HomeMy WebLinkAbout2017-08-22; City Council; Resolution 2017-167RESOLUTION NO. 2017-167
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARLSBAD,
CALIFORNIA, APPROVING A FOURTH AMENDMENT OF AN AGREEMENT
BETWEEN THE CITY OF CARLSBAD AND PATROL MASTERS, INC., FOR
ADDITIONAL SCHOOL CROSSING GUARD SERVICES AND AN EXTENSION FOR
ONE YEAR.
WHEREAS, the city first entered into an agreement with Patrol Masters, Inc. on August 25, 2015
to provide crossing guard services at 22 locations; and
WHEREAS, Amendment No. 1 to the agreement was approved by the City Manager on January
6, 2016 to add additional crossing guards at four locations; and
WHEREAS, an Amendment No. 2 to the Agreement was approved by the City Manager for an
extension period of one year and adding one crossing guard at one location; and
WHEREAS, Amendment No. 3 to the agreement was approved by the City Manager on March
9, 2017 to add one additional crossing guard at one location; and
WHEREAS, it is necessary and desirable to amend said agreement to extend by another year
and add two additional locations for adult crossing guard services; and
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Carlsbad, California, as
follows:
1. That the above recitations are true and correct.
2. That the Amendment No. 4 and Extension to the Agreement (Attachment A) for crossing
guard services attached hereto between the City of Carlsbad and Patrol Masters, Inc. is
hereby approved.
3. That the Mayor of the City of Carlsbad is hereby authorized and directed to execute said
agreement for and on behalf of the City of Carlsbad, California.
PASSED, APPROVED AND ADOPTED at a Regular Meeting of the City Council of the City of
Carlsbad on the 22nd day of August, 2017, by the following vote, to wit:
AYES: M. Hall, K. Blackburn, M. Schumacher, C. Schumacher, M. Packard.
NOES: None.
ABSENT: None.
AMENDMENT NO. 4 TO EXTEND AND AMEND AGREEMENT
FOR SCHOOL ADULT CROSSING GUARD SERVICES
PATROL MASTERS INCORPORATED
This Amendment No. 4 is entered into as of the ::23Yc:l day of August 2017,
extending and amending the agreement dated August 25, 2015 (the "Agreement") by and
between the City of Carlsbad, a municipal corporation, ("City"), and Patrol Masters, Incorporated,
a corporation, ("Contractor") (collectively, the "Parties") for school adult crossing guard services.
RECITALS
A. On December 29, 2015, the Parties executed Amendment No. 1 to the Agreement
to add four additional intersections for crossing guard services to the overall scope of services
that Contractor was required to provide and increased Contractor's compensation from $167,953
to $189,650; and
B. On October 13, 2016, the Parties executed a Ratification of Amendment No. 2 to
the Agreement, extending the Agreement to August 25, 2017, and adding one additional
intersection for crossing guard services to the overall scope of services and increased
Contractor's compensation from $189,650 to $206,132.40; and
C. On March 9, 2017, the Parties executed Amendment No. 3 to the Agreement to
add two additional intersections for crossing guard services to the overall scope of services that
Contractor was required to provide and increased Contractor's compensation from $206,132.40
to $208,945; and
D. The Parties desire to continue the scope of services, as amended on No. 4 to the
Agreement, for another year term from August 25, 2017 to August 25, 2018, adding two additional
intersections for crossing guard services to the overall scope of services and increased
Contractor's compensation from $206,132.40 to $229,035; and
E. The Parties have negotiated and agreed to a revised fee schedule, which is
attached to and incorporated herein by this reference as Exhibit "A," Fee Schedule.
NOW, THEREFORE, in consideration of these recitals and the mutual covenants
contained herein, City and Contractor agree as follows:
1. The extension and amendment of the Agreement is ratified.
2. Contractor will continue to provide those services contained in the Agreement and
Amendment No. 2, With this ratification to extend and amend, the total annual Agreement
amount shall not exceed two hundred twenty nine thousand, thirty five dollars and no cents
($229,035).
3. City will pay Contractor for all work associated with those services described herein
on a time and materials basis, not-to-exceed two hundred twenty nine thousand, thirty five dollars
and no cents ($229,035). Contractor will provide City, on a monthly basis, copies of invoices
City Attorney Approved Version 1 /30/13
sufficiently detailed to include hours performed, hourly rates, and related activities and costs for
approval by City.
