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Home My WebLink About2019-09-17; City Council; Resolution 2019-180RESOLUTION NO. 2019-180 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARLSBAD, CALIFORNIA, ACCEPTING THE SCOPING AND SPACE PLANNING ANALYSIS REPORT AND SITE EVALUATION CRITERIA FOR A NEW CITY HALL. WHEREAS, in January 2016 and February 2017, the City Council conducted goal setting workshops where the City Council established a goal expressing their desire to have a majority of the city's administrative workforce, elected officials, and city council chamber in one location; and WHEREAS, the city owns and has identified four properties that could be selected as the location for a new city hall, as an integral component of a larger civic center campus: the existing city hall location, the Pine Avenue Community Park/Senior Center, the Farmer's property, and the Faraday Center; and WHEREAS, on September 19, 2017, the City Council authorized the issuance of a Request for Proposals to identify a consultant to conduct a city hall scoping and space planning analysis by Resolution No. 2017-188; and WHEREAS, on January 23, 2018, the city entered into an agreement with MIG, Inc., to provide scoping and space planning analysis services for a new city hall and civic center by Resolution No. 2018-007; and WHEREAS, the Scoping and Space Planning Analysis Report and the Site Evaluation Criteria Report have been completed and have been presented to City Council for review; and acceptance. September 17, 2019 Item #8 Page 4 of 88 NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Carlsbad, California, as follows that: 1. That the above recitations are true and correct. 2. That the City Council has reviewed and accepted the Scoping and Space Planning Report (Attachment A) and the Site Evaluation Criteria Report (Attachment B) for a new city hall and civic center. PASSED, APPROVED AND ADOPTED at a Regular Meeting of the City Council of the City of Carlsbad on the 17th day of September 2019, by the following vote, to wit: AYES: Hall, Blackburn, Bhat-Patel, Schumacher, Hamilton. NAYS: None. ABSENT: None. ~,J ~ llec/r)f GI/IY/fZ. 1 Depu-lj BARBARA ENGLESON, CITY CLERK C j +j (SEAL) C}erC September 17, 2019 Item #8 Page 5 of 88 Attachment A September 17, 2019 Item #8 Page 6 of 88 September 17, 2019 Item #8 Page 7 of 88 MIG Table of Contents Scoping and Space Planning Analysis Report 1 Acknowledgments ...................................................... 4 Section 1: Executive Summary ............................................. 7 Section 2: Space Needs Planning Analysis ................................... 11 2.1 Introduction ................................................... 1'1-12 2.2 Background ..................................................... 12 2.3 Planning & Analysis -Workshop #1 ................................ 12-13 2.4 Space Planning ................................................ 13-18 2.5 Department Adjacencies Detailed Data Gathering ................... 19-21 2.6 Detailed Data Gathering , ....................................... 22~51 Section 3: Community OCitreach ........................................... 55 3.1 Introduction ..................................................... 55 3.2 Survey Response: City Hall and/or Faraday Center ..................... 55-62 3.3 Survey Response: City Council Chambers ........................... 