HomeMy WebLinkAbout2018-07-10; City Council; Resolution 2018-121RESOLUTION NO. 2018-121
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARLSBAD,
CALIFORNIA, AUTHORIZING EXECUTION OF AN AGREEMENT WITH AVI
SYSTEMS INC. TO PROVIDE FULL SERVICE, SUPPORT AND MAINTENANCE
FOR ALL CURRENTLY EXISTING AUDIO-VISUAL EQUIPMENT IN CITY
FACILITIES, IN AN AMOUNT NOT TO EXCEED $285,364 FOR A ONE-YEAR
PERIOD
Exhibit 1
WHEREAS, the City of Carlsbad has installed audio visual hardware and software technology
throughout city facilities; and
WHEREAS, the City of Carlsbad has determined the most effective way to support the City's
audio-visual technology is through a professional service agreement; and
WHEREAS, this agreement will cover all existing audio-visual equipment at city facilities.
WHEREAS, AVI Systems, Inc., is an authorized professional service provider and reseller of audio
visual products under the General Service Administration Federal Acquisition Service Contract Number:
GS-35F-0230X.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Carlsbad, California, as
follows:
1. That the above recitations are true and correct.
2. That the professional services agreement with AVI Systems, Inc. (Attached hereto as
Attachment A) is hereby approved and the City Manager or his designee is authorized
to execute all required documents on behalf of the city.
3. That professional services from AVI Systems, Inc is under a General Service
Administration Federal Acquisition Service Contract Number: GS-35F-0230X and shall
not exceed $285,364 as further described in the agreement with AVI Systems, Inc.
4. That funding for this agreement is in the FY 2018-19 Information Technology operations
budget and the funding for following years audio visual support and maintenance will
be brought forth with future budget submittals for consideration and approval.
July 10, 2018 Item #2 Page 4 of 29
PASSED, APPROVED AND ADOPTED at a Regular Meeting of the City Council of the City of
Carlsbad on the 10th day of :!.!!!,y, 2018, by the following vote, to wit:
AYES:
NOES:
ABSENT:
M. Hall, K. Blackburn, M. Schumacher, C. Schumacher, M. Packard.
None.
None.
(SEAL)
July 10, 2018 Item #2 Page 5 of 29
AGREEMENT FOR CITYWIDE AUDIO-VISUAL SUPPORT SERVICES
AVI SYSTEMS, INC.
AGR EMENT is made and entered into as of the / ~ day of ----~~-~~=---· 2018, by and between the CITY OF CARLSBAD, a municipal
corporatio , VI SYSTEMS INC., an audio visual company, ("Contractor").
RECITALS
A. City requires the professional services of AVI Systems, Inc., a vendor that is
experienced in audio-visual technology.
B. Contractor has the necessary experience in providing professional services and
advice related to audio-visual technology.
C. Contractor has submitted a proposal to City and has affirmed its willingness and
ability to perform such work.
NOW, THEREFORE, in consideration of these recitals and the mutual covenants
contained herein, City and Contractor agree as follows:
1. SCOPE OF WORK
City retains Contractor to perform, and Contractor agrees to render, those services (the
"Services") that are defined in attached Exhibit "A", which is incorporated by this reference in
accordance with this Agreement's terms and conditions.
2. STANDARD OF PERFORMANCE
While performing the Services, Contractor will exercise the reasonable professional care and skill
customarily exercised by reputable members of Contractor's profession practicing in the
Metropolitan Southern California Area, and will use reasonable diligence and best judgment while
exercising its professional skill and expertise.
3. TERM
The term of this Agreement will be effective for a period of one (1) year from the date first written
above. The City Manager may amend the Agreement to extend it for three (3) additional one ( 1)
year periods or parts thereof. Extensions will be based upon a satisfactory review of Contractor's
performance, City needs, and appropriation of funds by the City Council. The parties will prepare
a written amendment indicating the effective date and length of the extended Agreement.
4. TIME IS OF THE ESSENCE
Time is of the essence for each and every provision of this Agreement.
5. COMPENSATION
The total fee payable for the pro-support services, listed in Exhibit "A," to be performed during the
initial Agreement term will be two hundred eighty-five thousand three hundred and sixty-four
dollars ($285,364.00) and will be billed on a monthly basis. Additional support requested by the
City, if any, shall be compensated based on the hourly rates listed in Exhibit "A." No other
compensation for the Services will be allowed except for items covered by subsequent
amendments to this Agreement. The City reserves the right to withhold a ten percent ( 10%)
retention until City has accepted the work and/or Services specified in Exhibit "A."
Incremental payments, if applicable, should be made as outlined in attached Exhibit "A".
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6. STATUS OF CONTRACTOR
Contractor will perform the Services in Contractor's own way as an independent contractor and
in pursuit of Contractor's independent calling, and not as an employee of City. Contractor will be
under control of City only as to the result to be accomplished, but will consult with City as
necessary. The persons used by Contractor to provide services under this Agreement will not be
considered employees of City for any purposes.
The payment made to Contractor pursuant to the Agreement will be the full and complete
compensation to which Contractor is entitled. City will not make any federal or state tax
withholdings on behalf of Contractor or its agents, employees or subcontractors. City will not be
required to pay any workers' compensation insurance or unemployment contributions on behalf
of Contractor or its employees or subcontractors. Contractor agrees to indemnify City within thirty
(30) days for any tax, retirement contribution, social security, overtime payment, unemployment
payment or workers' compensation payment which City may be required to make on behalf of
Contractor or any agent, employee, or subcontractor of Contractor for work done under this
Agreement. At the City's election, City may deduct the indemnification amount from any balance
owing to Contractor.
7. SUBCONTRACTING
Contractor will not subcontract any portion of the Services without prior written approval of City.
If Contractor subcontracts any of the Services, Contractor will be fully responsible to City for the
acts and omissions of Contractor's subcontractor and of the persons either directly or indirectly
employed by the subcontractor, as Contractor is for the acts and omissions of persons directly
employed by Contractor. Nothing contained in this Agreement will create any contractual
relationship between any subcontractor of Contractor and City. Contractor will be responsible for
payment of subcontractors. Contractor will bind every subcontractor and every subcontractor of
a subcontractor by the terms of this Agreement applicable to Contractor's work unless specifically
noted to the contrary in the subcontract and approved in writing by City.
8. OTHER CONTRACTORS
The City reserves the right to employ other vendors or contractors in connection with the Services.
9. INDEMNIFICATION
Contractor agrees to indemnify and hold harmless the City and its officers, officials, employees
and volunteers from and against all claims, damages, losses and expenses including attorney's
fees arising out of the performance of the work described herein caused by any negligence,
recklessness, or willful misconduct of the Contractor, any subcontractor, anyone directly or
indirectly employed by any of them or anyone for whose acts any of them may be liable.
The parties expressly agree that any payment, attorney's fee, costs or expense City incurs or
makes to or on behalf of an injured employee under the City's self-administered workers'
compensation is included as a loss, expense or cost for the purposes of this section, and that this
section will survive the expiration or early termination of this Agreement.
10. INSURANCE
Contractor will obtain and maintain for the duration of the Agreement and any and all
amendments, insurance against claims for injuries to persons or damage to property which may
arise out of or in connection with performance of the services by Contractor or Contractor's
agents, representatives, employees or subcontractors. The insurance will be obtained from an
insurance carrier admitted and authorized to do business in the State of California. The insurance
carrier is required to have a current Best's Key Rating of not less than "A-:VII"; OR with a surplus
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line insurer on the State of California's List of Approved Surplus Line Insurers (LASLI) with a rating
in the latest Best's Key Rating Guide of at least "A:X"; OR an alien non-admitted insurer listed by
the National Association of Insurance Commissioners (NAIC) latest quarterly listings report.
10.1 Coverage and Limits.
Contractor will maintain the types of coverage and minimum limits indicated below, unless the
Risk Manager or City Manager approves a lower amount. These minimum amounts of coverage
will not constitute any limitations or cap on Contractor's indemnification obligations under this
Agreement. City, its officers, agents and employees make no representation that the limits of the
insurance specified to be carried by Contractor pursuant to this Agreement are adequate to
protect Contractor. If Contractor believes that any required insurance coverage is inadequate,
Contractor will obtain such additional insurance coverage, as Contractor deems adequate, at
Contractor's sole expense. The full limits available to the named insured shall also be available
and applicable to the City as an additional insured.
10.1.1 Commercial General Liability Insurance. $1,000,000 combined single-limit per
occurrence for bodily injury, personal injury and property damage. If the submitted policies contain
aggregate limits, general aggregate limits will apply separately to the work under this Agreement
or the general aggregate will be twice the required per occurrence limit.
10.1.2 Automobile Liability. (if the use of an automobile is involved for Contractor's work
for City). $1,000,000 combined single-limit per accident for bodily injury and property damage.
10.1 .3 Workers' Compensation and Employer's Liability. Workers' Compensation limits as
required by the California Labor Code. Workers' Compensation will not be required if Contractor
has no employees and provides, to City's satisfaction, a declaration stating this.
