HomeMy WebLinkAbout2017-11-07; City Council; Resolution 2017-215RESOLUTION NO. 2017-215
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARLSBAD,
CALIFORNIA, AUTHORIZING THE AMENDMENT OF A CITY OF CARLSBAD
MASTER SERVICE AGREEMENT WITH SOUTHWEST STRATEGIES, LLC FOR
COMMUNICATIONS AND OUTREACH SERVICES TO REDUCE THE
COMPENSATION FROM $300,000 TO $200,000.
EXHIBIT 1
WHEREAS, the City Council of the City of Carlsbad, California awarded a City of Carlsbad Master
Service Agreement to Southwest Strategies, LLC for communications and outreach services in the
amount of $300,000 in November 2015 via Resolution No. 2015-292; and
WHEREAS, it is now necessary to reduce the total contract amount from $300,000 to $200,000,
in order to create a one-year Carlsbad Municipal Water District Master Service Agreement for
$100,000; and
WHEREAS, the City Council approved sufficient funds with fiscal years 2015-16 and 2016-17
Operating and CIP Budgets to cover each agreement year; and
WHEREAS, expenditures for these professional services in subsequent fiscal years are subject
to availability of City Council approved funding from the Public Works Operating Budget and the city's
Capital Improvement Program.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Carlsbad, California, as
follows:
1. That the above recitations are true and correct.
2. That the mayor of Carlsbad is hereby authorized and directed to execute Amendment
No. 1 to amend the Master Service Agreement for Communications and Outreach
Services with Southwest Strategies, LLC attached hereto as Attachment A.
PASSED, APPROVED AND ADOPTED at a Joint Special Meeting of the City Council of the City of
Carlsbad and the Carlsbad Municipal Water District Board on the 7th day of November, 2017, by the
following vote, to wit:
AYES:
NOES:
M. Hall, K. Blackburn, M. Schumacher, C. Schumacher, M. Packard.
None.
ABSENT: None. ~
MA TT HALL, Mayor
\ ~j\Q_ !?1Zl1JL_, /r'-
BARBARA ENGLESON, City Clerk '
(SEAL)
AMENDMENT NO. 1 TO AMEND MASTER AGREEMENT FOR
COMMUNICATIONS AND OUTREACH
SOUTHWEST STRATEGIES, LLC
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~ This Amengent No. 1 is e7ed into and effective as of the CttiJ_ day of •>V!Ztn g_A.._. , 20/ , amending the agreement dated Nove'mbe( 17, 2015,
(th~greement") by and between the City of Carlsbad, a municipal corporation, ("City"), and
Southwest Strategies, LLC, a limited liability corporation, ("Contractor") (collectively, the "Parties")
for communications and outreach services.
RECITALS
A. The Parties desire to alter the Agreement's scope of work to reduce the maximum
dollar amount of the Agreement by one hundred thousand dollars ($100,000) for a revised
Agreement amount not to exceed two hundred thousand dollars ($200,000).
NOW, THEREFORE, in consideration of these recitals and the mutual covenants
contained herein, City and Contractor agree as follows:
1. In addition to those services contained in the Agreement, as may have been
amended from time to time, Contractor will provide those services described in Exhibit "A". With
this Amendment, the total Agreement amount shall not exceed two hundred thousand dollars
($200,000).
2. City will pay Contractor for all work associated with those services described in
Exhibit "A" on a time and materials basis not-to-exceed two hundred thousand dollars ($200,000).
Contractor will provide City, on a monthly basis, copies of invoices sufficiently detailed to include
hours performed, hourly rates, and related activities and costs for approval by City.
3. Contractor will complete all work described in Exhibit "A" by November 30, 2018.
4. All other provisions of the Agreement, as may have been amended from time to
time, will remain in full force and effect.
5. All requisite insurance policies to be maintained by the Contractor pursuant to the
Agreement, as may have been amended from time to time, will include coverage for this
Amendment.
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6. The individuals executing this Amendment and the instruments refe renced in it on
behalf of Contractor each represent and warrant that they have the legal power, right and actual
authority to bind Contractor to the terms and conditions of this Amendment.
CONTRACTOR
SOUTHWEST STRATEGIES, LLC,
a limited liability corpo atio
By :
(sign ere)
Aaron ch nsto~he( Wahl
(print na e/title) p rcr;1dent
CITY OF CARLSBAD, a municipal
corporation of the State of California
By :
ATTEST:
By . . ~Aa.£1111/L
~he~r Barbara Engleson, City Hall ~
Asv11 ~(~~{Zf~~) IC FD
If required by City, proper notarial acknowledgment of execution by Contractor must be attached.
If a corporation, Agreement must be signed by one corporate officer from each of the fo llowing
two groups:
Group A
Chairman,
President, or
Vice-President
Group B
Secretary,
Assistant Secretary,
CFO or Assistant Treasurer
Otherwise, the corporation must attach a resolution certified by the secretary or assistant
secretary under corporate seal empowering the officer(s) signing to bind the corporation .
APPROVED AS TO FORM:
CELIA A. BREWER, City Attorney
BY: __ (_(a_~"-=--------'~
Deputy City Attorney
City Attorney Approved Version 1 /30/13
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