63-69 September 2019 3 September 17, 2019 Item #8 Page 8 of 88 Scoping and Space Planning Analysis Report 1 Acknowledgments City of Carlsbad COMMUNITY SERVICES BRANCH Gary Barberio, Deputy City Manager Office of the City Clerk • Sheila Cobian, City Clerks Services Manager Community & Economic Development Department • Debbie Fountain, Community & Economic Development Director • Jeremy Riddle, Development Services Manager Community Outreach & Engagement • Kristina Ray, Communications Manager Library & Cultural Arts Department • Heather Pizzuto, Library & Cultural Arts Director Parks & Recreations Department • Kyle Lancaster, Parks & Recreation Director Real Estate Department • Curtis M. Jackson, Real Estate Manager ADMINISTRATIVE SERVICES/FINANCE BRANCH Laura Rocha, Deputy City Manager Finance Department • Kevin Branca, Finance Director Information Technology • Maria Callander, IT Director Human Resources • Judy Von Kalinowski, Human Resources Director PUBLIC WORKS BRANCH Paz Gomez, Deputy City Manager Public Works Department • Craddock Stropes, Senior Management Analysist • Steven Stewart, City Projects Manager City Manager's Office • Jason Haber, Assistant to the City Manager City Attorney's Office • Walter Chung, Assistant City Attorney Fire Department • Michael Lopez, Fire Division Chief Consultant Team MIG Architects, Landscape Architects, Interpretive Planners • Rick Barrett, Principal, Director of Design, Urban Design • Dennis Meyer, ASLA, LEED AP, Principal, Landscape Architect • Johanna Schorr, AIA, Principal/Director of Architecture, Architect, Project Manager ID Studios, Inc. Interior Design • Amy Morway, Principal, CID, LEED AP • Jill Russell, Associate, CID, NCIDO • Dana Field, Designer The Participation Company Community Outreach • Doug Sarno, President 4 September 2019 MIG September 17, 2019 Item #8 Page 9 of 88 Scoping and Space Planning Analysis Report 1 1. Executive Summary Background The Space Needs Analysis captures the projected needs for interior square footage to support the City of Carlsbad's scoping for a new City Hall. This evaluation studies how to utilize workspace for the City of Carlsbad services and the local community. The Space Needs Analysis is in support of the city government and city administration services through the year 2035. The City of Carlsbad has reviewed several workplace concepts with the consultants and is recommending an approach for long-term, flexible, modular workspace. This approach increases open work environments; standardizes private office, open workstation and conference room sizes; increases shared collaborative spaces; and focuses on design for well-being including access to daylight, fresh air, and indoor/outdoor spaces. Analysis In Phase 1 of the analysis, consultants from ID Studios, Inc. facilitated a workshop which helped identify space needs through a series of informative and interactive data gathering exercises with the City of Carlsbad administration leaders. Phase 2 of the analysis focused on personnel growth projections. Interior workspace programming questionnaires were issued to city government and administration department leaders to gather individual workspace requirements for current and future city government members and city employees. The team followed up with individual interviews of key department leaders and city staff. The consultant team reviewed the square footage utilized for private office space, open office workstations, general conference rooms and applied growth factors to provide projections for 2035. Limitations Space needs are preliminary and concept level only. Final design will require further studies, exploration, and updated city needs through an interactive design process. Among other requirements, during final design, measures such as the current California building codes, CalGreen codes, stormwater capture requirements, traffic demand management, and fire prevention will be evaluated as the project develops. Results The consulting team developed an overall Space Needs Analysis Summary for workforce projections to the year 2035. The overall building summary has been