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Home My WebLink About2019-03-12; City Council; Resolution 2019-030RESOLUTION NO. 2019-030 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARLSBAD, CALIFORNIA, APPROVING CHANGES TO A CLASSIFIED JOB SPECIFICATION AND ADDING RESOURCES TO THE FISCAL YEAR 2019 OPERATING BUDGET TO MEET INCREASING NEEDS FOR CITY COUNCIL INQUIRY RESPONSES, COMMUNITY ENGAGEMENT, CITY COUNCIL ADMINISTRATIVE SUPPORT AND PUBLIC INFORMATION Exhibit 1 WHEREAS, the City Council of the City of Carlsbad, California has determined that the City Manager presented data showing the number of City Council member inquiries has increased significantly since 2015; and WHEREAS, at its Jan. 29, 2019 meeting, the City Council approved a new approach to goal setting based on a model of ongoing community engagement; and WHEREAS, Administrative support needs for City Council members currently exceed the capacity of the staff assigned to this role; and WHEREAS, City Council meeting staff reports and other information provided to the City Council and the public are in need of improved quality control and writing that is more accessible to those without in depth technical knowledge and expertise; and WHEREAS, the City Manager has developed a resourcing strategy to meet the above referenced needs by the addition of the following positions: deputy city clerk, senior office specialist, media and graphics supervisor and communications coordinator. WHEREAS, for fiscal year 2019 the total cost for the additional positions will be $67,214. WHEREAS, funding to cover the additional fiscal year 2019 expenses of $67,214 related to the increased needs for City Council administrative support and community engagement will be appropriated from the unassigned General Fund balance. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Carlsbad, California, as follows: 1. That the above recitations are true and correct. 2. That an additional deputy city clerk position is authorized for the City Clerk's office to align similar work within the same work area. 3. That a senior office specialist position is authorized for the City Manager's Office to assist the secretary to the City Council with clerical needs. March 12, 2019 Item #11 Page 8 of 17 4. That the library media and graphics supervisor classification is updated to remove department-specific references, making the job classification available for citywide functions. 5. That a media and graphics supervisor position is added to the Community Outreach & Engagement team within the City Manager's office, to create additional capacity to support an enhanced, year-round community engagement program. 6. That the job classification of media and graphics supervisor, attached hereto as Attachment A, is approved. 7. That the Carlsbad City Employees' Association Salary Schedule, attached hereto as Attachment B, is amended to reflect the job classification media and graphics supervisor. 8. That a communications coordinator position is authorized to be added to the Community Outreach & Engagement team to enhance the accessibility of city information and reports by presenting them in a clear, concise and consistent format. 9. That the administrative services director is authorized to appropriate $67,214 for the unassigned General Fund balance to cover fiscal year 2019 expenses related to the increased needs for City Council administrative support and community engagement. PASSED, APPROVED AND ADOPTED at a Regular Meeting of the City Council of the City of Carlsbad on the 12th day of March 2019, by the following vote, to wit: AYES: NOES: ABSENT: Blackburn, Bhat-Patel, Schumacher, Hamilton. Hall. None. March 12, 2019 Item #11 Page 9 of 17 JOB TITLE: DEPARTMENT: BASIC FUNCTION: CITY OF CARLSBAD CLASS SPECIFICATION MEDIA AND GRAPHICS SUPERVISOR COMMUNITY OUTREACH & ENGAGEMENT ATTACHMENT A Under general direction, assist with communication program coordination for the City of Carlsbad. DISTINGUISHING CHARACTERISTICS: Performs paraprofessional level administrative, supervisory