10.1.4 Professional Liability. Errors and omissions liability appropriate to Contractor's
profession with limits of not less than $1,000,000 per claim. Coverage must be maintained for a
period of five years following the date of completion of the work.
10.2 Additional Provisions. Contractor will ensure that the policies of insurance required under
this Agreement contain, or are endorsed to contain, the following provisions:
10.2.1 The City will be named as an additional insured on Commercial General Liability
which shall provide primary coverage to the City.
10.2.2 Contractor will obtain occurrence coverage, excluding Professional Liability, which
will be written as claims-made coverage.
10.2.3 This insurance will be in force during the life of the Agreement and any extensions
of it and will not be canceled without thirty (30) days prior written notice to City sent by certified
mail pursuant to the Notice provisions of this Agreement.
10.3 Providing Certificates of Insurance and Endorsements. Prior to City's execution of this
Agreement, Contractor will furnish certificates of insurance and endorsements to City.
10.4 Failure to Maintain Coverage. If Contractor fails to maintain any of these insurance
coverages, then City will have the option to declare Contractor in breach, or may purchase
replacement insurance or pay the premiums that are due on existing policies in order to maintain
the required coverages. Contractor is responsible for any payments made by City to obtain or
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maintain insurance and City may collect these payments from Contractor or deduct the amount
paid from any sums due Contractor under this Agreement.
10.5 Submission of Insurance Policies. City reserves the right to require, at any time, complete
and certified copies of any or all required insurance policies and endorsements.
11. BUSINESS LICENSE
Contractor will obtain and maintain a City of Carlsbad Business License for the term of the
Agreement, as may be amended from time-to-time.
12. ACCOUNTING RECORDS
Contractor will maintain complete and accurate records with respect to costs incurred under this
Agreement. All records will be clearly identifiable. Contractor will allow a representative of City
during normal business hours to examine, audit, and make transcripts or copies of records and
any other documents created pursuant to this Agreement. Contractor will allow inspection of all
work, data, documents, proceedings, and activities related to the Agreement for a period of three
(3) years from the date of final payment under this Agreement.
13. OWNERSHIP OF DOCUMENTS
All work product produced by Contractor or its agents, employees, and subcontractors pursuant
to this Agreement is the property of City. In the event this Agreement is terminated, all work
product produced by Contractor or its agents, employees and subcontracto{s pursuant to this
Agreement will be delivered at once to City. Contractor will have the right to make one (1) copy
of the work product for Contractor's records.
14. COPYRIGHTS
Contractor agrees that all copyrights that arise from the services will be vested in City and
Contractor relinquishes all claims to the copyrights in favor of City.
15. NOTICES
The name of the persons who are authorized to give written notice or to receive written notice on
behalf of City and on behalf of Contractor under this Agreement.
For City
Name Barbara van Rekom
Title Project Portfolio Manager
Department Information Technology
City of Carlsbad
Address 1635 Faraday Ave
Carlsbad, CA 92008
Phone No. 760-602-57 49
For Contractor
Name Ryan Walsh
Title AVI, Inc. Account Manager
Address 7270 Trade Street, Suite 102
San Diego, CA 92121
Phone No. 858-653-4339
Email Ryan.Walsh@avisystems.com
Each party will notify the other immediately of any changes of address that would require any
notice or delivery to be directed to another address.
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16. CONFLICT OF INTEREST
Contractor shall file a Conflict of Interest Statement with the City Clerk in accordance with the
requirements of the City of Carlsbad Conflict of Interest Code. The Contractor shall report
investments or interests in all categories.
Yes0No0
17. GENERAL COMPLIANCE WITH LAWS
Contractor will keep fully informed of federal, state and local laws and ordinances and regulations
which in any manner affect those employed by Contractor, or in any way affect the performance
of the Services by Contractor. Contractor will at all times observe 'and comply with these laws,
ordinances, and regulations and will be responsible for the compliance of Contractor's services
with all applicable laws, ordinances and regulations.
Contractor will be aware of the requirements of the Immigration Reform and Control Act of 1986
and will comply with those requirements, including, but not limited to, verifying the eligibility for
employment of all agents, employees, subcontractors and consultants whose services are
required by this Agreement.
18. DISCRIMINATION AND HARASSMENT PROHIBITED
Contractor will comply with all applicable local, state and federal laws and regulations prohibiting
discrimination and harassment.
19. DISPUTE RESOLUTION
If a dispute should arise regarding the performance of the Services the following procedure will
be used to resolve any questions of fact or interpretation not otherwise settled by agreement
between the parties. Representatives of Contractor or City will reduce such questions, and their
respective views, to writing. A copy of such documented dispute will be forwarded to both parties
involved along with recommended methods of resolution, which would be of benefit to both
parties. The representative receiving the letter will reply to the letter along with a recommended
method of resolution within ten ( 10) business days. If the resolution thus obtained is unsatisfactory
to the aggrieved party, a letter outlining the disputes will be forwarded to the City Manager. The
City Manager will consider the facts and solutions recommended by each party and may then opt
to direct a solution to the problem. In such cases, the action of the City Manager will be non-
binding upon the parties involved, although nothing in this procedure will prohibit the parties from
seeking remedies available to them at law.
20. TERMINATION
In the event of the Contractor's failure to prosecute, deliver, or perform the Services, City may
terminate this Agreement for nonperformance by notifying Contractor by certified mail of the
termination. If City decides to abandon or indefinitely postpone the work or services contemplated
by this Agreement, City may terminate this Agreement upon written notice to Contractor. Upon
notification of termination, Contractor has five (5) business days to deliver any documents owned
by City and all work in progress to City address contained in this Agreement. City will make a
determination of fact based upon the work product delivered to City and of the percentage of work
that Contractor has performed which is usable and of worth to City in having the Agreement
completed. Based upon that finding City will determine the final payment of the Agreement.
Either party, upon tendering thirty (30) days written notice to the other party, may terminate this
Agreement. In this event and upon request of City, Contractor will assemble the work product and
put it in order for proper filing and closing and deliver it to City. Contractor will be paid for work
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performed to the termination date; however, the total will not exceed the lump sum fee payable
under this Agreement. City will make the final determination as to the portions of tasks completed
and the compensation to be made.
21. COVENANTS AGAINST CONTINGENT FEES
Contractor warrants that Contractor has not employed or retained any company or person, other
than a bona fide employee working for Contractor, to solicit or secure this Agreement, and that
Contractor has not paid or agreed to pay any company or person, other than a bona fide
employee, any fee, commission, percentage, brokerage fee, gift, or any other consideration
contingent upon, or resulting from, the award or making of this Agreement. For breach or violation
of this warranty, City will have the right to annul this Agreement without liability, or, in its discretion,
to deduct from the Agreement price or consideration, or otherwise recover, the full amount of the
fee, commission, percentage, brokerage fees, gift, or contingent fee.
22. CLAIMS AND LAWSUITS
By signing this Agreement, Contractor agrees that any Agreement claim submitted to City must
be asserted as part of the Agreement process as set forth in this Agreement and not in anticipation
of litigation or in conjunction with litigation. Contractor acknowledges that if a false claim is
submitted to City, it may be considered fraud and Contractor may be subject to criminal
prosecution. Contractor acknowledges that California Government Code sections 12650 et seq.,
the False Claims Act applies to this Agreement and, provides for civil penalties where a person
knowingly submits a false claim to a public entity. These provisions include false claims made
with deliberate ignorance of the false information or in reckless disregard of the truth or falsity of
information. If City seeks to recover penalties pursuant to the False Claims Act, it is entitled to
recover its litigation costs, including attorney's fees. Contractor acknowledges that the filing of a
false claim may subject Contractor to an administrative debarment proceeding as the result of
which Contractor may be prevented to act as a Contractor on any public work or improvement for
a period of up to five (5) years. Contractor acknowledges debarment by another jurisdiction is
grounds for City to terminate this Agreement.
23. JURISDICTION AND VENUE
Any action at law or in equity brought by either of the parties for the purpose of enforcing a right
or rights provided for by this Agreement will be tried in a court of competent jurisdiction in the
County of San Diego, State of California, and the parties waive all provisions of law providing for
a change of venue in these proceedings to any other county.
24. SUCCESSORS AND ASSIGNS
It is mutually understood and agreed that this Agreement will be binding upon City and Contractor
and their respective successors. Neither this Agreement nor any part of it nor any monies due or
to become due under it may be assigned by Contractor without the prior consent of City, which
shall not be unreasonably withheld.
25. ENTIRE AGREEMENT
This Agreement, together with any other written document referred to or contemplated by it, along
with the purchase order for this Agreement and its provisions, embody the entire Agreement and
understanding between the parties relating to the subject matter of it. In case of conflict, the terms
of the Agreement supersede the purchase order. Neither this Agreement nor any of its provisions
may be amended, modified, waived or discharged except in a writing signed by both parties.