estimated for a single building, single story scenario, and for a multi-story/multiple building scenario. The baseline square footage for a single building/single story scenario is 141,761 SF. The baseline square footage for a multi-story/multiple building scenario is 184,289 SF. Current square footage provided in the Scoping & Space Planning Analysis Request for Proposals (RFP) indicated that the City's existing City Hall property has a cumulative total of 43,500 SF, and the Faraday Center has 68,000 SF, for a total of 111,500 SF. 2019 staff total 278 people for the departments identified in this study. Staff projections for 2035 are estimated at 333 people for the same departments. MIG September 2019 7 September 17, 2019 Item #8 Page 11 of 88 September 17, 2019 Item #8 Page 12 of 88 Scoping and Space Planning Analysis Report 1 ·'° I co .-- 18 b I N .-- 20'-0" ,_ r-------------, ,ooq= ([J [] =ggg= 240SF ( I:'_ STANDARD MEDIUM CONFERENCE 29'-6" 000000000 pooaooq 0 D \ggggggd 545SF ( .____ ________ ___,,.. L.... STANDARD EXTRA LARGE CONFERENCE September 2019 MIG September 17, 2019 Item #8 Page 21 of 88 2.5 Department Adjacencies {city of r- Carlsbad z w 2c a.. 0 V) w _J u w > > .W 0 "' w V) u • DIRECT ADJACENCY w ~ --> ;:::: 0 < z • -SAME FLOOR "' 0 -r-V) u z w ~ ' • SAME BUILDING 0 --0 w <( u ADMINISTRATIVE SERVICES/FINANCE - CED -ECONOMIC DEVELOPMENT - CED -BUILDING I. CED -HOUSING & NEIGHBORHOOD SERVICES • CED -LAND DEVELOPMENT ENGINEERING • CED -PLANNING • CITY ATTORNEY'S OFFICE CITY MANAGER -CITY CLERK ADMIN • CITY MANAGER -COMMUNICATIONS CITY MANAGER -POLICY DEVELOPMENT • CITY GOVERNMENT -ELECTED OFFICIALS FIRE PREVENTION / FIRE ADMIN. • HUMAN RESOURCES • INFORMATION TECHNOLOGY • • LIBRARY & CULTURAL ARTS PARKS & RECREATION • PUBLIC WORKS ADMIN. PUBLIC WORKS -ENVIRONMENTAL MANAGEMENT PUBLIC WORKS -GENERAL SERVICES PUBLIC WORKS -TRANSPORTATION/CMI/ENG & CIP • (.') z 15 _J 5 co ' 0 w u • -• • • • • Scoping and Space Planning Analysis Report 1 This matrix was developed by City of Carlsbad d e partment leaders during Workshop #1 and identifies the relative priority for adjacencies between departments a.. r-u z w o6 V) 2c (.') w w u (.') z > (.') < w r-V) ----"' z z _J z ~ w ci2 w < < V) V) u 0 w z z 2c u 2c V) w ----0 z ~ 0 a.. rr:: _J w z 0 LL u 0 (3 0 ;:::: < 0 < _J 0 r-> < w ;:::: I z u > 0 z z "' < "' w ,.,:: ~ >-w w 0 z w w (.') 2c V) r-r-"' 0 r-"' co z w ::J u 0 0 V) z _J 0 I w _J 2c >-< r-<( w u w _J "' 0 a.. (.') 2c u 2c u _J w 0 "' V) w <( z "' w uJ a.. rr:: >-::::; "' z z > z 0 r-0 0 ' rr:: _J ~· z <( z LL u r-V) I < 0 w _J 0 u a.. w z "' o6 w z ----u u "' ;:::: 0 w (.') r-> (.') V) ' ' w z "' w ::J < <( ' ' ' (.') >-"' "' "' 2c r-r-w w z w w w 0 ::J _J "' V) V) V) V) z 0 z w (.') (.') (.') z ;:::: 0 z ::J ,.,:: ,.,:: ,.,:: ,.,:: vi z "' 0 u u "' "' "' "' 0 z "' <( < < w z V) w 0 0 0 0 ::J z < 0 > w w ;:::: o6 "' 0 z z z > "' < s s s s <( _J ~ < < < 0 o6 I _J a.. w z 2c >-2c 2c 2c (.') "' "' u u u u ' ' ' a.. < "' V) 0 0 0 >->->->->-2c 0 <( ,.,:: ::::; ::::; ::::; ::::; w "' "' co co co co w w w !::: !::: !::: r-!::: "' ::J LL co <( ::J ::J ::J ::J u u u u u u u u rr:: I ~ ::::; a.. a.. a.. a.. a.. <j) 0 0 e 0 •1• j J • i. •1 • • ,., ! I • • 1••1• • • 1• • l 1 ,.1.1 -1 'i i • • :• • e l=-1• • • ~·-11 ~·--• e; •1•1-• i. 14t • • • • ----·-- 1 -•1•1• • -• • • • • -• 1• ! i 1e • • -• ., . • • •• -i •1• • -• -i• j ·1•1• .i • •1-• I [ -l I e,e1•1 • ! i - I -•1• • i • -1• • •: I • • • -1e 1.i : ! i : • • • - 0 NOTE: THE ELECTED CITY TREASURER, LOCATED WITHIN THE ADMINISTRATIVE SERVICES DEPARTMENT, WOULD PREFER TO HAVE A DIRECT ADJACENCY TO THE FOLLOWING DEPARTMENTS: CITY ATTORNEY'S OFFICE, CITY MANAGER -CITY CLERK ADMIN., CITY MANAGER~ COMMUNICATIONS, CITY MANAGER -POLICY DEVELOPMENT, AND CITY GOVERNMENT -ELECTED OFFICIALS. MIG September 2019 19 September 17, 2019 Item #8 Page 22 of 88 Scoping and Space Planning Analysis Report 1 WORKSPACE REQUIREMENTS FOR STAFF : :· MAX#OFSTAFF ' .. :sPACE -. NET.;,,.,· '"-'NETS.F,:•:s ;.:;,,:··· . , .. ,:·· KEY POSITION/TITl.!E ·· ... : · , ·· · , " · · · . · -· _· : . .. 