HomeMy WebLinkAbout2016-06-28; Community Development Commission; Resolution 5351
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RESOLUTION NO. 535
A RESOLUTION OF THE COMMUNITY DEVELOPMENT
COMMISSION OF THE CITY OF CARLSBAD, CALIFORNIA,
APPROVING THE OPERATING BUDGET OF THE CARLSBAD
HOUSING AUTHORITY FOR FISCAL YEAR 2016-17.
EXHIBIT 5
WHEREAS, the Community Development Commission of the City of Carlsbad,
California (the Commission) has reviewed the Operating Budget for the Carlsbad Housing
Authority Section 8 Programs, for FY 2016-17; and
WHEREAS, public hearings have been held as necessary prior to the adoption of
the final operating budgets.
NOW, THEREFORE, BE IT RESOLVED by the Community Development
Commission of the City of Carlsbad, California as follows:
1. That the above recitations are true and correct.
2. That certain documents now on file in the office of the City Clerk entitled
"City of Carlsbad, FY 2016-17 Preliminary Operating Budget and FY 2016-17 to FY 2030-31
Capital Improvement Program -Preliminary/ as amended in accordance with Exhibit 5-A
attached hereto and incorporated by reference herein, is hereby adopted as the Operating
Budget for the Carlsbad Housing Authority Section 8 Programs for FY 2016-17, along with any
Program Options determined by the City Council as set forth in the minutes of the Council's
meeting of Tuesday, June 28, 2016, and that all funding for planning and administrative
expenses has been determined to be necessary and appropriate for implementation of
Authority activities in FY 2016-17.
3. That the amounts reflected as estimated revenues for FY 2016-17 are
hereby adopted as the budgeted revenues for FY 2016-17.
Item No. 15 - AB #22,337 June 28, 2016 Page 76 of 179
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4. That the amount designated as FY 2016-17 Budget request in Exhibit 5-A
is hereby appropriated to the fund for which it is designated, and such appropriation shall not
be increased except as provided herein.
5. That the following controls are hereby placed on the use and transfers of
budget funds:
A. No expenditure of funds shall be authorized unless sufficient
funds have been appropriated by the Commission or Executive Director as described below.
i. The Executive Director may authorize all transfers of funds from
account to account within the same fund in an amount up to $100,000 per transfer.
ii. The Executive Director may delegate the authority to make
budget transfers and adjustments.
iii. The Executive Director may authorize budget adjustments
involving offsetting revenues and expenditures; the Executive Director is authorized to increase
an appropriation for a specific purpose where said appropriation is offset by unbudgeted
revenue which is designated for said specific purpose.
B. The Commission must authorize any increase in the number of
authorized permanent personnel positions above the level identified in the final Budget. The
Executive Director may authorize the hiring of temporary or part-time staff as necessary, within
the limits imposed by the controls listed above.
6. That all appropriations and outstanding encumbrances as of June 30,
2016, are hereby continued into FY 2016-17 for such contracts and obligations.
Ill
1 PASSED, APPROVED AND ADOPTED at a Joint Special Meeting of the Carlsbad
2 City Council, Carlsbad Municipal Water District Board of Directors, Carlsbad Public Financing
3 Authority Board of Directors, Community Development Commission, and City of Carlsbad as
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Successor Agency to the Redevelopment Agency, held on the 28th day of June, 2016, by the
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6 following vote to wit:
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8 AYES: Hall, Wood, Schumacher, Blackburn, Packard.
9 NOES: None.
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ABSENT: None.
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16 ATTEST:
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Item No. 15 - AB #22,337 June 28, 2016 Page 78 of 179
PROGRAM:
FUND:
PROGRAM GROUP:
RENTAL ASSISTANCE
SPECIAL REVENUE
COMMUNITY & ECONOMIC DEVELOPMENT
EXHIBIT 5-A
ACCT N0.190XXXX
2013-14 2014-15 2015-16 2016-17
ACTUAL ACTUAL BUDGET BUDGET
PERSONNEL $358,270 $371,280 $379,162 $422,688
MAINTENANCE & OPERATIONS 5,728,859 5,878,623 5,560,984 5,590,382
CAPITAL OUTLAY 0 0 0 0
GRAND TOTAL $6,087,129 $6,249,903 $5,940,146 $6,013,070
FULL TIME POSITIONS 3.60 3.60 3.60 4.00
HOURL Y/FTE POSITIONS 0.00 0.00 0.00 0.00
MISSION STATEMENT:
Serving to engage and connect the community, its neighborhoods, and its people in the development and
implementation of programs which provide for affordable housing and help strengthen neighborhoods through
partnerships and collaboration to improve or enhance the quality of life and sense of community within Carlsbad.
PROGRAM ACTIVITIES:
Section 8 Tenant-Based Rental Assistance
• Provide federal funding to subsidize rents for extremely low-income and very low-income households.
• Assist low-income households in the community to access rental housing that is decent, safe, and sanitary.
• Ensure program is being administered in compliance with federal regulations, federal guidelines, the Carlsbad
Administrative Plan, and the Public Housing Agency (PHA) Plan.
• Achieve and maintain a lease rate that effectively and fully utilizes funding allocation.
Family Self-Sufficiency
• Enable unemployed, under-employed or under-educated low-income families achieve economic independence
from welfare.
• Assist families identify barriers to becoming self-sufficient.
• Provide guidance to families for establishing a five-year goal and plan.
• Coordinate needed support services and act as an advocate on behalf of the client.
PERFORMANCE/WORKLOAD MEASURES:
• Maintain a Section Eight Management Assessment Program (SEMAP) ranking which is at a minimum "Standard
Performer" and with a goal of "High Performer."
• Achieve and maintain a lease rate utilizing 98 percent of allocated funds.
• Update and revise Administrative Plan to adopt changes in federal regulations.
• Expand rental assistance knowledge by conducting community workshops, providing owner and participant
educational opportunities, and conducting owner outreach presentations.
KEY ACHIEVEMENTS 2015-16:
• Provided monthly rental assistance to approximately 600 very low and extremely low-income households.
• Received "High Performer" ranking under SEMAP (sixth consecutive year, due to outstanding job performance).
KEY GOALS 2016-17:
• Continue efforts to improve operational efficiency and reduce the need for paper file storage and increase the
ability for electronic file storage.
SIGNIFICANT CHANGES:
• None