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26. AUTHORITY
The individuals executing this Agreement and the instruments referenced in it on behalf of
Contractor each represent and warrant that they have the legal power, right and actual authority
to bind Contractor to the terms and conditions of this Agreement.
CONTRACTOR
By:
'JfQ --rel~ ,'BCY\.ttv I C.FO
\, (sign here)
RA"-'D' Botz:rbl , cro
(print name/title)
By:
#/ (l(gi,here)
fin'~ w. y<A.,JeJ/ 1 AV P
(print name/title)
CITY OF CARLSBAD, a municipal
corporation of the State of California
By:
City Mana er or May6r or Division
Director as authorized by the City
Manager
ATTEST:
~~{fl ARBAENGLEsoN
City Clerk
If required by City, proper notarial acknowledgment of execution by contractor must be attached.
If a corporation, Agreement must be signed by one corporate officer from each of the following
two groups.
Group A
Chairman,
President, or
Vice-President
Group B
Secretary,
Assistant Secretary,
CFO or Assistant Treasurer
Otherwise, the corporation must attach a resolution certified by the secretary or assistant
secretary under corporate seal empowering the officer(s) signing to bind the corporation.
APPROVED AS TO FORM:
::uA Ad:/t:ttorney
Assistant City Attorney
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EXHIBIT "A"
EXHIBIT "A"
SCOPE OF SERVICES
INVOICING AND PAYMENT TERMS
AVI uses progress billing, and invoices for equipment and services allocated to the contract will be billed
on a monthly basis.
SERVICES TO BE PROVIDED
SYSTEM SUPPORT
SYSTEM SUPPORT SERVICES TO BE PROVIDED
System Recertification
• Provides services to perform two on-site scheduled recertification sessions per year using AVI
Systems, lnc.'s "System Recertification Checklist and Record". Tentative month of 1st Recert
visit: April. Tentative month of 2nd Recert visit: October.
Training
• Provides unlimited on-site operator training to assure any new and/or existing system users
understand the system functionality.
Asset Tracking
• Provides informational management of the system's individual electronic components
• Provides reporting of description, model, serial numbers, in-service dates, and physical location
Systems Support
• Provides Priority Support by phone
• Provides Priority Support onsite to perform troubleshooting to localize and diagnose faults where
the onsite location is within 60 miles of an AVI Service Center
• Provides repair or replacement of faulty equipment -excluding Obsolete Equipment (defined
below)
• Provides materials and repair parts -excluding Consumables (defined below)
• Provides Software Updates
• Provides Loaner Equipment including table top projectors and flat screen monitors under 50"
• Provides for recycling of equipment covered in a system or consumables with no additional fees
• Includes coverage for shipping to/from manufacturer for equipment sent to for warranty diagnosis,
repair or exchange
CITY OF CARLBAD SUPPORT SERVICES TO BE PROVIDED
The City of Carlsbad is seeking enterprise wide Audio Visual (AV) onsite support for most of the city
offices and facilities as noted below.
1. City Council Chambers and City Manager's Office 1200 Carlsbad Village Drive, Carlsbad
2. City Administration office 1635 Faraday Ave, Carlsbad
3. Emergency Operations Center (EOC) Safety Center 2560 Orion Way, Carlsbad
4. Police Department 2560 Orion Way, Carlsbad
5. Fire Station #5 2540 Orion Way, Carlsbad
6. Safety Training Center 2750 Orion Way, Carlsbad
7. Alga Norte Aquatics Center 6565 Alicante Road, Carlsbad
8. Cole Library 1200 Carlsbad Village Drive, Carlsbad
9. Learning Library 3368 Eureka Place, Carlsbad
10. Water District Offices 5950 El Camino Real, Carlsbad
11. Senior Center I Parks and Recreation Headquarters 799 Pine Ave, Carlsbad
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EXHIBIT "A"
12. Calavera Hi lls Community Center 2997 Glasgow Drive, Carlsbad
13. Stagecoach Community Center 3420 Camino De Los Caches, Carlsbad
14. Monroe Aquatics Center 3401 Monroe Street, Carlsbad
15. Dove Library/Schulman Auditorium/Gowland Cont. Room 1775 Dove Lane, Carlsbad
16. Leo Carrillo Ranch 6200 Flying Leo Carrillo Lane, Carlsbad
17. City Parks & Recreation Maintenance Trailer across the street from City Ha ll 1200 Carlsbad
Village Drive, Carlsbad
18. Communications House by City Hall 1200 Carlsbad Vil lage Drive, Carlsbad
19. Pine Park 3333 Harding Street, Carlsbad
Priority Levels:
Priority 1:
Onsite service hours Monday through Friday 8am -5pm PT
Provide onsite support labor within 1-2 hours from when the original service call was placed with AVI
Single Point of Contact (SPOC) Alejandro Reyes-AVI Service Supervisor
Phone: 858-653-4314
E-Mail: alejandro. reyes@avisystems.com
Priority 2:
Onsite service hours Monday through Friday 8am -5pm PT
Provide onsite support labor within 24 hours from when the original service call was placed with AVI
Single Point of Contact (SPOC) Alejandro Reyes-AVI Service Supervisor
Phone: 858-653-4314
E-Mail: alejandro.reyes@avisystems.com
Priority 3:
Onsite service hours Monday through Friday 8am -5pm PT
Provide onsite support labor within from when the original service call was placed with AVI
Single Point of Contact (SPOC) Alejandro Reyes-AVI Service Supervisor
Phone: 858-653-4314
E-Mail: alejandro.reyes@avisystems.com
City Facility/Location Priority Level/SLA
1. City Council Chambers and City 1
Manager's Office at 1200 Carlsbad
Villaqe Drive, Carlsbad
2. City Administration Offices 1635 2
Faraday Ave, Carlsbad
3. Emergency Operations Center (EOC) 1
2560 Orion Wav, Carlsbad
4. Safety Training Center 5750 Orion 2
Street, Carlsbad
5. Police Station 2560 Orion Way, 2
Carlsbad
6. Fire Station #5 2540 Orion Way, 2
Carlsbad
7. Cole Library 1200 Carlsbad Vi llage 2
Drive, Carlsbad
8. Alga Norte Aquatics Center 6565 Priority 1 (May-September, 7 Days a week,
Alicante Road, Carlsbad 9am-4pm)
Priority 3 (October-April)
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EXHIBIT "A"
9. Learning Library 3368 Eureka Place, 2
Carlsbad
10. Water District Office 5950 El Camino 2
Real, Carlsbad
11. Senior Center I Parks Recreation 2
Headquarters 799 Pine Ave, Carlsbad
12. Calavera Hills Community Center 2997 3
Glasqow Drive, Carlsbad
13. Stagecoach Community Center 3420 3
Camino De Los Caches, Carlsbad
14. Monroe Pool 3401 Monroe Street, 3
Carlsbad
15. Dove Library/Schulman/Gowland Conf. 1
room 1775 Dove Lane, Carlsbad
16. Leo Carrillo Ranch 6200 Flying Leo 3
Carrillo Lane, Carlsbad
17. Parks & Recreation Maintenance Trailer 3
across the street from city hall 1200
Carlsbad Villaqe Drive, Carlsbad
18. Communications House by city hall 2
1200 Carlsbad Village Drive, Carlsbad
19. Pine Park 3333 Harding Street, 3
Carlsbad -opening Spring 2018 -
5/19/18
AVI Systems will provide Pro Support coverage for the following Customer Furnished AN equipment
procured and installed by other vendors and AVI Systems:
Council Chambers/City Manager's Office
MATERIAL
Production Room
Swagit Broadcast Box
CISC02821 TFTX1431AHM6
CISCO CATALYST 2960 SERIES SI
CISCO INLET TECHNOLIGIES VC-1 SD ENCODER
3 BANK OF MONITORS DELVCAM
BITTREE 48 PORT PATCH BAY
TightRope CG330 Carousel For Broadcast
TightRope SXLEHD Broadcast Video Server
Radiant communications encoder TX
Radiant communications encoder RX
AMX DXLINK Multiformat-RX
AMX DXLINK Multiformat-TX
Black Magic MultiView 16
Black Magic SMART Video Hub 20X20
Vaddio UNIVERSAL CCU
VADDIO TELE TOUCH 22
Vaddio Roboshot 30 HD PTZ Camera
Matrox Convert DVI Plus
Vaddio Production View HD-SDI MV
BLACK MAGIC Smartscope Duo 4K Monitors
JVC BLURA Y RECORDER SR-HD2500
MIDDLE ATLANTIC PRODUCTS POWER
CONDITIONER
SAMSUNG 48" MONITOR
Black Magic SDI to HDMI Converter
Black Magic Mini Converter Audio to SDI
Blackmagic Audio Monitor
BLACK MAGIC SDI to Analog Converter
SAMSUNG 22" MONITORS
SAMSUNG 65" Displays
COMPIX CONVERG1 HD Broadcast Graphics System
MANUFACTURER
Swag it
Cisco
Cisco
Cisco
DelvCAM
Bittree
TightRope
TightRope
Radiant Communications
Radiant Communications
AMX
AMX
Black Magic
Black Magic
Vaddio
Vaddio
Vaddio
Matrox
Vaddio
Black Magic
JVC
Middle Atlantic
Samsung
Black Magic
Black Magic
Black Magic
Black Magic
Samsung
Samsung
Comp ix
Kramer
10
PART NUMBER QTY.