and public relations related duties. This position reports to the Community Relations Manager. KEY RESPONSIBILITIES: Assist with planning, promoting and overseeing programs and special events. Supervise and evaluate regular and hourly staff. · Coordinate staff schedules. Prepare contracts and professional services agreement documents. Assist with payment of vendors and budget monitoring. Assist with public outreach for city programs and services. Represent the city in events and meetings with the public, citizen groups and other agencies. Maintain archives of print materials, digital photos and media coverage. Maintain in-house displays of events, posters, fliers and other media materials. Maintain internet, intranet, and social media content. Assist with internal communication such as newsletters and event calendars. Perform a variety of administrative tasks in support of the Community Outreach & Engagement Department QUALIFICATIONS: To perform a job in this classification, an individual must be able to perform the essential duties as generally described in the specification. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential duties in a specific job. The requirements listed below are representative of the knowledge, skill and/or ability required. March 12, 2019 Item #11 Page 10 of 17 ATTACHMENT A Knowledge of: • Principles and practices of outreach, public relations and marketing. • Philosophy, principles and practices of public meetings and special events. • Supervisory principles and practices, including training and evaluation of employees. • Principles and practices of organization, administration and budgeting. • Website content management systems. Ability to: • Plan, create and implement communication programs, events and activities. • Supervise, train and evaluate staff. • Communicate clearly and effectively, both orally and in writing. • Establish and maintain effective working relationships with a variety of customers, staff, volunteers and community groups contacted during the course of work. • Carry out multiple responsibilities and meet deadlines. • Work well with others in a team and in an independent environment. EXPERIENCE AND EDUCATION: Any combination equivalent to the experience and education that could likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be: Equivalent to the completion of the twelfth grade, supplemented by college level coursework in public relations or a related field Two years of related professional experience involving the administration and supervision of programming and communications related functions. PHYSICAL/MENTAL DEMANDS AND ENVIRONMENTAL SETTING: While performing the duties of this class, an employee is regularly required to communicate in person and by telephone, and utilize office equipment. An employee is also required to assimilate written materials relevant to the position. In addition, while performing the duties, employees of this class are regularly required to engage communication skills; interpret financial and statistical data, information and documents; analyze and solve problems; use math and apply mathematical reasoning and abstract statistical concepts; observe and interpret people and situations; work independently after open hours; learn and apply new information or skills; perform highly detailed work on multiple, concurrent tasks; work under intensive deadlines; and intera.ct with staff, elected officials and others encountered in the course of work. Ability to work in a standard office environment with exposure to the outdoors; ability to travel to different sites and locations; attend evening and weekend events and meetings; work under pressure and potentially stressful situations. DATE APPROVED: March 12, 2019 March 12, 2019 Item #11 Page 11 of 17 Attachment B SALARY SCHEDULE -CARLSBAD CITY EMPLOYEES' ASSOCIATION March 27, 2018 CLASSIFICATION RANGE ACCOUNT CLERK I 1 7 ACCOUNT CLERK II 2 8 ACCOUNTANT 68 ACCOUNTING SUPERVISOR 55 ACCOUNTING TECHNICIAN 45 ADMINISTRATIVE SECRETARY 42 APPLICATIONS ANALYST 