20_18 , 2035 .. •·,t::YPE , . .'. S.F •..... 201~ ... , . . ?03? ... _ .. : .· NOTES. Administrative Secretary WS·1 56 56 56 Senior Office Specialist 4 5 WS-1 56 224 280 Senior Office Specialist 3 / 4 2 WS-1 56 56 112 Management Analyst 2 2 PO-2 120 240 240 Hourly Admin. Assistant 3 4 WS-1 56 168 224 Hourly Office Assistant 5 5 WS-1 56 280 280 Hourly Professional 2 WS-1 56 56 112 HNS Director 1 PO-2 120 120 120 Program Assistant 3 3 WS-1 56 168 168 Program Manager 2 PO-2 120 120 240 Business Systems Specialist 0 WS-1 56 0 56 Administrative Secretary WS-1 56 56 56 Housing Assistant 2 WS-1 56 56 112 Program Assistant 3 3 WS-1 56 168 168 Housing Specialist I 2 WS-1 56 56 112 Housing Specialist II WS-1 56 56 56 Principal Code Enforcement Officer 0 PO-2 120 0 120 Senior Code Enforcement Officer WS-1 56 56 56 Code Enforcement Officer I 2 WS-1 56 56 112 Code Enforcement Officer II 3 3 WS-1 56 168 168 Senior Program Manager 2 0 WS-1 56 112 0 Code Enforcement Technician 2 2 WS-1 56 112 112 Management Analyst 1 1 PO-2 120 120 120 Office Specialist I 2 3 WS-1 56 112 168 Office Specialist II 1 1 WS-1 56 56. 56 SUB-TOTAL: 87 103 6,788 7,876 CIRCULATION FACTOR 50% 3,394 3,938 SUB-TOTAL S.F. OFFICE/ WORK STATIONS: 10,182 11,814 36 September 2019 MIG September 17, 2019 Item #8 Page 39 of 88 September 17, 2019 Item #8 Page 55 of 88 MIG Scoping and Space Planning Analysis Report 1 4. How important is a building entry that is small in size and provides access to a basic reception and waiting space? Extremely ■ important Very important I ANSWER CHOICES Extremely important Very important Somewhat important Not so important Not at all important TOTAL Somewhat important Not so important Not at all important 0°/11 10% Answered: 59 Skipped: 6 20% 30% 40% 50%, 60% 70% 80% 90% 100% RESPONSES 10.17% 5.08% 11.86% 44.07% 28.81% 5. How long is the typical wait before meeting with City staff? l ess than 10 minutes 10-20 minutes 20-30 minutes More than 30 Minutes ANSWER CHOICES Less than 10 minutes 10-20 minutes 20-30 minutes More than 30 Minutes TOTAL 0% 10% Answered: 55 Skipped: 1 O 20% 30% 40% 50% 60% 70% 80% 90% 100% September 2019 RESPONSES 74.55% 25.45% 0.00% 0.00% 6 7 26 17 59 41 14 0 0 55 57 September 17, 2019 Item #8 Page 59 of 88 MIG 8. How important is a large counter to review plans? Extremely important Very important ANSWER CHOICES Extremely important Very important Somewhat important Nol so important Not at all important TOTAL Somewhat important Not sol important Not at all l important 0% 10% Answered: 56 Skipped: 9 20% 30% 40% 50% 60% 70% 80% RESPONSES 53.57% 32.14% 10.71% 1.79% 1.79% Scoping and Space Planning Analysis Report 1 30 18 6 56 9. How would you rate the need for a bar height work counter while waiting with accessible power outlets? ANSWER CHOICES Extremely important Very important Somewhat important Not so important Nol at all important TOTAL ~xtremely -1mportant Somewhat important Notso-important _Not at all■ important Answered: 58 Skipped: 7 0% 10% 20% 30% 40% 50% 60% 70% 80% 90% 100% 6 September 2019 RESPONSES 18.97% 29.31% 25.86% 18.97% 6.90% 11 17 15 11 4 58 59 September 17, 2019 Item #8 Page 61 of 88 Scoping and Space Planning Analysis Report 1 9. Do you think the City Council Chamber should be used as a multifunctional space for the City of Carlsbad's events? Yes, the City Council Cham ... ANSWER CHOICES No, the City Council... Answered: 342 Skipped: 4 0% 10% 20% 30%, 40~'o 50% 60% 70% 80% 90% 100% Yes, the