n/a 2
2821 1
2960 1
VC-1 1
MLCD56RM 1
n/a 1
CG330 1
SXLEHD 1
n/a 1
n/a 1
DX-RX DXLink 3
DX-TX DXLink 4
Multiview 16 1
SMART Video HUB 20x20 1
Universal CCU 4
Tele Touch 22 1
Roboshot 30 4
DVI Plus 1
HS-SDI MV 1
Smartscope Duo 4K 1
SR-HD2500 1
n/a 1
n/a 1
Mini Converter SDI to HDMI 1
6G 1
Mini Converter Audio to SDI 1
Blackmagic Audio Monitor 1
Mini Converter SDI to Analog 5
n/a 2
DM65D 1
CONVERG1 HD 1
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EXHIBIT "A"
Kramer SDI DA Kramer VM-50V
Kramer Audio DA Atlona VM-50AN
Atlona HDMI 1X2 DA AT-HDDA-2
Dias Rack: Shure 1
UHF Antenna/Power Distriptuion System UA844 Shure UA844 4
Shure QLXD4 Shure QLXD4 2
Shure UA830USTV In-Line Antenna Amp Listen Tech UA830USTV 1
Listen Tech Hearing Loop Receiver Ampertonic LP-IL-1 1
Ampetronic Induction Loop Driver ILD1 OOOG (Assisted Cisco ILD1000G 1
listening controller) AMX 2960G 3
Cisco Switch Catalyst 2960G AMX MXA-MPL 1
AMX MXA-MPL (Touch Pannel Controller) (X3) AMX Netlinx Power \ AMX Netlinx Power Supply AMX HPX-1200 1
AMX 12 Module Connection Port Table Box AMX NX-3200 1
AMX NETLINX NX-3200 (MAIN AMX CONTROLLER) TV ONE TPI-PR0-2 DVI 1
NETLINKX TPI_PR0_2 DVI (Voteing Controller) AMX C2-2655 1
TVONE C2-2655 Scan Converter PLUS Planar DGX16 2
AMX 16X16 Matrix ENOVA OGX 16 MX55HDU
"55" Planar Video Wall System (X2)
(8) 55" Planar Monitors
(2) Quad Controller Modules
(2) Power Supply Modules
Tesira Forte 3
Tesira ex-Logic Biamp Tesira Forte EX-Logic 2
Tesira Forte AVB Cl Tesira Forte AVBCI 1
Tesira Forte AVB Tl Motu AVB Tl 1
Motu AVB Switch Crown 9305 1
Crown AMP CT475 Crown CT475 1
Crown AMP CTs 4200A Crown CTs 4200A 1
Crown AMP CT875 Kenwood CT875 9
Kenwood Speakers Tannoy N/A 7
Tannoy Speakers Shure CVS8 11
Shure MX415R Gooseneck Mies Shure MX415R 4
Sh ure MX418D Gooseneck Table Mies AMX MX418D/C 3
AMX MST-\001 Touch Panel (X3) Brightline MST-1001 1
DALI pushbutton control station DCS-8-DALI
City Managers Conference Room
75" Display Samsung UN75MU8000
Barco Click Share Barco CSE-200
SX80 Video Conferencing System Cisco CTS-SX80-K9
City Managers Floating Projector
Projector Epson H552F
City Offices Foyer
Samsung Display Samsung n/a
Bright Sign Player Tightrope n/a
Faraday
MATERIAL MANUFACTURER PART NUMBER QTY.
IT Conference Room:
Cisco SX-20 Cisco SX-20
Polycom CX5100 Polycom CX51 00
Samsung 65"1080p TV Samsung n/a
Barco ClickShare CSE-200 with 2 Pucks Barco CSE-200
Atlona AT-HDVS-TX-WP At Iona AT-HDVS-TX-WP
IT Media Room 289
Samsung 55" TV Samsung n/a 1
Extron HDMI auto Switch SW4 Extron SW4 1
Extron HDMI Show Me Cables Extron HDMI SM 4
Computer Training Room
Epson PRO L 11 OOU Epson Pro L1100U
Barco ClickShare CSE-200 With 2 Pucks Barco CSE-200
City Attorney Approved Version 9/27/17
11 July 10, 2018 Item #2 Page 16 of 29
Room 21 1 Computer Server Room
Broadcast server (parks training center)
IT Breakout Room
Samsung 55" TV
Allena AT-HDVS-TX-WP
Room 247
Epson Powerlite 1815p Projector
6' DALITE SCREEN
Rooms 257/126/218/170
Samsung 75" TV
Barco ClickShare CSE-200 with 2 Pucks
Room 150
Samsung 32"TV
Aries RF Converter to HDMI
HR Conference Room 202
Samsung 75" TV
Cisco SX-20
Barco ClickShare CSE-200 with 2 Pucks
173A Divisible Room
Sony VPLFWZ60 5k lumen Projector
Barco ClickShare CSE-200 with 2 Pucks
VSH/DVD Player DVD-V9700
Shure SCM81 O 8 Channel Mixers
Crown AMP 1160a
1738 Divisible Room
Epson PRO L 11 OOU
Barco ClickShare CSE-200 with 4 Pucks
Room 240
55" Samsung TV on wall attached to pc
151 Floor CED
55" Samsung TV
EOC
MATERIAL
Room 3 (EOG)
Pioneer 55" (2)
Touch Table 55" TV (2)
8' Da-lite Projection Screen
27" RCA C TV (old TUBE)
Epson 1815 Projector (2)
NEC M332W Projector
Epson PRO L 11 OOU
(1) 8' Dropdown Da-Lite Screen for Epson Pro Projector
Barco ClickShare CSE-200 with 2 pucks
Room 2
Samsung 75" TV (2)
Barco ClickShare CSC-1 with Pucks (4)
Room 1
Projector epson 11200u 8k projector
Crestron Control Not Connected
Wireless Mies (2) -Module ULX-G4
Floor Boxes for AV connectivty
Kramer video switcher
Crown Amp
Barco ClickShare CSE-200 with 2 pucks
Samsung 98" TV
Barco ClickShare CSE-800 with 8 Pucks
Tightrope
Samsung
Atlona
Epson
Dalite
Samsung
Barco
Samsung
Aries
Samsung
Cisco
Barco
Sony
Barco
Samsung
Shure
Crown
Epson
Barco
Samsung
Samsung
MANUFACTURER
Pioneer
Touch Table
Da-Lite
RCA
Epson
NEC
Epson
Da-Lite
Barco
Samsung
Barco
Epson
Crestron
Shure
n/a
Kramer
Crown
Barco
Samsung
Barco
Crestron
12
EXHIBIT "A"
CG-330
n/a
AT-HDVS-TX-WP
Powerlite 1815p
n/a
n/a
CSE-200
n/a
n/a
n/a
SX-20
CSE-200
VPLFWZ60 1
CSE-200 1
V9700 1
SCM810 2
1160 1
L1100U
CSE-200
n/a
n/a
PART NUMBER QTY.
n/a 2
n/a 2
n/a 1
n/a 1
1815 2
M332W 1
L1100U 1
n/a 1
CSE-200 1
MU8000 2
CSC-1 1
L 1200U 1
n\a 1
ULX-G4 2
n/a 6
n/a 1
4600 1
CSE-200 1
n/a 1
CSE-800 1
MC2W 1
City Attorney Approved Version 9/27/17
July 10, 2018 Item #2 Page 17 of 29
Police & Fire Executive Conference Room
Samsung 82" 4k TV
Barco ClickShare CSE-200 with 2 pucks
Fire Station #5
MATERIAL
EXTRON
EXTRON
EXTRON
SONY
Samsung
Barco
MANUFACTURER
Samsung 8000 UN82MU8000 82" 2160p LED-LCD SAMSUNG
TV -16:9 -4K UHDTV -Black -ATSC -3840 x 2160
43"LED Flat ULTRA
HDTV,3840x2160,4k, 120Hz,Smart TV w/WiFi,3-
HDMl,2-USB
Soundbar Mount Black
Saras® Sound Bar 200, Powered, Black
Articulating mount for 47-80"
Swingout Arm (MD)
CRESTRON® Certified HDMI® Interface Cable, 18
Gbps, 3 ft (0.91 m)
Crestron® Certified HDMI® Interface Cable, 10.2
Gbps, 30 ft (9. 1 m)
CSE-800
MLC 55 RS
Safety Training Center
MATERIAL
Conference room 114
Samsung 65"
Polycom CX5100
Barco Click Share
Prism Room
NEC M300W
Hallways
Sony 55" TV's (3)
Atlona AT-HDVS-150-TX-WP (3)
Training Room 201-Room 1
Sony 55"
Panasonic PT-RZ570 Standard Lens
Standard 8' Tenoned da-lite screen
Smart Board
Crestron Touch Panel (old)
Telex FMR-500 Wireless Mic
Crestron Pro 2
232 atsct HDTV Tuner
10 Gear 2port Video Splitter
Key Digital 8x4 Matrix KDMSW8X4PRO
Samsung Blu-ray Player
Netmax Network Matrix N8000 System Controller
Bosh 45 Channel AMP
EV CPS4.5 4X500 Watts Power AMP
Training Room 201-Room 2
SAMSUNG
SAN US
CRESTRON
TBC CONSOLES
PREMIER MOUNTS
CRESTRON
CRESTRON
BARCO
EXTRON
MANUFACTURER
Samsung
Polycomm
Barco
NEC
Sony
At Iona
Sony
Panasonic
Da-Lite
Smart Board
Crestron
Telex
Crestron
Contempory Research
10 Gear
Key Digital
Samsung
Netmax
Bosh
EV
13
EXHIBIT "A"
8 INPUT SWITCHER
DVS -204
VIDEO I AUDIO
DISTRIBUTION
RDR-VXD655
n/a
CSE-200
PART NUMBER
UN82MU8000FXZA
UN43KU6300F
SA405B1
SAROS SB-200-P-B
AM175
AM65
CBL-HD-3
CBL-HD-30
R9861580NA
60-1390-03
PART NUMBER
n/a
CX5100
CSE-200
M300W
n/a
150-TX-WP
n/a
PT-RZ570
n/a
n/a
n/a
FMR-500
Pro 2
232 atsct
n/a
KDMSW8x4PRO
n/a
N8000
n/a
CPS4.5
QTY.