5. The Agreement, as amended, is hereby extended for another year, beginning on
August 25, 2017 and concluding on August 25, 2018.
6. All other provisions of the Agreement, as may have been amended from time to
time, will remain in full force and effect.
7. All requisite insurance policies to be maintained by the Contractor pursuant to the
Agreement, as may have been amended from time to time, will include coverage for this
Amendment.
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City Attorney Approved Version 1 /30/13
8. The individuals executing this Amendment and the instruments referenced in it on
behalf of Contractor each represent and warrant that they have the legal power, right and actual
authority to bind Contractor to the terms and conditions of this amendment.
CONTRACTOR
By:
(sign here)
Sammy Ahmad/Director of Business
DevelopmenUQuality Assurance
(print name/title)
By:
(sign here)
(print name/title)
CITY OF CARLSBAD, a municipal
~:rporatio~alifornia
~nage, or Mayor or Director
If required by City, proper notarial acknowledgment of execution by contractor must be attached.
If a corporation, Agreement must be signed by one corporate officer from each of the following
two groups.
Group A
Chairman,
President, or
Vice-President
Group B
Secretary,
Assistant Secretary,
CFO or Assistant Treasurer
Otherwise, the corporation must attach a resolution certified by the secretary or assistant
secretary under corporate seal empowering the officer(s) signing to bind the corporation.
APPROVED AS TO FORM:
CELIA A. BREWER, City Attorney
By:_t!~lA.J~L:_:....__
Assistant City Attorney
City Attorney Approved Version 1 /30/13
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Exhibit B -SCHEDULE
SCHOOL LOCATION REGULAR HOURS
Aviara Oaks Elementarv Ambrosia Lane/Aviara Parkwav 7:45 AM -8:15 AM and 2:30 PM -3:00 PM
Ambrosia Lane/Conoso Way 7:45 AM -8:15 AM and 2:30 PM -3:00 PM
Buena Vista Elementarv Pio Pico Drive/La Flores Drive 7:45 AM - 8:15 AM and 2:25 PM -2:55 PM
Calavera Hills Elementary Colleae Boulevard/Tamarack Avenue 7:30 AM -8:00 AM and 2:20 PM -2:50 PM
Colleae Boulevard/Tamarack S. Avenue 7:30 AM -8:00 AM and 2:20 PM -2:50 PM
Carrillo Elementarv Poinsettia Lane/Melrose Drive 8:15 AM -8:45 AM and 3:10 PM-3:40 PM
Poinsettia Lane/Melrose Drive 8:15 AM -8:45 AM and 3:10 PM-3:40 PM
Poinsettia Lane/Paseo Escuelo 8:15 AM -8:45 AM and 3:10 PM-3:40 PM
Poinsettia Lane/Paseo Escuelo 8:15 AM -8:45 AM and 3:10 PM-3:40 PM
El Camino Creek Elementarv Paseo Aliso/Calle Barcelona 7:30 AM -8:00 AM and 2:20 PM -2:50 PM
Paseo Aliso/Calle Barcelona 7:30 AM -8:00 AM and 2:20 PM -2:50 PM
Paseo Aliso/Paseo Tulioero 7:30 AM -8:00 AM and 2:20 PM -2:50 PM
Hope Elementarv Tamarack Avenue/Carlsbad Villaae Drive 7:30 AM -8:00 AM and 2:20 PM -2:50 PM
Tamarack Avenue/Chatham Road 7:30 AM -8:00 AM and 2:20 PM -2:50 PM
Tamarack Avenue/Wilshire Avenue 7:30 AM -8:00 AM and 2:20 PM -2:50 PM
