The URL can be used to link to this page

Home My WebLink About1988-03-02; Municipal Water District; Resolution 572y ?/- .,' \p ' / ,/a Pr$ ,;/ c \/A [ f :j, .- J' $ Q ,,' // . -, , / Agenda " Item 6.A (Committee Reports) I ./ . February 12, 1988 TO : Board of Directors FROM: Robert Greaney, General Manager/District Engineer SUBJECT: Consideration of Revisions to the Administrative Code " Regarding Personnel Changes Adding the District Engineer responsibilities to tl General Manager position has created the need to perform so1 minor restructuring of the District staff. - -developed a method which seems to be the most coi effective. The proposed changes are to reclassify three existi: positions and hire one additional staff member in the engineeri: department. A cost analysis is attached which is demonstrative 1 the potential savings the District can realize. It cornpart personnel cost between the past structure of having a separa' Manager and Engineer with our current arrangement. Calculati, total payroll expenditures concludes that an annual savings excess of $16,000.00 could be incurred. The increases to salari of existing staff is $288.00 bi-weekly or approximately 7%. I The proposed job descriptions are attached, but a summary the Committee's proposal follows: The position of Engineering Supervisor will be created oversee the day-to-day engineering department operations. Th unclassified position could be filled by Jerry Whitley at proposed bi-weekly salary of $1,692.40. An Administrative Manag will also be created to supervise the administrative function This unclassified position will be filled by Geoff Poole at proposed bi-weekly salary of $1,543.60. Finally, with t frequency of media inquiries increasing, the creation of a Pub1 Information Officer is warranted. This classified position wi be filled by Julia Renyer at a proposed bi-weekly salary $883.20. Mr. Poolels and Ms. Renyer's current positions will eliminated. Irrespective of these actions some assistance is needed the engineering department's plan checking and design activitie It is the intent not to eliminate Jerry Whitley's curre position of Senior Engineering Technician and hire someone assist the District in that area. I RECOMMENDATION: It is the recommendation of the Personr Committee to change the District's Administrative Code to refle the aforementioned personnel restructuring. I COST ANALYSIS Recommended Personnel Restructuring (Bi-Weekly) ................................... -. A. Total Payroll Reduction $ 2,626 Potential Payroll Increase 1,989 Net Payroll Decrease Pay Days / Year Potential Annual Savings $ 637 26 $ 16,562 """ """ B. Past General Manager's Salary $ 2,488 Car Allowance 138 Total Payroll Reduction $ 2,626 1 c* Present Manager's Salary Increase * Reclassification of Existing Employees * Additional Engineering Department Employee Potential Payroll Increases $ 177 288 1,524 $ 1,989 *Proposed D. Proposed Bi-Weekly Salaries 1. Engineering Supervisor 1,692.40 2. Administrative Manager 1,543.60 3. Sr. Engineering Tech. 1,524.00 4. Public Info. Officer 883.20 I I PUBLIC INFORMATION OFFICER DEFINITION Under the direction of the General Manager, to -serve as tk informational officer and official media liason for the District Perform varied, difficult and responsible technical dutic related to the District's media and community relations, watc conservation and school programs. TYPICAL DUTIES Prepare press releases, bulletins and brochures describir District activities and services, photograph and distribut prints of District facilities and activities to the news rnedi; prepare quarterly newsletters, schedule and present speeches t community groups, organize District tours, coordinate speciz events and attend meetings as the District representative. Develop and coordinate operation of programs by distributil water education material, training teachers to use availab: materials, administer the Watch Our Water! (W.O.W.!) prograI conduct classroom presentations, and coordinate field trips. Prepare employee orientation handbook for new employees a1 monthly employee newsletter. I DESIRABLE QUALIFICATIONS Education: Graduation from an accredited college or universii with a degree in Journalism, Communications ( related major. Experience: Minimum of two years responsible experience in tl field. Knowledge and Abilities: Knowledge of public relations technique available information related to the water indust and the ability to understand, interpret and app policies and procedures. I I ENGINEERING SUPERVISOR DEFINITION Under the direction of the General Manager, to plan-, supervi2 and coordinate the day-to-day activities of the Engineerir Department, including scheduling, monitoring and reviewing WOI activities: and to provide professional and technical staj assistance. TYPICAL DUTIES Participate in the development and implementation of departme] goals, objectives and operating policies and procedure! provide technical expertise and direction to assigned staff : the areas of design, plan review, statistical record keeping ai mapping: prepare plans and specifications for the construction { pipelines, pumping station, storage tanks and other appurtenal facilities: plan and schedule capital improvement progr; activities: prepare cost estimates; evaluate and prepare projec change orders: review development plans and specifications . determine compliance with District standards and regulation: assist in preparation of environmental documents; coordina. assigned activities with other departments, developer; contractors and the general public; participate in t: development and administration of the department budget. I DESIRABLE QUALIFICATIONS Education: Education and experience equivalent to graduation fr an accredited college or university with a major civil enginering or related field, as determined the General Manager. Experience: Eight years of increasingly responsible and vari professional engineering experience involving t design and construction of a variety of Distri facilities and projects. Knowledge: Knowledge of the modern practices and principles civil engineering including techniques in t planning, design, and construction of Distri facilities and projects. I I ADMINISTRATIVE