2
2
1
2
QTY.
3
3
1
1
1
1
1
2
1
1
1
1
1
1
1
1
City Attorney Approved Version 9/27/17
July 10, 2018 Item #2 Page 18 of 29
EXHIBIT "A"
Sony 55" Sony n/a 1
Panasonic PT-RZ570 Standard Lens Panasonic PT-RZ570 1
Standard 8' Tenoned da-lite screen Da-Lite n/a 1
Smart Board Smart Board n/a 1
Crestron Touch Panel (old) Crestron n/a 1
Telex FMR-500 Wireless Mic Telex FMR-500 2
Crestron Pro 2 Crestron Pro 2 1
232 atsct HDTV Tuner Contempory Research 232 atsct 1
10 Gear 2port Video Splitter 10 Gear n/a 1
Key Digital 8x4 Matrix KDMSW8X4PRO Key Digital KDMSW8x4PRO 1
Samsung Blu-ray Player Samsung n/a 1
Netmax Network Matrix N8000 System Controller Netmax N8000 1
Bosh 45 Channel AMP Bosh n/a 1
EV CPS4.5 4X500 Watts Power AMP EV CPS4.5 1
Alga Norte Aquatics Center
MATERIAL MANUFACTURER PART NUMBER QTY.
CRESTRON TOUCH PANNEL Wall mounted Crestron n/a 1
CRESTRON DMPS 200-C CONTROLLER SWITCHER Crestron DMPS 200-C 1
CHRISTI PROJECTOR Long Lens DWu850-GS Christi DWU850-GS 1
SHURE ULXP4 WIRELESS MIC (2) Shure ULX-P4 2
EXTRON SPA 2001 Extron SPA 2001 1
EXTRON MTPSERIES Extron MTPSERIES 1
EXTRON DTP HDMI RX Extron DTP HDMI 1
EXTRON WALL PLATE HDMI (2) Extron . n/a 2
EXTRON WALL PLATE VGA Extron n/a 1
Polycom SOUND STRUCTURE C19 audio conference Polycomm C19 1
system Phillips n/a 1
PHILLIPS DVD PLAYER Sharp aquas 1
SHARP AQUOS 75" TV N8000U Triplite smart pro 1
SMART PRO UPS TRIPLITE DA-Lite n/a 1
Drop down screen JBL n/a 1
1 O" Speakers
Digital Signage Samsung n/a
Samsung 55" Display Tightrope n/a
Bright Sign Player
Pool Bar Sharp LC-50LE650U 3
50" Display
Cole Library
MATERIAL MANUFACTURER PART NUMBER QTY.
Room 103
42" Samsung TV Samsung n/a
Room 104
42" Samsung TV Samsung n/a
Community Room
NEC PA571W PROJECTOR NEC PA571W 1
kRAMER VP-728 Kramer VP-728 1
SONY DVD PLAYER DVPNS775V Sony DVPNS775V 1
FRRMAN POWER CONDITIONER Ferman n/a 1
ROOLS MIX MATE MX153 Rolls MX153 1
JBL 1 O" Speakers JBL n/a 2
SAMSON SERVO 300 AMP Samsnon n/a 1
ASSISTED Listening SYSTEM ALS n/a 1
Conference Room 120
NEC 42" NEC V423
ATLONA AT-HDVS-TX-WP Atlona AT-HDVS-TX-WP
Conference Room 126
NEC 42" NEC V423
ATLONA AT-HDVS-TX-WP Altona AT~HDVS-TX-WP
City Attorney Approved Version 9/27/17
14 July 10, 2018 Item #2 Page 19 of 29
EXHIBIT"A"
Conference Room 208
ATLONA AT-HDVS-TX-WP Atlona AT-HDVS-TX-WP
NEC 32" NEC n/a
Digital Signage
NEC 42" NEC V423
Tightrope Bright Sign Player Tightrope n/a
Second Lobby
NEC 42" NEC V423
Learning Library
MATERIAL MANUFACTURER PART NUMBER QTY.
High School Room
Epson 1940W Epson 1940W
6' Smart Board Smart Board n/a
Group Room 13
Epson Powerlite 1815p Projector Epson 1815P
6' Smart Board Smart Board n/a
(Quoteing A ClickShare CS-100) Barco CS-100
Group Room 14
Epson Powerlite 1815p Epson 1815P
6' Smart Board Smart Board n/a
Computer Lab
Epson Powerlite 1815p Epson 1815p
6' Smart Board Smart Board n/a
Extra Equipment
Epson Projector Epson EMP-821
Water District
MATERIAL MANUFACTURER PART NUMBER QTY.
Engineering Conference Room
CSE-200 set Barco CSE-200
Crestron® Certified HDMI® Interface Cable Crestron CBL-HD-6
Water Board Room
Samsung 8000 UN82MU8000 82" 2160p LED-LCD TV -SAMSUNG UN82MU8000FXZA
16:9 -4K UHDTV -Black -ATSC -3840 x 2160
60"LED Flat ULTRA HDTV,3840x2160,4k, 120Hz,Smart SAMSUNG UN60KU6300F
TV w/WiFi,3-HDMl,2-USB
Articulating mount for 4 7-80" TBC CONSOLES AM175 2
ClickShare-200 Set NA, Incl Ba BARCO CSE-200 1
4x1 4K HDMI® Switcher CRESTRON HD-MD4X1-4K-E 1
1-to-4 4K HDMI® Distribution Amplifier CRESTRON HD-DA4-4K-E 1
1-to-2 HDMI® Distribution Amplifier & Audio Converter CRESTRON HD-DA-2 1
Crestron® Certified HDMI® Interface Cable CRESTRON CBL-HD-6 1
Crestron® Certified HDMI® Interface Cable CRESTRON CBL-HD-1 .5 7
Crestron® Certified HDMI® Interface Cable CRESTRON CBL-HD-20 1
4K HDMI® over HDBaseT® Extender w/lR & RS-232 CRESTRON HD-EXT3-C-B_SYSTEM 2
Water Conference Room
CX5100 Unified Conference Station for Microsoft Lyne POLYCOM G2200-63890-001
CSE-200 set BARCO CSE-200
Crestron® Certified HDMI® Interface Cable CRESTRON CBL-HD-6
City Attorney Approved Version 9/27/17
15 July 10, 2018 Item #2 Page 20 of 29
Senior Center
MATERIAL MANUFACTURER
Gym/Cafeteria
Pro L 1200 Laser Projector, 7000 lumens, EPSON
WUXGA
KITES003, RPMAUW, CMS003W, CMS440 CHIEF
ADVANTAGE TNSD 1590 OM DA-LITE
4K DigitalMedia 8G+® Receiver & Room CRESTRON
Controller 100
Crestron® Certified HDMI® Interface Cable, 18 CRESTRON
Gbps, 1.5 ft (0.45 m)
30 BLURA Y PLAYER UPSCALE SMART HUB SAMSUNG
WL DOLBY DTS-HD WISE 1 HDMI
Wall Plate DigitalMedia 8G+® Transmitter 200, CRESTRON
White Textured
ClickShare-200 Set NA, Incl Ba BARCO
Crestron® Certified HDMI® Interface Cable, 18 CRESTRON
Gbps, 1.5 ft (0.45 m) ,
Crestron® Certified HDMI® Interface Cable, 18 CRESTRON
Gbps, 12 ft (3.6 m)
TesiraFORTE DSP fixed 1/0 server with 12 BIAMP
analog inputs, 8 analog outputs, 8 channels
configurable US
ULXS124/85-J1 Diversity combo system SHURE
ANTENNA, 1/2 WAVE OMNI SHURE
UHF PASSIVE ANTENNA SPLITTER SHURE
REMOTE ANTENNA KIT SHURE
BiDirectional Mic/Line Dante Interface RDL -RADIO DE
Single-Channel Modular Power Amplifier, 200W, CRESTRON
70V
E8 2 (2 x 400 / 400 / 400 / 400 W) LAB GRUPPEN
E 4:2 Amp 2x200W/4ohm US LAB GRUPPEN
CVS 6, 6" Coaxial In-Ceiling L TANNOY
(PAIR) 8" 2-WAY CEILING SPEAKERS, WHITE YAMAHA
VERSION
3-Series® DigitalMedia™ Presentation System
300
90W PoDM Power Pack for DMPS
CRESTRON
CRESTRON
7" Touch Screen, Black Smooth CRESTRON
Universal Mounting Bracket for TSW-x60 Series CRESTRON
SG300-1 OMPP 10-port Gigabit Max PoE+ CISCO
Managed Switch
2FT CAT6A SNAGLESS UTP CABLE-BLU C2G
Extra Equipment
Projector
Projector
Click share
Senior Center Lounge
65" Display
Activity Room 111
Epson Projector
Parks and Recreation
MATERIAL
Conference Room
851N UHD LCD VIETNAM 6MS 500NIT 3YR WARR
. Micro-Adjust Tilt Wall Mount X-Large
Epson
Sony
Barco
Samsung
Epson
MANUFACTURER
SAMSUNG
CHEIF
16
EXHIBIT "A"
PART NUMBER
V11H734020
KITES003W
84403L
DM-RMC-
4K-100-C
CBL-HD-1 .5
BD-
J6300/ZA
DM-TX-200-
C-2G-W-T
R9861520N
A
CBL-HD-1.5
CBL-HD-12
TESIRAFOR
TE DAN Al
ULXS124/85
-J1
UA860SWB
UA221
UA505
RDLDDBN3
1
AMP-1200-
70
992291011
992292011
8001 4240
vxc8w
DMPS3-300-
C
PW-4818DU
TSW-760-B-
S
TSW-UMB-
60
SG300-
10MPP-K9-
NA
00690
POWER LIT
E 51C
VPL-PWZ10
CS-100
n/a
EMP-1815
PART NUMBER
QM85F
XM1U
QTY
2
2
2
2
2
2
2
2
4
2
2
2
2
2
2
2
2
4
3
2
2
6
QTY.