Jefferson Elementarv Jefferson StreeUCarol Place 7:45 AM -8:15 AM and 2:35 PM -3:05 PM
Kellv Elementarv Tamarack Avenue/El Camino Real 7:30 AM -8:00 AM and 2:30 PM -3:00 PM
Kellv Drive/ Hillside Avenue 7:30 AM -8:00 AM and 2:30 PM -3:00 PM
La Costa Heiahts Elementarv Levante StreeURomeria Street 7:30 AM -8:00 AM and 2:20 PM -2:50 PM
La Costa Meadows Elementary El Fuerte StreeUCorintia Street 8:15 AM - 8:45 AM and 3:10 PM-3:40 PM
Maanolia Elementarv Monroe StreeUChestnut Avenue 7:30 AM -8:00 AM and 2:50 PM -3:20 PM
Monroe StreeUMaanolia Avenue 7:30 AM -8:00 AM and 2:50 PM -3:20 PM
Maanolia StreeWallev Street 7:30 AM -8:00 AM and 2:50 PM -3:20 PM
Mission Estancia Elementary Calle Barcelona/Calle San Felipe 7:30 AM -8:00 AM and 2:20 PM - 2:50 PM
Olivenhain Pioneer Elementarv Calle Acervo/School Entrance Onlv Drivewav 7:30 AM -8:00 AM and 2:20 PM -2:50 PM
Calle Acervo/east exit 7:30 AM -8:00 AM and 2:20 PM -2:50 PM
Calle Acervo/Rancho Santa Fe Road 7:30 AM -8:00 AM and 2:20 PM -2:50 PM
Pacific Rim Elementary Camino De Las Ondas/Hidden Valley Road 7:45 AM -8:15 AM and 2:35 PM -3:05 PM
Camino De Las Ondas/Alderwood Drive 7:45 AM -8:15 AM and 2:35 PM -3:05 PM
Hidden Valley Rd/liahthouse Rd 7:45 AM -8:15 AM and 2:35 PM -3:05 PM
HOURS BILLED
MINIMUM DAY HOURS PER SCHOOL DAY
Thursdav 1 :35 PM -2:05 PM 2
Thursday 1 :35 PM -2:05 PM 2
Thursdav 1 :35 PM -2:05 PM 2
Thursday 1 :25 PM -1 :55 PM 2
Thursdav 1 :25 PM -1 :55 PM 2
Wednesday 2:10 PM -2:40 PM 2
Wednesday 2:10 PM -2:40 PM 2
Wednesdav 2:1 O PM -2:40 PM 2
Wednesday 2:10 PM -2:40 PM 2
Fridav 12:45 PM-1:15 PM 2
Friday 12:45 PM-1:15 PM 2
Fridav 12:45 PM -1 :15 PM 2
Thursdav 1 :25 PM -1 :55 PM 2
Thursdav 1 :25 PM -1 :55 PM 2
Thursday 1 :25 PM -1 :55 PM 2
Thursday 1 :30 PM -2:00 PM 2
Thursdav 1 :30 PM -2:00 PM 2
Thursday 1 :30 PM -2:00 PM 2
Fridav 12:45 PM-1:15 PM 2
Wednesday 2:10 PM -2:40 PM 2
Thursdav 1 :30 PM -2:00 PM 2
Thursdav 1 :30 PM -2:00 PM 2
Thursdav 1 :30 PM -2:00 PM 2
Thursday 1 :30 PM -2:00 PM 2
Fridav 12:45 PM -1 :15 PM 2
Fridav 12:45 PM -1 :15 PM 2
Friday 12:45 PM - 1 :15 PM 2
Thursdav 1 :30 PM -2:00 PM 2
Thursday 1 :30 PM -2:00 PM 2
Thursdav 1 :30 PM -2:00 PM 2
TOTAL EST. HOURS PER DAY: 58
WEEKS BILLED PER WEEKLY COST PER
SCHOOL YEAR SCHOOL
38 $200.90
38 $200.90
38 $200.90
38 $200.90
38 $200.90
38 $200.90
38 $200.90
38 $200.90
38 $200.90
38 $200.90
38 $200.90
38 $200.90
38 $200.90
38 $200.90
38 $200.90
38 $200.90
38 $200.90
38 $200.90
38 $200.90
38 $200.90
38 $200.90
38 $200.90
38 $200.90
38 $200.90
38 $200.90
38 $200.90
38 $200.90
38 $200.90
38 $200.90
38 $200.90
Total EST. Annual Cost:
COST PER
SCHOOL
$7,634.20
$7,634.20
$7,634.20
$7,634.20
$7,634.20
$7,634.20
$7,634.20
$7,634.20
$7,643.20
$7,634.20
$7,634.20
$7,634.20
$7,634.20
$7,634.20
$7,634.20
$7,634.20
$7,634.20
$7,634.20
$7,634.20
$7,634.20
$7,634.20
$7,634.20
$7,634.20
$7,634.20
$7,634.20
$7,634.20
$7,634.20
$7,634.20
$7,634.20
$7,634.20
$229,035.00 m >< :::c:
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