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Home My WebLink About2020-06-23; Community Development Commission; Resolution 547RESOLUTION NO. 547 A RESOLUTION OF THE COMMUNITY DEVELOPMENT COMMISSION OF THE CITY OF CARLSBAD, CALIFORNIA, ADOPTING THE FINAL OPERATING BUDGET OF THE CARLSBAD HOUSING AUTHORITY FOR FISCAL YEAR 2020-21 AND ESTABLISHING CONTROLS ON CHANGES IN APPROPRIATIONS FOR BUDGET FUNDS EXHIBIT 5 WHEREAS, the Community Development Commission ofthe City of Carlsbad, California (the Commission) has reviewed the Operating Budget for the Carlsbad Housing Authority Section 8 Programs for fiscal year (FY) 2020-21; and WHEREAS, public hearings have been held as necessary prior to the adoption of the final operating budgets. NOW, THEREFORE, BE IT RESOLVED by the Community Development Commission of the City of Carlsbad, California as follows: 1. That the above recitations are true and correct. 2. That certain documents now on file in the office of the City Clerk entitled "City of Carlsbad, FY 2020-21 Preliminary Operating Budget and FY 2020-21 to FY 2034-35 Capital Improvement Program -Preliminary," as amended, if necessary, in accordance with Exhibit SA attached and incorporated by reference, are adopted as the final Operating Budget for the Carlsbad Housing Authority Section 8 Programs for FY 2020-21, along with any program options and/or adjustments, if any, determined by the Commission as set forth in the minutes of the Commission's meeting of Tuesday, June 23, 2020, and that all funding for planning and administrative expenses have been determined to be necessary and appropriate for implementation of the Carlsbad Housing Authority's activities in FY 2020-21. 3. That the amounts reflected as estimated revenues for FY 2020-21 are adopted as the budgeted revenues for FY 2020-21. 4. That the amount designated as FY 2020-21 Budget request in Exhibit SA is June 23, 2020 Item #9 Page 91 of 124 appropriated to the fund for which it is designated, and such appropriation shall not be increased except as provided in this resolution. 5. That the following controls are placed on the use and transfer of budget funds: A. No expenditure offunds shall be authorized unless sufficient funds have been appropriated by the Commission or Executive Director as described below. i. The Executive Director may authorize all transfers of funds from account to account within the same fund in an amount up to $100,000 per transfer. ii. The Executive Director may delegate the Carlsbad Housing Authority to make budget transfers and adjustments. iii. The Executive Director may authorize budget adjustments involving offsetting revenues and expenditures; the Executive Director is authorized to increase an appropriation for a specific purpose where said appropriation is offset by unbudgeted revenue which is designated for said specific purpose. B. The Commission must authorize any increase in the number of authorized permanent personnel positions above the level identified in the final budget. The Executive Director may authorize the hiring oftemporary or part-time staff as necessary within the limits imposed by the controls listed above. 6. That all appropriations for any state or federal grant funds in the Operating Budget remaining unexpended at June 30, 2020, are appropriated to FY 2020-21. 7. That all outstanding encumbrances as of June 30, 2020, are continued into FY 2020-21 for such contracts and obligations. June 23, 2020 Item #9 Page 92 of 124 PASSED, APPROVED AND ADOPTED at a Joint Special Meeting of the City Council of the City of Carlsbad, the Board of Directors of the Carlsbad Municipal Water District, the Board of Directors of the Carlsbad Public Financing Authority, the City of Carlsbad Community Development Commission, and the City Council of the City of Carlsbad as Successor Agency to the Carlsbad Redevelopment Agency held on the 23rd day of June, 2020, by the following vote to wit: AYES: NAYS: ABSENT: Hall, Blackburn, Bhat-Patel, Schumacher. None. None. (SEAL) ,,, .. .,,,,, ,,, OP"" 1' ,, ~~\; -=~,. ,, .:::,'<::>«; ............... Cl ,,, ~ ,:::.·· ··.~ ~ = ~ / ESTABIJSHED \ l °= -=>. • en -= ½\ 2013 f~ = ~ '?,\. . .... i -:-.,. •··············· * ,..::: ,,,, c"RLsi"'~ ,,,, '''"""''' June 23, 2020 Item #9 Page 93 of 124 COMMUNITY SERVICES | HOUSING SERVICES: RENTAL ASSISTANCE Account: 190 Fund: Special Revenue ABOUT The federally funded Section 8 rental assistance program provides monthly rental subsidies to very low-income households in Carlsbad and processes new participants into the program as additional funds are available from the federal government. SERVICES Section 8 Tenant Based Rental Assistance •Provide federal funding to subsidize rents for eligible low-income households •Assist low-income households in the community with access to rental housing that is decent, safe and sanitary •Ensure the program is being administered in compliance with federal regulations, federal guidelines, the Carlsbad Administrative Plan and the Public Housing Agency Plan •Achieve and maintain a lease rate that effectively and fully utilizes funding allocation Family Self-Sufficiency •Enable unemployed, under-employed or under-educated low-income families achieve economic independence from welfare •Assist families to identify barriers to becoming self-sufficient •Provide guidance to families for establishing a five-year goal and plan •Coordinate needed support services and act as an advocate on behalf of the client 2017-18 Actual 2018-19 Actual 2019-20 Budget 2020-21 Budget Personnel Services Salaries & Wages $298,537 $312,439 $310,903 $300,769 Retirement Benefits 82,666 81,236 79,710 73,464 Health Insurance 45,909 43,266 44,022 38,636 Other Personnel Expenses 12,616 14,692 22,513 9,689 Personnel Services Subtotal 439,728 451,633 457,148 422,558 Operating Expenses Professional & Contract Services 34,831 33,832 33,500 34,000 Supplies & Materials 6,120 5,741 10,515 10,665 Repair & Maintenance 640 505 300 300 Interdepartmental Charges 133,853 150,866 116,801 115,743 Other Operating Expenses 6,601,091 6,836,887 7,137,300 7,139,800 Capital Outlay 0 0 0 0 Operating Expenses Subtotal 6,776,535 7,027,831 7,298,416 7,300,508 TOTAL EXPENDITURES $7,216,263 $7,479,464 $7,755,564 $7,723,066 Full Time Positions 3.50 4.60 4.00 4.00 Hourly/FTE Positions 0.00 0.00 0.00 0.00 Exhibit 5A June 23, 2020 Item #9 Page 94 of 124 RECENT ACCOMPLISHMENTS •Provided monthly rental assistance to approximately 550 very-low and extremely low- income households •Received “High Performer” ranking under the Section Eight Management Assessment Program for the ninth consecutive year, due to outstanding program performance GOALS | OBJECTIVES | PRIORITIES •Fully implement the Section 8 program management software to improve operational efficiency and reduce the need for paper file storage and increase the ability for electronic file storage •Complete intake and lease up for rental assistance vouchers for 15 non-elderly, disabled participants June 23, 2020 Item #9 Page 95 of 124