City Attorney Approved Version 9/27/17
July 10, 2018 Item #2 Page 21 of 29
Crestron® Certified HDMI® Interface Cable
CX5100 Unified Conference Station for Microsoft Lyne
CSE-200 set
Crestron® Certified HDMI® Interface Cable
Office 207
70" Sharp Display
CSE-200
CBL-HD-1.5
Digital Signage (Monroe Pool, Calavera,
Stagecoach)
60" Displays
Bright Sign Player
CRESTRON
POLYCOM
BARCO
CRESTRON
Sharp
BARCO
CRESTRON
Sharp
Tightrope
Gowland Conference Rooms/Schulman Theater/Dove Library
MATERIAL
Gowland Conference Room
Epson Projector powerlite 7000p
Sony DVD Player
Mitsubishi VCR
Kramer Video switcher
Mid Atlantic power conditioner
Shure Wireless Mic
Crown D-75A Amplifier
Crestron Control Panel
Meeting Rooms (6)
NEC 42"
ATLONA AT-HDVS-TX-WP
AMX Control Pad
Board Room
XGA audio line transmitter tp121 EDID
Epson Powerlite 911 Oi
Creative Lab
AMX Enova DVX-3256hd-t
AVIT Airpresent
Dennen Bluetooth audio receiver
Power Center
Digital Signage
Tightrope broadcast carrousel
NEC 43"
Bright Sign Player
Schulman Production Bay/Booth
MANUFACTURER
Epson
Sony
Mitsubishi
Kramer
Shure
Crown
Crestron
NEC
Altona
AMX
Kramer
Epson
AMX
AirPresent
Den non
Mid-Atlantic
Tightope
NEC
Tightrope
ROI
ROI
PRESONUS
FOCUSRITE
KRAMER
JVC
AUDIOSIENCE
MARK OF THE UNICORN
SONIC CORE
KRAMER
MARCHAL
TASCAM
TOSHIBA
JVC
SONY
YAMAHA
YAHAMA
YAMAHA
YAMAHA
MIDATALANTIC
17
EXHIBIT "A"
CBL-HD-1.5
G2200-63890-001
CSE-200
CBL-HD-6
n/a
CSE-200
CBL-HD-1 .5
UNC60EH6000
XD233
PART NUMBER
7000p
n/a
n/a
n/a
n/a
ULX-G4
D-75A
n/a
V423
AT-HDVS-TX-WP
N/A
TP1 21ED1D
91101
DVX-3256HD-T
AVIT
n/a
PD-
CG-330a
V423
nla
RU-PA51 8
PA518
DIGIMAX LT
OCTOPRE
VS-5X4
HR-A591U
ASl2416
MTPAV
A 16 ULTRA
VS-5X4
VR682P
122MK3
RD-XS54
SR-MV55
DVCAM
AD8HR
AD8HR
DME24N
DME24N
2200 VA
3
3
QTY.
6
6
6
1
6
6
City Attorney Approved Version 9/27/17
July 10, 2018 Item #2 Page 22 of 29
Dove Theater
MIDATALANTIC
SONY
AMX
AMX (X 7)
EX TRON
SHURE
SHURE (X 4)
BIAMP
BLONDER TOUNGUE
RTS SYSTEMS
MARANTZ
NO NAME
YAMAHA
KRAMER
KRAMER
ISE
TEKTRONIX
MIDATALANTIC
BIG BEN
?
? THERE ARE 5 OF
THEM
EX TRON
Vaddio (x 4)
Extron
Extron
PANASONIC
RADIANT
DE NON
JVC
BLACKMAGIC
BLACKMAGIC
SERRA VIDEO
RGB
TVONE
AMX
MIDATALANTIC
2 SAMSUNG 19"
MONITORS
VADDIO
VADDIO
PANASONIC
(2) 50" MONITORS
BIG KNOB
YAHAMA
SMARTFADE
JBL
EAW
JBL
12 CHANNEL SNAKE
WHRILWIND
AMX POE SWITCH
AMX
AMPERTONIC
BIAMP
QSC
QSC AUDIO
EV
MIDATALANTIC
MAIDATALANTIC
AMX
18
EXHIBIT "A"
2200 VA 1
DSR-45 1
NETLINK 3200 1
EXB-COM2 1
SSP?.1 7
UA845 1
SLX4 1
TESIRA SERVER 10 4
AGILE MODULATOR AM 1
SERIES 1
SSA324 INTERFACE 1
CDR510 1
003 RACK+ 1
DME64NK 1
VM-1110XL 1
VM-1021N 1
ES-844 1
TSG-170A 1
2200 VA UPC 1
C777 1
FC-113 1
VM4HD 1
Audio video distribution amp 1
Universal ccu 4
DA2 HD 4K 1
DATDH4K 1
? 1
RADIANT 1
COMMUNICATIONS 1
DN-500BD 1
SR-HD2700 1
SMART VIDEO HUB 12 X 12 2
SSD 4K (X2) 1
SVG 1
QUADVIEW HDX 1
C2-2655 SCAN 1
CONVERTER PLUS 1
ENOVA DGX3200-ENC 2
2200 VA 1
? 1
TELETOUCH 22 1
PRODUCTION VIEW HD-2
SDIMV 1
AK-HRP200 1
? 1
STUDIO COMAND
MONITOR
01V96
ML 1
1
1
1
12" SPEAKERS WALL 1
MOUNTED 1
15". X 4 BOXES 1
PRX400 X4 1
n/a 1
1
NXA-ENETA 1
EXB-REL8 3
MLD5 1
TESERA SERVERIO 1
POWERLITE 2 X 4
RMX 850
CPS8.5X 2
6 STEP SEQUENCER. X 3
2200 VA
DV LINK MUL Tl FORMAT TX
City Attorney Approved Version 9/27/17
July 10, 2018 Item #2 Page 23 of 29
EXHIBIT "A"
Leo Carrillo Ranch
MATERIAL MANUFACTURER PART NUMBER QTY.
Caretaker House
19" Sony TV Sony n/a
DVDNCR Combo Sony n/a
Main House
KLH Sony Home Th eater System HA9000 KLH HA9000
Samsung 42" TV Samsung n/a
Other
2 Projectors Christi LX-80 2
Inflatable 1 O' Screen Da-Lite n/a 1
Parks and Recreation Trailer
MATERIAL MANUFACTURER PART NUMBER QTY.