City Council Chamber plan should be flexible to allow for multipurpose use. No, the City Council Chamber should be dedicated to City Council purposes only. TOTAL 10. When attending City Council meetings to you utilize the public restroom? MIG ANSWER CHOICES Yes No TOTAL Yes No 0% 10% Answered: 342 Skipped: 4 20% 30% 40% 50% 60% 70% 80% 90% 100% RESPONSES 81.29% 18.71% September 2019 RESPONSES 83.92% 16.08% 287 55 342 278 64 342 67 September 17, 2019 Item #8 Page 69 of 88 Scoping and Space Planning Analysis Report 1 11. When attending City Council meetings would you utilize vending machines? 68 ANSWER CHOICES Yes No TOTAL Yes No 0% 10% Answered: 343 Skipped: 3 20% 30% 40% 50% 60% 70% 80%) 90% 100% RESPONSES 16.62% 83.38% 12. Is the availability of parking at the current City Council Chamber adequate? ANSWER CHOICES Yes No TOTAL Yes No Answered: 336 Skipped: 10 0% 10% 20% 30% 40% 50% 60% 70% 80'% 90% 100% September 2019 RESPONSES 44.94% 55.06% 151 185 336 57 286 343 MIG September 17, 2019 Item #8 Page 70 of 88 MIG Scoping and Space Planning Analysis Report 1 13. Is the proximity of parking at the current City Council Chamber adequate? ANSWER CHOICES Yes No TOTAL Yes No Answered: 338 Skipped: 8 0% 10% 20% 30% 40% 50% 60'% 70% 80% 90% 1000/.:, September 2019 RESPONSES 71.89% 28.11% 243 95 33B 69 September 17, 2019 Item #8 Page 71 of 88 City of Carlsbad, California Site Analysis and Site Criteria for a New City Hall {city of Carlsbad M ll[gJ Attachment B September 17, 2019 Item #8 Page 72 of 88 September 17, 2019 Item #8 Page 73 of 88 Site Analysis and Site Criteria -Report 2 Table of Contents Acknowledgments ...................................................... 4 Section 1: Executive Summary ............................................. 7 Section 2: Site Opportunities (Existing Conditions) ............................ 11 2.1 Introduction ..................................................... 11 2.2 Existing City Hall Property .......................................... 12 2.3 Pine Avenue Community Park/Senior Center Property, .................... 13 2.4 Farmer's Property ................................................. 14 2.5 Faraday Center Property ........................................... 15 Section 3: Site Evaluation Criteria .......................................... 19 3.1 Community Outreach .............................................. 19 3.2 Site Evaluation Criteria Process ...................................... 19 3.3 Site Evaluation Criteria Matrix ....................................... 20 MIG September 2019 3 September 17, 2019 Item #8 Page 74 of 88 Site Analysis and Site Criteria -Report 2 Acknowledgments City of Carlsbad COMMUNITY SERVICES BRANCH Gary Barberio, Deputy City Manager Office of the City Clerk • Sheila Cobian, City Clerks Services Manager Community & Economic Development Department • Debbie Fountain, Community & Economic Development Director • Jeremy Riddle, Development Services Manager Community Outreach & Engagement • Kristina Ray, Communications Manager Library & Cultural Arts Department • Heather Pizzuto, Library & Cultural Arts Director Parks & Recreations Department • Kyle Lancaster, Parks & Recreation Director Real Estate Department • Curtis M. Jackson, Real Estate Manager ADMINISTRATIVE SERVICES/FINANCE BRANCH Laura Rocha, Deputy City Manager Finance Department • Kevin Branca, Finance Director Information Technology • Maria Callander, IT Director Human Resources • Judy Von Kalinowski, Human Resources Director PUBLIC WORKS BRANCH Paz Gomez, Deputy City Manager Public Works Department • Craddock Stropes, Senior Management Analysist • Steven Stewart, City Projects Manager City Manager's Office • Jason Haber, Assistant to the City Manager City Attorney's Office • Walter Chung, Assistant