MANAGER DEFINITION Under the direction of the General Manager, to perform variol aspects of operations to specifically include responsibility fc daily direction of the Distrtict's Administrative functions. TYPICAL DUTIES Assist the General Manager in developing and implementing comprehensive program relating to the short and long-tel planning efforts of the District. As directed by the Generi Manager, analyze and interpret statistical data and ddpartmenti records, makes studies, compose fiscal budgets: write narratil and statistical reports and make recommendations: review ai administer liability and property insurance programs: coordina. projects with the public and media: and attend meetings as tl District representative. I DESIRABLE QUALIFICATIONS Education: Education and experience equivalent to graduati from an accredited college of university with a maj in business administration, public adminstration related field, as determined by the General Manager. Knowledge: Knowledge of the prinicpals and practices of pub1 agencies, including state and federal laws relating the production and distribution of water. Gener knowledge of engineering, hydraulic and wat treatment principles as it relates to the above. License or Certificates: Bachelors degree from an accredited college university. Operator certification from either t American Water Works Association of Californ Department of Health would be an asset. I 3 I ORGANIZATION OF STA: February 17, 1988 " ARTICLE 3. ORGANIZATION OF STAFF (continued) Sec. 3.6. Unclassified Compensation. (continued) POLICY (continued) may become effective January 1, the followin year , 1 B. Where salary range data can be gathered from th surveyed members of the County Water Authority the midpoints of each salary range shall b averaged, The resulting average shall becom the midpoint of the District's salary range The 30% range shall be completed by subtractin 15% from the midpoint for the beginning of th range, and adding 15% to the midpoint for th end of the range. C. The following positions shall be included in th salary survey: All Unclassified Positions (shown as Board Ap proved in Section 4.4. Article 4 of this Code) 7. The General Manager shall determine which position included in the survey are comparable t unclassified positions within the District. 8. When a District unclassified position has no corn€ arable position in the salary survey, the Genera Manager shall analyze the responsibilities an duties of such position and shall recommen placement within the unclassified compensation plar I 9. The General Manager may from time to time recommer range and salary adjustments for certain specifi unclassified positions based on unforeseen event: changes in responsibilities, or marke considerations. Salary increases for individua unclassified personnel effected by range adjustment will be governed by Section 3 of this policy. 4 I CLASSIFIED POSITION! Februa-ry -17, 1988 - ARTICLE 4. CLASSIFIED POSITIONS Sec. 4.1, General. All employees of the District, excep. Unclassified Positions (shown as Board Approved ii Section 4.4 of this Code) hold classified posi. tions with salary ranges established by the Boar1 of Directors. The General Manager, subject to thl approval of the Board of Directors, is hereb: authorized to determine the salaries of individua. employees of the District within the limits SI established, as he may in his discretion determin' such employees's merit, I All classified positions, with the exception o part-time classifications, shall be considere full-time positions and may be either temporary o regular, All full-time employees shall b expected to work the regularly scheduled hours i each work week. All employees shall be examined by a license physician prior to beginning work, and shal present a written statement signed by th physician that the individual is physically ab1 to perform the work for which he or she is bein hired. The physical examination shall be at th District's expense. Sec. 4.2 Job Description Manual. The General Manager shal maintain in an up-to-date condition a jo Description Manual which shall give in brief concise terms for each classified position: (a) A general definition of the position. (b) The typical tasks which the holder of the position shall be called upon to perforn and I (c) The employment standards giving educatic and experience requirements for the positio: 4 I CLASSIFIED POSITION! February 17, 1988 -. ARTICLE 4. CLASSIFIED POSITIONS (Continued) Sec. 4.4. Salary Schedule and Job Classification. A Salar: Schedule and Job Classification is hereby estab lished and is set forth as follows: SALARY RANGE NUMBER JOB CLASSIFICATION Board Approved General Manager/District Engin Board Approved Operations Superintendent Board Approved Administrative Manager Board Approved Engineering Supervisor 57 Senior Engineering Technician 53 Senior Inspector 51 Accountant I 44 44 43 I 43 37 35 35 35 35 35 35 32 32 31 29 29 26 18 $4.50-6.00/hour Construction/Maintenance System Foreman Engineering Technician I11 Inspector Service Supervisor System Operator I11 Warehouseman Construction/Maintenance Worker I11 Equipment Operator Executive Secretary Public Information Officer System Operator I1 Construct'n/Maint. Worker I1 Engineering Clerk I11 Construct'n/Maint. Worker I System Operator I Account Clerk I1 Engineering Clerk I Office Aide/Intern Foreman A new employee shall be employed in the Salar Range for that particular Job Classificatioi After the successful completion of a six mont probationary period, the new employee may i I 19.lr 0 mm L + c/) a- Q a SI 4-J 2 r; L. a cl i d a CD cf: a 03 0 L= Ip =#-J 0 1 .c, L ca c 0 - a c 0 03 N c ca 0 .- c, .- L 0 I L, - " cdH cdH STATE OF CALIFORNIA 1 I 1 ss COUNTY OF SAN DIEGO ) I, JOHN P. HENLEY, Secretary of COSTA REAL MUNI( WATER DISTRICT and of the Board of Directors thereof, do hf certify that the foregoing Resolution was duly adopted b] Board of Directors of said District at a regular meetir the Board held on the 17th day of February, 1988, and thai was adopted by the following vote: " I AYES : Directors: Henley, Maerkle and Woodward NOES : Directors: Haasl ABSENT : Directors: None ABSTAIN: .Directors: Bonas and the Board of Directors thereof 1