each type of water, recycled water, and sewer facility for use in the hours per facility approach to estimating O&M staffing •Reasonableness of the hours per facility and O&M staff ability to meet the time requirements •O&M work order history, deferred maintenance, overall system condition D.Review, organize, and analyze the information collected. Contact agencies with follow- up questions. E.Collect and review the City of Carlsbad analysis of hours per facility for recycled water. F.Collect and review the City of Carlsbad Sewer System Management Plan Audit. G.Coordinate with asset management analysis and incorporate results. 11.2 Analyze Current and Future Staffing for Capital Improvement Program (CIP) Staffing, for Planning, Design, and Construction Project Management and Asset Management (AM) for 16 Potable Water, Recycled Water and Sewer Master Plan Updates Scope of Work November 18 2016 Water, Recycled Water, and Sewer.In general, the approach will be to interview the City of Carlsbad and other agencies, collect data relative to the CIP, and review several metrics for staffing trends. Plan interview background and questions and design a data collection form. Interview and survey the City of Carlsbad and at least four other agencies to collect the following information: •Number of FTE staff in CIP and AM and their roles •Qualifications and years of experience of staff, professional engineers and support staff •Level of involvement with consultants in projects; brief review, detailed review, active participation •Number of CIP projects and dollar value, current and future years •Number of water, recycled water, and sewer assets and dollar value •Amount of in-house design •Use of consultants for staff augmentation, planning, design, construction management •History of completing annual CIP Review, organize, and analyze the information collected. Contact agencies with follow-up questions. Coordinate with asset management analysis and incorporate results. 11.3 Prepare TM No.9,Staffing Analysis. Prepare a draft of TM No.9 that summarizes Task 9. To preserve confidentiality, results will be described in terms of agency 1,agency 2, etc. Meet with City staff to present and review the TM. Incorporate City staff comments and prepare the final TM. Task 11 Deliverables: TM No.9,Staffing Analysis Task 12 —Prepare Draft and Final Reports Results of the study findings, analyses, discussions, and recommendations shall be summarized into three clear and well-documented reports (one for the Potable Water Master Plan Update, one for the Recycled Water Master Plan Update and one for the Sewer Master Plan Update). The reports shall be bound in three-ring binders and include appropriate supporting documentation. Compiled electronic files with bookmarks indexed to the table of contents shall also be provided. The reports should generally provide the same content as provided in the current Master Plans, which are located on the City's website. For each of the three reports: 12.1 Prepare a report outline at the start of the project that outlines the proposed report organization. The report outline should at minimum include the items listed in the project outline developed by the District/City. This draft report outline will be discussed at the kick-off meeting and finalized early in the project to meet the District/City's expectations for the final deliverables. 17 Potable Water, Recycled Water and Sewer Master Plan Updates Scope of Work November 18 2016 12.2 Prepare Draft Report incorporating the District/City's comments on Technical Memorandums that are submitted throughout the project. Five (5) copies of the bound draft reports shall be submitted for the District/City's review. Draft reports shall include all figures, tables, system maps, computer analysis, and text. The text will include recommendations for implementation, cost estimating, and a priority schedule of construction presented in both color- coded map and table format. 12.3 Prepare Final Reports. Incorporate the District/City's comments on the Draft Report. Upon incorporation of the District/City's comments, ten (10) paper copies of the final report shall be delivered to the District/City and an electronic copy of the final report shall be submitted on CD in PDF format. Additionally, all electronic files (spreadsheets, reports, TMs, figures, maps, and CAD drawings) shall be delivered to the District/City on a CD in the native format of the file type. Task 13 —Asset Management Plan 13.1 Identify the definition study area for each utility (potable water, recycled water and sewer). 13.2 Identify a list of applicable regulations as they relate to asset management. 13.3 Prepare a written Asset Management Plan for water, wastewater and recycled water. Provide GIS layers that include the following data fields based on the analysis of City assets: •Likelihood of Failure score (Probability of Failure (PoF)) •Consequence of Failure score (CoF) •Total Business Risk Score (BRE) •CIP Projects for water, recycled water and sewer for five years beginning in 2017/18 •Expected R&R value (year over year for those five years •Any additional attributes used to calculate BRE risk scores 13.4 Identify planning and evaluation criteria for asset management. 13.5 Evaluate existing systems, soil types and utility asset data. Develop a Statistical Failure Forecasting Model for water assets. Develop a model, by pipe type, to more accurately estimate the estimated useful life (EUL) of water and recycled water assets. Validate the model and calibrate as needed via a reasonable validation period. Utilize failure modes and affects analysis (FMEA) to identify most probable failure modes throughout the City's Utilities systems and networks. Following the development of a SFFM, update the existing asset register or GIS database with EUL values for water and recycled assets. Prepare a GIS map of high risk of failure sewer, water and recycled water assets. 13.6 Update, analyze existing systems and prior Master Plan documents among other documents and field conditions and prepare a prioritized list of capacity enhancing projects, as needed for water, wastewater, and recycled water. Provide planning level cost estimates including all design, environmental, right-of-way, construction, legal, and construction management costs. Participate in CIP workshop, defined in Task 9. 13.7 Prepare prioritized Capital Replacement Plan (CRP), identifying repair and rehabilitation projects for five fiscal years starting with FY 2018/19 for water, wastewater and recycled water. 18 Potable Water, Recycled Water and Sewer Master Plan Updates Scope of Work November 18 2016 13.8 Develop and draft a systematic process methodology for prioritizing repair and rehabilitation capacity and condition upgrade projects for water, sewer and wastewater assets, (and appurtenances) based upon risk, health and safety, and other similar factors standard in the industry. Utilize MS Visio or similar tool,in addition to MS Excel, to communicate the prioritization process methodology to staff. Key Assumptions: Pipeline break data is available and tied to individual pipes Consolidated CCTV database for sewer is associated with videos tied to asset IDs. Task 13 Deliverables: Asset Management Plan GIS updates Prioritization of asset classes by risk and anticipated impacts on the CI P Near term Rehabilitation and Repair Plan for water, recycled water and sewer facilities 19