City Attorney Fire Department • Michael Lopez, Fire Division Chief Consultant Team MIG Architects, Landscape Architects, Interpretive Planners • Rick Barrett, Principal, Director of Design, Urban Design • Dennis Meyer, ASLA, LEED AP, Principal, Landscape Architect • Johanna Schorr, AIA, Principal/Director of Architecture, Architect, Project Manager ID Studios, Inc. Interior Design • Amy Morway, Principal, CID, LEED AP • Jill Russell, Associate, CID, NCIDO • Dana Field, Designer The Participation Company Community Outreach • Doug Sarno, President 4 September 2019 MIG September 17, 2019 Item #8 Page 75 of 88 September 17, 2019 Item #8 Page 76 of 88 ' Site Analysis and Site Criteria -Report 2 1. Executive Summary Background The planning and design approach is inspired by the desire to create a vibrant new Civic Center that reflects the vision of the Carlsbad community, one that meets the need for a new City Hall. The design process included the City's community engagement process, several interactive design workshops with the City's core advisory team and other key stakeholders, in depth interviews with City departments and City Council presentations. The first part of the design process included the analysis of the City's current and future space needs for a new City Hall. Information was gathered through department interviews, interviews of frequent users, 1 and community outreach surveys (see Section 3.1 Community Outreach). That effort is documented in the Scoping and Space Plann ing Analysis for a New City Hall (Report 1) completed in March 2019. A Site Analysis for each of the City's four sites was conducted. Site Opportunities diagrams and narratives were generated to understand the unique physical characteristics and context of each of the sites. As part of the site evaluation process, general Site Evaluation Criteria that are applicable to each site were developed. 1 Frequent users included a list of City of Carlsbad customers who were part of a 2016/2017 "customer survey" conducted by the Planning Department. This included frequent use of the services provided at the Faraday Center. Analysis The Site Analysis identifies the opportunities and constraints of each of the four properties (Pine Street, Existing City Hall, Farmer's and Faraday) for their potential to create a vibrant Civic Center that includes a new City Hall. The analysis utilized air photo images, maps and site visits. A site analysis diagram was generated for each site documenting existing physical elements influencing the site. The Site Evaluation Criteria were derived from the results of the Community Outreach process, the City's core team review and City management and staff meetings. The criteria reflect the priorities established in those meetings and are organized into six overarching categories: 1. Location 2. Transportation and Utilities 3. Site Character 4. Size and Configuration 5. Constructability 6. Funding Sour~es/Opportunity Costs Results The Site Analysis process resulted in narratives for each of the four sites that describe their physical assets and challenges. This analysis is a key component of the design process. The site criteria are one of the methods the City and the consulting team used to evaluate each site. There are key site criteria that are met by all sites, for example "Reflect the Essence of Carlsbad." Other criteria may be met by one or some of the sites, but not others. The Site Criteria Matrix in this report emerged from this process. MIG September 2019 7 September 17, 2019 Item #8 Page 77 of 88 September 17, 2019 Item #8 Page 78 of 88 Site Analysis and Site Criteria -Report 2 2. Site Opportunities (Existing Conditions) 2.1 Introduction Each of the four City owned sites were analyzed to understand the physical characteristics, the context of the site, the location and other influences (for example, existing uses on the site). The consultant team visited each site with a City guide, documenting impressions and observations with notes and photographs, and gathering information from users when possible. The team used these notes and observations along with existing site maps and topographic information and created the following Site Opportunity Diagrams.