Clicks hare Barco CS-100
Screen In-Focus n/a
Epson Projector Epson 85 10
Communication House
MATERIAL MANUFACTURER PART NUMBER QTY.
Kitchen Meeting Room
Clicks hare Barco CSE-200
42" Samsung TV Samsung n/a
Jessica Padilla Bowen Office
42" Vizio /with Cable feed for city TV Vizio n/a
Police Department
MATERIAL MANUFACTURER PART NUMBER QTY.
Police Dept. Briefing Room (1 51 Floor)
85" Samsung TV Samsung UN85MU
Police Dept. IT Office
Click Share Barco CSE-200
Projector Epson n/a
Pine Ave/Teen Center
MATERIAL MANUFACTURER PART NUMBER QTY.
Lobby
751N COMMERCIAL LED LCD DISPLAY TAA SAMSUNG DM75E
IN-WALL LARGE WHT -W/ SURGEX 1 OUTLET CHIEF PAC526FWP2
LARGE TILT TH INSTALL UNIVERSAL CHIEF LTTU
Brightsign XD1032 Player Bundle TIGHTROPE CAR-XD1032-PLR-BND
(Tx Only White) Two-Input Wall Plate Switcher for HDMI ATLONA AT-HDVS-200-TX-WP
(No Buttons Face Plate) for HDVS-150TX-WP ATLONA AT-HDVS-TX-WP-NB
(Rx Only) HDBaseT Scaler with HDMI and Analog Audio ATLONA AT-HDVS-200-RX
Crestron® Certified HDMI® Interface Cable CRESTRON CBL-HD-6
Crestron® Certified Computer VGA Interface Cable CRESTRON CBL-VGA-AUD-6
Computer Room
651N COMMERCIAL LED LCD DISPLAY TAA SAMSUNG DM65E
IN-WALL LARGE WHT -WI SURGEX 1 OUTLET CHIEF PAC526FWP2
LARGE TILT TH INSTALL UNIVERSAL CHIEF LTTU
(Tx Only White) Two-Input Wall Plate Switcher for HDMI ATLONA AT-HDVS-200-TX-WP
City Attorney Approved Version 9/27/17
19 July 10, 2018 Item #2 Page 24 of 29
(No Buttons Face Plate) for HDVS-150TX-WP
(Rx Only) HDBaseT Scaler with HDMI and Analog Audio
Crestron® Certified HDMI® Interface Cable
Crestron® Certified Computer VGA Interface Cable
Homework Room
751N COMMERCIAL LED LCD DISPLAY TAA
IN-WALL LARGE WHT -WI SURGEX 1 OUTLET
LARGE TILT THINSTALL UNIVERSAL
(Tx Only White) Two-Input Wall Plate Switcher for HDMI
(No Buttons Face Plate) for HDVS-150TX-WP
(Rx Only) HDBaseT Scaler with HDMI and Analog
Crestron® Certified HDMI® Interface Cable
Crestron® Certified Computer VGA Interface Cable
Kitchen
551N LED 1920X1080 5000 1 DM55E DSUBIDVI-
DIHDMI
IN-WALL LARGE WHT -WI SURGEX 1 OUTLET
PAC526 COVER KIT -WHITE
THIN SWING ARM (LARGE)
(Tx Only White) Two-Input Wall Plate Switcher for HDMI
(No Buttons Face Plate) for HDVS-150TX-WP
(Rx Only) HDBaseT Scaler with HDMI and Analog Audio
Crestron® Certified HDMI® Interface Cable
Crestron® Certified Computer VGA Interface Cable
Lounge
75"LED Flat ULTRA
HDTV,3840x2160,4k,240Hz,3D,Smart TV
IN-WALL LARGE WHT-WI SURGEX 1 OUTLET
LARGE TILT THINSTALL UNIVERSAL
Crestron® Certified HDMI® Interface Cable
Crestron® Certified HDMI® Interface Cable
Digital Signage
Carousel 330 Media Appliance
Carousel Digital Signage Server Software
Paging System
Network Controller (Incl. PRS-SW) (US)
Power Amplifier 8X60W
Call Station Interface
Power Amplifier 4 X 125W
Call Station Keypad
Network cable assembly, optical fiber, 0.5 m
Network cable assembly, optical fiber, 2 m
Audio Expander
Dx46, 120V, SPEAKER CONTROLLER
RCM-810 IRIS-Net Remote Control Retrofit Module for
CPS Mk
USB to CAN bus interface for IRIS-NET controlled
devices
4-inch Ceiling loudspeaker, 6 watt, IP x4, simple, spring-
loaded
Back Box for LBC3951111-US, LHM0606 and LC1-UM
series.
Plaster Mounting Ring for LBC391
Tile bridge and C-ring for LC1 series loudspeakers
20 watt pendant sphere loudspeaker, EVAC compliant
CPS4.5 Power Amplifier
200 Watt 8" 2 Way speaker
In-Wall Speaker
Support Equipment
44SPl28D RACK LESS R DR
FLR-FRIENDL Y CBS,280 ERK
4.5"(3)FAN/TOP WIFC ERK
PD THIN,1-15A CIR,10 OUT
ATLONA
ATLONA
CRESTRON
CRESTRON
SAMSUNG
CHIEF
CHIEF
ATLONA
ATLONA
ATLONA
CRESTRON
CRESTRON
SAMSUNG
CHIEF
CHIEF
CHIEF
ATLONA
ATLONA
ATLONA
CRESTRON
CRESTRON
SAMSUNG
CHIEF
CHIEF
CRESTRON
CRESTRON
TIGTHROPE
TIGHTROPE
BOSCH
BOSCH
BOSCH
BOSCH
BOSCH
BOSCH
BOSCH
BOSCH
BOSCH
BOSCH
BOSCH
BOSCH
BOSCH
BOSCH
BOSCH
BOSCH
Electro-Voice
Electro-Voice
Electro-Voice
MI ODLE A TLANTI
MIDDLE ATLANTI
MIDDLE ATLANTI
MIDDLE ATLANTI
20
EXHIBIT"A"
AT-HDVS-TX-WP-NB
AT-HDVS-200-RX
CBL-HD-6
CBL-VGA-AUD-6
DM75E
PAC526FWP2
LTTU
AT-HDVS-200-TX-WP
AT-HDVS-TX-WP-NB
AT-HDVS-200-RX
CBL-HD-6
CBL-VGA-AUD-6
DM55E
PAC526FWP2
PAC526CVRW-KIT
TS525TU
AT-HDVS-200-TX-WP
A T-H DVS-TX-WP-N B
AT-HDVS-200-RX
CBL-HD-6
CBL-VGA-AUD-6
UN75JU71 OOF
PAC526FWP2
LTTU
CBL-HD-6
CBL-HD-12
CAR-330
CAR-DSS-15
ERK-4428LRD
CBS-ERK-28R
ERK-4QFT-FC
PDT-1015C-NS
City Attorney Approved Version 9/27/17
July 10, 2018 Item #2 Page 25 of 29
EXHIBIT"A"
Council Meetings Onsite Support Requirements:
The Council meetings require onsite support 1 hour prior to the start of the meetings to test all equipment
prior to the scheduled meeting start time and throughout the meeting we require an AV technician to be
onsite to assist our staff with any AV needs during the meeting. Act as a representative of the city
working with AV vendors. Any issues during the meeting must be reported to IT PMO Barbara van Rekom
@ Barbara.vanrekom@carlsbadca.gov by next business day.
The City Council generally meets three times a month, twice on Tuesdays at 6 p.m. and once at 9
a.m. Please see the Council calendar for the dates and locations of upcoming meetings.
The point of contact for Council Meetings is Shelia Cobian City Clerk Services Mgr, Policy & Leadership
Records
Phone: 760-434-2917
Email: Sheila.Cobian@carlsbadca.gov
The Council meetings are a Priority 1 SLA regardless of the location or facility it is being held at. AVI will
be onsite to support all Council meetings regardless of the location and will continue to treat Council
meetings as a priority 1 SLA regardless of the facility they are using to conduct the Council meetings.
Planning Meeting Onsite Support Requirements:
The City Planning Meetings require onsite support 1 hour prior to the start of the meetings to test all
equipment prior to the scheduled meeting start time and throughout the meeting we require an AV
technician to be onsite to assist City staff with any AV needs during the meeting. Act as a representative
of the city working with AV vendors. Any issues during the meeting must be reported to IT PMO Barbara
van Rekom@ Barbara.vanrekom@carlsbadca.gov by next business day.
Regular meetings are held the first and third Wednesday of every month starting at 6pm PT.
The City point of contact for the Planning meetings is Jeanette Brown Secretary, Community & Economic
Dev.
Phone: 760-602-4617
Email: Jeanette.Brown@carlsbadca.gov
The City Planning Meetings are a Priority 1 SLA regardless of the location or facility it is being held
at. AVI will be onsite to support all City Planning Meetings regardless of the location and will continue to
treat City Planning meetings as a priority 1 SLA regardless of the facility they are using to conduct the
City Planning meetings.