94 APPLICATIONS ASSOCIATE ANALYST 75 AQUATICS SPECIALIST 50 ASSISTANT ENGINEER 82 ASSISTANT PLANNER 64 ASSISTANT TO THE TREASURER 74 ASSOCIATE CONTRACT ADMINISTRATOR 52 ASSOCIATE ENGINEER 98 ASSOCIATE PLANNER 7 8 BUILDING INSPECTOR I 55 BUILDING INSPECTOR II 70 BUILDING MAINTENANCE WORKER I 29 BUILDING MAINTENANCE WORKER II 41 BUILDING TECHNICIAN II 50 BUSINESS INTELLIGENCE ANALYST 94 BUSINESS SYSTEMS ASSOCIATE 70 BUSINESS SYSTEMS SPECIALIST 84 BUSINESS SYS'rEMS SPECIALIST Y-RATED*84Y BUYER/CONTRACT ADMINISTRATOR 63 CLIENT SYSTEMS ADMINISTRATOR 88 CLIENT SYSTEMS ASSOC. ADMINISTRATOR 52 CIRCULATION SUPERVISOR 37 CODE Enforcement Officer I 43 CODE Enforcement Officer II 58 COMMUNITY OUTREACH SUPERVISOR 58 CRIME PREVENTION SPECIALIST 44 CROSS CONNECTION CONTROL TECHNICIAN 67 CUSTODIAN 6 CUSTODIAN II 16 DEPUTY CITY CLERK 58 ELECTRICIAN 62 ENGINEERING TECHNICIAN I 45 ENGINEERING TECHNICIAN II 60 ENVIRONMENTAL SPECIALIST I 53 ENVIRONMENTAL SPECIALIST II EQUIPMENT SERVICE WORKER EQUIPMENT TECHNICIAN I EQUIPMENT TECHNICIAN II FIRE PERMIT TECHNICIAN I FIRE PERMIT TECHNICIAN II GIS ADMINISTRATOR GIS ANALYST GIS ASSOCIATE ANALYST GIS TECHNICIAN GRAPHIC ARTIST HOUSING ASSISTANT HOUSING SPECIALIST I HOUSING SPECIALIST II HUMAN RESOURCES TECHNICIAN 70 21 43 51 35 52 109 84 70 60 49 22 48 63 42 CLASSIFICATION RANGE INSPECTOR I 57 INSPECTOR II 70 JUNIOR ENGINEER 68 JUNIOR PLANNER 50 JUVENILE JUSTICE PROGRAM COORD. 58 LEAD EQUIPMENT TECHNICIAN 61 LEAD LIBRARIAN 63 LEGAL ASSISTANT 56 LEGAL TECHNICIAN 80 LEGAL SECRETARY 49 LIBRARIAN 55 LIBRARIAN Y-RATED* 55Y LIBRARY ASSISTANT I 26 LIBRARY ASSISTANT II 37 LIBRARY CLERK I 3 LIBRARY CLERK II 6 MEDIA&GRAPHICS SUPERVISOR 58 MAINTENANCE AIDE 13 MAINTENANCE WORKER I 17 MAIL CLERK/MESSENGER 1 METER SERVICES WORKER I 11 METER SERVICES WORKER II 33 METER SERVICES WORKER III 46 NETWORK ASSOCIATE 71 NETWORK ENGINEER 88 OFFICE SPECIALIST I 5 OFFICE SPECIALIST II 12 OPERATIONS/MAINTENANCE STOREKEEPER 47 PARK MAINTENANCE SPECIALIST 41 PARK MAINTENANCE WORKER II 28 PARK MAINTENANCE WORKER III 46 PARK PLANNER 85 PLANNING TECHNICIAN I 37 PLANNING TECHNICIAN II 50 POLICE RECORDS SPECIALIST I 17 POLICE RECORDS SPECIALIST II 22 PRODUCTION TECHNICIAN 43 RECORDS SUPERVISOR 65 RECREATION ASSISTANT 10 RECREATION SPECIALIST 30 RECREATION SUPERVISOR 54 RISK TECHNICIAN 53 SANITATION SYSTEMS OPERATOR I 56 SANITATION SYSTEMS OPERATOR II 65 SANITATION SYSTEMS OPERATOR III 80 SCADA TECHNICIAN 92 SECRETARY 34 SENIOR APPLICATIONS ANALYST 109 SENIOR BUILDING INSPECTOR 85 SENIOR BUILDING MAINTENANCE WORKER 53 SENIOR BUSINESS SYSTEMS SPECIALIST 99 SENIOR CIRCULATION SUPERVISOR 50 SENIOR CODE ENFORCEMENT OFFICER 78 SENIOR CONSTRUCTION INSPECTOR 85 SENIOR CONTRACT ADMINISTRATOR 80 *Employees in the Librarian Classification as of 6/18/13 who were hired prior to 1/1/10 have salaries that are y- rated in the salaiy range 55Y. *Employee in the Business Systems Specialist Classification transferred as a result of 9/1/2014 CCEA side letter March 12, 2019 Item #11 Page 12 of 17 CLASSIFICATION RANGE SENIOR CROSS CONN. CONTROL TECH. 77 SENIOR DATABASE ADMINISTRATOR 114 SENIOR HUMAN RESOURCES TECHNICIAN 52 SENIOR ELECTRICIAN 72 SENIOR ENVIRONMENTAL SPECIALIST 85 SENIOR LIBRARIAN 73 SENIOR NETWORK ENGINEER 114 SENIOR OFFICE SPECIALIST 23 SENIOR PLANNER 95 SENIOR STORM DRAIN MAINT . WORKER 58 SENIOR WEB ENGINEER 114 STOREKEEPER 22 STORM DRAIN MAINTENANCE WORKER 44 STREET MAINTENANCE WORKER II 33 STREET MAINTENANCE WORKER III 46 TECHNICIAN I 35 TRAFFIC SYSTEMS OPS SPECIALIST 80 TRAINING COORDINATOR 49 TREE TRIMMER I 25 TREE TRIMMER II 36 TREE TRIMMER LEADWORKER 51 UTILITY MAINTENANCE WORKER III 54 UTILITY WORKER I 40 UTILITY WORKER II 52 UTILITY WORKER III 63 VALVE MAINTENANCE WORKER 54 WASTE WATER UTILITY WORKER I 41 WASTE WATER UTILITY WORKER II 52 WASTE WATER UTILITY WORKER III 67 WAREHOUSE TECHNICIAN 43 WATER CONSERVATION SPECIALIST 41 WATER CONSERVATION SPECIALIST-CMWD 42 WATER SYSTEMS OPERATOR I WATER SYSTEMS OPERATOR II WATER SYSTEMS OPERATOR III 67 77 87 Attachment B March 12, 2019 Item #11 Page 13 of 17