· Each diagram has a written narrative describing the Attributes and Advantages of each site. The consultant team determined that each site was able to fit the new City Hall and Civic Center program. These findings were presented to the City's Core design team initially in March 2018, and again in October 2018. MIG September 2019 11 September 17, 2019 Item #8 Page 80 of 88 September 17, 2019 Item #8 Page 85 of 88 ·,.··'-'< r, . ;.•_._·:_.$." ;_,·~ ,. ~~.4. ··-;, ... ' ·o~~-"!• •. .J.t: .,, : ~ ,,., 'r;~ •/ ... ~~-~ Section Three: Site Evaluation Criteria September 17, 2019 Item #8 Page 86 of 88 Site Analysis and Site Criteria -Report 2 3. Site Evaluation Criteria 3.1 Community Outreach The community engagement component of this process incorporated a robust community outreach effort. The Participation Company assisted the City in outreach and communication to key stakeholders in formulating a plan for public input on the Civic Center project. This work includes assisting in the design of workshops and on line engagement with the community for this project (community outreach). The first week of June 2018, the City released its direct mailer which provided: • information on the future City Hall and Civic Center • a link to the City's on line survey which went live July 1, 2018 and • invited the public to attend the two community meetings the City hosted. The two community outreach meetings were held on: • Workshop No. 1: Thursday, June 21, 2018 (6:00 pm -8:00 pm) at the Faraday Center • Workshop No. 2: Saturday, June 23, 2018 (10:00 am -12:00 pm) at the Senior Center The community workshops included a general introduction to the City Hall selection process, provision of project background (including a short video about the project and the need for a new City Hall), a discussion about community values and a placemaking and City Hall criteria discussion. Online electronic surveys were developed for City of Carlsbad resident's input on current and desired future public use spaces at/for City Hall services, including: Building, Planning, Administrative Services, and City Council Chambers. Input was solicited fr~m frequent users of these services arid associated public use spaces. Over 400 people participated in either the workshops or on line survey providing a wide range of input. 3.2 Site Evaluation Criteria Process The consultant team combined the data collected from the community outreach results with the Site Opportunities Studies for each of the four sites to develop the Site Evaluation Criteria. Through a series of consultant team workshops, meetings with the City's core team, and a meeting with the larger city management and staff team, the Site Evaluation Criteria were vetted and refined. The Site Evaluation Criteria Matrix on the following page is a result of this process and represent the recommended Site Evaluation Criteria. The Criteria are one measure of the Site evaluation process. Some of the sites will meet more of the criteria than others; and this matrix provides a general overview to inform the Site evaluation process. As we move forward with the next phase of public outreach, the Site Evaluation Criteria will be one tool used to evaluate the four potential City Hall locations. MIG September 2019 19 September 17, 2019 Item #8 Page 87 of 88