The City will require design and implementation services for any new equipment, or if they need replace
existing equipment.
Meeting Cancellation:
For any Council Meeting and Planning meeting cancellations, the City must notify AVI with an 8 business
hour advanced notice.
EOC Support Requirements if there is an Emergency:
When the EOC is activated in the event of an emergency, AVI will provide on-site support within 1-2
hours from when the original call was placed with AVI. The following rates would apply and be billed
separately: a rate of $125.00 per/hour weekdays (M-F}, and $185.00 per/hour weekends (S-S).
Replacement of Existing Equipment:
City Attorney Approved Version 9/27/17
21 July 10, 2018 Item #2 Page 26 of 29
EXHIBIT "A"
Under the Service Contract, AVI Systems will provide repair or replacement of faulty equipment. When a
piece of equipment is deemed as faulty, AVI will engage with the equipment manufacturer for an
advanced replacement. If the faulty equipment is discontinued, AVI will provide the manufacturer
recommended replacement item.
When the contract is executed, AVI Systems will work with City representatives to identify and create an
inventory of critical back-up equipment needed for rooms covered under the Service Contract.
New or Upgraded Equipment:
For any new equipment or upgrades by AVI Systems made to the City of Carlsbad offices and facilities
listed, a prorated support cost will be included on a per quote basis to bring the new equipment
underneath the coverage dates of the pre-existing city wide service contract. Should the City of Carlsbad
agree to pay the prorated support cost provided on AVI Systems quotes, the new equipment will be
covered under the coverage dates of the existing citywide service contract.
Additional Buildings:
For any new buildings or facilities, the City of Carlsbad would like to add under the coverage dates of the
enterprise service contract, a support cost can be provided per a list of equipment currently installed in
the facility. Should the City of Carlsbad agree to pay the support cost provided by AVI Systems, the
equipment will be covered under the coverage dates of the existing citywide service contract.
Special Meetings Support -Week Days (M-F):
Should the City of Carlsbad require on-site support for special city meetings, AVI will send a technician on
a per need basis for a rate of $125.00 per/hour. AVI will need an 8 business hour advanced notice for ad-
hoc meetings. For any meeting cancelations the City must notify AVI with an 8 business hour advanced
notice.
Weekend Support-Weekends (S-S):
Should the City of Carlsbad require on-site support on a weekend, AVI will send a technician on a per
need basis for a rate of $185.00 per/hour. AVI will need an 8 business hour advanced notice for weekend
support. For any meeting cancelations the City must notify AVI with an 8 business hour advanced notice.
Professional Service Requirements:
AVI Systems technicians/on-site representatives will always dress professionally, no sandals, shorts,
etc. technicians/on-site representatives will always wear an AVI logo shirt when onsite at a city
location. They will be knowledgeable about the cities equipment and always act in a professional
manner.
SYSTEM SUPPORT DEFINITIONS
System -Defined as the items listed in the Products and Services Detail section of this Agreement or
listed on an attached Equipment List with the exception of Consumables and Obsolete Equipment.
Priority Support -Means all work under AVI support agreements with Customers is scheduled ahead of
any other on-demand work and will be provided based upon priority level as indicated within the
Agreement.
Recertification -Means AVI personnel performing the necessary cleaning , adjustments, functional tests,
and replacement of parts to keep the equipment in good and efficient operating condition . Any repairs or
operating instructions will be done at this time.
Remote Diagnostics -Means a service whereby remote calls made to communications and terminal
equipment via Customer provided analog line or IP connection to determine network and/or board-level
failures and remedies. Only available where equipment is capable and configured by AVI to provide
same.
Consumables -Means parts such as recording media, batteries, projection lamps and diskettes.
Consumables are parts that are not included under this Agreement.
City Attorney Approved Version 9/27/17
22 July 10, 2018 Item #2 Page 27 of 29
EXHIBIT "A"
Obsolete Equipment -Defined as items (though possibly still in use) that are outdated with no
manufacturer support or parts availability, or products with formal end of life as defined by their
manufacturer. Obsolete Equipment are parts that are not included under this Agreement.
Loaner Equipment -Defined as table top LCD projectors and flat screen monitors under 50". Table top
projectors are not integrated into a system. Flat screen monitors will be installed onto a wall if reasonably
possible.
Software Updates -Defined as revisions of existing software which provide maintenance to correct
software errors and are provided at no charge by the manufacturer. Software and features which require
additional licensing are not included under this AgreemJnt.
SYSTEM SUPPORT TERMS
Coverage Dates -Unless otherwise stated, the service coverage date will be effective as of substantial
completion or System Support Agreement invoice date; whichever is applicable. Coverage will extend for
the duration specified by the corresponding line item description found in the Product and Services Detail
section of this Agreement. AVI reserves the right to withhold services until the invoice is paid in full.
Exclusions -For situations where AVI is providing service or support under this Agreement, no cost
service, maintenance or repair shall not apply to the Equipment if any person other than an AVI
technician or other person authorized by AVI , without AVI prior written consent, improperly wires,
integrates, repairs, modifies or adjusts the Equipment or performs any maintenance service on it during
the term of this Agreement. Furthermore, any Equipment service, maintenance or repair shall not apply if
AVI determines, in its sole discretion, that the problems with the Equipment were caused by (a)
Customer's negligence; or (b) theft, abuse, fire, flood, wind, lighting, unreasonable power line surges or
brownouts, or acts of God or public enemy; or (c) use of any equipment for other than the ordinary use for
which such equipment was designed or the purpose for which such equipment was intended, or (d)
operation of equipment within an unsuitable operating environment, or (e) failure to provide a suitable
operating environment as prescribed by equipment manufacturer specifications, including, without
limitation, with respect to electrical power, air conditioning and humidity control.
Systems Support Terms are in addition to AVI Systems General Terms and Conditions of Sale.
PRODUCTS AND SERVICES DETAIL
PRO SUPPORT:
Model# Mfg Description Priority Price
AVISSACUSTOM AVI SYSTEMS Council $44,302.00
Chambers/City Manager Office-
System Support Agreement-1 Year
Agreement
AVISSACUSTOM AVI SYSTEMS Faraday -System Support 2 $19,153.00
Agreement-1 Year Agreement
AVISSACUSTOM AVISYSTEMS EOC -System Support Agreement-1 2 $37,079.00
Year Agreement
AVISSACUSTOM AVISYSTEMS Fire Station #5-System Support 2 $1 ,200.00
Agreement-1 Year Agreement
AVISSACUSTOM AVI SYSTEMS Safety Training-System Support 2 $21,296.00
Agreement-1 Year Agreement
City Attorney Approved Version 9/27/17
23 July 10, 2018 Item #2 Page 28 of 29
EXHIBIT "A"
AVISSACUSTOM AVI SYSTEMS Alga Norte -System Support 3 $11,096.00
Agreement-1 Year Agreement
AVISSACUSTOM AVI SYSTEMS Cole Library-System Support 2 $3,003.00
Agreement-1 Year Agreement
AVISSACUSTOM AVI SYSTEMS Learning Library -System Support 2 $4,567.00
Agreement-1 Year Agreement
AVISSACUSTOM AVI SYSTEMS Water District-System Support 2 $1,843.00
Agreement-1 Year Agreement
AVISSACUSTOM AVI SYSTEMS Senior Center-System Support 2 $5,404.00
Agreement-1 Year Agreement
AVISSACUSTOM AVI SYSTEMS Leo Carrillo-System Support 3 $3,850.00
Agreement-1 Yea r Agreement
AVISSACUSTOM AVI SYSTEMS Parks & Rec.-System Support 2 $1,517.00
Agreement-1 Year Agreement
AVISSACUSTOM . AVI SYSTEMS Calavera Hills Communitll Center-3 $342.00
System Support Agreement-1 Year
Agreement
AVISSACUSTOM AVI SYSTEMS Stagecoach Communitll Center-3 $342.00
System Support Agreement-1 Year
Agreement
AVISSACUSTOM AVI SYSTMES Monroe Street Pool-System 3 $342.00
Support Agreement-1 Year
Agreement
AVISSACUSTOM AVI SYSTEMS Communications-System Support 2 $559.00
Agreement-1 Year Agreement
AVISSACUSTOM AVISYSTEMS Gowland/Schulman/Dove Librarl£-$101 ,629.00
System Support Agreement-1 Year
Ag reement
AVISSACUSTOM AVI SYSTEMS Police Department -System Suppori 2 $840.00
Agreement-1 Year Agreement
AVISSACUSTOM AVI SYSTEMS Pine Ave/Teen Center-System 3 $12,600.00
Support Agreement-1 Year
Agreement
ON-SITE AVI SYSTEMS Council Meetings-1 Year On-Site $18,000.00
Support
ON-SITE AVI SYSTEMS Citll Planning Meetings-1 Year $9,000.00
On-Site Support
$297,964.00
Total:
City Attorney Approved Version 9/27/17
24 July 10, 2018 Item #2 Page 29 of 29